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O-2855-9-09ORDINANCE NO. 2855-9-09 ' AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING AND ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2009, AND ENDING SEPTEMBER 30, 2010; PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN ACCORDANCE WITH SAID BUDGET; APPROPRIATING AND SETTING ASIDE THE NECESSARY FUNDS OUT OF THE GENERAL AND OTHER REVENUES FOR SAID FISCAL YEAR FOR THE MAINTENANCE AND OPERATION OF THE VARIOUS DEPARTMENTS AND FOR VARIOUS ACTIVITIES AND IMPROVEMENTS OF THE CITY; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan for 2009-2010; and, WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed ' budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin County, Texas; and, WHEREAS, the City Council has conducted the necessary Public Hearings as required by law. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: SECTION 1. The proposed budget of the revenue and expenditures necessary for conducting the affairs of the City of Allen, Collin County, Texas, said budget being in the amount of $141,968,653, providing a complete financial plan for the ensuing fiscal year beginning October 1, 2009, and ending September 30, 2010, as submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved as the budget of the City of Allen, Collin County, Texas, for the fiscal year beginning October 1, 2009, and ending September 30, 2010. SECTION 2. The sum of $141,968,653 is hereby appropriated for the payment of the expenditures established in the approved budget for the fiscal year beginning October 1, 2009 and ending September 30, 2010, a copy of which has been filed with the City Secretary, and is made part hereof for all purposes. SECTION 3. The expenditures during the fiscal year beginning October 1, 2009, and ending September 30, 2010, shall be made in accordance with the budget approved by this ordinance unless otherwise authorized by a duly enacted ordinance of the City of Allen, Texas. SECTION 4. All budget amendments and transfers of appropriations budgeted from one account or activity ' to another within any individual activity for the Fiscal Year 2008-2009 are hereby ratified, and the Budget Ordinance for Fiscal Year 2008-2009, heretofore enacted by the City Council, be and the same is hereby, amended to the extent of such transfers and amendments for all purposes. SECTION 5. Specific authority is given to the City Manager to make the following adjustments: 1. Transfer of appropriations budgeted from one account classification to another account classification within the same department. 2. Transfer of appropriations from designated appropriation from one department or activity to another department or activity within the same fund. 3. Transfers from the General Fund and all other Funds of unexpended appropriations in the amount not to exceed $1,700,000 for the Fiscal Year 2008-2009 are hereby ratified. SECTION 6. The City Council hereby approves the Capital Improvement Program for 2010-2014, as a plan describing and scheduling capital improvement projects for the City of Allen, and authorizes the City Manager to use the funding sources reflected in the plan. SECTION 7. All notices and public hearings required by law have been duly completed. The City Secretary is directed to provide a certified copy of the budget to the County Clerk of Collin County for recording after final passage hereof. SECTION 8. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this Ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said Ordinance, as amended hereby, which shall remain in full force and effect. SECTION 9. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this Ordinance be, and the same are hereby, repealed; provided, however, that all other provisions of said ' ordinances not in conflict with the provisions of this ordinance shall remain in full force and effcet. SECTION 10. This Ordinance shall take effect immediately from and after its passage as the law and charter in such cases provide DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS THE Sm DAY OF SEPTEMBER, 2009. mow/ APPRO\ Stephen rmll, MAYOR APPROVED AS TO FORM: ATTEST: / -44k,4 � Peter G. Smith, CITY TTORNEY Sh�B. George, SECPETARGeorge, SECPETAR Ordinance No. 2855-9-09, Page 2 JjTANNUAL BUDGET 2009-2010 000 P", tr7— I I owl t400 ALLEN, TEXAS Allen Event Center In July of 2008, construction of the Allen Event Center began along the southeast corner of US 75 and Stacy Road inside the Village at Allen shopping district. Upon its completion in late 2009, the venue will total 188,000 square feet with capacity for 8,600 seats (6,275 fixed), 26 suites and two ice rinks. The project is a joint venture between The MGHerring Group, Global Entertainment Corporation, and the City of Allen. The center will serve as home to concerts, trade shows, professional sporting events, festivals, community ceremonies and a Central Hockey League (CHL) franchise. Ownership of the CHL franchise was awarded to Top Shelf, LLC. At the Event Center topping off ceremony in April of 2009 Top Shelf, LLC announced the name of the team as the Allen Americans. Find out more about Allen, Texas at www.cityofallen.ore and www.allentx.com CITY OF ALLEN, TEXAS ANNUAL BUDGET FISCAL YEAR 2009 - 2010 CITY OF ALLEN Approved by the City Co September 8, 2009 Councilmembers Mayor Stephen Terrell Mayor Pro Tem Debbie Stout Councilmember, Place No. 2 Ross Obermeyer Councilmember, Place No. 3 Joey Herald Councilmember, Place No. 4 Robin L. Sedlacek Councilmember, Place No. 5 Gary L. Caplinger Councilmember, Place No. 6 Jeff McGregor Management Staff City Manager Peter H. Vargas Finance Director Kevin Hammeke Assistant Finance Director Joanne Stoehr Budget Manager Trish Featherston GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Allen Texas Forthe Fiscal Year Beginning October 1, 2008 Puc,,dcni Executive Duccmr TABLE OF CONTENTS Letter from City Manager............................................................................................... t FundStructure ...............................................................................................................9 36 Budget Process — Basis, Process, and Amendments ................................................. 13 BudgetCalendar. .................................................. ...................................................... 15 Budget Process — Strategic Plan and Capital Budget ................................................. 16 StrategicPlan.............................................................................................................. 17 Financial Policies and Practices.................................................................................. 25 EconomicOutlook....................................................................................................... 30 RevenueSummary ...................................................................................................... 31 Combined Budget Summary ....................................................................................... 36 Combined Budget Summary by Fund......................................................................... 38 OrganizationalChart .................................................................................................... 39 StaffingSummary ........................................................................................................ 40 GENERALFUND Revenue and Expenditure Summary ........................................................................ 41 Revenue and Expenditures by Function Charts......................................................... 43 Revenues................................................................................................................... 44 TaxStructure.............................................................................................................. 46 BudgetAssumptions................................................................................................... 47 Expenditures by Function........................................................................................... 48 Expenditures by Classification................................................................................... 49 GENERAL FUND DEPARTMENTS AllenEvent Center...................................................................................................... 51 Building and Code Compliance.................................................................................. 55 CityAdministration...................................................................................................... 59 CitySecretary ............................................................................................................. 63 CommunityServices................................................................................................... 67 Engineering............................................................................................................... 77 Finance....................................................................................................................... 81 Fire............................................................................................................................. 85 Human Resources...................................................................................................... 89 Information Technology.............................................................................................. 93 InternalServices......................................................................................................... 97 Library.......................................................................................................................101 MunicipalCourt .........................................................................................................105 Parksand Recreation...............................................................................................109 Planning and Development.....................................................................................115 Police........................................................................................................................119 Public and Media Relations Office ...........................................................................125 The Village at Allen....................................................................................................129 TABLE OF CONTENTS continued... DEBT SERVICE FUND Debt Policy and Fund Balance Summary .................................................................133 Debt Service Requirements....................................................................................134 TAX INCREMENT FINANCING FUND Revenue and Expenditure Summary .......................................................................139 Tax Increment Financing..........................................................................................140 WATER AND SEWER FUND Revenue and Expense Summary .............................................................................143 Revenue and Expenses by Function Charts............................................................144 RevenueDetail.........................................................................................................145 Expenses by Classification.......................................................................................146 Waterand Sewer.....................................................................................................147 UtilityCollections......................................................................................................152 OTHER FUNDS SolidWaste Fund.....................................................................................................155 DrainageFund..........................................................................................................161 GolfCourse..............................................................................................................167 Parks & Recreation Special Revenue Fund.............................................................173 AntennaRental Fund................................................................................................179 Hotel Occupancy Tax Fund.....................................................................................183 Grants and Special Revenue...................................................................................187 ReplacementFund...................................................................................................193 RiskManagement Fund...........................................................................................197 Economic Development Corporation........................................................................203 