Min - Library Board - 2008 - 07/01 - RegularALLEN PUBLIC LIBRARY
REGULAR MEETING
JULY 1, 2008
Present:
Donald Wing, Board Chair
Board members:
Donna Drews Vanous
Mary Jane Hamilton
Ruth Pringle
Jo Long
Susan McDaniel
City Staff:
Jeff Timbs, Library Director
Dale Lackey, Senior Administrative Assistant
Guests:
Kathleen Vaught — Friends of the Allen Public Library
Call to Order and Announce a Ouorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Board Chair, Donald Wing, at 6:30 p.m on Tuesday July I, 2008 in the Board Room of the Allen
Public Library, 300 North Allen Drive, Allen, Texas.
1. Citizen's Comments.
There were no Citizen Comments.
2. Approve Minutes of June 3, 2008 Regular Meeting.
Motion: Upon A motion made by Board Member, Mary Jane Hamilton, and a second by Board
Member, Donna Drews Various , the Board voted (6) for and none (0) opposed to approve the June 3,
2008 minutes.
1 3. Elect Secretary for Library Board
Motion: Upon A motion made by Board Member, Susan McDaniel, and a second by Board Member,
Donna Drews Various , the Board voted (6) for and none (0) opposed to nominate Ruth Pringle as
Secretary for the remainder of the year.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
JULY 1, 2008
4. Review Monthly Statistics and Suggestion Forms.
PACE
Monthly Statistics were not ready due to the board meeting falling on the first of the month
We have added a box at the Circulation desk for people to provide us with their email address so
we can add them to their records and they can receive reminders and also overdue notices. This will
not replace the Elf. It will save on postage costs and the 3 -part forms that are expensive to buy, We
had a suggestion on the materials for the MP 3 players to be shelved separately from the audio books.
Jeff told the board we do not have enough materials at this time to do this. They are marked with a
different spine label so patrons can tell them apart. Another suggestion was putting a patron's card
number on the receipt that is printed out McKinney is doing this. Jeff told the board that could be
considered a privacy matter and these receipts are left in books many times.
5. Update on Public Art Project.
Library Director, Jeff Timbs gave a report on the Public Art Project. The project is to recognize
the Founders of the library and Donors The City Council appointed a committee to evaluate the artist
for this project The committee started out with sixty-five applicants and have narrowed it down to
three. This next week the committee will be interviewing the three artist and looking at their
presentations to decide which one they will go with.
6. Items of Interest.
Library Director, Jeff Timbs announced the new Children's Manager started today Her naive is Lee
Sparks and comes to the library with a lot of experience. Lee has a broad experience base as she has
been a Library Director and worked in the Children's and Reference departments at the Seattle Library
She gained a lot of her experience in the Austin area before coming to the Rowlette Library and then to
us
Board member, Donna Drews Various announced the Friends of the Library have chosen the next book
for the ALLen Reads Program. The title is "Seed Folks" and the author is Sid Fleischman. Donna said
they will start the ALLen Reads program earlier this year. She asked the board to think about anyone
who could help her this year with the evaluations as it is too much for one person
Jeff told the board that Tom Keener has contacted the author of the book and normally he does not
make personal appearances. Tom asked him to consider working in an appearance when he comes to
our area to do the Hockaday School. Maybe we can split the cost between us.
Don Wing gave an update on the Endowment Board. They hope to have an event in late August or
September to announce the Endowment Board to the public to let them know about the Endowment
Fund and the purpose of it.
7. Calendar.
11 • August 5, 2008 — Library Board Meeting
Adjourn
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
JULY 1, 2008
PAGE
Motion: Upon A motion made by Board Member, Donna Drews Various, and a second by Board
Member, Jo Long, the Board voted (6) for and none (0) opposed to adjourn the library board meeting at
7.00 PM.
These minutes read and approved this 5th day of August, 2008.
APPROVED: ATTEST:
IAteyDonald Wing, Chairperson Ruth Pringle, Secre ry