Min - Community Development Corporation - 2000 - 08/21 - RegularBOARD MEMBERS PRESENT:
Debbie Stout, President
Carl Clemencich, Vice -President (arrived late)
Jeff Gough, Secretary
Lee Howard (arrived late)
Barbara Peavy
Robin Sedlacek
Lonnie Thomas
BOARD MEMBERS ABSENT:
None
STAFF PRESENT:
Peter Vargas, City Manager
Ann Maas, Staff Liaison to CDC Board
Don Horton, Parks and Recreation Director
Tim Dentler, Park Services Manager
Bill Rushing, Chief of Police
Robert Flores, Police Public Information Officer
GUESTS:
Pat Buckley, Keep Allen Beautiful
1. CALL TO ORDER
President, Debbie Stout, called the meeting to order at 7:04 p.m.
2. APPROVAL OF MINUTES FROM THE JULY 17, 2000, REGULAR MEETING
MOTION: Motion by Robin Sedlacek to approve the minutes from July 17, 2000, as
E. written. Jeff Gough seconded. The motion carried 5 for, and 0 against.
MINUTES
ALLEN COMMUNITY DEVELOPMENT CORPORATION BOARD
REGULAR MEETING
AUGUST 21, 2000
BOARD MEMBERS PRESENT:
Debbie Stout, President
Carl Clemencich, Vice -President (arrived late)
Jeff Gough, Secretary
Lee Howard (arrived late)
Barbara Peavy
Robin Sedlacek
Lonnie Thomas
BOARD MEMBERS ABSENT:
None
STAFF PRESENT:
Peter Vargas, City Manager
Ann Maas, Staff Liaison to CDC Board
Don Horton, Parks and Recreation Director
Tim Dentler, Park Services Manager
Bill Rushing, Chief of Police
Robert Flores, Police Public Information Officer
GUESTS:
Pat Buckley, Keep Allen Beautiful
1. CALL TO ORDER
President, Debbie Stout, called the meeting to order at 7:04 p.m.
2. APPROVAL OF MINUTES FROM THE JULY 17, 2000, REGULAR MEETING
MOTION: Motion by Robin Sedlacek to approve the minutes from July 17, 2000, as
E. written. Jeff Gough seconded. The motion carried 5 for, and 0 against.
PAGE
ALLEN CDC MINUTES
AUGUST 21, 2000
3. CITIZENS' COMMENTS
None.
4. PUBLIC HEARING:
• Concerning the Corporation's Intent to Use Up to $300,000 of Sales Tax Revenue
for City Hall Plaza Art.
President Debbie Stout opened the public hearing and with no one wishing to speak to the
issue, the public hearing was closed.
5. APPROVE AMENDMENTS TO THE FIVE-YEAR WORK PROGRAM:
A. Move the Tree Farm Project to Fiscal Year 2001-2002.
B. Allocate an Additional $50,000 to Athletic Facilities Project (Natatorium) in Fiscal
Year 2000-2001.
President Debbie Stout opened these items for discussion. There being no discussion the
Board made the following motion:
MOTION: Motion by Robin Sedlacek to approve the amendments. Barbara Peavy
seconded The motion carried 5 for, and 0 against.
6. CONSIDER ITEM ON FIRST READING:
• A Proposal to Authorize Up to an Additional $50,000 of Sales Tax Revenue to
Construct Athletic Facilities, including Related Streets, Parking and Utilities
(Natatorium).
President Debbie Stout opened this item for discussion. There being no discussion the
Board made the following motion -
MOTION: Motion by Jeff Gough to approve item on first reading. Barbara Peavy
seconded. The motion carved 7 for, and 0 against.
7. CONSIDER AMENDMENTS TO ITEMS ON SECOND READING:
• A Proposal to Authorize Up to an Additional $50,000 of Sales Tax Revenue to
Construct Athletic Facilities, Including Related Streets, Parking and Utilities
(Natatorium).
El President Debbie Stout opened this item for discussion. There being no discussion the
PAGE
ALLEN CDC MINUTES
AUGUST 21, 2000
Board made the following motion:
MOTION: Motion by Barbara Peavy to approve item on second reading. Jeff Gough
seconded. The motion carried 7 for, and 0 against.
8. CONSIDER FINAL AUTHORIZATION OF ITEMS ON THIRD READING:
• A Resolution to Authorize Up to an Additional $50,000 of Sales Tax Revenue to
Construct Athletic Facilities, Including Related Streets, Parking and Utilities
(Natatorium).