Community Development Corporation.....................................................................209 CAPITAL PROJECTS LocatorMap..............................................................................................................215 Major Projects - Highlights.......................................................................................216 Relationship Between Operating and Capital Budgets............................................219 Capital Projects Funding Summary ..........................................................................221 Debt..........................................................................................................................225 APPENDIX Budgetand Tax Ordinances.....................................................................................229 Demographics..........................................................................................................235 Departmental Performance Measures.....................................................................243 Glossary CITY OF ALLEN October 1, 2009 Mayor Steve Terrell Members of the City Council City of Allen Allen, Texas Mayor Steve Terrell and Members of the City Council: I am pleased to present the 2009-2010 City of Allen Annual Budget for Municipal Services. This budget represents the expected revenues and planned expenditures for the City's fiscal year from October 1, 2009, to September 30, 2010. It has been prepared in conformance with the requirements of Article IV of the City Charter, City financial policies, and State law. The public hearings on the proposed 2009-2010 budget and tax rate were held on August 11, 2009, and August 25, 2009. The budget and tax rate were adopted on September 8, 2009. The budget for fiscal year 2010 is a "no growth budget," meaning that there is no money budgeted to expand or add new City services. This budget maintains the City's fiscal strength and enables City Staff to focus on providing high quality City services. By focusing on the services we currently offer and the staff we currently employ, the City will be able to continue to effectively implement the City Council's strategic vision for Allen during a time when cities across the state are freezing or reducing programs and services. This budget is designed to meet the existing and emerging needs of our vibrant and growing community. The 2010 fiscal year total combined budget revenue plus beginning fund balance equals $184,725,168 and total budgetary expenditures are estimated at $141,968,653. Balancing the needs of the community with available financial resources presents an annual challenge in the development of the budget. The 2009-2010 budget reflects the efforts of the Governing Body and City Staff to address the need to provide services and facilities to our citizens while maintaining a strong financial position during a period of economic uncertainty. This budget represents the overall plan for accomplishing our goals and objectives for the 2010 fiscal year. Strategic Planning On January 17, 2009, the City Council articulated eight goals for the City of Allen. The goals set by the Council become the City's Strategic Plan, a working document that sets the community's highest priorities and provides guidance to City Staff when making budgetary determinations. The Strategic Plan allows City staff to properly align the City's valuable resources with the community's priorities, a vital step in accomplishing the City's goals. The City's vision, as articulated by the goals developed within the Strategic Plan, is listed on the following page. 305 CENWRY PARKWAY a ALLEN, TX 75013-864 •214-509-41W WEBw cityofallmM 0 EMAIL coa@cit caEen.org Strategic Goals for the City of Allen, Fiscal Year 00• Goal Enhance community livability and safety. Goal 2 Cultivate regional alliances and partnerships with agencies and governmental units that affect Allen. Goal 3 Improve regional mobility through transportation initiatives. Goal 4 Signify, enhance, and communicate Allen's identity to the region and the nation. Goal 5 Systematically invest in public infrastructure. Goal Maintain operational excellence in City government services. Goal 7 Provide economic investment that increases employment opportunity, the tax base, and provides desired goods and services for residents and contributes to the community character and identity. Goal 8 Proactively work to protect, conserve and manage water resources. Property Values According to the Central Appraisal District, the total assessed property value for 2009-2010 equals $7.32 billion, which equates to an overall increase of approximately $294 million (4.2%) from the previous year. Assessed property values have increased 41.9% over the past five years, as illustrated in the following graph, and reflect the significant growth we have experienced. Tax Rate The adopted budget reduces the City's tax rate for the seventeenth consecutive year. The tax rate of $0.555 continues the City's commitment to providing high quality services. The City continues to prepare for its future obligations and adheres to the City's long-term financial plan. Of the total tax rate, $0.410751 is dedicated to operations and maintenance (O&M) in the General Fund, and $0.144249 is dedicated to general obligation debt service. The portion of the City of Allen 2 FY 2010 Budget tax rate dedicated to debt service is 25.99% of the overall tax rate. This rate is consistent with the City's policy to maintain the debt service portion below 40%. The average single family home value is currently $218,527, an increase of $927 (0.43%) from the previous year. At the property tax rate of $0.555, the municipal tax paid on the average single family home will be $1,213. 2009 Property Home Value ($0.555) $100,000 $555 $218,527 (2009 avg.) $1,213 $217,600 (2008 avg.) $1,210 $210,600 (2007 avg.) $1,173 $198,000 (2006 avg.) $1,105 $189,600 (2005 avg.) $1,060 ti Debt Service A portion of the City's property tax rate is assigned to the debt service fund to pay for the General Obligation (G.O.) Bonds and Certificates of Obligation that have been issued for the acquisition of public land or construction of public infrastructure and facilities. The City Council continues to place a high priority on the strategic goal of investing in the community's infrastructure. This is the third year the City issued debt from the 2007 election. In May 2009 G.O. bonds totaling $15.4 million were issued bringing the total outstanding debt balance to $104.23 million. The debt service payment on this outstanding balance will be $10.764 million in fiscal year 2010. City of Allen 3 FY 2010 Budget Programs and Staffing Levels The budget continues the City's mission of providing high quality services to the community, enhancing living conditions and public confidence without reducing current service levels or creating new services. The City currently supports a staff of 657.50 full-time equivalent employees allocated among the operating departments. This budget recommends a decrease of 2.0 full-time equivalent positions setting the employment level for fiscal year 2010 at 655.50. The reduction of the two full-time equivalent positions is the result of one retirement and the elimination of one vacant position in the Building and Code Department. The staffing level is adequate to meet the City's needs and also allows the City to include in the budget a merit pay increase of 2%. The graph below reflects the number of employees per thousand citizens for the past five years. Employees per Thousand Citizens 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010* Proposed General Fund The General Fund accounts for all expenditures of traditional government services. This fund finances operations such as Public Safety, Library, Administration, Building and Code, Community Services, Parks and Recreation, Engineering, Planning, and Municipal Court. General Fund revenue is generated from ad valorem property taxes, a one -cent portion of the sales tax, and a variety of fees for services. General Fund revenues and budget transfers total $58,897,996 for the fiscal year 2009-2010 budget, an increase of 2% from the original 2008-2009 budget. The sales tax remains at the State maximum rate of 8.25% with 1% contributed to the City of Allen's General Fund. The sales tax is projected to generate revenue of approximately $12.4 million, a 9.3% increase from the revised 2008-2009 budget. This is a result of continued commercial development and population growth in Allen. City of Allen 4 FY 2010 Budget General Fund operating expenditures and budget transfers total $58,897,996 reflecting a 2% increase from the original 2008-2009 budget. The total ending fund balance for the General Fund is projected to be $13,781,358, leaving 85.4 days of operational expenditures in reserve, well above the City policy of 60 days. The City of Allen utilizes a conservative strategy when projecting revenues and expenditures. Revenue and expenditure patterns are closely monitored so that adjustments to spending patterns can be implemented, as needed. The City considers many influences as presented throughout this document along with trend analysis to develop and manage the budget as the year progresses. Water and Sewer Fund The Water and Sewer Fund is expected to begin fiscal year 2010 with a $9.3 million working capital balance. The total fund revenues are expected to be approximately $27.05 million, allowing for budgeted expenses of $27.1 million. Expenses include a $2.54 million transfer to capital projects for systematic water and sewer infrastructure replacement projects and future CIP funding. The budget anticipates a water and sewer rate increase in February 2010 in accordance with the latest water and sewer rate study. The $9.3 million in working capital balance exceeds the bond covenant requirements of maintaining the reserve at 1.2 times the size of annual debt service obligations. This healthy balance is necessary to fund the future capital projects and ongoing maintenance planned to ensure that the water and sewer infrastructure will meet the needs of the City at build out. In fiscal year 2009 the Water and Sewer Fund continued a very effective water leak detection program and completed the Texas Commission on Environmental Quality (TCEQ) Compliance Evaluation Investigation for Public Water System. The City's public water system retained its "Superior" system rating from TCEQ. Additionally, the Water and Sewer Fund cash financed $2.19 million in maintenance projects. Solid Waste Fund The Solid Waste Fund represents the financial activity related to solid waste collection and disposal, including recycling composting services, and management of household hazardous waste. The anticipated revenues in fiscal year 2010 are $5,849,567 with budgeted expenses totaling $5,948,880. The total ending fund balance for the Solid Waste Fund is projected to be $2,361,564. During fiscal year 2009 the Solid Waste Fund continued its efforts to keep Allen beautiful through its litter collection efforts; assisting the Keep Allen Beautiful (KAB) Board in the execution of key events including: a strategic planning session, "Allen Recycles" Day, Seeding a Healthy Community, Great American Cleanup, Arbor Day/Trees for Allen Program, and the annual Educator's Expo; assisting KAB to prepare seven competitive nominations through Keep Texas Beautiful, all of which placed in their categories. The KAB program was presented a Gold Award, Sustained Excellence Award and second place in the Governor's Community City of Allen 5 FY 2010 Budget Achievement Award category as well as receiving the Keep America Beautiful President's Circle Award. Additionally, the Fund procured more than $64,000 in grant money to further educational efforts related to recycling and cash financed $280,000 in alley repairs. Drainage Fund The Drainage Fund is supported by drainage fees on utility bills and development inspection fees. The Fund performs drainage system maintenance, funds the City's contracts for street sweeping and greenbelt mowing along drainage ways, and mosquito abatement activities. The Fund also supports the City's Texas Pollution Discharge Elimination System (TPDES) permit activities, and provides funds to accomplish drainage system related capital improvements. In fiscal year 2010 one Construction Inspector will be moved from the General Fund (Engineering) to the Drainage Fund in response to a decrease in Engineering inspection activities and increase in TPDES inspection activities respectively. The anticipated revenues in fiscal year 2010 are $1,175,641 with budgeted expenses totaling $1,119,293. The total ending fund balance for the Drainage Fund is projected to be $1,219,314. Parks and Recreation Special Revenue Fund The Parks and Recreation Special Revenue Fund represents the operation of the recreation