Min - Library Board - 2011 - 04/05 - RegularPresent:
Cindy Briggs, Board Chair
Board Members:
Diane Knaack
Geoffrey Smith
Rajeev Verma
Devils Widmer
Hugh Brown
Donald Wing
City Staft:
Jeff Timbs, Director
Guests:
None
Call to Order and Announce a Ouorum is Present
With a quorum of the Board Members present, the Regular Meeting of the Allen Public Library was called to
order by Chair, Cindy Briggs, at 6.30 p.m. on Tuesday, April 5, 2011, in the Board Room of the Allen Public
Library, 300 North Allen Drive, Allen, Texas.
Reeular Agenda
1. Approve Minutes of the February 15, 2011 Special Called Meeting.
The board approved the minutes.
MOTION: Upon a motion made by Board Member, Hugh Brown and a second by Board Member,
Rajeev Verma, the Board voted seven (7) for and none (0) opposed to approve the February
15, 2011 minutes. The motion carried.
2. Discuss Presentation to the City Council on March 22, 2011.
Cindy made an excellent presentation and heard really good comments from attendees.
3. Discuss the Status of State and Federal Funding for the Allen Public Library.
No state funding expected next year, and federal funding is uncertain. Jeff will present his proposed
budget to the City in May
ALLEN PUBLIC LIBRARY
REGULAR MEETING
APRIL 5, 2011
Present:
Cindy Briggs, Board Chair
Board Members:
Diane Knaack
Geoffrey Smith
Rajeev Verma
Devils Widmer
Hugh Brown
Donald Wing
City Staft:
Jeff Timbs, Director
Guests:
None
Call to Order and Announce a Ouorum is Present
With a quorum of the Board Members present, the Regular Meeting of the Allen Public Library was called to
order by Chair, Cindy Briggs, at 6.30 p.m. on Tuesday, April 5, 2011, in the Board Room of the Allen Public
Library, 300 North Allen Drive, Allen, Texas.
Reeular Agenda
1. Approve Minutes of the February 15, 2011 Special Called Meeting.
The board approved the minutes.
MOTION: Upon a motion made by Board Member, Hugh Brown and a second by Board Member,
Rajeev Verma, the Board voted seven (7) for and none (0) opposed to approve the February
15, 2011 minutes. The motion carried.
2. Discuss Presentation to the City Council on March 22, 2011.
Cindy made an excellent presentation and heard really good comments from attendees.
3. Discuss the Status of State and Federal Funding for the Allen Public Library.
No state funding expected next year, and federal funding is uncertain. Jeff will present his proposed
budget to the City in May
ALLEN PUBLIC LIBRARY
REGULAR MEETING
APRIL 5, 2011
1 4. Discuss Library Policy Manual.
PAGE
Most existing policies have been included in the manual, but still to need do Auditorium and meeting
room fees, library card procedures, and City WiFi policy.
5. Discuss Library Strategic Plan.
Received sample strategic plans from Jeff. The first draft will be sent to the Board in May
The June board meeting will be dedicated to working on the strategic plan and may go later
than usual. The plan will probably be a 3 year rolling plan, instead of five years or longer.
Input from the Friends and Endowment Fund will be solicited and included in the final draft.
6. Review and Discuss January 2011 and February 2011 Library Statistics.
January was the month of the Polaris transition Program attendance increased and new patrons
increased 40%. In February, the library was closed 1 day and closed early several days due to ice and
snow. New patrons were up, and checkouts about the same. New titles were down due to Polaris
change but will start increasing. There are some indications emerging about how many Plano citizens
actually used the Allen library Plano has increased its operating hours.
7. Review Calendar Items.
Next meeting is June 7
Library Week — Devita gave $20 donation and Donald Wing gave a donation toward the staff
appreciation luncheon planned by the Friends Second annual Jazz and Blues Festival will be larger
than last year.
The Library Cafe is closing at the end of April. A contract with a new vendor is in negotiation.
The Board members received their official name badges.
8. Adjourn.
MOTION: Upon a motion made by Board Member Hugh Brown, and a second by Board Member
Geoff Smith, the Board voted seven (7) for and none (0) opposed to adjourn the board
meeting at 720 p in.
These minutes approved on the 7" day of June, 2011
APPROVED:
Cindy Briggs, ChairEdkbn
ATTEST:
Devito Widmer, Secretary