Min - Library Board - 2005 - 02/01 - RegulariII
ALLEN PUBLIC LIBRARY
REGULAR MEETING
FEBRUARY 1, 2005
Call to Order and Announce a Ouorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Cal Calvin, Board Chair at 6:38 p.m. on Tuesday February 1, 2005, in the Library Meeting Room of
the Allen Public Library, 300 North Allen Drive. Allen, Texas.
Items discussed in the preceding meeting workshop included:
• Review Monthly Activity Report and Suggestions Box Forms.
• Presentation by David Wiegard of Sculptureworks.
• Update on NETLS Meeting.
Regular Agenda
1. Citizen's Comments.
There were no Citizen Comments.
2. Approve Minutes of the December 07, 2004, Regular Meeting.
Present:
Cal Calvin, Board Chair
Board members:
In Long
Ruth Pringle
John Ross
Donna Vanous
Julia Elina
City Statt:
Barbara Buehler, Library Director
Guest:
None
ALLEN PUBLIC LIBRARY
REGULAR MEETING
FEBRUARY 1, 2005
Call to Order and Announce a Ouorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Cal Calvin, Board Chair at 6:38 p.m. on Tuesday February 1, 2005, in the Library Meeting Room of
the Allen Public Library, 300 North Allen Drive. Allen, Texas.
Items discussed in the preceding meeting workshop included:
• Review Monthly Activity Report and Suggestions Box Forms.
• Presentation by David Wiegard of Sculptureworks.
• Update on NETLS Meeting.
Regular Agenda
1. Citizen's Comments.
There were no Citizen Comments.
2. Approve Minutes of the December 07, 2004, Regular Meeting.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
FEBRUARY 01, 2005
PAGE
EDue to library move, minutes from the December meeting will be approved at the next scheduled
meeting.
Review Monthly Activity Report and Suggestion Box Forms.
The Board reviewed the Monthly Activity Report and read the Suggestion Box forms for December.
Consider Food and Drink Policy.
Library Director, Barbara Buehler explained that Coffee Dreams would be serving coffee and small
snack items like bagels, cookies, and muffins. While there will be some seating in the coffee area,
whether or not these items may be taken into the book area was discussed. The Carrollton Library
allows covered coffee and small snacks in their reading areas. Drinks must have lids.
The Library Board decided to allow drinks in the lobby areas and outside patio areas but not in the
main library area where the book are kept. This decision was made to protect the reupholstered
furniture and/or new furniture from spills and food crumbs that would invite bugs. If there are
complaints, the Board will reconsider the issue.
Tour of the New Library.
ILibrary Director, Barbara Buehler led the Board on a tour of the new facility.
Other Business
The Board saw the new logo "Inspire the Mind' created by library staff.
The new general policy and fees for the use of the civic auditorium were briefly reviewed that were
approved by the City Council. Senior Administrative Assistant, Dale Lackey will mail a complete copy
to all of the board members.
The Board discussed the Grand Opening Ceremony Chairperson, Cal Calvin will compose a speech
recognizing the founders of the Allen Public Library and follow current City protocol for ceremonies
by submitting his speech to the City Manager, Peter Vargas for script approval. Barbara Buehler
shared the general schedule for the grand opening with the board.
Board member, John Ross, asked the board members to look at the Library Board Ordinance and By -
Laws for the next meeting and the board will also discuss fund-raising opportunities and ideas.
Calendar
• Sunday, February 14, 2005, Library Grand Opening.
• Tuesday, March 3, 2005, Regular Library Board Meeting.
r
{ 8. Adjourn
The Library Board meeting adjourned at 8:57 P.M.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
FEBRUARY 01, 2005
These minutes read and approved this 3rd day of March, 2005.
APPROVED: ATTEST: \
Cal Calvin, Chairperson Donna Drews Vanous, Secretary