Min - Library Board - 2007 - 06/05 - RegularI
ALLEN PUBLIC LIBRARY
REGULAR MEETING
NNE 5, 2007
Present:
In Long, Board Chair
Board members:
Julia Elmo
Donna Drews Vanous
Mary Jane Hamilton
Ruth Pringle
Donald Wing
Susan McDonald
City Staff:
Barbara Buehler, Library Director
Tom Keener, Cultural Arts Coordinator
Guests:
Wilma Smith — Friends of the Allen Public Library
Call to Order and Announce a Quorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Board Chair, In Long, at 7:35 p.m. on Tuesday June 5, 2007 in the Board Room of the Allen Public
Library, 300 North Allen Drive, Allen, Texas.
1. Citizen's Comments.
There were no Citizen Comments.
2. Approve Minutes of the May 1, 2007, Regular Meeting.
Motion, Upon A motion made by Board Member, Donald Wing, and a second by Board Member,
Julia Elina, the Board voted (7) for and none (0) opposed to approve the May 1, 2007 Library Board
minutes with corrections.
3. Review Monthly Statistics and Suggestion Forms.
The Library Board reviewed the Monthly Statistics and read all of the Suggestion Forms.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
JUNE 5, 2007 PAGE 2
4. Consider Trust Fund Expenditures.
Library Director, Barbara Buehler proposed to the library board the following Trust Fund
Expenditures:
1. Take $71,685 out of the Trust Fund to pay for their part of the new library Polaris System with the
City of Plano.
2. The remaining money left in the Library Trust Fund be put in the new Library Endowment Fund
that is in the process of being set up.
The library board would then need to propose to the City Council an amendment of the current Library
Trust Fund Bylaws for approval.
Motion, Upon A motion made by Board Member, Susan McDonald, and a second by Board Member,
Julia Elina, the Board voted (6) for and (1) opposed to approve the Trust Fund Expenditures.
5. Planning for 40" Anniversary.
The library board discussed various programs for the library's 40° anniversary in October. We could
not get the Laura Bush or Darrell Johnston for our speaker. The board considered other speakers that
we might get to speak at our opening ceremony. They were Jeff Crilly, Clarice Tinsley and Steve
Blowe. Tom Keener will follow up on these.
The cake decorating contest was discussed. We need guidelines on how we are going to handle and
judge the contest. Donna Drews Various will work on developing the guidelines. The board discussed
inviting caters from various bakeries or stores to possibly participate.
The Friends of the Library is working on the Senior Center trying to get them to let us rent the center
for the Chocolate Orgy. The Friends are going the change the name to Chocolate Celebration. The
Friends also are going to announce the name of the book for Allen Reads.
The library board wants to make sure that the Endowment Fund is on the agenda. We are going to have
a truck rodeo.
6. Items of Interest,
Barbara Buehler and board member Ruth Pringle attended the NETLS Awards Luncheon in
Richardson. Ruth was elected to serve another term. NETLS budget is 1.4 million and $850,000 will
be given out next year and the year after that will be $750,000. NETLS is planning on doing a fact
gathering with 340 libraries to gather what their needs are. Allen will not be one of those. The smaller
libraries will not be included and it will hurt the little guys. Tutor.com failed state-wide and the media
will be taken out.
7. Calendar:
y July 10, 2007, Special Called Meeting.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
JUNE 5, 2007
P
8. Adjourn
PAGE
Motion: Upon A motion made by Board Member, Donald Wing, and a second by Board Member,
Donna Drews Various, the Board voted (7) for and none (0) opposed to adjourn the library board
meeting at 8:55 PM.
These minutes read and approved this 10th day of July, 2007
APPROVED: ATTEST:
r,
Vo Long, Chai erson
tai
GJulia Elina, Secretary