Min - Library Board - 2002 - 10/01 - RegularP
ALLEN PUBLIC LIBRARY
REGULAR MEETING
October 1, 2002
Call to Order and Announce a Quorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Board Chair, Cal Calvin at 7:30 p.m on Tuesday, October 01, 2002, in the Allen Library Meeting
Room of the Allen Public Library, 2 Allen Civic Plaza, 301 Century Parkway, Allen, Texas.
Items discussed in the preceding meeting included:
• Monthly Activity Report and Suggestion Box Forms.
• Update on Budget.
• Update on County Funding.
• TIF Continuation.
• Legislative Breakfast, hosted by the Friends.
• Joint Project between the Friends, Arts Alliance and the Library Board.
1. Citizen's Comments.
Present
Cal Calvin, Board Chair
Board members:
George Chrisman
Jo Long
Ruth Pringle
Donna Various
Julia Elina
City Statf:
Barbara Buehler, Library Director
Guest:
No Guests.
P
ALLEN PUBLIC LIBRARY
REGULAR MEETING
October 1, 2002
Call to Order and Announce a Quorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Board Chair, Cal Calvin at 7:30 p.m on Tuesday, October 01, 2002, in the Allen Library Meeting
Room of the Allen Public Library, 2 Allen Civic Plaza, 301 Century Parkway, Allen, Texas.
Items discussed in the preceding meeting included:
• Monthly Activity Report and Suggestion Box Forms.
• Update on Budget.
• Update on County Funding.
• TIF Continuation.
• Legislative Breakfast, hosted by the Friends.
• Joint Project between the Friends, Arts Alliance and the Library Board.
1. Citizen's Comments.
ALLEN PUBLIC LIBRARY BOARD
There were no Citizen Comments.
2. Approve Minutes of September 03, 2002 Regular Meeting.
Motion: Upon a motion made by Board member George Chrisman and a second by Board member Julia
Elinas, the Board voted (6) for and none (0) opposed to approve minutes of September 03, 2002 regular
meeting.
3. Presentation re Arts of Collin County— Steve Matthews.
Steve Matthews gave a presentation on the Arts of Collin County. The Arts project will be voted on at
the next election. After the presentation he asked for questions and comments. Each member was
given a CD telling about the project.
4. Reports on Children's and Teen's Summer Programs and Activities.
Reports were given on Children's and Teen's summer programs and activities. The Summer Reading
Club showed a record enrollment of 1,886. Total attendance for the summer 2002 increased
significantly with a total attendance of 3,734.
5. The Board reviewed the monthly Statistiscal Report, noting the large increase in Reserves. The yearly
Statistical Report was reviewed showing an increase of over 45,000 items checked out; and an
increase of 16,493 foot traffic for fiscal year 2001-2002.
There were no suggestion box forms to review this month
6. Update on Friend's Activities.
Library Director, Barbara Buehler, reported on the Friend's activities. The Chocolate Orgy
Membership drive is scheduled for Wednesday, October 16th in the library meeting room.
The legislative breakfast has been scheduled for November 15th More information on this will be
presented at the next board meeting.
7. Other Business
Barbara Buehler gave the yearly report on the Library Acquisition Fund. The expenditure of $2,160.15
was used to purchase a server so the new Pharos Software could be installed for the Reference desk.
This new software will allow the reference librarians to remain at their desk and give a code to patrons
so they may log onto the computers.
Library Board member, George Chrisman presented the report on the ground rules of the new project
being developed by the Library Board, Friends of the Library, and the Arts Alliance. A copy was given
to each board member.
REGULAR MEETING
OCTOBER 01, 2002
PAGE
There were no Citizen Comments.
2. Approve Minutes of September 03, 2002 Regular Meeting.
Motion: Upon a motion made by Board member George Chrisman and a second by Board member Julia
Elinas, the Board voted (6) for and none (0) opposed to approve minutes of September 03, 2002 regular
meeting.
3. Presentation re Arts of Collin County— Steve Matthews.
Steve Matthews gave a presentation on the Arts of Collin County. The Arts project will be voted on at
the next election. After the presentation he asked for questions and comments. Each member was
given a CD telling about the project.
4. Reports on Children's and Teen's Summer Programs and Activities.
Reports were given on Children's and Teen's summer programs and activities. The Summer Reading
Club showed a record enrollment of 1,886. Total attendance for the summer 2002 increased
significantly with a total attendance of 3,734.
5. The Board reviewed the monthly Statistiscal Report, noting the large increase in Reserves. The yearly
Statistical Report was reviewed showing an increase of over 45,000 items checked out; and an
increase of 16,493 foot traffic for fiscal year 2001-2002.
There were no suggestion box forms to review this month
6. Update on Friend's Activities.
Library Director, Barbara Buehler, reported on the Friend's activities. The Chocolate Orgy
Membership drive is scheduled for Wednesday, October 16th in the library meeting room.
The legislative breakfast has been scheduled for November 15th More information on this will be
presented at the next board meeting.
7. Other Business
Barbara Buehler gave the yearly report on the Library Acquisition Fund. The expenditure of $2,160.15
was used to purchase a server so the new Pharos Software could be installed for the Reference desk.
This new software will allow the reference librarians to remain at their desk and give a code to patrons
so they may log onto the computers.
Library Board member, George Chrisman presented the report on the ground rules of the new project
being developed by the Library Board, Friends of the Library, and the Arts Alliance. A copy was given
to each board member.
I
1
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
OCTOBER 01, 2002
PAGE
Motion: Upon a motion made by Board member Jo Long and a second by Board member George
Chrisman, the Board voted (6) for and none (0) opposed to approve the election of Officers for the new
year. Chair — Cal Calvin, Vice -Chair — John Ross Jr, and Secretary — Ruth Pringle be elected by
acclamation.
8. Calendar
• November 5, 2002, Allen Public Library Board, Regular Meeting.
• November 15, 2002, Legislative Breakfast
• December 12, 2002, Annual Board and Commission Banquet —Hilton Garden Inn, Allen.
Motion: Upon a motion made by Board member George Chrisman and a second by Board member Julia Elinas,
the Board voted (6) for and none (0) opposed to adjourn the Board Meeting.
These minutes read and approved this 5st day of November, 2002.
APPROVED:
canL"
Cal Calvin, Chairperson
ATTEST:
�n
Ruth Angle, eeretary