Min - Library Board - 2007 - 08/07 - RegularALLEN PUBLIC LIBRARY
REGULAR MEETING
AUGUST 7, 2007
Present:
Jo Long, Board Chair
Board members:
Julia Elina
Donna Drews Various
Mary Jane Hamilton
Donald Wing
Susan McDaniel
City Staff:
Barbara Buehler, Library Director
Tom Keener, Cultural Arts Coordinator
Dale Lackey, Senior Administrative Assistant
Guests:
Jane Bennett — Friends of the Allen Public Library
Call to Order and Announce a Quorum is Present
With a quomm of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Board Chair, to Long, at 7:35 p.m. on Tuesday August 7, 2007 in the Board Room of the Allen Public
Library, 300 North Allen Drive, Allen, Texas.
Regular Aeenda
1. Citizen's Comments.
There were no Citizen Comments.
2. Approve Minutes of the July 10, 2007, Special Called Meeting.
Motion: Upon A motion made by Board Member, Donald Wing, and a second by Board Member,
Mary Jane Hamilton, the Board voted (6) for and none (0) opposed to approve the July 10, 2007
Special Called Meeting minutes with corrections.
3. Review Monthly Statistics and Suggestion Forms.
The Library Board reviewed the Monthly Statistics and read all of the Suggestion Forms. The Library
Board commented on the Internet use versus last year. It had almost doubled.
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ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
AUGUST 7, 2007
Status of Polaris Migration..
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The library will he closed August 18" at 4 pm and all day on August 10 and 20" for the conversion to
the new Polaris System. One of the nice things about Polaris is that it has a special catalog for the
children's department.
Update on FY 2007-2008 Budget.
The annual budget retreat will be the weekend of August 10" The different city departments will be
giving their presentations.
Items of Interest.
Barbara Buehler and board member Ruth Pringle attended the NETLS Awards Luncheon in
Richardson. Ruth was elected to serve another term. NETLS budget is 1.4 million and $850,000 will
be given out next year and the year after that will be $750,000. NETLS is planning on doing a fact
gathering with 340 libraries to gather what their needs are. Allen will not be one of those. The smaller
libraries will not be included and it will hurt the little guys. Tutor.com failed state-wide and the media
will be taken out.
7. Planning for 40' Anniversary.
10.
The board discussed activities planned for the whole month of October. There will be an essay contest
and it will be advertised in the Friend's Newsletter and there will be forms at the library for each
contestant to pick up with the rules of the contest. The library board will read andjudge each one. Gift
cards will be given for the prizes. The kick-off will be October 6' with the City Manager of Dallas as
our special speaker, special announcements, David Chicken program and a Birth day Party.
Items of Interest
Jill Stroud has nowjoined the Friends Board, which the Friends are expanding. The Friends have
updated the book bags for adults and children. The children's will be a back pack instead of a bag.
These will go on sale the week of the 40' anniversary kick-off. The annual Chocolate Orgy now
Renamed as the Chocolate Celebration will be October 241h at 7 pm at the Senior Center in Allen. The
theme for this year will be a "Beatles theme.
The Allen Reads book will be announced at the kick-off. Cheryl Vargas is coordinating Allen Reads.
Calendar:
} September 4,2007—Young Writer's Reception
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ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
AUGUST 7, 2007
PAGE
Motion: Upon A motion made by Board Member, Susan McDaniel, and a second by Board Member,
Julia Elms, the Board voted (6) for and none (0) opposed to adjourn the library board meeting at 8:45
PM.
These minutes read and approved this 18th day of September, 2007
APPROVED:
1 \
—j Long, Cha erson
ATTEST:
U- 58S
Julia Elina, Secretary