Min - Community Development Corporation - 1999 - 05/17 - RegularMINUTES
ALLEN COMMUNITY DEVELOPMENT CORPORTATION BOARD
REGULAR MEETING
MAY 17, 1999
BOARD MEMBERS PRESENT:
Debbie Stout, Chair
Carl Clemencich, Vice -Chair
Claudia Kelley, Secretary
Robin Sedlacek
Bob Morris
Lonnie Thomas
Jeff Gough
BOARD MEMBERS ABSENT
None.
STAFF PRESENT:
Michael Stanger, Assistant City Manager
Ann Maas, Administrative Secretary
Don Horton, Director of Parks and Recreation
Michael Hagood, Assistant Fire Chief
Kenneth Lindsey, Assistant Fire Chief
Tom Keener, Development Coordinator
GUESTS PRESENT:
None.
h CALL TO ORDER
Chair, Debbie Stout called the meeting to order at 7:05 p.m
II. APPROVAL OF MINUTES FROM THE APRIL 19, 1999, REGULAR
MEETING
MOTION: Motion by Robin Sedlacek to approve the minutes from April 19,
1999 Claudia Kelley seconded, and the motion carried 7 for, and 0
against.
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ALLEN CDC MINUTES
MAY 17, 1999
III. CITIZENS' COMMENTS
None.
IV. APPROVE CONSIDERATION OF PROJECT ON FIRST READING:
A Proposal to Authorize Up to $350,000 of Sales Tax Revenue for
Neighborhood Park Development.
Don Horton advised this actually has the effect of a loan, and the money will be
repaid to the CDC once the Park Bonds are sold. This item will go before City
Council for approval on Thursday, May 20. Discussion then took place about the
availability of funds to support this, and Mr. Stanger advised that the funding is
available from existing revenue, coupled with funds from other projects that will
not move forward until later this year. Concern was raised about what would
happen in the event the bond sale was delayed, and the CDC needed the funds.
Lonnie Thomas advised he would make sure the Council motion would be worded
in such a way as to ensure the CDC would be repaid in September regardless of
the bond sale.
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Mr. Horton advised it would take one month to design the park and three months
to build it.
After discussion the Board decided to table this until after Item VII on the agenda.
MOTION: Motion by Carl Clemencich to table this item until after Item VII on
the agenda. Bob Morris seconded, and the motion carried 7 for, and
0 against.
V. TABLED ITEM: CONSIDER AMENDMENTS TO PROJECT ON SECOND
READING:
• A Resolution Authorizing Up to $200,000 of Sales Tax Revenue for Public
Art at City Hall Plaza.
No discussion: left tabled until next month.
VI. CONSIDER FINAL AUTHORIZATION OF ITEM ON THIRD READING:
• A Resolution Authorizing Up to $603,000 of Sales Tax Revenue for Public
Safety Mobile Data Computers.
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ALLEN CDC MINUTES
MAY I7, 1999
Discussion took place on the maintenance costs, which will not be covered by the
CDC. After discussion the Board made the following motion:
MOTION: Motion by Claudia Kelley to approve project on third reading
contingent on the City adopting the maintenance cost to the budget.
Jeff Gough seconded, and the motion carried 7 for, and 0 against.
VQ. RECEIVE PROPOSALS BY CITY STAFF CONCERNING PROJECTS FOR
4-B SALES TAX PROCEEDS.
Kenneth Lindsey presented a proposal for $5,000 to purchase upgraded training
material for the Fire Department. This project would allow the department to
upgrade its current version of training material that each firefighter uses to obtain
the continuing education hours necessary to maintain their state certification.
Each of the 60 firefighters is are required to have 20 hours of re -certification
training per month in order for the City to maintain its ISO 1 rating. This
material also allows the flexibility for the firefighters to take the training at their
convenience in their down time.
