Min - Parks and Recreation Board - 2016 - 02/08 - RegularPARKS AND RECREATION BOARD
BOARD MEETING
MINUTES
FEBRUARY 8, 2016
Parks and Recreation Board
Present:
Tricia Losavio, Chair
Tom Cowart
Paul Davidson
Brittani Hayes
John Holley
Larry Holley
Rodrigo Vizcamo
Absent
Baine Brooks, Council Liaison
City Staff:
Tim Dentler, Director, Parks and Recreation Department
Brad Boroughs, Golf Course Superintendent, The Courses at Watters Creek
Brian Bristow, Assistant Director, Parks and Recreation Department
Came Cessna, Assistant Director, Parks and Recreation Department
Laura Demos, Park Planner, Parks and Recreation Department
Ann Marie Heiser, Recreation Services Manager, Parks and Recreation Department
Jeff Holt, Golf Services Manager, The Courses at Watters Creek
Matt McComb, Landscape Architect, Parks and Recreation Department
Jennifer Robinson, Support Specialist, Parks and Recreation Department
Call to Order and Announce a Quorum is Present
With a quorum of the Parks and Recreation Board present, Chair Losavio called
the meeting to order at 7:01 p.m. on Monday, February 8, 2016 in the Community
Room of the Municipal Court and Parks and Recreation Administration Building at
301 Century Parkway, Allen, Texas.
1) Approve Minutes of the Monday, November 9, 2015 Regular Meeting
Motion: Upon a motion by Member Davidson and a second by Member Larry
Holley the Parks and Recreation Board voted seven (7) for and none (0)
opposed to approve the minutes from the Monday, November 9, 2015
Regular Meeting. The motion carried
2) Recognition of Volunteers
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February 8, 2016
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Tim Dentler, Director, recognized volunteers Melanie Ralston and Andrea Calaban for
their commitment to volunteering and for the many hours of service they have
provided to the City.
3) Review of Greenbelt Usage Policy Draft
Assistant Director, Brian Bristow, shared with the Board some of the recent challenges
the department has been faced with concerning activities occurring in greenbelts. He
then presented a draft of the proposed Greenbelt Usage Policy. After a short
discussion, the Board decided to further review the draft and provide additional
comments, following which staff will move forward with developing this policy and
will provide an updated draft at the next meeting.
4) Review of CARE Program (Citizen Assistance for Recreation Experiences)
Recreation Services Manager, Ann Marie Heiser, shared with the Board the history of
the CARE program and recent trends. Staff is currently reviewing the program and
will bring back recommended changes to a future meeting. A brief discussion
regarding the Allen Parks Foundation's involvement with the collection of donations
to the program and the processing of payments followed. This included the likely
increase to the amount of funds dispersed, since the department would then receive
payment for memberships and classes taught by staff.
5) Discuss Standards of Care for Day Care Exemption
Assistant Director, Carrie Cessna, presented to the Board the need to adopt Standards
of Care to operate CAMP Star, the summer camp program in place at Joe Farmer
Recreation Center. Staff is currently working on these and will have them ready for
review and approval at a special called meeting in Much. From there they will be
brought before City Council for adoption in time for camp to begin on June 6, 2016.
6) Update of The Courses at Watters Creek Fees and Weather Damage Repairs
Jeff Holt, Golf Services Manager and Brad Boroughs, Golf Course Superintendent,
updated the Board on the status of Greens 16 and 17 damaged by excessive rains on
November 2648, 2015. Construction is targeted to start around May 1, 2016 and
hopefully the holes will be reopened in August. A $10 increase to the temporary fees
for weekend and senior weekend rates, still well within the approved fees range, was
discussed and will be implemented.
7) Update on Park Projects
a. Watters Branch Park
Staff continues to work with Dunaway Associates on the design drawings and
hopes to have 95% drawings in the next several weeks. Items that are expected
in Phase I are trail, four softball fields, restrooms, concession area and parking.
b. Windridge Park
Laura Demos, Park Planner, reported that the Pop Up Park held onsite at the
future park location on Monday, November 23 was very successful. The
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February 8, 2016
Page 3
neighborhood all enjoyed the food and activities and provided great feedback
on what they would like to see in the park. Topping the list were slides,
swings, monkey bars and a basketball court. Laura then shared two concept
designs that included these items. After a short discussion the Board asked that
both concepts be further evolved and brought back for further discussion.
c. Joe Farmer Recreation Center Bridge Renovation
Repairs are needed to replace corroded metal parts of both entrance bridges at
Joe Farmer Recreation Center. Staff is working with an engineering company
to determine the best approach to these repairs. The contract for repairs will
likely be brought to City Council for approval at the March 81h meeting.
d. Ford Pool Renovation
During the demolition of the existing pool, sand was discovered around the in -
ground pool structure which may require additional engineering before
construction on the new pool can begin. Additional updates will be brought to
the next meeting.
8) Adjourn
Tricia Losavio, Chair, Parks and Recreation Board
Motion: Upon a motion by Board Member Cowart and a second by Board Member
Vizcaino, the Board voted seven (7) for and none (0) opposed to adjourn
the meeting at 9:19 p m. The motion carried.
These minutes approved on the 14ih day of March, 2016.
Chair Secretary