programs provided by the City of Allen. This includes the operation of the Don Rodenbaugh Natatorium and Ford Pool, the Joe Farmer Recreation Center, the athletics programs and special events. The fund combines all the recreation programs and operations for which the revenue comes mostly from user fees. Although many activities pay for themselves, the other special event related programs require General Fund participation to offset the cost/recovery mechanism. Total fund revenues are expected at $2,691,608, allowing for budget expenses of $2,884,360, which includes a $193,329 transfer to the Golf Course Fund. Golf Course Fund The Chase Oaks Golf Club continues to restore its reputation as one of the best courses in the area by steadily improving its facilities and programs. Fund revenues are expected to total $2,054,904 with budgeted expenses of $2,277,481. There is a planned operating transfer in of $193,329 from the Parks and Recreation Special Revenue Fund. Through May 31", 2009 the course is on track to increase the number of rounds and revenue from the previous year. Year to date statistics show an increase of 3750 rounds and $100,000 in revenue over fiscal year 2008 and projections indicate that the course will exceed 40,000 rounds in fiscal year 2009. Staff is working hard to continue to improve the overall golf experience at Chase Oaks. City of Men 6 FY 2010 Budget Hotel Occupancy Tax Fund The Hotel Occupancy Tax Fund collects funds from a 7% tax on hotel rooms rented in the City of Allen. These funds are used to support various projects that enhance and promote tourism, the arts and the convention/hotel industry in the City of Allen. Fund revenues for fiscal year 2010 are expected to total $831,567 with budgeted expenses of $571,173. The Fund budget will cover the recurring costs of operating the City's new Convention and Visitor's Bureau (CVB). $200,000 is budgeted for setup costs and a full-time administrator salary. An additional $25,000 will continue to provide a portion of the funding for a Marketing Specialist that will assist in promoting and attracting tourism and the arts in compliance with the permitted uses of the hotel occupancy tax revenue. Risk Management Fund The Risk Management Fund is the combination of all risk and liability obligations the City incurs. Included in the fund are health and dental costs, for which the City is self-insured. The fund also includes premiums for workers' compensation as well as property and liability insurance expenses. Healthcare costs continue to rise; however, the City currently has a prudent fund balance and recent claims have leveled off relative to previous years. To deal with the increasing costs of healthcare, the City has opted to increase its portion of health premiums 9%, but is not raising employee costs for the upcoming fiscal year. The City will continue to maintain a fiscally sound fund while looking for ways to lower healthcare costs. For 2010, the City of Allen will contribute 80% of the total cost of the health insurance premiums with the employees making up the remaining 200/.. Workers' compensation costs are not expected to increase in fiscal year 2010, due to the City's stability in claims activity. The budgeted amount for this coverage is $411,898. Property and Liability insurance costs are projected to increase by 34.4% over the fiscal year 2009 revised budget to include the Event Center, Animal Shelter, additions to Celebration Park and increase to law enforcement errors and omissions limits. For this coverage, the total anticipated amount for fiscal year 2010 is $539,195. The Risk Management Fund continues to be in good financial condition. The fund balance continues to provide the financial security needed in the event that catastrophic claims should occur. Capital Improvement Program (CIP) In May 2007, Allen citizens authorized the issuance of $77.895 million in General Obligation Bonds to fund capital improvement projects over the next seven years. These projects represent a significant investment in the City's infrastructure, public facilities and recreational assets. City of Allen 7 FY 2010 Budget The approved Capital Improvement Program (CIP) includes projects that address a wide range of capital needs ultimately funded from a multitude of sources. The third year of the newly authorized CIP program totals $15.4 million and includes: streets and drainage projects; park land acquisition and enhancements; the City Service Center; and public safety facilities. The plan recognizes the benefits such projects will bring to the City, as well as the fiscal requirements and obligations each of these projects will entail. Total estimated CIP expenditures for fiscal year 2010 are $56 million, which includes the $15.4 million mentioned above, as well as projects funded by all other sources. Conclusion This completes the highlights of the 2010 fiscal year budget. It is appropriate to once again thank the department directors who have put much time and expertise into the development of the budget. The development of this budget would not have been possible without the hard work of our Finance Department, in particular, Kevin Hammeke, Joanne Stoehr, and Trish Featherston. In addition, I would like to give a special thanks to all City employees who have worked so hard to provide quality services to our citizens and who are committed to the success of the City of Allen. Respectfully submitted, Peter H. Vaz as City Mating City of Allen 8 FY 2010 Budget CITY OF ALLEN FUND STRUCTURE 2009.2010 FISCAL YEAR The funds that make up the operating budget are divided into three categories: Governmental Funds, Proprietary Funds, and Component Units. Governmental Fund Types Governmental funds are those generally used to account for tax -supported governmental activities. The City accounts and budgets for Governmental Funds using the modified accrual basis of accounting. This means that revenue is recognized in the accounting period in which it becomes available and measurable, while expenditures are recognized in the accounting period in which they are incurred. General Fund The General Fund accounts for all financial resources except those required to be accounted for in other funds, and include basic governmental services such as Police, Fire and Parks functions, among others. All general tax revenues and other receipts not allocated to other funds by law or contractual agreement are accounted for in this fund. Debt Service Fund The Debt Service Fund accounts for the accumulation of resources for, and the payment of, general long-term debt principal, interest and related costs. Tax Increment Financing Fund The Tax Increment Financing Fund accounts for property tax and sales tax revenues and eligible infrastructure expenditures associated with the City's Tax Increment Financing (TIF) zones and related TIF agreements. Special Revenue Funds The Special Revenue Funds account for the proceeds of certain revenue sources, the expenditure of which are legally restricted for specified purposes. Parks and Recreation Fund The Parks and Recreation Fund is used to account for funds received and expended for classes and other leisure activities offered by the City. Antenna Rental Fund The Antenna Rental Fund is used to account for funds received for rental of space on water towers for antennas, and expended for advancement of the arts in the City. Hotel Occupancy Tax Fund The Hotel Occupancy Tax Fund is used to account for funds received from hotel occupancy tax and expended as allowed by state law. City of Allen 9 FY 2010 Budget CITY OF ALLEN FUND STRUCTURE 2009-2010 FISCAL YEAR Grants and Special Revenue Fund The Grants and Special Revenue Fund is used to account for monies received from other governmental agencies that have restricted legal requirements and multi-year budgets. The City's matching portion is transferred in from the applicable operating fund. In addition to grants, this fund accounts for special revenue sources such as Public Education Government access (PEG) fees, and fees for Court Security and Technology, Juvenile Case Manager, and Child Safety. Proprietary Fund Types Proprietary funds use the flow of economic resources measurement focus and the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time the liability is incurred. There are two types of proprietary funds included in the budget: Enterprise Funds and Internal Service Funds. Enterprise Funds The Enterprise Funds are used to account for operations that are financed and operated in a manner similar to a private business enterprise. The intent of the governing body is that the cost (expenses, including depreciation) of providing goods or services to the general public be financed or recovered primarily through user charges. Water and Sewer Fund The Water and Sewer Fund is used to account for the provision of water and sewer services to the residents of the City. Activities include administration, operation and maintenance of the water and sewer system and billing and collection activities. Acquisition and construction of major water and sewer capital facilities and repayment of indebtedness from related bond issues and lease purchases are also accounted for in this proprietary fund. All costs are financed through charges made to utility customers. Rates are reviewed and adjusted when necessary to ensure the solvency of the fund. Solid Waste Fund The Solid Waste Fund is used to account for revenues and expenses associated with the privately contracted trash collection service and the solid waste disposal contract with the North Texas Municipal Water District. Drainage Fund The Drainage Fund is used to account for the provision of developing and maintaining proper drainage services to the residents of the City. Golf Course Fund The Golf Course Fund was established to support the daily operations of the Chase Oaks Golf course. Purchased in October 2004, the golf course provides additional recreational opportunities for the citizens of Allen and the surrounding region. City of Allen 10 FY 2010 Budget CITY OF ALLEN FUND STRUCTURE 2009-2010 FISCAL YEAR Internal Service Funds The Internal Service Funds are used to account for financing of goods or services provided by one department or agency to other departments or agencies of the City, or to other governmental units, on a cost -reimbursement basis. Replacement Fund The Replacement Fund accounts for the cost associated with the acquisition of capital assets such as vehicles and machinery and equipment through the rental of such items to other departments. Risk Management Fund The Risk Management fund accounts for the health insurance portion of employee benefits, for which the City is self-insured. The fund also includes property and liability insurance and worker's compensation insurance, as well as the administrative costs of operating the fund. The total costs of this fund are charged proportionally to each of the other operating funds. Component Units Allen Economic Development Corporation (AEDC) The AEDC is a legally separate entity from the City and is responsible for aiding, promoting and furthering economic development within the City. Community Development Corporation (CDC) The CDC is a legally separate entity from the City and is responsible for supporting improvements in community parks and recreation, streets and sidewalks, public safety and the community library. The chart below shows the relationship among the various funds and their primary revenue sources. Reeanue Saurus Propsry sales S Use User Tex Tax Fee. Soacial Rewnus Internal Services General Funtl x x Deft Service Funtl i Tax Increment Fin. Funtl x x WWI Tax x Community Dee Corp x Economic one Co x Water S Sewer x Solid Waste x Drainage x Golf Course x park S Rae Programa x Antenna Rental x Grand S S ectaIRw x Replacement Funtl x Rlek Mana ement x City of Allen 11 FY 2010 Budget CITY OF ALLEN FUND STRUCTURE 2009-2010 FISCAL YEAR Other Funds In addition to the funds presented in this document, the following funds, although not part of the annual operating budget, are audited each year and are included in the City's Comprehensive Annual Financial Report (CAFR). All are classified as Governmental fund types. Capital Proiects Funds The Capital Projects Funds account for all resources used for the acquisition and/or construction of major capital facilities by the City, except those financed by proprietary funds and trust funds. The budget for these funds is presented by project type as a five-year plan in the City's Capital Improvement Program document. This document is approved, and the updated plan is adopted, each year at the same time the annual operating budget is adopted. These funds include: General Capital Projects, General Obligation Bond fund, and Drainage Improvements. More detailed explanations of the purpose of each fund may be found in the Comprehensive