Min - Library Board - 2010 - 12/07 - RegularALLEN PUBLIC LIBRARY
REGULAR MEETING
DECEMBER 7, 2010
Call to Order and Announce a Ouorum is Present
With a quorum of the Board Members present, the Regular Meeting of the Allen Public Library was called to
order by Chair, Cindy Briggs, at 6:30 p.m, on Tuesday, December 7, 2010, in the Board Room of the Allen
Public Library, 300 North Allen Drive, Allen, Texas.
Approve Minutes of the October 5, 2010 Regular Meeting.
The board approved the minutes with one correction Correct spelling of Devita Widmer.
MOTION: Upon a motion made by Board Member, Geoffrey Smith and a second by Board Member,
Diane Knaack, the Board voted five (5) for and none (0) opposed to approve the August 3,
2010 minutes. The motion carried.
Receive Update on Library Fines and Fees.
Jeff announced that the City Council approved our request on November 9, 2010. Changes
will be made by resolution in the future. Fees remained the same but the wording and items
no longer circulated were changed or removed.
Present:
Cindy Briggs, Board Chair
Board Members:
Diane Knaack
Geoffrey Smith
Rajeev Verma
Devita Widmer
City Staff:
Jeff Timbs, Director
Guests:
i
None
Call to Order and Announce a Ouorum is Present
With a quorum of the Board Members present, the Regular Meeting of the Allen Public Library was called to
order by Chair, Cindy Briggs, at 6:30 p.m, on Tuesday, December 7, 2010, in the Board Room of the Allen
Public Library, 300 North Allen Drive, Allen, Texas.
Approve Minutes of the October 5, 2010 Regular Meeting.
The board approved the minutes with one correction Correct spelling of Devita Widmer.
MOTION: Upon a motion made by Board Member, Geoffrey Smith and a second by Board Member,
Diane Knaack, the Board voted five (5) for and none (0) opposed to approve the August 3,
2010 minutes. The motion carried.
Receive Update on Library Fines and Fees.
Jeff announced that the City Council approved our request on November 9, 2010. Changes
will be made by resolution in the future. Fees remained the same but the wording and items
no longer circulated were changed or removed.
ALLEN PUBLIC LIBRARY
REGULAR MEETING
DECEMBER 7, 2010 PAGE 2
1 3. Receive Update on Library Automation System.
Jeff announced the trainer is on-site this week. Data migration started last week and
continues through January 13, 2011. January 10-12 the system will be closed. January 9 will
be last the day of sharing the Polaris System with Plano. Jan 13 is the first day of the new
Polaris System at the Allen Public Library Geoffrey asked if there will be changes. The
Mobile PAC for smart phones will allow searches and account lookups; and holds and
notices will be available via text, email, or phone.
Receive Update on November 30, 2010 Northeast Texas Library System (NETLS) Membership
Meeting.
These meetings are bi-annual. Two issues discussed were advocacy and accreditation. State
agencies will be asked to make additional budget cuts. Federal funding for libraries is tied to
state funds. All libraries must make or update long range plans to maintain accreditation.
Changes are being made in the North East Texas Library System's By-laws.
5. Discuss Library Board Goals for 2011.
Three primary areas were identified:
• Strategic Plans — needed to maintain accreditation.
• Policy and Procedure Manual — required for eligibility for Texas Municipal Library
Directors Association annual award.
• Advocacy — as a board we all need to go to meetings and contact our elected
representatives. Board members will receive time tags to be more readily identified.
Subcommittee with no more than three attendees will be created and will meet before
each board meeting. Future agendas will have subcommittee reports.
6. Identify and Appoint Subcommittees to Facilitate Achievement of 2011 Goals.
Strategic Plans — Hugh Brown and Geoffrey Smith. Cindy Briggs will ask Don Wing if he
wants to be on the committee. If not, Devita Widmer will be the third member.
Policy and Procedure Manual — Devita Widmer, Diane Knaack, and Rajeev Verma. Victoria
Swadley will assist us.
MOTION: Upon a motion made by Board Member, Devita Widmer and a second by Board Member,
Rajeev Verma, the Board voted Five (5) for and none (0) opposed to the creation of
subcommittees and appointees
ALLEN PUBLIC LIBRARY
REGULAR MEETING
DECEMBER 7, 2010 PAGE 3
1 7. Review and Discuss September and October 2010 Library Statistics.
September Statistics: Circulation up 8%, program attendance up 49%, and holds were up.
More items being checked out per person.
October Statistics: Circulation was up, program attendance up 29%, new patrons more than
doubled.
8. Review Calendar Items.
Board Appreciation Dinner is Friday at 6:30. Everyone is scheduled to attend.
Library is closed December 24-27 and 31" for Christmas and January 1st for New Years.
February 1, 2011 is the next board meeting.
Tom Keener provided a program update. International Film Series just ended and was a huge
success. "Holiday Inn" was shown tonight. "Miracle on 34' Street" and "A Christmas
Carol" are films that will be shown in December. This Thursday is the Dickens Film and
Friends Chocolate Event. The Dallas Mariachi group will be great. Tom reminded the board
all library programs are free. Programs are filmed and put on ACTV Channel 16 and
YouTube. Tom Keener solicited ideas.
9. Tour the Library
The board toured the library led by Jeff Timbs.
10. Adjourn.
MOTION: Upon a motion made by Board Member, Devita Widmer and a second by Board Member,
Geoffrey Smith, the Board voted Five (5) for and none (0) opposed to adjourn the board
meeting at 8:00 p.m.
These minutes approved on the 15th day of February, 2011.
APPROVED: A7S
Cindy Briggs, Cha' rson evita Widmer, Secretary