Min - Library Board - 1999 - 04/06 - RegularMINUTES OF THE
ALLEN PUBLIC LIBRARY BOARD
APRIL 6, 1999
ALLEN PUBLIC LIBRARY
TWO ALLEN CIVIC PLAZA
ALLEN, TEXAS 75013
I. The regular meeting of the Allen Public Library Board was called to order at 7 40
p.m by Vice Chair John Ross. Members present included Mary Vail Grube, Joe
Defenderfer, and Rhonda Grigg Donna Vanous, Frank Snidow and Dee Teel
were absent Also present was Library Director Barbara Buehler
II. Mr Defenderfer moved approval of the minutes as presented Ms Grigg
seconded the motion and the minutes were approved unanimously
M. The Board reviewed the monthly statistical report and the suggestion box forms
There was no action required by the Board Member Defenderfer asked Director
Buehler about the Internet Use Policy She explained the policy and stated that it
is read to each person who comes in to use the Internet.
IV. Vice Chair Ross and Director Buehler gave an update on the status of the CIP
process and the library expansion as part of the CIP and proposed bond election.
At the current time the library expansion will not be included in the CIP or bond
package. The City Council has asked staff to conduct an analysis of current and
future service and space requirements in light of current information about the
future population size and demographics. There will be a survey of the
community conducted to seek input on the site, service needs and facility
requirements The Council will hire a consultant to develop recommendations
based on the input of the community, the Library Board and the City Council and
staff
V. The Board reviewed the report on the Focus Group meetings that were held last
winter regarding future service and facility needs It was agreed that this
information would be useful in the process discussed in the previous item of
business. Technology is seen as a critical issue in future library facilities and
services
VI. Director Buehler reported on a symposium she attended in Chicago, "How to
Build the Perfect Library " She said she obtained a lot of useful information to
help us with the process and resources for consultants and architects who
specialize in this area.
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Library Board
April 6, 1999
VII. Ms Buehler then gave the Board an update on the plans for National Library
Week, April 11 — 17, 1999 The Mayor has signed a Proclamation There will be
a Book Fair, the Friends of the Library are sponsoring a presentation by the
Romance Writers organization, and there will be guest readers from the
community for Children's Department Programs.
VIII. In Other Business, Ms Buehler reported that we received the Texas Council of
Humanities grant to do an exhibit regarding the historical impact of rail service in
Allen and to have a historian in this field make a presentation on the topic Itis
expected to take place this Fall Ms Grigg said she thought it would be nice to
think about an exhibit regarding the Millennium
Ms Buehler reported that Mr Snidow will attend the Texas Library Association
meeting in Dallas in April with her
IX. Ms. Grigg moved to adjourn the meeting at 8 55 p.m. Mr Defenderfer seconded
the motion and the meeting was adjourned to the next regular meeting May 4,
1999
These mmutes read and approved flus 4th day of May, 1999
Donna . V� rson Q Mary Vail -Grube, Secretary
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