Min - Library Board - 2005 - 07/05 - RegularALLEN PUBLIC LIBRARY
REGULAR MEETING
JULY 05, 2005
Present:
Cal Calvin, Board Chair
Board members:
Jo Long
Ruth Pringle
Julia Elina
Donna Drews Various
Donald Wing
City Staff:
Barbara Buehler, Library Director
®Guest:
Friends of the Allen Public Library Representative — Tracey Hanft
Call to Order and Announce a Ouorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Cal Calvin, Board Chair at 7:35 p.m on Tuesday July 5, 2005, in the Board Room of the Allen Public
Library, 300 North Allen Drive, Allen, Texas
1. Citizen's Comments.
There were no Citizen Comments.
2. Approve Minutes of the June 7, 2005, Regular Meeting.
The library board approved the June 7, 2005 minutes.
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3. Review Monthly Activity Report and Suggestion Box Forms.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
JULY 5, 2005
The Library Board reviewed the June monthly report. Library Director, Barbara Buehler reported the
library has 39,000 card holders (Allen population 68,000). Barbara also reported it would take a full
year to get a feel for operational patterns.
The Suggestion Box Forms continue to contain complaints about the length of the walk from the
parking lot to the door. One of the suggestions was the library needed "a bus from the parking lot to
the library."
Other suggestions from patrons covered the following topics:
:• Request for more books in Spanish, particularly health information.
Returning CDs and DVDs in the book drop when the library is not open
Request for more time on the computers per day, from 2 hours to 3 hours.
:• A request for new books on tape (Barbara reported that new materials had been purchased).
:• A suggestion for a "next in line" system for checking out.
Request for children's books in Hindu and Urdu.
Observation that video late fees (currently $1.00 per day) were exorbitant.
4. Consider Unattended Children Policy.
The Library Board reviewed the changes to the Attended/Unattended Children's Policy the library staff
had updated with input from the Allen Police Department.
Motion: Upon A motion made by Board Member, Donna Drews Various, moved the Library Board
support the Unattended Children's Policy Board Member, Ruth Pringle, seconded and the board voted
(6) for and none (0) opposed to pass the motion.
5. Update on Coffee Shop Request.
The Library Board's recommendation in the June board meeting, to allow covered drinks in the library
for a 90 day trial period has been instituted. A report will be made at the next board meeting.
6. Update on Proposed Budget
Library Director, Barbara Buehler reported on the staffing requests for the 2006 budget year.
7. Other Business
The following new business was discussed and/or addressed:
{ The meeting room policy prohibits the use of the room for monetary gain. The meeting room is
? used for educational and informational purposes. Barbara Buehler pointed out the room is also
used by small businesses for training sessions.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
JULY 5, 2005
Library Director, Barbara Buehler addressed the rumor that was printed in a newspaper
editorial, the library would have wireless Internet. Wireless Internet is currently not in the
library budget, and did not know if wireless Internet was included in the City of Allen's IT
budget for the year 2006.
The ADT Security Company gave the library a quote on a security alarm for all exterior doors.
:• NETLS will hold a meeting in the Civic Auditorium at the Allen Public Library on September
6, 2005.
:• The Library Board meeting in September will include the Young Writer's Reception.
Friends of the Allen Public Library President, Jeri Reickerd, resigned her position due to
relocation. Tracey Hanft stepped in to become the new president
:• The Library Board will have a Saturday morning workshop either August 6, 2005 or August 27,
2005 with facilitator, Stacy Turek.
The Library Board Chairperson, Cal Calvin, announced he would not seek reappointment to the
Library Board for year 2006.
❖ The Bedford Library was put on probation by NETLS because the City of Bedford did not use
the State funds they received for the purpose of the library.
8. Calendar
• Tuesday, September 6, 2005, Young Writer's Reception
The Library Board meeting adjourned at 8.55 P.M.
These minutes read and approved this 4th day of October, 2005,
APPROVED: ATTEST:
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Cal Calvin, Chairperson onna Drews Various, Secretary
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