Annual Financial Report. Other Special Revenue Funds Although these funds are not included in the annual adopted operating budget, the proceeds from these revenue sources are legally restricted to expenditures for specific purposes. The purpose of each of these funds is as follows: Asset Forfeiture Fund — to account for activities associated with assets legally seized and forfeited. Facilities Agreement Fund — to account for funds received from builders and developers used on specific facility agreements such as neighborhood parks, paving and assessments in new developments. Park Dedication Fund — to account for funds received and expended for the acquisition of additional park land and for the development of neighborhood parks. City of Allen 12 FY 2010 Budget CITY OF ALLEN BUDGET PROCESS 2009-2010 FISCAL YEAR Budget Process The budget process is a yearly activity as set forth in the City Charter, Article IV, Section 4.01 to 4.10. The City Council adopts an annual budget prepared by City Management. It is part of the strategic planning process the City of Allen uses to proactively forecast programs needed in a growing community. The budget process starts each year in January with the City Staff analyzing new projects and goals that the City Council has identified as areas of interest and would like to see developed into the strategic plan. The Finance department updates projections of major revenue sources to determine whether total expenditures will need to be adjusted accordingly at midyear. Starting in January departments begin preparing their personnel requests for the coming year; these are due to Human Resources in mid-March, to allow time for evaluation and pricing prior to budget input. In early March, a team made up of representatives from Planning, Engineering, Community Services, Building and Code, and Finance meets to develop the basic assumptions that will be used during the budget process. Starting in January and continuing through March departments prepare their requests for items to be replaced from the Replacement fund. In April, a team of representatives from Finance and the departments that have fleet operations evaluates these requests and prepares a recommendation for the City Manager. At the budget kick-off meeting in March, the City Manager gives departments the guidelines to be used in preparing budget requests. The budget is broken down into three parts: a year-end estimate, a base budget for the upcoming year and new programs for the new fiscal year. The year-end estimate is a projection of revenues and expenditures for the remainder of the current fiscal year. All accounts are evaluated to determine whether they need to be adjusted from current budgets. Accounts that are under or over budget are revised to meet year-end needs. New projects are not added to the year-end estimate. Only the cost for maintaining the current base operation is revised as needed. The base budget estimate for the upcoming fiscal year is the proposed cost for maintaining the current base operation, and assumes no additions of personnel or equipment. Activities that require additional resources to maintain the current service level, due to factors such as growth or new facilities, are considered additions to the base budget, and are included in the new programs part of the budget. Increases to the operating portion of the base estimate are limited by a set percentage that is tied to an economic indicator to reflect inflation. All capital and one time purchases from the previous fiscal year are not included in the base budget. The third part of the budget is new programs. This is defined as any change in program emphasis, expenditure of funds, or allocation of personnel or equipment that will result in a change in the level of service currently being delivered. All requests for new personnel, fleet, or equipment that represent a net addition to the operation are included in new costs. For each new program, the department provides a description, itemization, and justification for all costs included in the new program. These are submitted by the departments in a list prioritized according to need. City of Allen 13 FY 2010 Budget CITY OF ALLEN BUDGET PROCESS 2009.2010 FISCAL YEAR When all three parts of the budget have been prepared by the departments, Finance reviews them to ensure they are within the budget guidelines. Once all departmental budgets are completed, each Director meets with the City Manager to discuss their requests for the upcoming year, as well as any adjustments needed in the current year. The City Manager makes any necessary changes, and submits the proposed budget to Council at the second Council meeting in July. At the budget workshop meeting in August, Council has the opportunity to review the budget with the City Manager and Directors, and discuss their opinions and any concerns. After the Council budget workshop there is a public hearing on the budget and a public hearing on the tax rate. Although public hearings on the tax rate are only required by law if certain criteria are met, the City conducts at least one public hearing each year whether required or not. This gives Citizens a chance to voice their opinions. In the FY2010 budget process, although no public hearings were required on the tax rate, the City chose to hold two. To be consistent, the City chose to hold two public hearings on the budget as well. The City Council adopts the final budget at the first regular Council meeting in September. Budget Adjustments/Amendments Budget changes that do not affect the "bottom line" total for a department, but transfer dollars from one line item to another within a department's operating budget, or changes between divisions within a department, are allowed at each Director's discretion. Any budget adjustment that brings about a change in the total appropriation for a department may be allowed by the City Manager at the written request of the department, based on the City's ability to fund the request. Any budget adjustment that brings about a change in total appropriations requires Council's approval in the form of an ordinance. City of Allen 14 FY 2010 Budget CITY OF ALLEN BUDGET CALENDAR FISCAL YEAR 2009-2010 Oct. - Nov. 2008 Departments prepare Strategic Plan updates December 12, 2008 Strategic Planning meeting - Management Team January 12, 2009 Vehicle replacement lists, forts, and instructions sent to departments January 17 Strategic Planning with Council March 4 Budget assumptions meeting March 11 I.T. requests due to I.T. March 12 Preliminary meeting - Risk Management fund March 13 Personnel requests due to Human Resources March 13 Vehicle/equipment replacement requests due to Finance (inspections between 3/16 and 3120) March 19 & 23 H T E budget data entry training (March 19th at Hour and 2pm, March 23rd at 1:30pm and 3:30pm) March 24 Budget kickoff meeting (loam, Council chambers) March 25 I.T. Committee meets April 2 Vehicle Replacement Committee meets April 10 Vehicle Replacement and I.T. recommendations to City Manager April 17 Capital Projects (CIP) information due to Engineering department April 21 Budget input deadline for: Public and Media Relations Finance Library Planning City Secretary and Council Community Svcs. (Admin.) Utility Collections Building and Code April 28 Budget input deadline for: Policeand Fire IT City Administration Engineering Community Services (all other) Parkr and Recreation Human Resources Risk Management April 21 - May 15 Finance reviews departmental submittals; meets w/ departments as needed May I1-15 Staff review of Hotel Grant applications for completeness Week of May 18 Hotel Taz Committee makes recommendations to City Manager May 26 - Jane 3 City Manager/department head budget review (Memorial Day holiday is Monday, May 25) June 5 Department summary pages due to Finance; Org charts to Finance from Human Resources June 5 -June 26 Final budget preparations July 1 Preliminary budget information to Council July 10 Departmental performance measures due to Finance July 15 Briefing to department heads on proposed budget July 25 Deadline for chief appraiser to certify rolls to taxing units July 27 Calculation of effective and rollback tat rates (County publishes in 7/30 paper) July 28 Deliver Proposed Budget to City Council; Council takes record vote to place on to agenda of a future meeting a proposal to adopt the tax rate; Council sets public hearing dates for budget and tax rate July 30 (Thursday) County publishes first notice of public hearing on tar, rate (at least 7 days before public hearing); post on City website and cable channel until 8/26 (day after 2nd public hearing) July 30 (Thursday) City publishes fust notice of public hearing on budget (5 to 15 days before public hearing) August 7-9 Council budget workshop August 11 First public hearings for budget and tax rate; announce date, time, and place of vote on tax rate August 13 (Thursday) County publishes second notice of public hearing on tax rate (at least 7 days before public hearing) August 13 (Thursday) City publishes second notice of public hearing on budget (5 to 15 days before public hearing) TBD CIP document to Planning & Zoning Commission August 20 (Thursday) County publishes first Notice of Vote on Tax Rate August 25 Second public hearings for budget and tax rate; announce date, time, and place of vote on tax rate August 26 Remove notice of public hearing from website and TV; post Notice of Vote on Tax rate until 9/9 August 27 (Thursday) County publishes second Notice of Vote on Tax Rate September 8 Adopt budget at regular council meeting; adopt tax rate at regular Council meeting October 30 Final document published City of Alen 15 FY 2010 Budget CITY OF ALLEN BUDGET PROCESS 2009-2010 FISCAL YEAR Strategic Plan The City of Allen takes the "team approach" to strategic planning. All departments participate in the development of the City's Strategic Plan, which is a detailed expansion of the eight goal statements developed by the City Council. The City Council, along with the City Manager and Directors, has identified one or more strategies related to each goal. Each of those strategies has one or more objectives which are incorporated into the budget as resources are needed to achieve them. Department summaries found throughout this document identify tasks related to attaining these objectives, in addition to normal "daily' operations. Each year, beginning in October, departments provide the City Manager's office with an updated status for each objective, as well as any suggestions for additional objectives which will help achieve the City's overall goals. These are compiled into the updated Strategic Plan document, which is presented to Council at the January strategic planning session. This session is attended by the Council, the City Manager, Assistant City Manager, department Directors, and Assistant Directors. At this meeting, Council reviews the status of existing goals, and identifies additional goals. Based on this input, any newly identified goals and objectives are then incorporated into the revised, updated document. On the following pages the Strategic Plan Summary is presented, followed by a list of the objectives for each goal strategy. A complete list of tasks related to each objective may be found in the complete Strategic Plan document, published by the City Manager's office. The information presented here is from the 2009 Strategic Plan document, which was the basis and justification for some of the budget items requested for FY 2009-2010. Capital Budget The capital planning and budgeting process is a major, ongoing part of the strategic planning process. Each year, the Engineering and Planning departments, working with other departments, reevaluate project priorities, review funding sources, and identify new projects as needed. This information is incorporated into the five-year CIP document. The updated document is given to the City Council in late July, at the same time the proposed budget is presented. Approved by Council at the same time the annual operating budget is adopted, this document is used as a guide for project, debt, and other related budget planning. As such, future years are subject to change. In addition, debt issuance for future projects may be subject to voter approval. Throughout the year projects are monitored and reprioritized as necessary. The City utilizes the project accounting and budgeting components of the financial software to assist with the monitoring aspect of the process. Monthly reports are provided to Council to keep them informed of the status of projects. Information from the CIP document, along with further discussion of capital projects, may be found in the "Capital Projects" section of this book. City of Allen 16 FY 2010 Budget City of Allen 2009 Strategic Plan Implementation Plan Ye R Ongoing Strategies: e_Raiarrtem®rgenry,_ Ongoing Objectives: Objective t. Upgrade Pubic Safety Corr.ncetlon System PollnefFlre 2001 10 -JW Objective 2. Improve& enhanea communications center PoliWFire 2002 10 -Dec Objective 3. Haiti use techndogy W enhance Wblic safety aervmoe PoIWFire 2002 9 -Dec Objective 4. Review & enhanto ISO standards for quaky fire pmfecdon Fire 2006 9 -Aug Ongoing Objea&ves: ohni 1, Conineimplementation ofthe Neghbwbocd integrity Pm9mm Plan 2006 9 -Aug ONW11ve2 Develop a revltali=ation Pan for oder neighborhoods and commercial developments Ran 2001 9-0ct Objective 3. Continue m italtratlon add neghboMmd Integrity plan that entourages and rewaNs WOWM owth owners rather an pe anoing them through code enfamemeM Ren 2009 tOJul Ongoing Objectines: Objectwo 1, Update AIter's Comprehensive Plan Ran 2009 109 -Dec Ongoing Obje tithes: Objective 1. Consbu t W indi Nagbbahood Pat, P&R 2W7 114W OgeclNe 2. Construct Shelley Farm Neighborhood Pork P&R 2007 100ac deveh Hi Ongoing Objectives: Objective 1. Irt-1, Drag term uses for the property P&R 'NO2 9 -Nov Ongoing Objectives: Objective t. Infill Win Camara Remtlitg Systema In City PaM1e P&R 2007 9 -Jun City of Allen 17 FY 2010 Budget City of Allen 2009 Strategic Plan Implementation Plan Ongoing Strategies: Ongoing Objectives: Objective 1. Develop partnership for golf course reach facility P3R 2005 8Jul Objective Develop padnemhip with ASA for future athletic facilWes and recreatlonal opportunities PSR 2005 9Feb Ogddmd 3. Work with commercial developments to create special progremsleveMa PM terms09-Jan Strategy 2, Expand Public Safety RegidnWflegOtltbhlibi re 2005 10 -Jan Ongoing Objectives' 1 . I-, exalr9p t -.:nips with FEMA and HomekM Security PolictlFre 2007 1, j, Strategy 3. Fugy, utiloe anatchigf,ypaRfa ham Oolg„ -. S.Dec Ongoing Objectives: Coherent 1. Obtain grams Re open space P3R 2005 9 -Sap Objective 2. Obtain grams fee green bob am alternative matepohal P&R 2005 3Des Ongoing Objectives: Objective t. Continue partnershlps with Tkil far new roadway projects And God 3. Strategy 2) Eng 2005 12 -Dec Objective 2. Continue partnerships with County fa may, roadway projada(aes Goal 3, Strategy 2) Eng 2005 9 -Mary Ongoing Objectives: Objective 1. Work with various Urverslters W pursue opportunities delegating a eab±llite facility Plan 2008 9 -Dec Objective 2. Partner with local scrams to develop and conduct central programs for mingeral and Librzry 2008 10-0d ,pedal needs children Ongoing Objectives: Objective t. Legislative correct, through creation and promotion of a Cly platfooddagenda Admindire 201)6 9 -May Objective Monitor areae legislation he public compression funding Eng 2003 9-14ay Objects. 3. Dukebp Plan for battlers, Changes relined to del4e funding FmlAEOC 2003 9 -May Ongoing Objectlyes: Chancis.1 Work wHh RGTCOG to protea and improve air eualiry Enq 2007 9 -Des Objective Work wel partners to protect and conserve eledrloly CS 2007 13 Oct Objective Administer the Texas Pollution Discharge Ellminatbn System (TPDES)PetnM Eng 2003 SOm City of Allen 18 FY 2010 Budget City of Allen 2009 Strategic Plan Implementation Plan Ongoing Stratoglee: Ongoing Objectives: Ongoing Objectives: Development of SH 121 Limited Access Highway Eng 2004 Objectival Research neadifeembility of local transportation system thmugh participation In NCTCOG pleNEng 2036 9 -Jul 9-0ec Regional Study Reconstruct US 75 and SH 121 Intemlrange Erg 21104 Objective 2, proved citizens of our transportation needs PAMRO 2033 9 O Oposame 3 Hold election regarding mass transit City Sec 2003 10 Nov Objective 4. Begin implementing mass transit plan AdmiNPlan 2W3 11Jim Objective Need funding 8 legislative support to pursue mess transithigbt rail Peril 2008 9Nov Ongoing Objectives: Objective 1. Development of SH 121 Limited Access Highway Eng 2004 9 Oec Objective 2. Work with TxDOT on US 75 Erg 2004 9-0ec Objective 3. Reconstruct US 75 and SH 121 Intemlrange Erg 21104 10-0 Objegwe 4. Pursue SH121 cncesslon fee for Allen maid projects Eng 2007 9 -Dec Objecfve5 Continue partnerships with County for new madway pmbi Eng 2005 12 -Dec Ongoing Objectives: Objective 1. Form a Cold County Partnership with neighboring cities to actively pursue legislative solutions to lranspadatbn Planlling 2008 9 -Dec Ogective 2. Continue active membership In Dallas Regional Mobility Coalition, NCTCOG's Regional Transportation Council and oMer nryanlutions Eng 2004 40ec Objlxtive 3. Obtain a posher for the City of Allen on the Regional Transportation Committee(RTC) PIarl 2008 9 -Mar City of Allen 19 FY 2010 Budget City of Allen 2009 Strategic Plan Implementation Plan Ongoing Strabgli s: "Owl Nle�a: Obnechrm 1. Implement the Allianor for a Healthler Allen program Ongoing Objectives: Ongoing Objeffie s: Ob,dive 1. Develop a plan for the Mum of Allen USA P&R 2009 &Dec Obal 2. Pursue a punt partnership with the Event Center P&R MIX, 11 -Jun 9 ap Onal 2, Master Plan Molaen Farm property Ongoing objectives: 2008 9 -May Objective Continue penetration of mail Improvements Ur implement the seems, so adds trall system PMR 2002 III Opening Objectless: Obnechrm 1. Implement the Allianor for a Healthler Allen program P8R Ongoing Objeffie s: Ongoing Obleotiv Obal 1. Command t0 apply for Collin County Open Specs grant funds PMR 2002 9 ap Onal 2, Master Plan Molaen Farm property P&R 2008 9 -May Dotal 2. Design upda. br mapr City publirarknt design and construction of needed City Parks and Recreation PSR ..2JIN,., Wed .��.....-,t--r..—.ice..-�....�.re+.P,...,...._ �,._ Ongoing ogerny.c: Ooln,We 1. Establish nine woolbn faolllly and adjgmrq comnenity park west of US 15 P8R 2M 13Nar Objective 2. Design and Construct Calibration Park, Phrase 11 Pill 2007 10 -Mm Objective 3 Design and Construd an Athletic Complex P&R 2001 11 -Mar Objective 4. Renovate the existing Joe Farmer Recreatbn Center PSR 2009 13 -Dec Objective 5 Develop Do, Park Conceal P&R 2001 10 -Jan Oble ord 6. Renovate the Bethany Lakes Pier PSR 20(18 gAug Ongoing Objectless: Dialectal Canal City Entrance Monument P&R 2004 May Coniston 2. Implement the Pudic An Master Plan PIR 2001 Q -D. Ongoing Objectives: Ott 1. Enesorel area organizations to sudden with devdoprmd of the Ulaterya wanted and Library 2005 9.0d xulPWre garden Objedve 2 Strengthen popular audio-visual collections and services Library 200.5 9-0d Objective Focus on offering reference and national separs, 9ledromonlly Library 2005 9 -Oct Objective 4. Seek apparel t0 total print constanm. Loop, 2008 9 -Oct Ongoing Objectives: Obal t. Research and seam eduratbnal and entenmeng exhrdts for the an gallery Vow Library 2008 9-0a Objective 2. Develop and present colonel programs to recogmize and celebrate cultural diversity, Llbrsry 2008 90ct Objective3 Develop and Meant programs to recognize and nuttrate the fun range or erosive Llomry 2008 91 expression and human knovded, Opening Objectless: Obnechrm 1. Implement the Allianor for a Healthler Allen program P8R Ongoing Obleotiv t. Id praFirmass Master Plan Detective Present OElecllve2 Present Recommentlanans fes Path, Master Plan mental PnH 1x1 Owswov* PAMRO Ongoing OblectNes: Objectset Continue to enhancs the Cltys wrens PAMRD Dotal 2. Design upda. br mapr City publirarknt PAMRO Call 3. Determine interest In devdoping a Spending strategy PAMRO 2001 a-r� 9 -Dec 2007 9 -Apr 200] 9 -Sep gine& - "M 2008 9 -Dec 2006 9 -Aug 2006 9 -Dec City of Allen 20 FY 2010 Budget City of Allen 2009 Strategic Plan Implementation Plan Ongoing Strategies: Ongoing Objections: Ongoing ObjMlvee: Objective t. East Scary Road Improvement - Phase 11 Objective 1. Implement the CUP GO BUM Program Erg MIS 9-0 Objective 2. Coronas to Comerone won cdrsans on fleas statue of Bore Projects EngiPAMRO 2008 10.Wr Objedlve3. Apply for the use of Economic Stimulus Plan dollars for OP pmjade Eng 2009 9Jun Objective 4, Compile Hees for future bard electrons Eng 2008 124, Ongoing Objections: Ongoing Objectives:` Objective t. East Scary Road Improvement - Phase 11 Objective 1_ Comate an integrated, synobmnked l2R signal stream to proven for Improved Eng 2000 10Mar.offering end woo inelpn West Exchange PeRway-Phase 11 Eng Objer,twa2 Cealgn andoonrWd lraHe signals to soma wife and ancient traffic management Eng 2,009 100 -Mer Exchan,e- Genital at SH 121 cs 20� Ongoing ObjecBwa: ON.ive C Hay 5 -Exchange to Stag Objeet"1 Confined alley manament program CStEng 2000 UDOtt Objeade2. Review long -tens maintenance of esis0g bulgings, streets. water and sewer lines CS 2000 1340sc Ongoing Objections: Objective t. East Scary Road Improvement - Phase 11 Erg 2007 12 -Dec Objecllve 2. West Exchange PeRway-Phase 11 Eng 2000 9JIn Objective 3. Exchan,e- Genital at SH 121 Erg 2007 10 -Feb ON.ive C Hay 5 -Exchange to Stag Eng 2000 9 May Objective 5. RidgevHw Dove Eng 2007 134Nov Objective 6, Ridgevlew Drina - Custer to Alma Eng 2007 9 -Sen Objective 7. RHgeview Drive - US 75 to Story Road Erg 2007 13Nov Objective B. RHgeview Drive - Stacy b Alma Ey 2007 15Jan ObjectNe9 Regeview Interchange who US 75 Erg 2107 1goad Objective 10. Chapparel Read Erg 2000 10Sep Objective 11 Watters Road Erg 2008 10Jan City of Allen 21 FY 2010 Budget Ongoing Objecgvee: Objecl'rve 1 Promote a Man'green- approach to oansbucliun of new fwil ias Eng 2008 road Objective 2. Conatrud a ServHe Center Eng 2005 104ul Ogective 3. Centrad Fire Staten 5 EngrFim 2005 10 Objective Gonsbud Fire SorMon 6 EngrF9n 2005 13 Objective 5. Renovat apand the Animal Conal Fealty EngrPnlica 2W7 10 -Mer Objective 6. Construct Alen Event Center Eng 2W0 9 -Nov City of Allen 21 FY 2010 Budget City of Allen 2009 Strategic Plan Implementation Plan s Ongoing Strategist: f BFlviPoo. .A- 2006 40� Ongoing Objectives: HR 2007 11 -Dec olawinve1 Research the use diamolnds technology IT 2006 11 -Apr Objective 2 ExpsM use of GIS but Plan 2001 10 -Dec Objective 3. Implement the IT Mester Plan IT 2007 Ill Objective Consider a virtual communlfatlon demand IT 2006 9 -Oct Ongoing Objectives: Objective 1. Develop a pmfessbnal development program for city emt>foyees HR 2007 11 -Dec Objective Galante to improve and maintain costly stall HR 2007 94un Objective Enhance organiation-wide training prcyrenn HR 2M 9Uec Objective 4. Continually review and address HR progmme 0 maintain an excellent woM1face HR 2008 IlMay Ongoing ObjecOvu: Objective 1. Continue to emphasize In. Cr,'s organizational values ihrwgh the PRIDE pragram HR 20"6 9 a mazmllenl„Pfmlmwwp�lracmaieteinaF. Ongoing Objectives: Cast 1. Improve financial processing using technology and more elgaent Whose and procedures Objective 2. Provide and maintain public services within the partau l revenue limits facing the City Ob.N. 3 Mot the Digs mapnel imastments during economic challenged Objective 4_ MalntaiNsustaln financier, sound aganimtlon Fill 2000 9 -May Finance 2007 g ct Finance 2009 g-0tl Finance 2009 95ep Continue to Hitting Ongoing Obpctwiga: Objective 1. Apply far TML ascendant Excellence Awards Admin 2004 9 -Dec Objective 2. Appy for NLC Awards Admin 2004 10l ObjecMre 3. Apply is Me livable Chien AWaN Admin 2007 9May Ongoing ObjeNvee: Coleman Continue to Investigate the feasibility ofemmmerce and implement oMine transections ITIAdmin 2000 11 -May Ongoing Objectives: Objective i. Continue W develop award winning programs on the City's fable channel PAMRO 20M 9 -Dec City of Allen 22 FY 2010 Budget City of Allen 2009 Strategic Plan Implementation Plan Provide econoNlMlyestment that increases employment opportunity, the tax Cal 7. base, and Provides desired goods and services for residents and contributes Year ra to the community character and identity Responsibility identified Dat Ongoing Strategies'. Objective1 Strategy 1. Create and implement a ate investment in the area surrounding the U� DC d 2006 10 - ongoing Objectives. AEDC 20M 10Jan Objective t. Continue dialogue with Developers standing their plans for a mixed use development PIaSMOC 2006 9 -Aug ObjxlNe 2. Use public incentives to affect the timelitr and development of the prajecte In this area PlanIAEOC 2006 9-0ec Objective I Ree'aa` involved in the dedsbmm making process far design and implaente60n of the Su Eng 2006 10 Objective eres AFDC 2006 -Des Ongoing Objections: Objective 1. Use annopan alma' approach to ensure the devetaper continues the retell development banal EDC 2006 91 acWNing to the plans ark schedule Objectwe 2. Connote above rewHmentlaotionsialogue throughout rile entire petal PlanIAEOC 2006 goat Gail log Objectives: Objective1 Comate to identify and target o development Volume for are City of Allen AEDC 2006 &pec Objective 2. Continue to identify and target office mach developngnt products for the City of Milan AEDC 20M 10Jan Objective 3. Maintain economic diversity through targeted recruitment and marketing AFDC 2006 10i Objects.4 Loral Industry Retention AEDC 2005 10Jan Objets. 