Min - Community Development Corporation - 2013 - 06/10 - RegularALLEN COMMUNITY DEVELOPMENT CORPORATION
BOARD MEETING
MINUTES
.JUNE 10, 2013
Board of Directors:
George Chrisman, President
Richard Kessler, Vice -President (A)
Chris Schulmeister, Secretary
Ross Obemieyer
Lonnie Simmons
Tommy Bard
Rebecca Tudor (A)
city Staff:
Peter H Vargas, City Manager
Eric Ellwanger, Assistant to the City Manager
Kevin Hammeke, Chief Finance Officer, Finance Department
Tim Dealer, Director, Parks and Recreation Department
Brian Bristow, Assistant Director, Parks and Recreation Department
Donna Ludwig, Senior Administrative Assistant, City Manager's Office
Allen Heritage Guild: Paula Ross, Ken Fulk, Ed Topfer, Skippy Robin
1) Call to Order and Announce a Quorum is Present
With a quorum of the Community Development Corporation Board present, President
Christian called the Meeting to order at 7.00 p.m. on Monday, June 10, 2013, in the Council
Conference Room.
2) Approve Minutes of the May 20, 2013, Meeting
Motion: Upon a motion by Board Member Simmons and a second by Board Member
Obermeyer, the Board voted five (5) for and none (0) opposed to approve the minutes from the
May 20, 2013, meeting. The motion carried.
Page 2
Proposed Project
Community Development Corporation
Tmi1 Development & Repair
Board Meeting
50000
June 10, 2013
$
70,000
Joe Fanner Recreation Center (ice Construction, Partition & Blinds)
3) Proposed CDC Projects FY 2013-2014
Page 2
Proposed Project
Estimated Cost
Tmi1 Development & Repair
$
50000
Personnel — Park Planner
$
70,000
Joe Fanner Recreation Center (ice Construction, Partition & Blinds)
$
68,000
Don Rodenbaugh Natatorium (Locker Rooms, Partition, Sound System,
Pool & Pump Room Repairs & Upgrades)
$
285,900
Allen Event Center (Dasher Boards, Music Playback Outdoor Storage)
$
217,000
Allen LISA Celebration
$
9000
Celebration Park (Spm)ground Repair & Upgrade)
$
122,650
Allen Station Park (Field 45, Turf Equipment, Bleachers)
$
165,000
Old Stone Data Gabion Repair
$
486,000
The Edge at Allen Station (Restroom Partitions)
$
8,000
Windridge Neighborhood Park
$
280,000
Allen Station Park (Field #4 Reconstruction)
$
350,000
The Orchards Neighborhood Park
$
350,000
Ford Pool (Concept Plan & Design)
$
100,000
Hillside Play Area (Design)
$
50,000
Allen Community Ice Rink (Acoustic Baffles)
$
17,000
Bicycle Signs— "Share the Road"
$
50,000
Recreation LED Signs
$
102.000
Allen Senior Recreation Center (Sound System)
$
15,000
Motion: Upon a motion by Board Member Bari] and a second by Board Member Simmons,
the Board voted five (5) for and none (0) opposed to approve the proposed projects. The
motion carried.
a) Presentation by Allen Heritage Guild
Community Development Corporation
Board Meeting
June 10, 2013
Page 3
Motion: Upon a motion by Board Member Simmons and a second b} Board Member
Schulmetster, the Board voted five (5) for and none (0) opposed to approve $1.6 million for
the Allen Heritage Guild proposed projects that include:
The motion carried.
4) Approve Adoption of Proposed FY 2013-2014 Budget
Motion: Upon a motion by Board Member Obermeyer and a second by Board Member
Simmons, the Board voted five (5) for and none (0) opposed to approve the FY 14 Expenditure
Budget of $13,746,341 with an ending balance of $3,388,207 The motion carried.
5) Other Business
a) Sales Tax Analysis—Not Available Until June 12
b) Balance Sheet
•
I -House: exterior and structural repairs, sidewalk and stairs at entry, and handicap ramp
•
Testing: geotechnical investigation, materials testing, ADA project registration and
inspection.
•
Architectural engineering fees for I -House.
•
1 -House: interior renovations excluding plumbing, heating, and air-conditioning.
•
Brown House (Lynge House): interior renovations, electricity, plumbing, heating, air-
conditioning, and handicap ramp.
•
Pavillion: 30' x 60' Cheyenne with standing seam roof, decorative columns and end
gussets, concrete slab and sidewalk for pavilion, and site furnishings (six tables, four
benches, two trash receptacles).
•
Architectural engineering fees for pavilion
•
Parking: west side parking lot (12 spaces, one ramp, and sidewalk), and east side parking
lot (20 spaces, two ramps, and sidewalk).
•
Site lighting and security systems: LED lighting (parking lot, pedestrian pathways, and
security lighting for all structures (17 pole mt. and 50 floodlights, electrical
1exterior),
meter, service. and plans), and security systems.
•
Various sidewalks or site furnishing pads
•
Signage: monument sign, way finding signage (seven 8" x 8" double sided), interpretive
signage (13 11" x 17" with base), and kiosk sign.
•
Miscellaneous: buffer trees along St. Mary, site furnishings (six benches, five trash
receptacles, and 500 linear IT decorative fencing along St. Mary), and pedestrian paving at
St. Mary
•
Landscaping and irrigation (including 36 station controller).
The motion carried.
4) Approve Adoption of Proposed FY 2013-2014 Budget
Motion: Upon a motion by Board Member Obermeyer and a second by Board Member
Simmons, the Board voted five (5) for and none (0) opposed to approve the FY 14 Expenditure
Budget of $13,746,341 with an ending balance of $3,388,207 The motion carried.
5) Other Business
a) Sales Tax Analysis—Not Available Until June 12
b) Balance Sheet
I
0
11
Community Development Corporation
Board Meeting
June 10, 2013
c) Discussion of Completed Approved Project Status Report
d) Discussion of Active Project Status Report
e) Discussion of Project Status Report
• Update by Tim Dentler, Director of Parks and Recreation Department
o The Courses at Watters Creek
f) Discussion of Project Map
Page 4
g) Items of Interest [Board announcements regarding local civic and eharoable events,
meetings, fundraisers, and awards.]
• Community Calendar
• Allen USA —June 29, 2013, 4:00 p.m.
• Next Meeting —July 15, 2013, 7:00 p.m.
o Motion to Cancel Meeting
Motion: Upon a motion by Board Member Schulmeister and a second by Board
Member Simmons, the Board voted five (5) for and none (0) opposed to
cancel the July 15, 2013 meeting. The motion carried.
6) Adjourn
Motion: Upon a motion by Board Member Bard and a second by Board Member Simmons,
the Board voted five (5) for and none (0) opposed to adjourn the meeting at 10:32
p.m. The motion carried.
These minutes approved on the 19" day of August, 2013.
0(,
Georg Chrisman, PRESIDENT
(
C s Sch eister, SECRETARY