Min - Library Board - 2001 - 12/04 - RegularPresent
Cal Calvin, Board Chair
Board members
Julia Elms
Frank Snidow
George Chrisman
Jo Long
Ruth Pringle
John Ross
City Staff:
Barbara Buehler, Library Director
Guest
Theresa Seale, Support Services Manager, Allen Public Library
Call to Order and Announce a Quorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Board Chair, Cal Calvin at 7:30 p.m. on Tuesday, December 4, 2001, in the Allen Library Meeting
Room of the Allen Public Library, 2 Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in
the preceding meeting workshop included:
• Report by Chair on recent NETLS meeting and Advisory Council Orientation.
• Letter of Commendation to Friends of the Library.
• Letter of Commendation to Donna Vanous.
• Report by Library Director on PLANT Conference.
• Discussion on Planning and Goal -setting exercise.
• Update on Lone Star Direct Aid Program.
• Review Monthly Activity Report and Suggestion Box Forms.
Regular Agenda
1. Approve Minutes of the November 6, 2001, Regular Meeting
ALLEN PUBLIC LIBRARY
REGULAR MEETING
DECEMBER 04, 2001
Present
Cal Calvin, Board Chair
Board members
Julia Elms
Frank Snidow
George Chrisman
Jo Long
Ruth Pringle
John Ross
City Staff:
Barbara Buehler, Library Director
Guest
Theresa Seale, Support Services Manager, Allen Public Library
Call to Order and Announce a Quorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Board Chair, Cal Calvin at 7:30 p.m. on Tuesday, December 4, 2001, in the Allen Library Meeting
Room of the Allen Public Library, 2 Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in
the preceding meeting workshop included:
• Report by Chair on recent NETLS meeting and Advisory Council Orientation.
• Letter of Commendation to Friends of the Library.
• Letter of Commendation to Donna Vanous.
• Report by Library Director on PLANT Conference.
• Discussion on Planning and Goal -setting exercise.
• Update on Lone Star Direct Aid Program.
• Review Monthly Activity Report and Suggestion Box Forms.
Regular Agenda
1. Approve Minutes of the November 6, 2001, Regular Meeting
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
DECEMBER 4, 2001
PAGE
Motion: Upon a motion made by Board member John Ross and a second by Board member Julia Elms,
the Board voted (7) for and none (0) opposed to approve minutes of November 6, 2001.
2. Citizen's Comments.
There were no Citizen Comments
3. Review Monthly Activity Report and Suggestion Box Forms.
Monthly Activity Report was reviewed and the Suggestion Box Forms were read.
Presentation on Support Services — Theresa Seale.
At the request of the Library Board the various departments of the library are doing presentations
to familize the Board with what each department in the library consists of and their various duties.
Theresa Seale, Manager of Library Support Services presented the work of the Support Services
department. They consisted of: 1. Technical Services—troubleshooting library software,
computers, also cataloging new materials. 2 Processing—ordering and preparing. 3. Web Page -
Theresa gave an interesting description of the "backroom" work necessary to keep the
library functioning and smoothly operating.
5. Update on Internet Work Stations.
Library Director, Barbara Buehler reported two computers facing away from the Reference Desk
which cannot be easily monitored by staff are being filtered. This filtering allows for adult material
but illiminates unsuitable use.
6. Schedule for Special Workshop,
A discussion was held of the Board's interest in a project allowing the board to make a special
contribution to the new library A special workshop is scheduled for Wednesday, January 23, 2002
from 7:00 till 9:00 p.m.
7. Planning for NETLS Quarterly Meeting.
NETLS quarterly meeting is December 5, 2001, in Garland, Texas. Library Director, Barbara Buehler
and Board member Cal Calvin will be attending.
8. January Board Meeting Re -scheduled.
January Library Board meeting was rescheduled from Tuesday, Jan 1, 2002 to Tuesday, January 8,
2002.
d
P
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
DECEMBER 4, 2001 PAGE 3
Other Business
Board member John Ross expressed concern about the proposed new ordinances on the change of the
Code of Conduct. From his experience he believes the proposed ordinance conflicts with the Charter
and that a Charter Amendment would be necessary
Motion Upon a motion made by Board member Julia Flinn and seconded by Board member Frank
Snidow the Board voted (7) for and (0) against to instruct Board member John Ross to represent the
Library Board to the City Council to express concerns about the change of the Code of Conduct
Ordinance.
Calendar.
• January 8, 2001, Allen Public Library Board, Regular Meeting.
The Board adjourned its regular meeting at 9:30 p.m. on Tuesday, December 4, 2001.
These minutes read and approved this 8th day of January, 2002.
APPROVED: ATTEST:
al Clalviw, Chairperson
Ruth Pringle, See
rulary