5. RecruH Other service Oriented developments to Allen AFDC 20M 10Jun Objective Develop aid Pranme Business Parks AFDC 2006 rill Objective 7. Recruit Interval Companies McCall 2095 9 -Dec Objects. a. Recruit Data Centers AFDC 2009 1 Objective g. Explore new avenues W encourage sconomlo development AEDC 2005 10.Jen Ongoing Objaglvn: Objective 1. kends, police storefront locations as serail areas develop Phil 2003 9-Cet Strategy 5. Manage growth Ongoing Objectives: Objective 1. Eager focusing on redevelopment border, coborearl arses Plan 2003 9 -Oct Ongoing Objectival: Objective 1. Federms the vision for the CBD Plan 2004 9-D. Objective 2. Evaluate the bxaWei of redevelopment of the Cap Plan 2004 9 -May Objective 3. Invest to C8D Infrastructure Plan 2004 10,un Objective 4. Identify per andel dovelopore for the CBD PkdAEDC 2004 Vk an Ongoing Objectives: Objective t. CallaM xfth calla s, the business community and Also to ensum Allen has appropriate AEDC AWB 10,J.,careartechnclagy. college prepalary and remedial p roeretory training ObfeclNe 2. Develop a plan to kendify aid define what type of reentrance as neelel to recruit to Allen AEDC 2008 9 -Dec City of Allen 23 FY 2010 Budget City of Allen 2009 Strategic Plan Implementation Plan Ongoing strategies: Ongoing Objectives: Objective 1. Enhance programs to Inform and educate cioi:ens and businesses about water conservation CSIPBR 207 &Oct Objective Implement initiatives to improve any operations related to water conservation CSIPBR 2101 9 -Oct Objective Implement publeclo9y solutions to enhance water conservatlon and improve operations P&R 2001 9 -Oct City Of Allen 24 FY 2010 Budget Ongoing objectives: objective Replace Hillside Water Tower with a 2 million gallon composite tank Eng 2005 10 -Jul Obtedeve 2. Raconstruct Betz lift station and force main Eng 2005 12 Jac 0mil lve 3. Custer Ridgeview 24 inch water line Eng 2005 9Aug City Of Allen 24 FY 2010 Budget CITY OF ALLEN FINANCIAL POLICIES AND PRACTICES FISCAL YEAR 2009-2010 Introduction The City of Allen, Texas financial policies and practices set forth the basic framework for the fiscal management of the City. These policies and procedures were developed within the parameters established by applicable provisions of the Texas Local Government Code, the City of Allen Charter and internal management. Basis of Accounting and Budgeting The City's finances are accounted for in accordance with generally accepted accounting principles (GAAP) as established by the Governmental Accounting Standards Board (GASB). The accounts of the City are organized and operated on the basis of funds and account groups. Funds are established according to their intended purpose and are used to aid management in demonstrating compliance with finance -related legal and contractual provisions. The number of funds maintained is the minimum needed to be consistent with legal and managerial requirements. The City utilizes encumbrance accounting for its Governmental Fund types, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation. The City of Allen uses a budget format based on modified accrual accounting for governmental funds. This means that budgeted expenditures are recorded when the services or goods are received and the liabilities are incurred, but revenues are recognized only when they are measurable and available. Proprietary Funds are budgeted using an accrual accounting basis. Expenditures are still recognized as they are encumbered, but revenues are recognized as they are obligated to the City. The budget is prepared in accordance with GAAP, with the exception of depreciation and amortization, and compensated absences (accrued but unused vacation and sick leave). These are accrued in the financial statements of the proprietary funds, but are not shown as expenses in the budget. The City's operating budget is adopted on an annual basis; all appropriations and encumbrances lapse at fiscal year end. Capital projects have project -length or multi-year budgets; outstanding encumbrances at fiscal year end are reported as reservations of fund balances and do not constitute expenditures or liabilities; these commitments are re -appropriated and honored the subsequent fiscal year. Financial Reporting Following the conclusion of the fiscal year, the City's accounting records are audited by an independent public accounting firm. The Finance department is responsible for preparing a Comprehensive Annual Financial Report (CAFR) in accordance with generally accepted accounting and financial reporting principles established by the Governmental Accounting Standards Board (GASB). The document shall also satisfy all criteria of the Government Finance Officers Association's Certificate of Achievement for Excellence in Financial Reporting program. The CAFR shows the status of the City's finances on the basis of generally accepted accounting principles (GAAP). The CAFR shows fund revenues and expenditures on both a GAAP basis and budget basis for comparison purposes. The results of the annual audit prepared by independent certified public accountants designated by the City Council is included as part of the CAFR. City of Allen 25 FY 2010 Budget CITY OF ALLEN FINANCIAL POLICIES AND PRACTICES FISCAL YEAR 2009-2010 On-line reporting has been developed to allow individual departments to review and compare actual expenditures to budget as needed. The Finance department also reviews operating revenues and expenditures, recommending adjustments as needed. On a quarterly basis, the Finance Department submits reports to the Council of receipts and disbursements in sufficient detail to show the financial condition of the City. Status reports for capital projects are provided to Council each month. Investment Policies The City Council has formally approved a separate Investment Policy for the City of Allen that meets the requirements of the Public Funds Investment Act (PFIA), Section 2256 of the Texas Loral Government Code. This policy is reviewed annually by the City Council and applies to all financial assets held by the City. Investment Strategies The City maintains portfolios which utilize the following four specific investment strategy considerations designed to address the unique characteristics of the fund groups represented in the portfolios: Operating Funds: to assure that anticipated cash flows are matched with adequate investment liquidity and to create a portfolio structure which will experience minimal volatility during economic cycles. Debt Service Funds: the assurance of investment liquidity adequate to cover the debt service obligation on the required payment date. Reserve Funds: generate a dependable revenue stream to the appropriate fund from securities with a low to moderate degree of volatility. Special projects or special purpose funds: assure that anticipated cash flows are matched with adequate investment liquidity. Investment Objectives The City shall manage and invest its cash with four objectives listed in priority order: • Safety of the principal invested • Li uidi and availability of cash to pay obligations when due • Receive the highest possible rale of return field consistent with the City's investment policy • Investment officials shall act responsibly as custodians of the public trust. Responsibility and Control Authority to manage the City's investment program is designated by a resolution adopted by the City Council. The Finance Director is designated as the primary investment officer and the Assistant Finance Director is the secondary investment officer. Investment officers shall attend at least one training session related to the officer's responsibility under the Act within 12 months after taking office or assuming duties. City of Allen 26 FY 2010 Budget CITY OF ALLEN FINANCIAL POLICIES AND PRACTICES FISCAL YEAR 2009-2010 Investment Portfolio Authorized investments and maximum percent of total investments include: Collateralized Certificates of Deposits (CD's) 30% Collateralized Repurchase Agreements 30% U.S. Treasury Obligations 100% Municipal Investment Pool 100% Commercial Bank Savings Accounts 15% U.S. Government Agency Securities, non -callable 100% U.S. Government Agency Securities, callable 70% U.S. Government Sponsored Corporation's instruments, non -callable 75% U.S. Government Sponsored Corporation's Instruments, callable 70% Commercial Paper 20% Banker's Acceptances 10% Guaranteed Investment Contracts 25% State or Local Governmental Obligations 30% Term of Investment The maximum term of any investment may not exceed five (5) years. Quarterly Reporting On a quarterly basis, the authorized investment officers will submit a signed quarterly investment report to the City Council that summarizes investment activity for each City pooled fund group. The report must contain information required by the Public Funds Investment Act and include beginning and ending market values of each separately invested asset, purchase and maturity dates, additions and changes to the market value and fully accrued interest for the reporting period. Procurement Planning All City purchases of goods or services are made in accordance with the Texas Local Government Code, including Chapter 252, Purchasing and Contracting Authority of Municipalities, other relevant federal, state and local statutes. The City's purchasing policy requires all purchases greater than $15,000 be approved by the City Manager and purchases of $50,000 or greater must be advertised in accordance with the competitive bid process and awarded by the City Council. The City implemented a Procurement Card (P -card) Program as a cost-effective alternative to the existing purchase order process. The P -card is used for small dollar/high volume purchases to assist employees to more quickly and easily obtain the goods and services needed to get the job done. Internal management controls together with the card's inherent controls will ensure that the card can be used only for specific purchases and within specific dollar limits. Periodic audits of P -card purchases will be conducted with the objective to determine compliance with the P -Card and City Purchasing procedures. City of Allen 27 FY 2010 Budget CITY OF ALLEN FINANCIAL POLICIES AND PRACTICES FISCAL YEAR 2009-2010 The following shows a summary of approval requirements for purchases. APPROVAL REQUIREMENTS FOR PURCHASES Supervisor or Director Department Purchasing City City Dollar Figure Designee Director Manor er Manager Council $0 to less than $3,000 (purchase order or credit card)J J $3,000 to less than $10,000 J J J $10,000 to less than $15,1300 J J J J $15,000 to less than $50,000 J J J $15,000 or more Professional Service Contracts J J J $50,000 or more (Formal Bids - State required over$50,000) Materials and Equipment J J J J Prompt Payment All invoices approved for payment by the proper City authorities shall be paid within thirty (30) calendar days of receipt of goods or services or invoice date, whichever is later, in accordance with Stale law. The City will take advantage of all purchase discounts when possible. Checks are issued every Friday of the month except on holidays. Insurance and Risk Management The City has a comprehensive risk management program, including property, liability, safety, workers' compensation, health, dental and wellness. The City has established a self-insurance plan for City employees and their covered dependents for medical and dental care. A commercial insurance company re -insures the City for individual claims in excess of $100,000. The City participates in the Texas Municipal League Intergovernmental Risk Pool (TMLIRP), which provides the City with a full range of insurance products and services. TMLIRP carries the City's general liability, property and casualty, and workers compensation insurances. Balanced Budget The City is committed to a balanced budget, and provides full disclosure when a deviation from a balanced budget is planned, or when one occurs. The City defines a balanced budget as one in which total appropriated expenditures are equal to or less than total projected revenues plus beginning fund balances. Long -Range Planning The City's annual budget process involves incorporating the goals and strategies identified by the City Council's three-year Strategic Plan to provide for the community's highest priority needs. Strategic planning begins with determining the City's fiscal capacity based upon long-term financial forecasts of City of Allen 28 FY 2010 Budget CITY OF ALLEN FINANCIAL POLICIES AND PRACTICES FISCAL YEAR 2009.2010 recurring available revenues. The City's five-year Capital Improvement Program is used as a guide for project, debt, and other related budget planning. Revenue Diversification The City is cognizant of the fact that a diversity of revenue sources is important in order to improve its ability to handle fluctuations in individual sources. The City continues to search for new revenue sources, while monitoring economic and legislative threats to