Min - Library Board - 2001 - 10/02 - RegularII
811111 Din aB It 11 [is M 10 I'M lh7
REGULAR MEETING
OCTOBER 02, 2001
Call to Order and Announce a Quorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Vim Chair Cal Calvin at 7:30 p.m. on Tuesday, October 2, 2001, in the Allen Library Meeting Room
of the Allen Public Library, 2 Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in the
preceding workshop included:
• Reviewed monthly activity report and suggestion box forms.
• Presentation from Reference Department — Margaret Marshall.
• Report on summer programs.
• Update on meeting room policy.
• Internet Workstations in the Children's Department
1. Approve Minutes of the September 4, 2001, Regular Meeting.
1 The Board approved the minutes of the September 4, 2001, Regular Meeting.
Present:
Cal Calvin, Vice Board Chair
Board members:
Julia Elina
John Ross
Jo Long
Ruth Pringle
City Statf:
Barbara Buehler, Library Director
Guest:
Wilma Smith, Member of the Friends
811111 Din aB It 11 [is M 10 I'M lh7
REGULAR MEETING
OCTOBER 02, 2001
Call to Order and Announce a Quorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Vim Chair Cal Calvin at 7:30 p.m. on Tuesday, October 2, 2001, in the Allen Library Meeting Room
of the Allen Public Library, 2 Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in the
preceding workshop included:
• Reviewed monthly activity report and suggestion box forms.
• Presentation from Reference Department — Margaret Marshall.
• Report on summer programs.
• Update on meeting room policy.
• Internet Workstations in the Children's Department
1. Approve Minutes of the September 4, 2001, Regular Meeting.
1 The Board approved the minutes of the September 4, 2001, Regular Meeting.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
OCTOBER 02, 2001 PAGE 2
1 2. Citizen's Comments.
There were no Citizen Comments.
3. Election of Officers.
Board member Cal Calvin, asked for nominations for a new Board Chair. John Ross nominated Cal
Calvin for the new Board Chair and there were no other nominations.
Motion: Upon a motion made by Board member John Ross and a second by Board member Jo Long,
the Board voted (6) for and none (0) opposed to nominate Cal Calvin as the new Board Chair.
Board member John Ross nominated Frank Snidow for the new Board Vice -Chair and there were no
other nominations.
Motion: Upon a motion made by Board member John Ross and a second by Board member Ruth
Pringle, the Board voted (6) for and none (0) opposed to nominate Frank Snidow as the new Board
Vice -Chair.
Board member Jo Long nominated Ruth Pringle for the new Board Secretary and there were no other
' nominations
Motion: Upon a motion made by Board member Jo Long and a second by Board member John Ross,
the Board voted (6) for and none (0) opposed to nominate Ruth Pringle as the new Board Secretary.
4. Update on Meeting Room Policy.
Library Director, Barbara Buehler related that the new Meeting Room Policy was approved by the City
Council on September 20, 2001 after two minor changes:
1. The deposit for using the room when serving refreshments was increased to $100.00.
2. The Statement regarding crowd size for reception -Type meetings was struck.
Barbara believes that the new policy will better serve the non-profit organizations in town.
5. Update on the Lone Star Direct Aid Program.
A discussion of the Lone Star Direct Aid Program followed. State Librarian, Peggy Rudd will be at the
October 9, 2001 North East Texas Library Systems meeting in Mineola. It is hoped that clarification
and direction will be received in that meeting.
6. Plan for representation at NETLS membership meeting.
As a new Advisory Council member, Cal Calvin will travel to Mineola on October 8, 2001 for an
Advisory Council orientation and meeting; he will stay over in Lindale with other members for the
October 9th, 2001 meeting. Library Director, Barbara Buehler and Board member Ruth Pringle will
travel to the meeting on October 9, 2001. Allen Public Library will have plenty of representation.
I
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ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
OCTOBER 02, 2001 PAGE 3
7. Review Monthly Activity Report and Suggestion Box Forms.
The Monthly and Year-end Activity Reports were reviewed with comments on increased circulation,
reference assistance and Internet use as well as reduction in Periodicals use. The Suggestion Box
Forms were read of which five will be answered since names and addresses were given.
Other Business
Board members Cal Calvin and Wilma Smith reminded other Board members of the upcoming
membership event for the Friends of the Allen Public Library, the Chocolate Orgy on October 17, 2001
at the Library.
Library Director, Barbara Buehler informed Board members that Tom Keener has been temporarily
assigned to the library to assist with the planning for the Smithsonian Exhibit and to work on a history
of Allen.
Board members requested updated rosters, Meeting Room Policy and the Texas State Library's
Texshare Database List.
Barbara reminded the members of the next Board Meeting and the Board dinner in November.
Calendar.
• November 6, 2001, Allen Public Library Board, Regular Meeting.
• Board Dinner, Tuesday, November 27, 2001 at Eldorado Country Club.
The Board adjourned its regular meeting at 8'55 p in. on Tuesday, October 02, 2001.
These minutes read and approved this 6th day of November, 2001.
APPROVED: ATTEST:
11,
4c.1C.
vin, Chairperson
i t 7
Ruth Pringle, S retary