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Min - Library Board - 2003 - 02/04 - RegularALLEN PUBLIC LIBRARY REGULAR MEETING FEBRUARY 04, 2003 Call to Order and Announce a Ouorum is Present With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to order by Board Chair, Cal Calvin at 7:30 p.m. on Tuesday, February 04, 2003, in the Allen Library Meeting Room of the Allen Public Library, 2 Allen Civic Plaza, 301 Century Parkway, Allen, Texas. Items discussed in the preceding meeting workshop included: • Presentation by Jeff Bulla of pro -forma architects, inc. • Review of Standards for Texas Public Libraries. • Update on Friends' Activities. Reeular Aeenda 1. Citizen's Comments. IThere were no Citizen Comments. Present Cal Calvin, Board Chair Board members: Julia Elina Jo Long Ruth Pringle John Ross George Chrisman City Staff: Barbara Buehler, Library Director Guest: 1 None Call to Order and Announce a Ouorum is Present With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to order by Board Chair, Cal Calvin at 7:30 p.m. on Tuesday, February 04, 2003, in the Allen Library Meeting Room of the Allen Public Library, 2 Allen Civic Plaza, 301 Century Parkway, Allen, Texas. Items discussed in the preceding meeting workshop included: • Presentation by Jeff Bulla of pro -forma architects, inc. • Review of Standards for Texas Public Libraries. • Update on Friends' Activities. Reeular Aeenda 1. Citizen's Comments. IThere were no Citizen Comments. ALLEN PUBLIC LIBRARY BOARD REGULAR MEETING FEBRUARY 04, 2003 PAGE 2 2. Approve Minutes of the January 07, 2003, Regular Meeting and January 14, 2003 Special Called Workshop. Motion: Upon a motion made by Board member John Ross and a second by Board member George Chnsman, the Board voted (6) for and none (0) opposed to approve minutes of January 7, 2003, and January 14, 2003 Workshop. 3. Review Monthly Report, Suggestion Box Forms, and Library Acquisition Fund. Board members reviewed Statistical Report for January 2002 versus January 2004 and noted that all items have increased. Foot traffic has increased by nearly 3,500, and Internet use increased approximately 345%. The Library Acquisition Fund was reviewed. The Library Acquisition Fund balance sheet for December 31, 2002 was explained. There is an additional $3,000 in the Fund for the Dinosaur Exhibit from the Friends of the Allen Public Library and a donation of $1,000 from Walmart. 4. Report from Library Planning and Oversight Committee Meeting — John Ross. Library Board member John Ross reported information from the meeting. 1 1. Technical Review February 25, 2003 2. 90% of Plan April 21, 2003 3. Construction Contracts July 8, 2003 4. Construction time estimated 12 months. 5. Outside of the new library will be low maintenance with brick and metal used. John and Barbara showed examples of the outside materials and colors. Brick will blend with all city buildings. Colors used to dress up the building will be blue, red, and silver. 5. Report from ALF Ad Hoc Committee Library Board member George Chrisman reported on the Arts, Friends, (ALF) Library Special Committee Meeting. All the groups were represented It was agreed that no more than $10,000 be spent on the project and that no corporate funding would be solicited. The people of the community would be asked to help make the closure of the courtyard a people's project. Tim Dender from the Parks and Recreation and Susan Campbell, Allen Urban Forester were in attendance. The City has a grant of $10,000 for plans for the sculpture garden and the blending of the entire area is recommended. The courtyard and gardens will be the people's space. 6. Review New Appointment Procedures for Board and Commission Members The memo from PeterVargas, City Manager on suggested future Appointment Procedures for Board and Committee Members was briefly discussed. It was the consensus of the board that the suggestions were feasible and would expedite the process. ALLEN PUBLIC LIBRARY BOARD REGULAR MEETING FEBRUARY 04, 2003 E 7. Other Business PAGE Library Director, Barbara Buehler and Library Board member Ruth Pringle reported on the NETLS meeting with the TLA consulting firm. They asked four questions: L Your library strengths? 2 Your Library weaknesses? 3 How does NETLS improve your library? 4 What do you know about TPL and are their services of value? It was agreed that the main weakness regardless of size, was the lack of funds. 8. Calendar 9. • March 4, 2003, Allen Public Library Board, Regular Meeting. Motion: Upon a motion made by Board member George Chrisman and a second by Board member Jo Long the board voted (6) for and none (0) oppose to adjourn. These minutes read and approved this 4th day of March, 2003. APPROVED: ATTEST: Cal Calvin, Chairperson 1 Ruth Pringle, Sefretary