President Debbie Stout opened this item for discussion. There being no discussion the
Board made the following motion:
MOTION: Motion by Cut Clemencich to approve final authorization of item on third
reading. Lee Howard seconded. The motion carried 7 for, and 0 against.
9. CONSIDER AUTHORIZATION OF A PUBLIC HEARING FOR FISCAL YEAR
2000-2001 PROPOSED PROJECTS.
President Debbie Stout opened this item for discussion. After discussion the Board made
the following motion:
MOTION: Motion by Lee Howard to authorize the public hearing Jeff Gough seconded.
The motion carried 7 for, and 0 against.
10. OTHER BUSINESS.
a. Revenue Report.
Mr. Vargas advised that revenues are a little higher than projected and there are still
three more months to collect in this fiscal year.
b. Balance Sheet.
Mr. Vargas advised that the City has hired new auditors and at the close of this fiscal
year all fixed assets will be moved from the Corporation's books.
c. Current Project Status Report.
• Narcotics Surveillance Vehicle.
El Police Chief Bill Rushing provided an update on the mobile data computers and
presented a video on the interior of the narcotics surveillance vehicle.
I
11
PAGE
ALLEN CDC MINUTES
AUGUST 21, 2000
Wildflower Program.
Pat Buckley handed out information and gave a presentation on the wildflower program
that will begin this fall
Lonnie Thomas expressed concern about the medians looking bad if the wildflowers
were allowed to go to seed and the citizen complaints that would ensue. It would be
better if they were by the trails or in parks.
Don Horton advised that they would be watching the medians closely and if necessary
they will mow the medians and replant each year.
d. Items of Interest to the Board.
Calendar
'r Next Regular Meeting September 18, 2000, at 7:00 p.m. in the Allen City Hall
Council Chambers located at One Allen Civic Plaza.
Mr. Vargas advised he would miss the next meeting, but Don Horton will attend in his
place.
11. ADJOURN.
There being no further business, the Board made the following motion:
MOTION: Motion by Robin Sedlacek to adjourn the meeting. Jeff Gough seconded. The
motion carried 7 for, and 0 against. The meeting was adjourned at 7'40 p.m.
These minutes read and approved this 18" day of September, 2000.
Debbie Stout, President
Jef ugh, Secretary
RESOLUTION NO. 63 -CDC -00
A RESOLUTION OF THE ALLEN COMMUNITY DEVELOPMENT
CORPORATION, COLLIN COUNTY, TEXAS, AMENDING THE
APPROPRIATIONS FOR THE 1999-2000 FISCAL YEAR BUDGET AND
APPROVING AND ADOPTING THE BUDGET AND SETTING
APPROPRIATIONS FOR THE FISCAL YEAR BEGINNING OCTOBER 1,
2000, AND TERMINATING SEPTEMBER 30,2001; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the Board of Directors of the Allen Community Development Corporation, upon full
consideration of the matter, is of the opinion that the budget hereinafter set forth is proper and should
be approved and adopted,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
ALLEN COMMUNITY DEVELOPMENT CORPORATION, THAT:
SECTION 1. Subject to the applicable provisions of the state law, the Allen Community
Development Corporation 2000 - 2001 Operating Budget, with appropriations set therein la copy
of which is attached hereto as Exhibit "A" and made part hereof for all purposes), for the fiscal year
beginning October 1, 2000, and terminating September 30, 2001, and amendments to the
appropriations for the 1999-00 fiscal year budget as filed and submitted by City of Allen staff, and
adjusted by the Board of Directors, containing estimates of resources and revenues for the year from
all of the various sources, and the projects, operations, activities and purchases proposed to be
undertaken during the year, together with the estimated costs thereof, and estimated amounts of all
other proposed expenditures, is hereby approved and adopted.
SECTION 2. This resolution shall be in effect from and after its adoption.
DULY PASSED AND APPROVED BY THE BOARD OF DIRECTORS OF THE ALLEN
COMMUNITY DEVELOPMENT CORPORATION, TEXAS, ON THE 18TH DAY OF
SEPTEMBER, 2000.
APPRO D:
7,&M
Deb ie Stout, CHAIRPERSON
ATTEST:
ull f.
