Min - Library Board - 2010 - 04/06 - RegularALLEN PUBLIC LIBRARY
REGULAR MEETING
APRIL 6, 2010
Call to Order and Announce a Quorum is Present
With a quorum of the Board Members present, the Regular Meeting of the Allen Public Library was called to
order by Chair, Don Wing, at 7:30 p.m. on Tuesday, April 6, 2010, in the Board Room of the Allen Public
Library, 300 North Allen Drive, Allen, Texas.
Reeular Aeenda
Welcome County Commissioner Joe Jaynes and Receive County Grant for Library Assistance.
County Commissioner, Joe Jaynes presented a check from the County representing an unrestricted
grant to the library in the amount of $35,840. Library Director, Jeff Timbs talked about the County
formula for library assistance, and how the library was using the grant money to fund a part-time
employee, children's programs and materials.
2. Approve Minutes of the February 2, 2010 Regular Meeting and Minutes of the March 9, 2010
Special Called Meeting.
The board approved the February 2, 2010 minutes with the correction of the spelling of Cindy Briggs
last name and approved the minutes of the Special Called Meeting on March 9, 2010.
Present:
Don Wing, Board Chair
Board Members:
Geoffrey Smith
Rajeev Verma
Trent Armstrong
Hugh Brown
Cindy Briggs
City Starc:
JeffTimbs, Director
Tom Keener, Cultural Arts Manager
Guests:
Joe Jaynes, County Commissioner's Office
Fatima Malik, Texas Women's University
Call to Order and Announce a Quorum is Present
With a quorum of the Board Members present, the Regular Meeting of the Allen Public Library was called to
order by Chair, Don Wing, at 7:30 p.m. on Tuesday, April 6, 2010, in the Board Room of the Allen Public
Library, 300 North Allen Drive, Allen, Texas.
Reeular Aeenda
Welcome County Commissioner Joe Jaynes and Receive County Grant for Library Assistance.
County Commissioner, Joe Jaynes presented a check from the County representing an unrestricted
grant to the library in the amount of $35,840. Library Director, Jeff Timbs talked about the County
formula for library assistance, and how the library was using the grant money to fund a part-time
employee, children's programs and materials.
2. Approve Minutes of the February 2, 2010 Regular Meeting and Minutes of the March 9, 2010
Special Called Meeting.
The board approved the February 2, 2010 minutes with the correction of the spelling of Cindy Briggs
last name and approved the minutes of the Special Called Meeting on March 9, 2010.
ALLEN PUBLIC LIBRARY
REGULAR MEETING
APRIL 6, 2010
PAGE
MOTION: Upon a motion made by Board Member, Hugh Brown and a second by Board Member,
Cindy Briggs, the Board voted six (6) for and none (0) opposed to approve the February 2,
2010 library board minutes with one correction and the Special Called Meeting on March 9.
The motion carried.
3. Receive Follow-up on Library Advisory Board's Annual Report to the City Council Presented
to the City Council on March 23, 2010
Board member, Don Wing presented the Annual Report to the City Council and the report was well
received.
4. Discuss Library Advisory Board's participation in the Staff Appreciation Luncheon on Library
Workers Day (April 13) at the Library.
The City Council proclaimed that April 13' would be recognized as Library Workers Day. National
Library Week is recognized as April 1 la through the 17'
5. Review and Discuss January and February 2010 Library Statistics.
Periodicals are not being used as much. Reference requests are up and Internet usage is climbing.
The circulation numbers are expected to be approximately 800,000 items this year, an increase over
last year.
Library Director, Jeff Timbs discussed an upcoming conference call with Civic Technologies. They
are a company that specializes in gathering information, analyzing it, and producing reports and maps
with demographics appended. The library is exploring this idea to see what they can offer. This could
be used to identify under -served populations, build profiles of "typical" library users in different life -
cycles and calibrate (or reset) the underlying assumptions regarding who our library patrons are from
a demographic and geographic perspective. The results could be used immediately and to supplement
the construction of the library's strategic plan. This could possibly be funded with a grant through
Northeast Texas Library Systems.
Several questions were asked regarding the age range of children versus teen. Jeff Timbs discussed
there is an age range for post -teen without children, where library patronage is virtually non-existent.
The primary driving event for most people reconnecting to their library is their children. The goal is
to instill the library's mission of "Lifelong Learning" into kids so when they become adults they see
the value of the library as a resource to supplement their continual learning.
Allen is busier than most of the area libraries. The percent of foot traffic from inside versus outside is
roughly 85% from within Allen.
The question was asked about the turnout for computer classes which is not enough to justify the
space used. Most people are not available during the times the classes are offered and the library is
thinking about a mobile computer lab set-up.
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ALLEN PUBLIC LIBRARY
REGULAR MEETING
APRIL 6, 2010
6. Discuss Development of a Long -Range Plan for the library.
PAGE
Library Director, Jeff Timbs talked about the need for a comprehensive policy manual to be
developed with the Library Board. It will focus on such things as the Collection Development
Policy. A subcommittee of three would be formed to work on the long-range plan for the library (in
essence, a ten-year plan). The target range is from February 2010 forward. Feedback from the staff
and community would be needed. The 10 -year plan will assist the library in applying for grants and
fundraising.
Cindy Briggs, Rajeev Verna, and Geoffrey Smith volunteered to work with Jeff Timbs in driving the
development of the strategic plan.
Review Calendar Items.
Don Wing asked about the upcoming NETLS training on May 1st hosted by Allen and several
libraries. The training will be on the role of library boards and bond members.
Adjourn.
MOTION: Upon a motion made by Board Member, Hugh Brown and a second by Board Member
Rajeev Verna, the Board voted six (6) for and none (0) opposed to adjourn at 8:35 p.m. The
motion carried.
These minutes approved on the 1st day of June, 2010.
APPROVED:
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CHAIRPERSON
ATTEST:
SECTARY