Min - Library Board - 2004 - 03/02 - RegularALLEN PUBLIC LIBRARY
REGULAR MEETING
MARCH 02 , 2004
Present
Cal Calvin, Board Chair
Board members
Jo Long
Ruth Pringle
Donna Various
John Ross
Julia Elinas
Donald Wing
City Statt:
Barbara Buehler, Library Director
Guest:
Wilma Smith, Friends of the Allen Public Library Representative.
Call to Order and Announce a Quorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Cal Calvin, Board Chair at 7:00 p.m. on Tuesday March 02, 2004, in the Library Meeting Room of the
Allen Public Library, 2 Allen Civic Plaza, 301 Century Parkway, Allen, Texas.
Items discussed in the preceding meeting workshop included
• Review Monthly Activity Report and Suggestion Box Forms.
• Quarterly Report on Trust Fund.
• Revise Board By -Laws.
• Consider TexShare Card Program.
Reeular Aeenda
1. Citizen's Comments.
There were no Citizen Comments.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
MARCH 02, 2004 PAGE 2
E2. Approve Minutes of the February 03, 2004, Regular Meeting.
Motion: Upon a motion made by Board member John Ross and a second by Board member Donald
Wing, the Board voted (7) for and none (0) opposed to approve minutes of February 03, 2004.
3. Review Monthly Activity Report and Suggestion Box Forms.
The Board reviewed Monthly Reports and Suggestion Box Forms. Children's outreach and Adult Day
Care are included in the totals.
4. Update on Trust Fund.
Library Director, Barbara Buehler reported to the Library Board on the Library Acquisition Fund. The
Fund's money is in a small cities fund and currently eams about 1%.
5. Consider TexShare Card Program.
Library Director, Barbara Buehler reviewed the TexShare Card Program. She explained to the board
there would be little cost or work involved in setting it up. The TexShare Card Program would allow
those borrowing to do so without the cost of buying a Library Card from those libraries using the cards.
Moor people are requesting the TexShare Card. The library may set the perimeters and will be
responsible for lost materials. Other libraries using the TexShare Cards, indicate there is very little
expense involved.
Motion: Upon a motion made by Board member Donna Various and a second by Board member Julia
Elinas, the Board voted (7) for and none (0) opposed to recommend to the City Council that the Allen
Public Library use the TexShare Card Program on a trial basis.
6. Plan for Upcoming NETLS Meetings.
Board member, Ruth Pringle agreed to attend the NETLS Meeting. Barbara Buehler and board
member, Donald Wing attended the NETLS Geographic Meeting in Sherman.
7. Update on Building Program.
Library Director, Barbara Buehler updated the board on the status of the new library building.
Indications are the new building will be ready by the end of December, 2004. The contractors are
about two weeks behind schedule due to the weather.
8. Other Business
Friend's Representative, Wilma Smith reported on the activities of the Friends of the Library, including
the "Bach to Books" programs. The attendance was not very good at the first program but is expected
to increase as the series of programs continue
The regular Library Board Meeting will be changed for next month. Board members will be notified.
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ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
MARCH 02, 2004
9. Calendar
10.
• April 14, 2004, 7'30 P.M, Allen Public Library Board, Called Meeting.
• Apri127, 2004, 7:00 P.M., J= Band —Allen Public Library.
Motion: Upon a motion made by Board member Donald Wing and a second by Board member
Donna Vanous the board voted (7) for and none (0) oppose to adjourn.
These minutes read and approved this 14th day of April, 2004.
APPROVED: ATTEST:
qzs�' -
Cal Calvin, Chairperson
Ruth Pringle, Sy retary
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