Min - Library Board - 2004 - 11/09 - Special CalledALLEN PUBLIC LIBRARY
SPECIAL MEETING
NOVEMBER 09, 2004
Present:
Cal Calvin, Board Chair
Board members:
Julia Elina
Jo Long
Ruth Pringle
Donald Wing
Donna Various
City Staff:
Barbara Buehler, Library Director
Guest:
None
Call to Order and Announce a Quorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Cal Calvin, Board Chair at 7:35 p.m. on Tuesday November 9, 2004, in the Library Meeting Room of
the Allen Public Library, 2 Allen Civic Plaza, 301 Century Parkway, Allen, Texas
Items discussed in the preceding meeting workshop included'
• Election of Library Board Officers.
• Review Monthly Activity Report and Suggestions Box Forms.
• Review Summer Youth Programs Statistics.
• Reviewed Library Budget.
• Upcoming NETLS Meeting.
pular Agenda
1. Citizen's Comments.
There were no Citizen Comments.
ALLEN PUBLIC LIBRARY BOARD
SPECIAL MEETING
NOVEMBER 09, 2004 PAGE 2
2. Approve Minutes of the October 05, 2004, Regular Meeting,
The Board approved the minutes of October 05, 2004 with a correction indicating that Board Member
Donna Various was present.
3. Review Monthly Activity Report and Suggestion Box Forms.
The suggestions included requests for more computers, more books, more videos on Eastern Europe,
and more held in the library. There was a thank you for sponsoring the Teen Mystery Night and a
complaint about late fees being too high, as well as an observation that the staff doesn't smile enough.
The Monthly Activity Report was reviewed by the board. It was noted that early voting accounted for
much of the increase in foot traffic and that the program attendance was significantly decreased due to
the meeting room being used for early voting.
4. Update on Trust Fund.
Library Director, Barbara Buehler reviewed the Balance Sheet of the City of Allen Library Acquisition
Fund as of September 30, 2004. All cash donations go into the Trust unless otherwise specified. There
was discussion of turning the Trust into an Endowment, such as the Delaney Fund of the McKinney
Public Library, where the interest can be used but not the principal. Discussion was also made of a
private foundation or some source of funding to use for special needs and/or emergencies that is not
tied to the budget. The Board suggested asking the City Attorney what options are available because
the city is restricted to what types of investments can be made.
Board Chair, Cal Calvin volunteered to contact the Allen Target Manager to see about the library
benefiting from the company's financial community involvement programs.
5. Consider Sculpture Program.
The Board considered the sculpture program from Sculptureworks, Inc. and reviewed a brochure of
sample works. David W iegand represents sculptors from the Southwest and makes sculptures available
to participating libraries at no cost to the library in order to make the artists' works available for public
viewing. The sculptures, which range in size from small to very large, can be borrowed on a rotating
schedule. The Board indicated a desire to invite David W iegand to the next Board meeting.
6. Update on Library Building Project.
The Grand Opening of the new library is scheduled for January 30, 2005. Barbara Buehler's comment
on the new budget stated that the staffing requests for the new library were cut in half. As a result, no
outside groups may use the auditorium. As a result of the budget being cut, the computer lab on the
second floor will not be staffed. In terms of computers, the library will have the equipment it currently
has now; however, the computer classes, computer curriculum, and technician that had initially been
planned will not be available. The New Parent Program will be delayed until additional staffing is
approved.
ALLEN PUBLIC LIBRARY BOARD
SPECIAL MEETING
NOVEMBER 09, 2004
r
LE
Other Business
PAGE
The Library Board will prepare their yearly report to the Allen City Council for presentation at the
December 14' Council Meeting. A draft of the report will be ready for the Board's next regularly
scheduled meeting, December 07, 2004.
Barbara Buehler reminded Board members to contact legislators before they went to Austin after the
holidays. The Board discussed the importance of personal contact and the need to call or write
legislators to get funding restored for the databases.
Barbara announced the "Food for Fines" program that would take place Saturday, November 13'"
through November 21" One nonperishable food item will be accepted in place of every dollar or
portion of a dollar for a library fine and donated to the Allen Food Pantry
There was a report of the October 7i° NETLS meeting. At this meeting new bylaws were approved.
There was a presentation on the State Library Budget, and a presentation of how libraries who received
grants used their funds.
The Friends of the Allen Library held the fifth annual Chocolate Orgy, which the Friends raised $1000
in new memberships and chocolate cookbook sales. Cal Calvin suggested that the Board send a note of
commendation to the Friends Board for their successful effort.
Calendar
• Thursday, December 2, 2004, NETLS Membership Meeting 8:00 AM to 11:00 am and Vendor
Fair 11:00 AM to 1'00 PM, Patty Granville Arts Center, Garland.
• Tuesday, December 7, 2004, Library Board Meeting.
• Friday, December 10, 2004, Board Appreciation Dinner.
• Tuesday, December 14, 2004, Library Board Report to City Council.
9. Adjourn
The Library Board meeting adjourned at 9:05 P.M.
These minutes read and approved this 76 day of December, 2004.
APPROVED: ATTEST:
mn vu/Y1�Yll�
Cal Calvin, Chairperson Donna Drews Vaoous, Secretary