Michael Hagood presented a proposal for $88,000 to purchase four EKG
Monitor/Defibrillators for the Fire Department. These monitor/defibrillators will
update and enhance the ability of the paramedics to determine, with the assistance
of "on line medical control," the condition the patient's heart is in. This
technology also helps provide information to expedite hospital procedure.
Michael Hagood and Kenneth Lindsey then made a presentation for a proposal to
provide $110,000 to purchase an EMS Reporting System. This system is
Windows based and is Y2K compliant and will replace the old reporting system,
which is a dual platform system and has been in use since 1992. It will interface
with the PC based computers at all the fire stations. The benefits of the software
are accelerated billing, increased accuracy, will provide current information,
which would aid in running accurate reports and would provide quality assurance
information for quality improvement training with the departments paramedics.
Kenneth Lindsey then made a presentation on behalf of the Police Department for
$75,000 to purchase a narcotic surveillance vehicle. This is a specialized,
customized vehicle to be used for narcotic surveillance and investigations. The
vehicle is equipped with multiple video and audio sources, ceiling mounted
periscopes, remote-controlled wireless cameras and other essential equipment.
Claudia Kelley inquired about the possibility of grant money being available for
this type of project. Asst. Chief Lindsey advised he was not aware of any grant
funds available, but Police Captain Stephens, who was unable to attend this
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ALLEN CDC MINUTES
MAY 17, 1999
meeting because of a conflicting meeting at Allen High School, may have more
information on this.
Tom Keener then outlined a proposal to rejuvenate the facade of the downtown
Main Street buildings with an estimated cost of $75,000. The purpose is to
restore the facade of the Main Street buildings to its original prairie style
condition, natural brick or stone. Typical activities might include brick
restoration, paint removal, awning removal and the like. An architect or
contractor with a historic preservation record would evaluate the existing
conditions, ascertain early photographs, research original designs and styles, and
oversee restoration. This would be a City of Allen project and the thinking is the
city would provide the initial funding for the architect or contractor to evaluate
and estimate, then the other costs would be split, with the city paying 90% and the
business owners paying 10%. Mr. Keener advised he has had some minor contact
with the business owners in the area and there does seem to be support for such a
project.
This concluded the staff presentations.
• Draft Five -Year Work Program.
The Board then discussed ways to proceed with the ranking of projects and after
much discussion the Board made the following motion:
MOTION: Motion by Claudia Kelley to appoint a subcommittee to establish and
set criteria to be used in ranking all the projects. Robin Sedlacek
seconded, and the motion carried 7 for, and 0 against.
Chair, Debbie Stout then called for volunteers from the Board, and the following
three volunteers were appointed to the subcommittee by Ms. Stout:
Lonnie Thomas, Carl Clemencich and Claudia Kelley
Ms. Stout then directed the subcommittee to meet and set the ranking criteria to
enable the Board to make a decision on the projects at the next board meeting
TABLED ITEM IV:
Ms. Stout then called for a motion on tabled item IV and the Board made the
following motion:
MOTION: Motion by Robin Sedlacek to remove item IV from the table.
Claudia Kelley seconded, and the motion carried 7 for, and 0 against.
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ALLEN CDC MINUTES
MAY 17, 1999
After further discussion on the cash flow Mr. Stanger advised he would work on a
time line flow chart of expenditures. The Board then made the following motion:
MOTION: Motion by Robin Sedlacek to approve this item on first reading and
place on the next agenda for second and third reading. Carl
Clemencich seconded, and the motion carried 7 for, and 0 against.
VIII. OTHER BUSINESS
A. Revenue Report.
Michael Stanger presented the revenue report and there were no questions.
B. Quarterly Financial Report.
No questions on the report.
C. Current Project Status Report.
Question arose about the pace of spending of the Library funds. It was the
Board's understanding that the funds would be spent to bring the Library up to
the State standards this year, and the Board would like to know why the funds
are not being used expeditiously. Michael Stanger advised he would talk with
Barbara Buehler about this and report back at the next meeting.
