Min - Library Board - 1997 - 07/01 - RegularMINUTES
ALLEN PUBLIC LIBRARY BOARD
JULY 1, 1997
ALLEN PUBLIC LIBRARY
TWO ALLEN CMC PLAZA
ALLEN, TX 75013
L The meeting of the Allen Public Library Board was called to order at 7:30 p.m by Board
Chairperson, Fritz Dietrich. Members present were Donna Varus, Frank Snidow, Rhonda
Grigg, John Ross and Carl Williams. Also present were Library Director Barbara Buehler, and
Friends of the Library member Gloria LaRovere.
IL F Snidow moved to approve the minutes of the June 3, 1997 meeting and R. Grigg seconded the
motion. Motion carried.
IM Barbara Buehler reported that no comments had been received in the suggestion box during the
preceding month D. Various suggested that a written letter of thanks for the quality of service
provided by the library employees be sent to each of the employees and copied to the City
Manager. D. Various volunteered to drat[ the letter
IV. Highlights of the June NETLS meeting were reported by J. Ross, F Snidow and R. Grigg who
attended the annual conference
V. Barbara Buehler updated the Board on the proposed budget for the upcoming year. The library's
budget for existing programs is currently projected to be $618,000 for the 1998 fiscal year versus
$610,000 in 1997. An additional 540,000 has been included as a new program cost for a one time
renewal of the contracts with the City of Plano for the automated system. A small sam has also
been or aside for new library equipment which will include book trucks and an end panel sign
system.
Approval was not received from the City Manager for an additional night of library operation
Nor did the personnel request for ajanitor receive approval. A part-time shelver (page) position
was approved.
Due to the depletion of the Gifts to the Library Fund for the purchase of new materials, the City
Manager increased the City's allotment for new materials from $5,000 (in 1997) to $12,000 (for
1998). Total spending for new materials for the 1997 fiscal year was $80,000.
VL Plans for the Library's 30th anniversary celebration were reviewed by Barbara Buehler. Lam
Bush has accepted the Board's invitation to speak and is scheduled to be at the Library on
October 14, 1997 from 6'30 p.m. to 8:00 p.m. Various proposals for the structure of the meeting
were discussed. No final decisions were reached.
Information pertaining to a potential Book Sale to be coordinated with the Library's anniversary
celebration were discussed. Barbara Buehler presented printed information regarding a company
which conducts book sales on behalf of organizations. The company provides all of the labor and
materials for the sale, and a percentage of the profits are shared with the organization. John Ross
proposed that the Book Sale be placed on the schedule for the weekend prior to Mrs Bush's visit.
F Snidow seconded the motion D. Varus opposed. Motion carried.
F Dietrich volunteered to solicit input and donations from area businesses in support of the
library's anniversary celebration.
Other suggestions that were discussed included the following (1) Need service project
organizations to help make program a success (e.g. Girl Scouts, Boy Scouts, Kiwanis, etc.) (2)
Request that the I= Dept display a fire truck (3) Have a company come in to offer pony rides
and (4) Have a roving photographer take Polaroid snapshots.
VIL F Snidow moved to adjourn and the motion was seconded by J. Ross. Motion carried.