Jeff 4u#, SECRET Y
EXHIBIT "A"
CITY OF ALLEN
COMMUNITY DEVELOPMENT CORP FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2000.2001
1998-99 1999-00 1999-00 2000-01
REVENUES ACTUAL BUDGET AMENDED BUDGET
Operat'no Revenues
Sales Tax 1,798,823 2,108,417 2,108,417 2,424,680
SUBTOTAL E 1,798,823 $ 2,108,417 $ 2,108,417 $ 2,424,680
Non Ooeratina Revenues
Interest On Investments 96,361 98,590 73,325 77,597
Operating Transfer In 219,432 - 516,760 -
Drawdown of Reserve 1,575,479 2,026,850
SUBTOTAL $ 315,793 $ 1,674,069 $ 2,616,935 $ 77,597
TOTAL REVENUES $ 2,114,616 $ 3,782,486 $ 4,725,352 $ 2,502,277
1998-99 1999-00 1999-00 2000-01
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
Capital Outlav
Community Development Corp. 2,057,559 3,782,486 4,725,352 2,471,660
TOTAL CAPITAL OUTLAY $ 2,057,559 $ 3,782,486 $ 4,725,352 It 2,471,660
TOTAL EXPENDITURES $ 2,057,559 $ 3,782,486 $ 4,725,352 $ 2,471,660
PROJECTED FUND BALANCE 10/1/00
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30/01
2,478,877
2,502,277
(2,471,660)
$ 2,509,494
City of Allen Page 142 Proposed FY 2001 Budget
11
7901■ 93i[Ll CfA1131! 117•1RflCl
DEVELOPMENTCOMMUNITY !'• COMMUNITY DEVELOPMENT 504-0000-490
EXPENDITURE • •900 90 1111
BUDGET■ ■ BUDGE
EXPENDITURES LIST 1999-2000
BUDGET
Property
SUBTOTAL
Hall Plaza Art
177,660
6
351,660
275,000
In & Engineering
148,604
-
280,000
-
:les
362,057
544,140
491,020
-
a Improvements
306,075
645,000
1,305,672
-
Improvements
133,272
1,226,500
823,724
1,255,800
1 Equip & Furniture
152,622
-
262,286
40,210
rinery & Equipment
98,$59
SUBTOTAL $
1,378,648 S
2,415,640' S
3,514,362 =
1,571,010
TOTAL EXPENSES $
2,057,659 $
3,782,486 $
4,725,352 $
2,471,660
EXPENDITURES LIST 1999-2000
BUDGET
Property
SUBTOTAL
Hall Plaza Art
300,000
6
270,000
dtouse Renovations
30,000
1 Park Renovations
210,000
Dric Dam Preservations
220,000
I West Playground
60,000
onwood Bend Playground
37;000
It Park Playground
78,800
itional Funding For Natatorium
50,000
SUBTOTAL
1,255,800
and Severe Weather Safety House
SUBTOTAL
TOTAL CAPITAL
City of Allen
Page 146
... -. ff _
I
I"
EXPENDITURE SUMMARY
lersonnel Services
)perations
Irofessional Services
)ebt Payment
ONNEL SUMMARY
TIME
TOTAL FULL TIME
TIME
TOTAL PART-TIME
:Tr111.10M461 VII
& Subsuiptions
ge & Freight
ig & Reproduction
tising
y Books
)user Costs
�Ilaneous Oper. Exp.
Grants
I Discretionary Proj
Sting Transfer Out
SUBTOTAL
Fees
Attorney Fees
SUBTOTAL
-PAYMENTS
Retirement -Principal
Retirement -Interest
SUBTOTAL
1998-99
ACTUAL
1999-00
BUDGET
1999-00
AMENDED
2000-01
BUDGET
228,655
993,346
338,973
37,880
11,066
5,500
5,500
5,5001
439,190
868,000
866,517
857,270
1998-99 1999-00 fi 2000 -01
ACTUA BUDGE AMENAMENDF BUDQ
1998-99
ACTUAL
1999-00
BUDGEI
1999-00 2000-01
AMENDED BUDGET
5,500
15
50
120 120
-
50
500 560
193
200
1,200 1,200
21,042
3,509
47,216 -
-
121,000
- -
1,405
7,037
213,937 -
-
40,000
40,000 -
-
280,000
- -
00 rrr 5,000 6,0W
6066 500 500 Soo
100,000 225,000 225,000 340,0001
279.190 643.000 641.517 517.270
City of Allen Page 145
Proposed FY 2001 Budget