Min - Library Board - 2012 - 05/01 - Regular[i
Present:
Hugh Brown, Board Vice -Chair
Board Members Present:
Devita Widmer, Secretary
Carson Doss
Diane Knaack
City Staff:
Jeff Timbs, Director
Guests:
ALLEN PUBLIC LIBRARY
REGULAR MEETING
MAY 1, 2012
I Robin Sedlacek, City Council Member
Call to Order and Announce a Ouorum is Present
With a quorum of Board Members present, the Regular Meeting of the Allen Public Library was called to
order by Board Vice -Chair, Hugh Brown at 6'35 p in. on Tuesday, May I, 2012, in the Board Room of the
Allen Public Library, 300 North Allen Drive, Allen, Texas
1. Approve Minutes of the February 7, 2012 Regular Meeting.
MOTION: Upon a motion made by Carson Doss and seconded by Diane Knaack, the Board voted four (4)
for and none (0) opposed to approve the February 7, 2012 minutes. The motion carried.
2. Discuss and Consider a Quarterly Meeting Schedule for the Library Advisory Board.
Other City advisory boards meet quarterly, and July and December meetings can be difficult times to
meet quorums City Council approval is not necessary to change the schedule. Different scheduling
scenarios were discussed to avoid meeting in January, July or December.
MOTION: Upon a motion made by Devita Widmer and seconded by Carson Doss, the Board voted four
(4) for and none (0) opposed to approve quarterly meetings in February, May, August, and
November on the 1 st Tuesday of the month. The motion carried.
ALLEN PUBLIC LIBRARY
REGULAR MEETING
MAY 1, 2012
17tH *4
Comment Upon the Annual Library Board Report to the City Council Presented on April 24,
2012.
Hugh Brown made the presentation to the City Council on April 24 Hugh praised the Library staff
and Carson complimented Hugh for the presentation Robin commented that it was a great annual
presentation. It can be viewed as part of the Council meeting through ACTV on television or online
4. Receive Report on Allen Library Celebration Week Activities March 12-18, 2012.
The first event was March 10. There was an excellent turnout all week with 29 programs held and
over 2300 total attendees. There was a program for children and a program for teens every weekday
Patrons checked out approximately 24,000 items, and 1,800 holds were filled. There were 200 new
patrons registered Through Food for Fines, over 1,000 pounds of food and over $2,400 in fines were
collected. The Friends provided lunch for staff on March 14, partially catered by the Cafe and
partially by food provided by Friends board members.
Review and Discuss January, February and March 2012 Library Statistics.
Circulations and attendance are up. Library holds continue to increase. Beginning with February,
statistics can be measured last year without factoring in the effects of the Plano partnership.
Discuss the Library -Specific Goals in the 2012-2013 City Strategic Plan.
The Mission and Vision Statements remain the same The Library plans to maintain its partnership
with Allen schools through outreach programs and tours of the library In addition continued growth
of all Library collections, the Library would like to start accepting credit card payments for fines and
printing, increase use of Facebook and YouTube for marketing, and consider an increase in parking
space. The facility is over 7 years old and will need to be refreshed in the near future. The RFID
system will eventually require an upgrade or replacement
7. Review Calendar Items.
The Library will be closed May 27-28 for Memorial Day, July 4 for Independence Day, and August
24 for Staff Development. The Friends meeting dates are now included in the Board calendar items.
8. Adjourn.
MOTION: Upon a motion made by Carson Doss and seconded by Diane Knack, the Board voted four
(4) for and none (0) opposed to adjourn the board meeting at 7.34 p.m.
These minutes approved on the 8th day of August, 2012
A PROVED:^ ATTEST:
Cindy Brigs, ChaiWrson Devita Widmer, Secretary