Min - Library Board - 2010 - 10/05 - RegularALLEN PUBLIC LIBRARY
REGULAR MEETING
OCTOBER 5, 2010
Call to Order and Announce a Quorum is Present
With a quorum of the Board Members present, the Regular Meeting of the Allen Public Library was called to
order by Chair, Don Wing, at 7:30 p.m. on Tuesday, October 5, 2010, in the Board Room of the Allen Public
Library, 300 North Allen Drive, Allen, Texas.
Reeular Aeenda
1. Introduce New Board Members.
New Library Board members were introduced, they are Diane Knaack and Devita Widmer.
2. Nominate and Elect New Officers.
The Library Board nominated and approved new Officers and they are.
1. Chairperson — Cindy Briggs
2. Vice-ChairPerson—Hugh Brown
3. Secretary—Devito Widmer
Present:
Don Wing, Board Chair
Board Members:
Cindy Briggs
Diane Knack
Geoffrey Smith
Hugh Brown
Devita Widmer
City Staff:
Jeff Timbs, Director
Guests:
None
Call to Order and Announce a Quorum is Present
With a quorum of the Board Members present, the Regular Meeting of the Allen Public Library was called to
order by Chair, Don Wing, at 7:30 p.m. on Tuesday, October 5, 2010, in the Board Room of the Allen Public
Library, 300 North Allen Drive, Allen, Texas.
Reeular Aeenda
1. Introduce New Board Members.
New Library Board members were introduced, they are Diane Knaack and Devita Widmer.
2. Nominate and Elect New Officers.
The Library Board nominated and approved new Officers and they are.
1. Chairperson — Cindy Briggs
2. Vice-ChairPerson—Hugh Brown
3. Secretary—Devito Widmer
Li
ALLEN PUBLIC LIBRARY
REGULAR MEETING
OCTOBER 5, 2010 PAGE 2
3. Approve Minutes of the August 3, 2010 Regular Meeting.
The board approved the minutes with no corrections.
MOTION: Upon a motion made by Board Member, Geoffrey Smith and a second by Board Member,
Hugh Brown, the Board voted six (6) for and none (0) opposed to approve the August 3, 2010
minutes The motion carried.
4. Discuss and Consider Change in Board Meeting Time.
The previous board members approved Bylaws to reflect a 7:30 p.m. start time for regular meetings.
The current Board prefers a start time of 6:30 p.m.
MOTION: Upon a motion made by Board Member, Cindy Briggs and a second by Board Member,
Devita Widmer, the Board voted six (6) for and none (0) opposed to submit this change to the
Bylaws with the next meeting on December 7, 2010 to begin at 6:30 p in. The motion carried.
5. Receive Update on Library Automation System.
The Polaris System upgrade and separation from the Plano system must be completed by January 31,
2011. The "Go Live" date is tentatively scheduled for January 13, 2011. The system will be offline
for 3 days. By October 15, 2011, courier service between Allen and Plano libraries will cease. There
have been multiple patron notifications through signage, bookmarks, newsletters, and the Website.
This is the same date patrons must have separate library cards for Allen and Plano libraries
6. Review Update on Library Demographic Study.
The study is proceeding with Allen library cardholder data. Plano patron data will not be included.
By December 2010, there should be some results from the study There may be an opportunity for
live updates in the future at an additional cost This information will be used for strategic planning.
Review and Discuss Library Fines and Fees.
The current fines and fees were established by Ordinance in 1997 There is not a request to increase
the fines but to update the fee structure and corrections to the language appropriate to the present-day
formats
MOTION: Upon a motion made by Board Member, Hugh Brown and a second by Board Member,
Cindy Briggs, the Board voted six (6) for and none (0) opposed to recommend amendment to
the 1997 Ordinance.
8. Discuss the Possibility and Scheduling of a Library Tour for Board Members.
It was agreed the Library Board members will tour the library after the December 7, 2010 regular
meeting.
ALLEN PUBLIC LIBRARY
REGULAR MEETING
OCTOBER 5, 2010 PAGE 3
1 9. Review and Discuss July and August 2010 Library Statistics.
The Board reviewed July and August Library Statistics. Internet usage is down but circulation and
other usage is up for July, August, and the year overall.
10. Review Calendar Items.
The board reviewed the calendar items and special note was made about the Chocolate Friendzy,
International Food Film Series, and the Board Appreciation Dinner.
11. Adjourn.
The board adjourned at 8:50 p.m.
These minutes approved on the 7'" day of December, 2010.
APPROVED:
C,c� ynmS
Cindy Briggs, ChairPer n
ATTEST:
A0,
--W-vita Widmer, Secretary