Min - Library Board - 1998 - 07/14 - RegularI. The regular meeting of the Allen Public Library Board was called to order at 7:35 p.m. by Board
Chairperson Dona Vanous. Present were members Vanous, Dee Teel, John Ross, Frank Snldow and
Mary Vail -Grube. Also present was Library Director Barham Buehler. Absent were Rhonda Grigg and Joe
Defenderfer.
11. The Board approved the minutes of the June 2, 1998 meeting, as mailed.
ill. Activity reports and suggestion box forms were reviewed. It was noted that the second request to reinstate
the paperback swap was received. Other suggestions dealt with specific material requests.
IV. The Board approved having the company "Reading's Fun, Books are Fun" hold a sale of new discounted
books in the library meeting room with the library receiving a percent of gross sales. The date will be
Saturday, November 14, 1998. It was suggested that a Friday evening 'Friends Only' preview sale be held
if the vendor agrees.
V. John Ross reported that he presented the Board's "Plan for Supplemental Collections Acquisition Funding"
to the City Council at a pre -meeting workshop. Although there has been no follow-up to date, the
understanding is that Council will discuss the plan at budget retreat.
VI. Frank Snldow reported on the NETTS membership meeting which he attended at City Place as Allen Public
Library's Board lay person representative. Allen Public Library received special commendation from the
Hawkins Library for handling many misdirected interlibrary loans.
VII. The Board reviewed the library's proposed budget. Department heads had been instructed that base
budgets could increase by no more than 2%. Two current positions were requested ro be upgraded; one
new part-time librarian was requested. Other new program requests were in books and periodicals; a new
microfilm/fiche reader -printer and office furniture were capital outlay requests.
VID. Barbara Buehler informed the Board that the library's RFQ for architect services will be on Thursday
night's Council agenda. She also informed the Board that three architectural firms have given construction
costs as ranging from $130 to $160 per square foot. At that rare and anticipating the need to complete the
second floor (rather than finish only half as was originally expected), there are not sufficient bond funds to
complete the project. A discussion ensued about various strategies and funding sources to make up the
deficit.
IX. Barbara Buehler distributed revised Board rosters and organizational charts for the library as well as an
article on library boards from a recent professional journal.
X. The meeting was adjourned a 9:00 p.m.
These minutes read and approved this 4th day of August, 1998
Donna Vanous, Chairperson Rho6da Grigg; ecreta
NDVUTES
ALLEN PUBLIC LIBRARY BOARD
JULY 14, 1998
ALLEN PUBLIC LIBRARY
TWO ALLEN CMC PLAZA
ALLEN, TX 75013
I. The regular meeting of the Allen Public Library Board was called to order at 7:35 p.m. by Board
Chairperson Dona Vanous. Present were members Vanous, Dee Teel, John Ross, Frank Snldow and
Mary Vail -Grube. Also present was Library Director Barham Buehler. Absent were Rhonda Grigg and Joe
Defenderfer.
11. The Board approved the minutes of the June 2, 1998 meeting, as mailed.
ill. Activity reports and suggestion box forms were reviewed. It was noted that the second request to reinstate
the paperback swap was received. Other suggestions dealt with specific material requests.
IV. The Board approved having the company "Reading's Fun, Books are Fun" hold a sale of new discounted
books in the library meeting room with the library receiving a percent of gross sales. The date will be
Saturday, November 14, 1998. It was suggested that a Friday evening 'Friends Only' preview sale be held
if the vendor agrees.
V. John Ross reported that he presented the Board's "Plan for Supplemental Collections Acquisition Funding"
to the City Council at a pre -meeting workshop. Although there has been no follow-up to date, the
understanding is that Council will discuss the plan at budget retreat.
VI. Frank Snldow reported on the NETTS membership meeting which he attended at City Place as Allen Public
Library's Board lay person representative. Allen Public Library received special commendation from the
Hawkins Library for handling many misdirected interlibrary loans.
VII. The Board reviewed the library's proposed budget. Department heads had been instructed that base
budgets could increase by no more than 2%. Two current positions were requested ro be upgraded; one
new part-time librarian was requested. Other new program requests were in books and periodicals; a new
microfilm/fiche reader -printer and office furniture were capital outlay requests.
VID. Barbara Buehler informed the Board that the library's RFQ for architect services will be on Thursday
night's Council agenda. She also informed the Board that three architectural firms have given construction
costs as ranging from $130 to $160 per square foot. At that rare and anticipating the need to complete the
second floor (rather than finish only half as was originally expected), there are not sufficient bond funds to
complete the project. A discussion ensued about various strategies and funding sources to make up the
deficit.
IX. Barbara Buehler distributed revised Board rosters and organizational charts for the library as well as an
article on library boards from a recent professional journal.
X. The meeting was adjourned a 9:00 p.m.
These minutes read and approved this 4th day of August, 1998
Donna Vanous, Chairperson Rho6da Grigg; ecreta