Min - Library Board - 2002 - 09/03 - RegularALLEN PUBLIC LIBRARY
I'll a[!IU 1/11 ted I al *I IQ[N
September 3, 2002
Present:
Cal Calvin, Board Chair
Board members:
George Chrisman
John Ross, Jr.
Ruth Pringle
Frank Snidow
Julia Elmo
City Staff:
Barbara Buehler, Library Director
Guest:
Sharon Walker — Friends of the Allen Public Library
Call to Order and Announce a Quorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Board Chair, Cal Calvin at 730 p.m on Tuesday, September 03, 2002, in the Allen Library Meeting
Room of the Allen Public Library, 2 Allen Civic Plaza, 301 Century Parkway, Allen, Texas.
Items discussed in the preceding meeting included:
• Monthly Activity Report and Suggestion Box Forms.
• Update on Library Building Process.
• Review new Sandards for Texas Public Libraries.
• Consider County Funding Request.
Regular Agenda
1. Citizen's Comments.
There were no Citizen Comments
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
SEPTEMBER 03, 2002
PAGE
2. Adjourn to Young Writers Reception in Library Meeting Room.
The Library Board Meeting adjourned to attend the Young Author's Reception
3. Re -convene into Board Meeting.
The Library Board meeting was called back to order at 8:30.
4. Approve Minutes of August 06, 2002 Regular Meeting.
Motion: Upon a motion made by Board member John Ross and a second by Board member George
Chrisman, the Board voted (6) for and none (0) opposed to approve minutes of August 06, 2002 regular
meeting.
5. Review Monthly Activity Report and Suggestion Box Forms.
The Board reviewed the August Statistical Report, Activity Report and Suggestion Box Forms. The
library nearly doubled the items checked out this August versus last year, when the library was down
for upgrading the new Horizon System
6. Update on Budget.
The City Budget for 2002-2003 will include 2 additional full-time Librarians
Ann Billings will move from the Reference to Cataloging, to fill the vacancy left by Amanda Dye.
Debbie Vavra will become full-time and will spend about 20 hours in the Children's Department and 20
hours in the Adult Section.
The full-time Reference position will be filled in October.
The Board members raised questions if "pop -ups" were a problem at the library. Library Director,
Barbara Buheler said she would check on this.
7. Other Business
Update on County Funding. Libraries of Collin County had asked for the funding to be on population
numbers of each town. The County Board agreed to 40/each person (libraries had asked for .50/each
person). This will mean that Allen's funding will go from about $15,000 to about $30,000.
Board members, Julia Elinas, Cal Calvin, and Ruth Pringle reported on the Grassroots Advocacy
Workshop. The continuation of TIF is of major concern. Copies of notes from the workshop will be
made for the library board.
If TIF is not extended, the Allen Public Library could not continue with the number of databases it
currently has or the technology presently used.
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ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
SEPTEMBER 03, 2002
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Library Director, Barbara Buehler, reported that the Friends will host a legislative brunch for the
Friends Board, City Representatives, Florence Shapiro, and Jerry Madden our State Representative.
Board member, Cal Calvin, reported that the Arts Alliance will join the Friends Board on a joint project
for the new library complex. A Guidelines Committee would be set up and there will be 2 delegates
from each group. Library Board members, Julia Elinas and George Christian will serve on the
committee.
Work on "Standards for Pubic Libraries" was tabled until the next meeting.
8. Calendar
• October 01, 2002, Allen Public Library Board, Regular Meeting.
Motion: Upon a motion made by Board member Frank Smdow and a second by Board member Julia Elinas, the
Board voted (6) for and none (0) opposed to adjourn the Board Meeting.
These minutes read and approved this I st day of October, 2002.
APPROVED:
al Calvi , Chairperson
ATTEST:
Ruth Pringle,yecretary