Min - Library Board - 2003 - 11/04 - RegularI
ALLEN PUBLIC LIBRARY
REGULAR MEETING
NOVEMBER 04, 2003
Present
Cal Calvin, Board Chair
Board members:
John Ross
Ruth Pringle
Donna Vanous
In Long
City Staff:
Barbara Buehler, Library Director
Guest
Friends of the Library Representative - Wilma Smith
Call to Order and Announce a Ouorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Cal Calvin, Board Chair at 7:30 p.m. on Tuesday November 04, 2003, in the Library Meeting Room of
the Allen Public Library, 2 Allen Civic Plaza, 301 Century Parkway, Allen, Texas.
Items discussed in the preceding meeting included*
• Elect Officers.
• Reviewed Monthly Activity Report and Suggestion Box Forms.
• Consider Meeting Room Policy.
• Update on Collection Agency Services.
• Reviewed Calendar of Upcoming Events.
• Other Business.
1. Citizen's Comments.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
NOVEMBER 04, 2003 PAGE 2
1 There were no Citizen Comments.
2. Approve Minutes of October 07, 2003 Meeting.
Motion: Upon a motion made by Board member, John Ross and a second by Board member, Donna
Various, the board voted (5) for and none (0) opposed to pass the November Minutes.
3. Reading of Board Bylaws.
Library Director, Barbara Buehler, read the Board Bylaws, as stated in the rules. A question was raised
about Barbara Buehler being a voting member and therefore part of the quorum, since the librarian is an
"ex officio" member of the board, but he/she is not stated as being a nonvoting member. Barbara will
check into this matter.
4. Review Monthly Activity Report and Suggestion Box Forms.
The monthly activity report was reviewed and suggestion box forms read.
5. Consider Approval of Updated Internet Policy.
The Board reviewed the Updated Internet Policy.
Motion: Upon a motion made by Board member, John Ross and a second by Board member, Donna
Various. the board voted (5) for and none (0) opposed to pass the Internet Policy
6. Discussion regarding Establishing of Cell Phone -Pager Policy.
The Board tabled discussion of Cell -Phone -Pager Policy until next month.
7. Update on Public Library Study and Recommendations.
Library Director, Barbara Buehler reviewed some of the Public Library Development Study Committee
that she is serving on at the state level. Guidelines will probably be set up for accreditation.
8. Other Business
Friends Representative, Wilma Smith, gave a report on the Chocolate Orgy membership drive.
A total of 27 new members joined making a total of 204 members.
An announcement was made of the November 13, 2003 training session for all officers of the Board
The Mayor and City Officials will hold this meeting in the Training Room of the Central Fire Station.
A new Library Board Member has been appointed by the City Council to replace Board Member,
George Chrisman. Donald Wyng was appointed as the new Library Board Member, but was unable
to attend due to prior commitments, but will join the board at the next regular meeting.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
NOVEMBER 04, 2003
1 The Library Board agreed not to have a December meeting.
10.
CALENDAR
• December 10, 2003, City Council yearly dinner will be held at the Hilton Inn in Allen.
• January 06, 2004, Allen Public Library Board, Regular Meeting.
PAGE
Motion: Upon a motion made by Board member, In Long and a second by Board member, Donna
Vanous, the Board voted (5) for and none (0) opposed to adjourn the board meeting.
These minutes read and approved this 6th day of January, 2004.
APPROVED: ATTEST:
l\ Vim\
Cal Calvin, Chairperson Ruth Pringle, Secreta
I