R-3396-7-16RESOLUTION NO. 3396-7-16(R)
' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, AMENDING THE CITY OF ALLEN PERSONNEL POLICIES
AND PROCEDURES MANUAL BY AMENDING CHAPTER FOUR, SECTION 4.01 E
"PROMOTIONAL PROBATION" AND CHAPTER EIGHT, SECTION 8.01 B
"RATING FREQUENCY"; PROVIDING FOR A REPEALING CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council previously adopted the City of Allen Personnel Policies and Procedures Manual
on February 4, 2004; and,
WHEREAS, the policy contemplates that from time to time revisions and amendments should be trade to the
manual; and,
WHEREAS, it is the responsibility of the City Council to adopt amendments to the manual.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1. The City of Allen Personnel Policies and Procedures Manual is hereby amended by the policy
attached hereto as Exhibit "A," and is hereby approved.
SECTION 2. The City Council directs the City Manager, or designee to codify and promulgate the revised
' policies set forth herein for the benefit and understanding of all City employees.
SECTION 3. All resolutions of the City of Allen, Collin County in conflict with this resolution are hereby
repealed.
SECTION 4. The City of Allen Personnel Policies and Procedures Manual as amended herein shall continue
in full force and effect until amended or repealed by resolution of the City Council.
SECTION 5. This resolution shall become effective immediately upon its passage.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 12TH DAY OF JULY 2016.
APPROVED:
Stephen
/dam
Stephen Terrell, MAYOR
ATTEST:
Shelley B. Geork,, TRW, CITY gEcRETARY
181:17110 Y NWAA
CHAPTER FOUR
'4.01 PROBATIONARY PERIOD PROBATION
4.01A PURPOSE
Probation is a period of time which is granted all newly appointed employees upon entering a
position, to demonstrate their ability to successfully perform the duties of the job and that they
can successfully operate within the work environment. The nature of the relationship which
exists between the City and all of its employees, including but not limited to its probationary
employees, is at will and can be terminated by the employee or the City at any time without
cause.
4.01 B LENGTH OF PROBATION
All newly appointed employees shall be placed on probationary status, beginning with the date
of employment for a period of one (1) year.
4.01 C EXTENSION OF PROBATION
Probation may be extended, subject to review and approval by the Human Resources Director,
for a period not to exceed 90 days. Extension of probation is not a basis for submission of a
' complaint or grievance.
4.01 D FAILURE OF PROBATION
Failure of probation or confirmation may occur at any time within the probationary period and
shall not be considered part of the disciplinary process.
4.01 E PROMOTIONALIRECLASSIFICATION PROBATION
Employees in the City's service who receive a promotion or reclassification will be required
to complete a -one (1) year confirmation period. A promoted employee who fails
confirmation may be returned to the same or similar position or otherjob for which qualified.
If said position is not currently available, the employee may be terminated.
Department Heads and supervisors will use the confirmation period to closely observe and
evaluate the work and fitness of employees and encourage adjustment to their jobs.
4.01 F DEPARTMENTAL DOCUMENTATION
Department Heads will document in writing the basis for making probationary
recommendations.
Resolution No. 33967-16(R), Page 2
EXHIBIT "A"
CHAPTER EIGHT
PERFORMANCE APPRAISAL
8.01 PERFORMANCE APPRAISAL
8.01 A RATING OBJECTIVES
An employee's job performance shall be appraised for the purpose of defining how well the
employee is performing, encouraging open and honest discussions between employee and
supervisor, and shall include the following:
1. Identification ofjob performance problems.
2. When job performance problem areas are identified, suggestions of specific
corrective action employee should take to perform satisfactorily should be
provided.
3. Documentation of performance which exceeds the fully acceptable level.
8.01 B RATING FREQUENCY
All employees shall be rated on their anniversary month and day unless promoted or
' reclassified. Promoted/Reclassified employees shall have their evaluation month and day
updated to one year from the effective date of their promotion/reclassification. Employees
whose performance requires careful monitoring shall be provided more frequent evaluation.
8.01 C COUNSELING
Employees will be famished copies of their performance review upon request. Performance
evaluators will individually discuss the reports with the employees and provide counsel
regarding improvements in performance which appear desirable or necessary.
8.01 D ELIGIBILITY FOR MERIT INCREASES
L
Merit increases will be based on employee's most recent annual performance appraisal.
Resolution No. 33967-16(R), Page 3