Min - Library Board - 2002 - 05/07 - Regular71
ALLEN PUBLIC LIBRARY
REGULAR MEETING
MAY 07, 2002
Present:
Cal Calvin, Board Chair
Board members:
George Chnsman
John Ross
Ruth Pringle
City Staff:
Barbara Buehler, Library Director
Victoria Swadley, Adult Services Manager
Guest:
Wilma Smith & Terri Haynes —Friends of the Allen Public Library
Tom Keener - Allen City Planner
Call to Order and Announce a Quorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Board Chair, Cal Calvin at 7:35 p.m. on Tuesday, May 7, 2002, in the Allen Library Meeting Room of
the Allen Public Library, 2 Allen Civic Plaza, 301 Century Parkway, Allen, Texas.
Items discussed in the preceding meeting workshop included:
• Monthly Activity Report and Suggestion Box Forms.
• Report on NETLS Quarterly Meeting.
• Report on Board Business Meetings.
• Review U.S.A. Patriot Act.
• Update on Library Building Process.
• Potential Special Projects.
1. Citizen's Comments.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
MAY 7, 2002 PAGE 2
1 There were no Citizen Comments.
2. Approve Minutes of the March 5, 2002, Regular Meeting.
Motion: Upon a motion made by Board member George Chrisman and a second by Board member
Ruth Pringle, the Board voted (4) for and none (0) opposed to approve minutes of March 5, 2002
regular meeting.
3. Review of Monthly Activity Report and Suggestion Box Forms.
The Board reviewed the Monthly Statistical Report, Activity Report and Suggestion Box Forms.
Suggestions from patrons were requests for more large print books and that a large monitor be
made available with larger print and a wide color contrast (Black & White).
4. Introduction of New Adult Services Manager.
Library Director, Barbara Buehler introduced Victoria Swadley as the new Adult Services Manager.
Information on her background was given and she comes to us from St. Joseph, Missouri.
5. Report on Smithsonian Exhibit and Programs.
Tom Keener, Allen City Planner, gave a report on the Smithsonian exhibit "Listening to the Prairie."
Over 20,000 people attended the exhibit and a 1000 children from the various schools. All the Lectures
were also well attended. Over 5000 brochures were sent out promoting the exhibit. Tom showed the
Board the video of the Ad used on TV Tom thanked the Friends of the library volunteers for their
help during the exhibit.
Board member, John Ross suggested we contact the Allen City Council about the Board's consideration
of lectures and/or presentations for library programs. Jane Bennett, President of the Friends of the
Library will be contacted to schedule a meeting with the Friends Board and the Allen Public Library
Board to discuss programs for the new library.
City Planner, Tom Keener, announced that the Allen City Council will give a proclamation to the
Friends of the Allen Public Library at 6.00 P.M. on Thursday, May 16, 2002.
6. Report on Library Acquisition Fund.
Library Director, Barbara Buehler, gave an explanation of the Library Acquisition Fund. The Fund
Balance as of 3-31-02 is $195,550.19 (unaudited). The Board established the Fund in the late 1980's.
It was decided that approximately $100,000 be held as a source of funds for the library This fund
continues to receive donations and interest every year.
7. Update on Library Building Process.
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ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
MAY 7, 2002
PAGE
Board member, John Ross, who is on the Planning Committee, was pleased with the schematics of the
new library that was presented to them. The City Council approved the new library schematics on
Thursday, May 2, 2002.
8. Review of Texas Library Association Conference.
Library Director, Barbara Buehler, gave a review of the Texas Library Association conference held in
Dallas. Cal Calvin, Jo Long, Ruth Pringle, Julia Elina, and Frank Snidow of the Library Board
attended the conference and were present at the Trustee Luncheon with Barbara Buehler and Tom
Keener.
Other Business
9. Calendar:
• June 4, 2002, Allen Public Library Board, Regular Meeting.
Motion: Upon a motion made by Board member John Ross and a second by Board member George Chrisman,
the Board voted (4) for and none (0) opposed to adjourn its regular meeting at 8:50 p.m. on Tuesday, May 7,
2002.
These minutes read and approved this 4th day of June, 2002.
APPROVED:
i
Cal Calvin, Chairperson
ATTEST:
Ruth P gle, Secy ry