Min - Library Board - 2003 - 07/01 - RegularPresent:
Cal Calvin, Board Chair
Board members:
Juba Elina
Jo Long
George Chrisman
John Ross
Ruth Pringle
Donna Vanous
City Staff:
Barbara Buehler, Library Director
Guest:
Shelley George, City Secretary
Friends of the Library Representative
Call to Order and Announce a Ouorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Vice Chair, John Ross at 7:30 p.m on Tuesday, July 01, 2003, in the Library Meeting Room of the
Allen Public Library, 2 Allen Civic Plaza, 301 Century Parkway, Allen, Texas.
Items discussed in the preceding meeting included:
• Review Monthly Report, Suggestion Box Forms.
• Amend Bylaws to Boards and Commissions Term Limits
• Budget Update.
• Update on Budget.
• Update on Building Project.
• Review State of the Library Report
• Summer Programs Preview.
ALLEN PUBLIC LIBRARY
REGULAR MEETING
JULY 01, 2003
Present:
Cal Calvin, Board Chair
Board members:
Juba Elina
Jo Long
George Chrisman
John Ross
Ruth Pringle
Donna Vanous
City Staff:
Barbara Buehler, Library Director
Guest:
Shelley George, City Secretary
Friends of the Library Representative
Call to Order and Announce a Ouorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Vice Chair, John Ross at 7:30 p.m on Tuesday, July 01, 2003, in the Library Meeting Room of the
Allen Public Library, 2 Allen Civic Plaza, 301 Century Parkway, Allen, Texas.
Items discussed in the preceding meeting included:
• Review Monthly Report, Suggestion Box Forms.
• Amend Bylaws to Boards and Commissions Term Limits
• Budget Update.
• Update on Budget.
• Update on Building Project.
• Review State of the Library Report
• Summer Programs Preview.
P.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
JULY 03, 2003
Reeular Aeenda
1. Citizen's Comments.
There were no Citizen Comments.
2. Review Monthly Report and Suggestion Box Forms.
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The Statistics Report was reviewed and it was the highest month ever in total items checked out and the
amount of foot traffic at the Library. Suggestion Box Forms were read.
3. Consider Board Evaluation Form.
City Secretary, Shelley George explained the evaluation of new board members per the new ordinance.
The Board Evaluations Form was filled out by using input from each attending board member
BOARD EVALUATION FORM
1 What would be the ideal characteristics for a Library Board Member?
A frequent user of library resources, and one who values the contributions of a library to the
Community
2 How extensive is the collective experience of the Board members in the Board's subject area?
Current Board members have diverse backgrounds with experience applicable to libraries. Their
combined tenure on the board is high.
3. What knowledge or experience could be brought to the Board to improve it?
Youth representation. Board requests the City to authorize a youth representative from Youth
Advisory Board to serve on the Library Board as an Adhoc member. Youth Advisory Board would
select the person to serve and maybe rotate representatives.
4. Outside of Board activities, how active are the Board members within the community?
Our Library Board Members serve on various committees and boards such as: Capital
Improvements Committee, Long Range Planning Committee, Allen Retired Educators Association,
PTA, Active in schools and other Boards, Heritage Guild, Various Service Clubs, Chamber of
Commerce Members, Girl Scouts, and are Business Owners and taxpayers
5. Is the membership representative of Allen's citizens?
IYes, except for Youth.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
JULY 03, 2003 PAGE 3
1 6 Are any members considering resignation? No
Comments and Observations:
Board members would like more interaction with Council Members as well as an opportunity to
exchange ideas and information with other advisory boards
Consider Displays/Display Policy.
The letter from Mr. Vines was read objecting to the free "Dallas Observer" in the lobby of the libraries
main entrance.
Motion: Upon a motion made by Board member, George Chrisman and a second by Board member,
Donna Various, the board voted (7) for and none (0) opposed that no action would be made in reference
to the "Dallas Observers removal from the library lobby and that it served a useful purpose at the
library
Report on NETLS Meeting.
Library Partners is a Foundation for NETL'S and is up and running.
TIF will shutdown August 31" Governor Perry vetoed bill from Legislature.
TLC (school data bases) are gone. Data bases up for this year with about 40% scheduled for next year.
Consider CIPA Ruling.
If a library does not get E Rate Funds or use LSTA funds to purchase PC's or Internet access, it will not
have to filter. Allen Public Library not affected.
Library Services Manager, Theresa Seale came in to explain the problems encountered in trying to
disengage the filtering software per a patron's request.
Other Business
None
7. Calendar
• August 5, 2003, Allen Public Library Board, Regular Meeting.
1 10. Adiourn
Motion. Upon a motion made by Board member, George Chrisman and a second by Board member,
Donna Various, the Board voted (7) for and none (0) opposed to adjourn the board meeting
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
JULY 03, 2003
F,
These minutes read and approved this 5th day of August, 2003.
APPROVED: ATTEST:
Cal Calvin, Chairperson
L
H
Ruth Pringle, SecretA
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