Kenneth Lindsey advised the Board there was an over billing on the thermal
image cameras, and with correction the Board will get about $2,000 back on
this project.
Don Horton advised the remaining funds from Allen Station Park Phase I are
being used for entry signs to parks, maintenance building and other Phase H
projects. Mr. Horton suggested the funds could be moved over to Phase B
and this would allow closure of the Phase I project.
Michael Hagood advised the heavy rescue vehicle will be delivered on
October 1.
• Update the Electronic Bulletin Board.
Michael Stanger advised that a staff committee was set in place to set policy
and recommend design and location. In the process it came to light that time
and distance are necessary in order to read the message on an electronic
message board, and a suitable site could not be found. There was a suggestion
from staff to place this sign in the new City Hall, and to change it to an
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ALLEN CDC MINUTES
MAY 17, 1999
information board, however prior to this being proposed, staff will talk with
Susie McCloud, and get her thoughts, since she is the original proponent of
the project. Board members put forth the following suggestions:
1. To repeal the funding since a suitable site could not be found.
2. To place the sign at the new Heritage Center as an information board.
After discussion the Board decided to place this item on the next agenda for a
decision on the project.
D. Items of Interest to the Board.
Chair, Debbie Stout brought to the Boards attention a letter that was included
in the agenda packet from the Allen Heritage Guild that outlines their
procedure for any projects, which they propose.
E. Calendar
• Next regularly scheduled meeting will be June 21, 1999, at 7:OOpm in
Allen Public Library Council Chambers, located at #2 Allen Civic Plaza.
• A reminder about the upcoming Bond Election.
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IX. ADJOURN.
There being no further business the meeting Board made the following motion:
MOTION: Motion by Claudia Kelley to adjourn the meeting. Robin Sedlacek
seconded, and the motion carried 7 for, and 0 against.
These minutes read and approved this 21" day of June, 1999.
i
eo
Debbie Stout, Chairman Claudia Kelley, Secretary
RESOLUTION NO. 38 -CDC -99
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ALLEN
COMMUNITY DEVELOPMENT CORPORATION, COLLIN COUNTY,
TEXAS, TO REPEAL RESOLUTION 12 -CDC -97 WHICH AUTHORIZED
THE USE OF THE PROCEEDS OF THE CORPORATION'S SALES TAX
REVENUE FOR A PROJECT COMPRISING THE DESIGN AND
CONSTRUCTION OF AN ELECTRONIC MESSAGE BOARD; AND
CANCEL THE PROJECT.
WHEREAS, at a regularly scheduled meeting of the Board of Directors of the Allen Community
Development Corporation, with a quorum of said Board in attendance, it was proposed that the Corporation
repeal a resolution which provides funds for design and constructing of an electronic message board ("the
Project"); and
WHEREAS, the Board of Directors finds in its discretion that such a repeal is necessary due to the lack of
an appropriate central location within the city;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE ALLEN
COMMUNITY DEVELOPMENT CORPORATION, COLLIN COUNTY, TEXAS, THAT:
SECTION 1. The Allen Community Development Corporation hereby repeals Resolution 12 -CDC -97,
which authorized the use of proceeds from the Corporation's sales tax revenue to design and construct an
electronic message board, and cancels the project.
SECTION 2. The sum of $71,500 appropriated for the project is ordered transferred to the CDC
Reserve.
SECTION 3. The Board finds that notice and a public hearing are not necessary for cancellation of the
project.
DULY PASSED AND APPROVED BY THE BOARD OF DIRECTORS OF THE ALLEN
COMMUNITY DEVELOPMENT CORPORATION, COLLIN COUNTY, TEXAS, ON THIS THE
21ST DAY OF JUNE, 1999.
APPROVED:
C1
De ie Stout, CHAIRPERSON
ATTEST:
acw��
Claudia Kelley, SECRETARY