Min - Library Board - 2003 - 03/04 - RegularALLEN PUBLIC LIBRARY
REGULAR MEETING
MARCH 04, 2003
Present:
Cal Calvin, Board Chair
Board members:
Julia Elmo
Jo Long
Donna Various
George Chrisman
City Staff:
Barbara Buehler, Library Director
Guest:
None
Call to Order and Announce a Ouorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Board Chair, Cal Calvin at 7:30 p.m. on Tuesday, March 04, 2003, in the Allen Library Meeting Room
of the Allen Public Library, 2 Allen Civic Plaza, 301 Century Parkway, Allen, Texas.
Items discussed in the preceding meeting workshop included:
• Review Monthly Report, Suggestion Box Forms, and Library Acquisition Fund
• Report from Library Planning and Oversight Committee Meeting —John Ross.
• Report from ALF Ad Hoc Committee — Cal Calvin.
• Review New Appointment Procedures for Board and Commission Members.
1.
Citizen's Comments.
There were no Citizen Comments.
2. Approve Minutes of the February 04, 2003, Regular Meeting.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
MARCH 04, 2003 PAGE 2
IAllen Public Library Board approved the minutes of February 04, 2003.
3. Review Monthly Report, Suggestion Box Forms, and Library Acquisition Fund.
After reviewing the Monthly Report, Board Chair, Cal Calvin asked that the format be changed to a
spreadsheet. Library Director, Barbara Buehler agreed and asked if there were additonal items the
board members would like. None requested. Suggestion forms were reviewed.
4. Report on Legislative Day Activity — Ruth Pringle.
As Ruth Pringle was unable to attend, Barbara Buehler gave a short recall of information Pringle
reported at recent ALF meeting regarding her attendance at Legislative Day.
5. Consider ALF Special Project — Cal Calvin.
Board Chair, Cal Calvin brought board members up torture on recent ALF meeting and their
recommendation for special project — a combination of wall, sculpture and garden. The Board
unanimously approved that as the joint project. Arts Board has committed a $10,000 grant to pay for
planning of special project. Friends and Arts Board both anticipate providing approximately $3,000
each to fund actual project. Library Board will solicit funds from area service clubs perhaps.
6. Review tentative "State of the Library" Report — George Chrisman.
Board member, George Chrisman has been out of town and has not been able to complete draft of
"State of the Library" Report. He will meet with Barbara Buehler during the upcoming weeks to work
on the report.
7. Schedule for NETLS Geographic Committee Meeting.
The NETLS Geographic meeting will be held on March 19a in Plano at Davis Library at 9:30 A.M.
Library Board members are urged to attend NETLS Membership meeting will be the following week
on March 276 in Sherman.
Board member, Donna Various suggested having teen board members who would provide new,
different perspective to the Board. Barbara Buehler reported Librarian, Debbie Vavra has been
working with a Teen Board --perhaps there might occasionally be ajoint meeting.
9. Calendar
• April 8, 2003, Allen Public Library Board, Regular Meeting.
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ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
MARCH 04, 2003
10.
Library Board Meeting was adjourned at 8:45 P.M.
These minutes read and approved this 1" day of April, 2003.
APPROVED: ATTEST:
Cal Calvin, Chairperson
Ruth Pringle, Sec tary
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