Min - Library Board - 2004 - 10/05 - RegularALLEN PUBLIC LIBRARY
REGULAR MEETING
OCTOBER 05, 2004
Call to Order and Announce a Ouorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Julia Elmo, Vice Chair at 7:30 p.m. on Tuesday October 5, 2004, in the Library Meeting Room of the
Allen Public Library, 2 Allen Civic Plaza, 301 Century Parkway, Allen, Texas.
Items discussed in the preceding meeting workshop included:
• Review Library Code of Conduct.
• Update on New Library Facility Progress.
• Previewed Sabuda Exhibit Materials.
• Reviewed Acquisition Fund.
1. Citizen's Comments.
There were no Citizen Comments.
Present:
Julia Elms, Board Vice Chair
Board members:
In Long
Ruth Pringle
Donald Wing
John Ross
Donna Various
City Statf:
Barbara Buehler, Library Director
Guest:
None
Call to Order and Announce a Ouorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Julia Elmo, Vice Chair at 7:30 p.m. on Tuesday October 5, 2004, in the Library Meeting Room of the
Allen Public Library, 2 Allen Civic Plaza, 301 Century Parkway, Allen, Texas.
Items discussed in the preceding meeting workshop included:
• Review Library Code of Conduct.
• Update on New Library Facility Progress.
• Previewed Sabuda Exhibit Materials.
• Reviewed Acquisition Fund.
1. Citizen's Comments.
There were no Citizen Comments.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
OCTOBER 05, 2004 PAGE 2
2. Approve Minutes of the August 03, 2004, Regular Meeting.
The Board approved the minutes of August 03, 2004 with a correction on page 2, Item five, "Furniture
and graphics bids have been awarded, and sound bids have been received. The regular board meeting
was not held in September.
3. Election of Library Board Officers.
Board member, Jo Long was given the Oath of Office for the new term.
Motion: Upon a motion made by Board member, John Ross nominated Donna Vanous for Secretary.
No other nominations were made and Board member, Ruth Pringle moved that nominations cease and
that Donna Various be elected by acclamation. Board member, Donald Wing seconded and the Board
voted (5) for and none (0) opposed to elect Donna Various as Secretary.
Motion: Upon a motion made by Board member, John Ross nominated Julia Elms for Vice -Chair. No
other nominations were made and Board member, Jo Long moved that nominations cease and that Julia
Elms be elected by acclamation. Board member, Ruth Pringle seconded and the Board voted (5) for and
none (0) opposed to elect Julia Elina as Vice -Chair.
Motion: Upon a motion made by Board member, John Ross nominated Cal Calvin for Chair. No other
nominations were made and Board member, Donald Wing moved that nominations cease and that Cal
Calvin be elected by acclamation. Board member, John Ross seconded and the Board voted (5) for and
none (0) opposed to elect Cal Calvin as Chair.
4. Review Monthly Activity Report and Suggestion Box Forms.
The library board reviewed the Monthly Activity Report and Suggestion Box Forms.
5. Review Summer Youth Programs Statistics.
The Reports for the Teen Summer Program 2004, compiled by Debbie Vavra and the 2004 Summer
Reading Club, compiled by Morita Richards were reviewed. The attendance and active participation in
both groups continues to grow. A note was written in the Summer Reading Club Report, "The Summer
Reading Club Program would not be possible without the 125 teens and the 1,466 hours they worked in
the Children's Department." The board agreed that the participation by the Teens was of great value,
not only to the Summer Reading Program, but also because it means the Teens are actively reading and
using the library
6. Review Library Budget.
Library Director, Barbara Buehler, answered questions on the new budget as the board reviewed the
budget for 2004/2005
1 7. Upcoming NETLS Meeting.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
OCTOBER 05, 2004
PAGE
NETLS update was given. The next NETLS meeting will be in Quinlan, Texas, Thursday, October 7,
2004. Texas State Librarian, Peggy Rudd, will be the Guest Speaker. The libraries in NETLS will vote
on the suggested changes in the By -Laws and grants will be announced.
8. Other Business
10.
Ruth Pringle mentioned how attractive the Friend's new cookbooks were and they will be available at
the Chocolate Orgy. They will make nice Christmas gifts! The Chocolate Orgy will be held at the
Train Depot on October 20, 2004 because early voting will be in the Library Meeting Room.
Jo Long told about the Heritage Guild's Antique Show to be held November 7, 2004 from 2 pm until 4
pm in the Train Depot. There will be three people who have backgrounds in antiques to tell you about
your prized object. The cost is $5.00 per article.
Calendar
• November 9, 2004, Library Board Meeting
The Library Board meeting adjourned at 8:45 p.m.
These minutes read and approved this 9' day of November, 2004.
APPROVED: ATTEST:
Cal Calvin, Chairperson
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Ruth Pringle, Secre ry