Min - Library Board - 1999 - 07/13 - RegularMINUTES OF THE
ALLEN PUBLIC LIBRARY BOARD
JULY 13, 1999
ALLEN PUBLIC LIBRARY
TWO ALLEN CIVIC PLAZA
ALLEN, TEXAS 75013
The regular meeting of the Allen Public Library Board was called to order at 7 35
p m by Chairman, Donna Vanous. Also present were John Ross, Joe
Defenderfer, Dee Teel, Frank Snidow, Mary Vail, Friends Vice -President Wilma
Smith and Library Director Barbara Buehler
H. The minutes were approved as mailed. Monthly statistical report was reviewed,
questions were raised as to the cause of the significant decrease in the numbers
attending children's programs John Ross wondered if the city hall construction
might be deterring attendance, Barbara Buehler offered the probable cause as the
early unplanned closing of schools which prevented the children's librarian from
making the customary visits to all elementary and middle school classes
promoting the summer programs The suggestion box forms were also reviewed
III. The results of the community attitude survey regarding library services were
reviewed. There were generally favorable marks for library services with requests
for more books ranking highest. The questions regarding support for expanding
the current facility or building a new joint facility with the arts received the most
support A general discussion ensued over the validity of the adopted Texas
Library Association Standards for current and/or future needs The consensus
was that the consultant to be hired should be able to help clarify that issue In
general, the survey responses were deemed favorable as a majority expressed
support for library bonds Both John Ross and Frank Snidow were concerned that
limited expansion of the current facility would commit the community to multiple
facilities The results of the survey will be presented to City Council in their
meeting August Sa'
IV. The Board then evaluated the three proposals received from consulting firms.
The proposals from F Mason and from Providence were preferred. After lengthy
discussion of the two proposals, the members were tallied and they unanimously
preferred Providence with a few reservations Mary Vail and Barbara Buehler
were directed to check with Mason about ability to meet time schedule, to check
with Providence on schedule, any other large simultaneous projects, and
feasibility to reduce fee through shortened number of meetings and elimination of
out-of-state site visits, and to check with references A motion was made,
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Library Board Meeting
July 13, 1999
seconded and unanimously passed to select Providence as the consulting firm
subject to satisfactory results of schedule and fee fact-finding and to make F
Mason the next choice if Providence did not pan out and F Mason could meet the
schedule.
V. The meeting was adjourned at 9 20 p.m.
These mmutes read and approved this 5th day of October, 1999
Vlfr' rv� De>c-�v ry
Donna Drews Vanous, Chairperson Dee Teel, Acting Secretary
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