Min - Library Board - 2012 - 08/07 - RegularI
Present
Cindy Briggs, Board Chair
Board Members Present:
Hugh Brown, Board Vice -Chair
Devita Widmer, Secretary
Geoff Smith
Carson Doss
Diane Knaack
City Staff:
Jeff Timbs, Director
Guests:
ALLEN PUBLIC LIBRARY
REGULAR MEETING
AUGUST 7, 2012
With a quorum of Board Members present, the Regular Meeting of the Allen Public Library was called to
order by Board Chair, Cindy Briggs at 6:30 p in on Tuesday, August 7, 2012, in the Board Room of the Allen
Public Library, 300 North Allen Drive, Allen, Texas. She welcomed visitor Dr Larry Holley who
commented that this is the 14" City board or commission he has visited.
1. Approve Minutes of the May 1, 2012 Regular Meeting.
MOTION: Upon a motion made by Hugh Brown and seconded by Carson Doss, the Board voted six (6)
for and none (0) opposed to approve the May 1, 2012 minutes. The motion carried
2. Review and Discuss April, May, and June 2012 Library Statistics.
Trend continues with increases in.
I. Items checked out Apr 15%, May 19%, and June 13%
2. Holds Apr 23%, May 28%, and June 21%
3. Reference requests: Apr 14%, May 20%, and June 20%
4 Visitors: Apr 6%, May 7%, and June 20%
5 Program attendance was up 12% in June
6. The Library circulated nearly 100,000 items in June
Dr. Larry Holley
Call to Order and
Announce a
Quorum is Present
With a quorum of Board Members present, the Regular Meeting of the Allen Public Library was called to
order by Board Chair, Cindy Briggs at 6:30 p in on Tuesday, August 7, 2012, in the Board Room of the Allen
Public Library, 300 North Allen Drive, Allen, Texas. She welcomed visitor Dr Larry Holley who
commented that this is the 14" City board or commission he has visited.
1. Approve Minutes of the May 1, 2012 Regular Meeting.
MOTION: Upon a motion made by Hugh Brown and seconded by Carson Doss, the Board voted six (6)
for and none (0) opposed to approve the May 1, 2012 minutes. The motion carried
2. Review and Discuss April, May, and June 2012 Library Statistics.
Trend continues with increases in.
I. Items checked out Apr 15%, May 19%, and June 13%
2. Holds Apr 23%, May 28%, and June 21%
3. Reference requests: Apr 14%, May 20%, and June 20%
4 Visitors: Apr 6%, May 7%, and June 20%
5 Program attendance was up 12% in June
6. The Library circulated nearly 100,000 items in June
ALLEN PUBLIC LIBRARY
REGULAR MEETING
AUGUST 7, 2012
1 Other comments:
PAGE
• Library cardholders with no activity in 2 years are purged on a rolling monthly basis.
• Outstanding fees and lost, damaged, or missing items will prevent the account from being purged
3.
Review and Discuss Summer Reading Program Statistics.
A.
Reading Program
1 3698 registrants reflects a 6.5% increase over last year
2 3003 were children
3. 432 were 11-14 years old
4 263 were adults
B
Programs and attendance: 170 programs and attendance of 13,000 showed a 7.5% program
increase and 13.5% attendance increase
C.
Visitors, 99,000 including August last year, on track for 100,000 this year
D.
Checkouts: 15% increase
E.
Checkins. 12% increase
F
Holds 13% increase
G.
New patrons: 6% increase
H.
Catalog logins 9% increase
4.
Receive Information About 2012-2013 Library Programs for Adults.
A.
Pretty Awesome considering Elvis was to the budding tonight!
B.
September Fall Gardening Tips
C.
Fiber Crafts
D.
Dr. Holley suggested get the Rankin Brothers to perform
5.
Discuss and Complete the Annual Board Evaluation Form.
A.
3 board members up for re -appointment have been interviewed: Diane Knaack, Geoff Smith,
and Devils Widmer
B.
Perceived needs that are being addressed: business acumen, library user, program attendance,
diversity, active member of community
C
Resignations: None
6.
Discuss Goals to Consider for a Three -Year Library Action Plan.
Goals discussed for the next three years,
A.
Replace or upgrade RFID system
B.
Upgrade public computer and print management system
C
Ability to accept and process credit1debit card payments for fines and fees
D.
Replace carpet on 2nd floor
E
Re -orient 2nd floor shelving for greater capacity and optimal usage
F
Expand parking capacity
I
ALLEN PUBLIC LIBRARY
REGULAR MEETING
AUGUST 7, 2012
7. Review Calendar Items.
PAGE
A. The Library will be closed August 24 for Staff Development and September 2-3 for Labor Day
B. The Friends meeting dates are now included in the Board calendar nems
C. Annual Board Appreciation Dinner will be in early December.
Adjourn.
MOTION: Upon a motion made by Hugh Brown and seconded by Diane Knaack, the Board voted six
(6) for and none (0) opposed to adjourn the board meeting at 7:35 p.m.
These minutes approved on the 6th day of November, 2012
APPROVED:
I S
Cindy Briggs, ChairPe ,on
ATTEST:
Devita Widmer, Secretary