current sources. Use of One-time Revenues The City of Allen does not use one-time revenues for ongoing expenditures. Similarly, it does not allow ongoing expenditures to result in a decrease to fund balance in any fund. Debt Capacity, Issuance, and Management All debt issuances are for the purposes of financing capital infrastructure or long-lived costly assets. Each debt issuance is evaluated against multiple policies addressing: debt service as a percent of operating expenditures, tax and revenue bases for the repayment of debt, the overall debt burden on the community, statutory limitations and market factors affecting tax-exempt interest costs. Sizing of the City's capital improvement program based on debt capacity in conjunction with conservatively estimated pay -as -you go revenues help stabilize per capita debt and lower annual debt service costs to the City over the long-term. When interest rates decline, the City issues advance refunding bonds to take advantage of the economic gain obtained from the reduction of long-term interest costs. The City has identified the maximum amount of debt and debt service that should be outstanding at any time (see "Debt Policy", in the Debt Service Fund section, as well as the discussion of debt in the Capital Projects section of this document). Reserves The City maintains a prudent level of financial resources to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. In the General Fund, that level is 60 days of operating expenses. In the Water and Sewer fund, various bond ordinances require that operating revenues cover the current debt requirement (both principal and interest) by a minimum of 1.2 times. In the Risk Management fund, the City maintains a minimum reserve of $500,000 to cover unexpected costs relating to health insurance claims; the City is self-insured for this component of the fund. Other fund balances are monitored and managed according to the needs of the individual funds. City of Allen 29 FY 2010 Budget CITY OF ALLEN ECONOMIC OUTLOOK Like the nation, the state, and the region, the City of Allen has been affected by the recession. Unlike other parts of the country, however, economic data indicates a lesser impact overall on the North Texas area. Below is a discussion of the impact that recent economic trends will have on current and future budgets. Property and Sales Tax One issue in constructing the budget for FY 2010 was that property and sales taxes are no longer growing as they have in the recent past. In fact, this year's valuations on existing properties, overall, decreased for both residential and commercial properties, and base sales tax revenues continued to decline throughout FY 2009. However, in FY 2010 these declines will be offset by growth from the continued construction of Watters Creek and The Village at Allen, two new mixed-use developments which are adding to the community's property and sales tax. Without the new revenue from economic development, Allen would have seen a decrease in total property and sales tax revenues. Capital Projects and Debt An issue facing the City of Allen in future budgets is that, while revenue growth slows, capital projects will be completed which will increase the funding needs for debt payments and for operating costs. The total impact on debt payments over the next two years, for all projects, is approximately $3.3 million. The items that will have the largest and most immediate effect on operating costs will be the construction of a new fire station and a service center. Primarily due to staffing needs, these two projects will increase total operating costs between $1.8 million and $2.3 million per year beginning in FY 2011. Legislative Issues In recent years, there has been an increase in the number of bills presented in the State Legislature that try to limit the property tax revenues that taxing entities can collect. Some of these bills could have a devastating impact on cities' revenues. The City monitors these bills and their progress through each bi-annual legislative session, and responds as needed, whether by working with other local governments to provide supporting data for testimony, or by participating in opportunities to talk directly with legislators. Balanced Budget In order to offset some of the decreases in revenue during FY 2009 and projected for FY 2010, City departments were asked to reduce expenses in certain areas. In addition to departmental reductions, costs for some items such as utilities and gasoline declined, helping to close the gap. Also, expenditures for certain economic development agreements are tied to revenues, and thus there was a corresponding decrease in those items. By using conservative budget management strategies, the City of Allen has been able to navigate challenging economic times with minimal impact to staff, programs, and service levels. The City continually monitors economic conditions, and is prepared to make adjustments as circumstances change. City of Allen 30 FY 2010 Budget CITY OF ALLEN REVENUE SUMMARY 2009-2010 FISCAL YEAR The City's largest revenue sources are ad valorem taxes, sales taxes, and charges for services. Below is a discussion of these major revenue sources and the underlying assumptions used in developing the budget. It also includes any significant trends that affect the revenue assumptions in the current and future fiscal years. Ad Valorem Taxes (30.76% of Total Revenues) Ad Valorem Taxes are the City's second largest revenue source overall, and are the largest revenue source in the General fund. Total estimated property tax revenues for FY 2010 are $41.4 million. This is for the General, Debt Service, and Tax Increment Financing (TIF) funds. The General fund portion makes up 51.01% of that fund's budgeted revenues, and is estimated at $30 million for fiscal year 2009-2010. The portion allocated to the Debt Service fund is approximately $10.5 million, and the TIF fund amount is about $795 thousand. The City's property tax is levied each October 1 on the assessed value listed as of the prior January 1 for all real and certain personal property located in the City. Appraised values are established by the Central Appraisal District of Collin County at 100% of estimated value and certified by the Appraisal Review Board. The assessed value upon which the 2009 levy (for FY 2010) was based is $7,317,367,749. The collection rate is estimated at 100% and is based on the City's historically high collection rate. The total tax rate was lowered to $.555 per $100 of valuation, of which $.410751 is for General Fund operations. The remainder of the tax rate, $.144249 per $100 of valuation, is for the Debt Service Fund. Portions from both the General and Debt Service funds will be allocated to the TIF fund. The City, in an effort to rely less on property taxes, has reduced the tax rate the last 16 years. C Tax Revenues and Tax Rate 2002 2003 2004 2005 2006 2007 2008 2009R 2010 General 11111111111111Debt — Tm Rate 0.80 0.70 0.60 0.50 m a 0.40 0.30 0.20 = 0.10 0.00 The chart above illustrates the growth in total property tax revenues over the last 10 years. In FY 2011 and FY 2012, the debt portion of the revenues will need to increase to cover debt that will be issued for new facilities. The City will take this into account as it begins planning for future years' budgets. City of Allen 31 FY 2010 Budget rrr rrr 2002 2003 2004 2005 2006 2007 2008 2009R 2010 General 11111111111111Debt — Tm Rate 0.80 0.70 0.60 0.50 m a 0.40 0.30 0.20 = 0.10 0.00 The chart above illustrates the growth in total property tax revenues over the last 10 years. In FY 2011 and FY 2012, the debt portion of the revenues will need to increase to cover debt that will be issued for new facilities. The City will take this into account as it begins planning for future years' budgets. City of Allen 31 FY 2010 Budget CITY OF ALLEN REVENUE SUMMARY 2009-2010 FISCAL YEAR Sales Tax (18.87% of Total Revenues) Sales taxes are collected by retailers and remitted to the State Comptroller's Office for the sale of goods and services within the City of Allen. The State returns the portion designated for the City. The City receives 2 cents of the total sales tax collected. One cent is used in the General Fund. The other 1 cent is split between the Allen Economic Development Corporation and the Allen Community Development Corporation, and is the primary source of revenue in those two funds. Due to new development, the City's sales tax continues to grow, and makes up approximately 21% of the total General Fund revenues. This avoids too heavy a reliance on such an elastic source of revenue. With the growth in previous years, the City Council has made an effort to use sales tax revenue to reduce the property tax rate for the Citizens of Allen. $25 $20 $15 $10 $5 5- Sales Tax 2002 2003 2004 2005 2006 2007 2008 2009R 2010 ■GeneralandnF ■EDC ■CDC The increase in total sales tax revenue from FY 2009 to FY 2010 is entirely due to new retail development in the City. Charges for Services (35.64% of Total Revenues) User charges are the largest source of revenue for the City, projected for FY 2010 at $47.9 million. Well over half of this is for revenues in the Water and Sewer and Solid Waste funds. The remainder comes from charges in the Drainage Utility fund, user fees for various Parks and Recreation programs and facilities, charges for services such as ambulance service and alarm registration fees, and internal charges that allow for cash funding of vehicle and equipment replacement and allocated costs of insurance premiums and claims. Discussion will focus on the largest portion of this category, which comes from Water and Sewer and Solid Waste revenues. Water and Sewer Fund Water and Sewer revenues are collected for the sale of water and disposal of sewage for residential, commercial and apartment usage. Revenues for FY 2009-2010 are estimated at City of Allen 32 FY 2010 Budget CITY OF ALLEN REVENUE SUMMARY 2009-2010 FISCAL YEAR $15.8 million for water sales and $9.9 million for sewer charges. The City's water and sewer rate study is used as a guide for projecting water and sewer revenues. The City updated the rate study in late FY2009. R $25 Water and Sewer Revenues $0 2002 2003 2004 2005 2006 2007 2008 2009R 2010 ®Water OSewer Solid Waste Fund These fees are charged for residential, commercial, and apartment garbage collection and solid waste disposal. These fees cover the cost of collection and disposal of this waste by Community Waste Disposal and the North Texas Municipal Water District. Revenues for garbage, recycling, commercial collections, and solid waste disposal are projected for fiscal year 2009-2010 at $5.85 million. $6 Solid Waste Revenues 2002 2003 2004 2005 2006 2007 2008 2009R 2010 USolid Waste 0aecWling • Hazardous Waste 0pther City of Allen 33 FY 2010 Budget CITY OF ALLEN REVENUE SUMMARY 2009-2010 FISCAL YEAR Other Revenue Sources Although not a large percentage of total City revenues, franchise taxes and licenses and permits are an important part of General fund revenues. Fluctuations in these revenue sources due to economic conditions can have a significant impact on the General fund. Franchise Taxes Franchise Taxes are received from specific entities that provide utility services to residents and businesses in the City of Allen. Utilities (electric, telephone, gas, and cable) that operate in the City pay this tax for their use of the City's right of way to run their utility lines. Telephone franchise taxes are based on number of access lines. Other franchise taxes are based on a percentage of gross receipts or units of energy sold. Projections are based on population increase and projected utility use. Franchise taxes for fiscal year 2009-2010 are projected at approximately $5.8 million. Licenses and Permits License and Permit revenues represent 1.71%, or approximately $1 million, of the total projected General fund revenues for the new fiscal year. They are made up of commercial permits, and City licensing revenues and inspection fees, and are collected by the Building Inspections department. They include project permits that cover all parts of construction (electrical, plumbing, and mechanical permits and certificate of occupancy fees), specific permits (fences, electric, plumbing, etc.) and service fees (re -inspections, special inspections and special services). Permit activity for FY 2010 is expected to be 6.3% lower than the FY 2009 revised estimate, as the reduction in commercial and single family permits is mostly offset by an increase in multifamily permits. Single family and commercial permits are expected to continue decreasing due to economic conditions. City of Allen 34 FY 2010 Budget CITY OF ALLEN CITY OF ALLEN COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES FOR FISCAL YEAR 2009-2010 BEGINNING BALANCE $ 13,781.358 $ 1,579,554 $ 191567 9,365360 $ 2,460,877 $ 1162,966 $ 223,225 REVENUES 24,867,059 - - - - - - Ad Valorem Taxes 30,091,000 10,532,955 794,602 - - - - Sales Tax 12,460,253 - 314,559 - - - - Franchise Fees 5,828,503 - - - - - - Licenses and Permits 1,007,100 - - - - - - Grants & Contributions 11,0W - - - - - - Charges for Services 2,200,865 - - 25,862,000 5,762,567 1,160,641 1,856,675 Fines 1,929,215 - - 412,500 - - - Miscellaneous 34,80 - - 278,750 47,OW - 2,277,481 Interest Earned 450,007 85,0W 4,070 166,007 40,000 15,000 - Reimbursements 811,696 - - - - - 4,907 Operating Transfers In 4,123,558329,318 193,329 TOTAL REVENUES 58,897,996 10,617,955 1,113,161 27,048,569 5,849,567 1,175,641 2,054,904 TOTAL AVAILABLE $ 72,679,354 $ 12,197,509 $ 1,304,728 $ 36,413,929 $ 8,310,444 $ 2,338,607 $ 2,278,129 EXPENDITURES General Government 16,522,908 - 883,070 715,383 - - - PublicSafety 24,867,059 - - - - - - Public Works 3,690,171 - - 18,832,8W 5,542,040 568,473 - Culture & Recreation 10,870,719 - - - - - 2,277,481 Community Development 2,404,257 - - - - - - GramAdministretion - - - - - - - Transfers Out 542,882 - - 3,319,407 104,585 550,820 - DebtSemice - 10,769,805 - 1,691,092 - - - CapOalProlects 2,540,000 301,455 - TOTAL EXPENDITURES 58,897,996 10,769,805 883,070 27,098,688 6,948,880 1,119,293 2,277,481 ENDING BALANCE $ 13,781,358 $ 1,427,704 S 421,658 It 9,315,241 $ 2,361,564 $ 1,219,314 $ 648 Distribution of Revenues -All Funds Operabrg Transfers In Ad Valorem Taxes 4.08% 30.76% Reimbursements 0.64% Interest Earned 0.90% Miscellaneous 1.29% Sales Tax 8.87% Fines 174% Found bar Fees 4.33% Charges for Serowe 3564% Licensesand Permits Guenter &Contributions 0.75% 0.99% City of Allen 36 FY 2010 Budget CITY OF ALLEN COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES FOR FISCAL YEAR 2009-2010 - S eclat Ravenue - Int al Service F.W. Com nent Un1LL TOLL" Palls S Antenna Hotel Grana 8 Replacement Rm Economic Community All Fund. Recreation RenLLl Occ..Tax S elal Rev. Fund Mena ement D.valo ment Daval ment 2038-2010 $ 494,462 $ 528,682 $ 1,116,384 $ 408,467 E 5147344 $ 2855115 $ 1)843)4 $ 9,170,038 $ 50,249,773 - - - - - 41,36B.563 ' - - - - - 6,298,306 6,298,306 25,371,424 - - - - - - 5,328,503 - - - - - - 1.07,100 - - 1,322,196 - - - - 1,333,196 2,319,678 - - - 1,461,617 7,308,870 - - 47,930,913 ' - - - - 2,341,715 86,930 472,200 816,587 - 571,173 - 1 736 247 11,000 5,800 15,000 4,000 115,OOD So'" 24,200 190,000 1,205,000 - - - - 15,000 32,845 - - 384,441 $ 3,186,070 $ 1,006,682 $ 1,947,951 $ 2,073,489 $ 6,738.961 $ 10,504.091 $ 8088880 $ 15858344 $ 184725188 - - - - 188,300 7,835,334 4,593,497 - 30,738,492 - - - - 602,550 - - - 25,469,609 - - - 320,009 - - - 28,954,299 2,874,449 304,000 571,173 - 38,252 - - - 16,734,074 ' - - - - - 948,128 3,352,385 . - - I'MAN - - - - 1,808,498 209,911 - - - - - 72,100 197,120 4,986,325 - - - - - - 980,380 2,951,124 16,392,401 ' - - - 10680,615 13,522,070 2,884,360 304,000 571,173 1,808,498 1,147,111 7,835,334 5,645,977 14,776,987 141,968,653 $ 301,710 $ 702,682 $ 1,376,778 $ 264,991 $ 5,591,850 $ 2,668,757 $ 2,440,903 $ 881357 $ 42756515 Distribution of Expenditures -All Funds City of Allen 37 FY 2010 Budget CITY OF ALLEN COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES BY FUND FISCAL YEAR 2009-2010 TOTAL AVAILABLE 2007-2008 2008-2009 2008-2009 2009-2010 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET BEGINNING BALANCE -ALL FUNDS 45,424,245 47,237,606 51,945,521 50,249,773 REVENUES 8,761,572 9,561,097 9,558,096 10,769,805 General 53,796,603 57,748,409 56,175,117 58,897,996 Debt Service 8,989,494 9,498,425 9,509,738 10,617,955 TIF 193,670 759,581 648,382 1,113,161 Water &Sewer 24,285,414 25,177,976 25,157,158 27,048,569 Solid Waste 5,044,712 5,473,520 5,536,604 5,849,567 Drainage 1,053,288 1,113,614 1,141,800 1,175,641 Golf Course 2,308,816 2,281,484 2,137,171 2,054,904 Parks & Recreation 2,704,162 2,677,644 2,706,668 2,691,608 Antenna Rental 338,430 366,152 451,095 478,000 Hotel Occupancy 739,385 965,950 631,663 831,567 Grants & Special Revenue 1,162,217 1,931,413 1,551,707 1,665,022 Replacement 1,599,960 1,539,997 3,281,594 1,591,617 Risk Management 7,892,606 7,366,847 7,226,675 7,648,976 Economic Development(AEDC) 5,162,172 6,320,633 5,782,528 6,322,506 Community Development (CDC) 7,054,713 6,582,633 5,959,128 6,488,306 TOTAL REVENUES 122,325,642 129,804,278 127,897,028 134,475,395 TOTAL AVAILABLE 167,749,887 177,041,884 179,842,549 184,725,168 EXPENDITURES General 53,338,459 57,709,550 56,170,255 58,897,996 Debt Service 8,761,572 9,561,097 9,558,096 10,769,805 TIF 863 829,226 649,623 883,070 Water & Sewer 21,181,802 24,912,174 25,002,153 27,098,688 Solid Waste 4,819,877 5,460,738 5,646,731 5,948,880 Drainage 1,200,077 1,094,617 1,081,664 1,119,293 Golf Course 1,953,804 2,276,533 2,330,578 2,277,481 Parks & Recreation 2,386,439 2,786,665 2,913,567 2,884,360 Antenna Rental 262,950 319,960 319,960 304,000 Hotel Occupancy 274,019 537,665 514,276 571,173 Grants & Special Revenue 1,047,016 1,846,326 1,541,105 1,808,498 Replacement 964,000 1,089,734 4,542,922 1,147,111 Risk Management 7,009,776 7,152,480 7,039,869 7,835,334 Economic Development(AEDC) 5,590,723 5,005,198 5,579,019 5,645,977 Community Development (CDC) 7,012,989 8,241,964 6,702,958 7,363,372 CDC Prior Year Project Commitments - - - 7,413,615 TOTAL EXPENDITURES 115,804,366 128,823,927 129,592,776 141,968,653 ENDING BALANCE -ALL FUNDS 51,945,521 48,217,957 50,249,773 42,756,515 City of Allen 38 FY 2010 Budget CITY OF ALLEN ORGANIZATIONAL CHART city City Aft omey CM Manager Munidpal Judge Building and Code Assistant City Manager Compliance City Secretary Public and Media Relations Engineering Community Services Fire Finance IMarmetion Txhirology Human Resources Parks and Recrealon IJbrery Planning and Police Development City of Allen 39 FY 2010 Budget CITY OF ALLEN STAFFING FISCAL YEAR 2009-2010 All positions are shown as full-time equivalents (FTE). The FY 2009 revised budget reflects the addition of one Police Officer due to a grant that was awarded dudng FY 2009. " In FY 2010 Building & Code will reduce two FTE's by not filling one Code Inspector and one Plans Examiner position. In FY 2010 one Construction Inspector will be moved from Engineering in the Geneml Fund to the Drainage Fund. City of Allen 40 FY 2010 Budget ACTDAL ORIGINAL REVISED PROPOSED Increase(Uecrease) General Fund 2007-2008 2008-2009 2008-2008 20094010 FY200911 to FY2010 City Secretary 2.00 2.00 2.00 2.00 - Municipal Court 10.50 11.00 11.00 11.00 City Administration 5.50 5.50 5.50 5.50 - Public & Media Relations 3.75 5.00 5.00 5.00 I.T. 10.00 10.00 10.00 10.00 - Human Resources 5.00 500 5.00 5.00 - Police ` 154.00 156.00 157.00 157.00 - Padcs & Recreation 83.71 87.01 87.01 87.01 - Libmry 34.98 35.48 35.48 35.48 - Fire 97.00 98.00 98.00 98.00 - Building&Code" 19.00 20.00 2000 18.00 (2.00) Planning & Development 11.00 11.00 11.00 11.00 Community Services 26.00 26.00 2600 26.00 - Finance 16.00 16.00 16.00 16.00 - Engineering "' 15.00 15.00 15.00 14.00 (1.00) Total General Fund 493.44 502.99 503.99 500.99 (3.00) Water & Sewer Fund 60.00 60.50 60.50 60.50 - Solid Waste Fund 4.50 650 5.50 5.50 - Drainage Fund "' 6.00 6.00 6.00 7.00 1.00 Goll Course Fund 34.58 3408 34.08 34.08 - Hotel Fund - 1.00 1.00 1.00 - Parks & Rao Special Revenue Fund 41.43 40.43 40.43 40.43 - Economic Development Fund 4.00 400 4.00 4.00 - All positions are shown as full-time equivalents (FTE). The FY 2009 revised budget reflects the addition of one Police Officer due to a grant that was awarded dudng FY 2009. " In FY 2010 Building & Code will reduce two FTE's by not filling one Code Inspector and one Plans Examiner position. In FY 2010 one Construction Inspector will be moved from Engineering in the Geneml Fund to the Drainage Fund. City of Allen 40 FY 2010 Budget BEGINNING FUND BALANCE REVENUES Ad Valorem Taxes Sales Tax Franchise Fees Licenses and Permits Contributions Charges for Services Fines Miscellaneous Interest Earned Reimbursements Operating Transfers In Capital Leases TOTAL OPERATING REVENUES EXPENDITURES CITY OF ALLEN GENERALFUND REVENUE AND EXPENDITURE SUMMARY FISCAL YEAR 2009-2010 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET $ 13,318,329 $ 13,374,679 $ 13,776496 $ 13,781,358 28,616,988 29,943,621 29,882,809 30,041,006 9,940,619 12,207,748 11,401,529 12,460,253 5,458,370 5,849,411 5,672,945 5,828,503 1,736,906 1,424,250 1,075,100 1,007,100 27,357 11,5()0 19,636 11,000 1,653,712 1,423,567 1,482,375 2,200,865 1,713,351 1,868,300 1,875,000 1,929,215 82,471 81,485 90,720 34,800 749,811 800,000 500,000 450,000 167,471 129,185 162,061 811,696 3,496,092 4,009,342 4,012,942 4,123,558 153,455 $ 53,796,603 $ 57,748,409 $ 56,175,117 $ 58,897,996 TOTAL AVAILABLE $ 67,114,932 $ 71,123,088 $ 69,951,613 $ 72,679,354 General Government 11,864,248 15,250,277 14,264,007 16,522,908 Public Safety 22,928,624 24,149,767 23,883,967 24,867,059 Public Works 3,478,586 3,835,945 3,736,728 3,690,171 Culture & Recreation 10,378,193 11,125,822 10,816,056 10,870,719 Community Development 2,254,889 2,476,866 2,313,391 2,404,257 TOTAL OPERATING EXPENDITURES $ 50,904,540 $ 56,838,677 $ 55,014,149 $ 58,355,114 FUND BALANCE BEFORE TRANSFERS $ 16,210,392 $ 14,284,411 $ 14,937,464 $ 14,324,240 Transfers Out 2,433,919 870,873 1,156,106 542,882 TOTAL GENERAL FUND EXPENDITURES $ 53,338,459 $ 57,709,550 $ 56,170,255 $ 58,897,996 ENDING FUND BALANCE $ 13,776,473 $ 13,413,538 $ 13,781,358 $ 13,781,358 DAYS OPERATIONAL EXPENSES IN RESERVE 85.4 Fund Balance Required: 60 days operational expenses $ 9,681,862 City of Allen 41 FY 2010 Budget CITY OF ALLEN GENERAL FUND REVENUE FY 2009-2010 Sales Tax Franchise Fees Charges for 21.16% 9.90% Licenses and Services Permits 3.74% 1.71% Fines 3.28% Miscellaneous 0.08% Interest Earned 0.76% Reimbursements 1.38% Operating Ad Valorem Taxes Transfers In 51.01% 7.00% City of Allen 43 FY 2010 Budget CITY OF ALLEN GENERALFUND REVENUES FISCAL YEAR 2009-2010 LICENSES 8 PERMITS Single Family Permits 358,301 2007-2008 195,000 2008-2009 Multi -Family Permits 2008-2009 100,000 2009-2010 REVENUE -DETAIL Commercial Permits ACTUAL 700,000 BUDGET 308,000 AMENDED 170,992 BUDGET PROPERTYTAXES 120,000 Tree Permits 48,800 1,500 78,900 800 Uniform Fire Code Permits 96,007 Current $ 27,402,909 $ 29,530,643 $ 29,470,734 $ 29,595,301 Delinquent 40,000 175,695 30,000 275,318 1,400 274,717 600 297,137 Penalty B Interest 2,700 197,669 1,200 137,660 Animal Licenses 137,358 60,000 148,568 Miscellaneous Licenses 8 Registrations 8,483 35,000 - 35,000 - 1,736,906 E - Rollback 1,007,100 832,232 Donations/Sponsorships 27,357 11,500 SUBTOTAL $ 28,616,988 $ 29,943,621 $ 29,882,809 $ 30,041,006 SALESTAX Court Fees 32,276 29,102 29,102 29,975 Municipal Sales Tax 76,951 9,830,351 3,000 12,101,348 Teen Court 11,230,145 800 12,282,053 Mixed Drink Tax Arrest Fees 110,268 70,185 106,400 72,290 171,384 10,492 178,200 9,500 SUBTOTAL $ 9,940,619 E 12,207,748 $ 11A01,529 $ 12,460,253 FRANCHISE FEES 37,380 35,000 Electric 3,201,111 3,341,901 3,227,787 3,315,627 Gas 870,299 1,116,884 1,022,953 1,046,352 Communication 351,542 391,434 352,660 384,334 Cable 573,523 554,192 625,908 659,432 Solid Waste 461,895 445,000 443,637 442,758 SUBTOTAL $ 5,458,370 $ 5,849,411 $ 5,672,945 E 5,828,503 LICENSES 8 PERMITS Single Family Permits 358,301 292,500 195,000 162,500 Multi -Family Permits 1,200 100,000 150 192,000 Commercial Permits 859,229 700,000 464,000 308,000 Building Permits -Other 170,992 110,250 110,250 120,000 Tree Permits 48,800 1,500 78,900 800 Uniform Fire Code Permits 96,007 37,500 45,000 40,000 Health Permits 49,900 44,000 55,000 57,000 Sign Permits 41,705 40,000 30,000 30,000 Clearing 8 Grading Permit 1,400 1,500 600 600 Development Permits 2,700 2,000 1,200 1,200 Animal Licenses 62,110 60,000 60,000 60,000 Licenses 8 Registrations 44,562 35,000 35,000 35,000 SUBTOTAL E 1,736,906 E 1,424,250 $ 1,075,100 $ 1,007,100 CONTRIBUTIONS Donations/Sponsorships 27,357 11,500 19,636 11,000 SUBTOTAL S 27,357 E 11,500 $ 19,636 $ 11,000 CHARGES FOR SERVICE Court Fees 32,276 29,102 29,102 29,975 Judgment NISI 76,951 10,000 3,000 3,000 Teen Court 820 800 800 800 Arrest Fees 71,780 70,185 70,185 72,290 Police Reports 10,492 11,000 9,500 9,500 Reproduction Revenues 4,989 5,880 4,200 4,200 Zoning/Plaiting/Admin Fees 58,106 50,000 37,380 35,000 City of Allen 44 FY 2010 Budget CITY OF ALLEN GENERALFUND REVENUES FISCAL YEAR 2009.2010 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CHARGES FOR SERVICE -cont Alarm Registration Fees 146,755 135,000 135,000 135,000 Abandoned Property 10,377 2,000 7,308 5,000 Fingerprint Revenue 10,139 10,000 10,000 10,000 Ambulance Services 935,707 900,000 1,100,000 1,100,000 Fire Reinspections 2,787 2,500 2,500 2,500 Reinspection Fees 100,750 135,000 50,000 45,000 Inspection Fees 190,123 60,000 23,000 6,000 Special Activities/Recreation Fees 1,660 2,100 400 600 Ticket Fees $ 590,720 $ 742,000 SUBTOTAL $ 1,653,712 $ 1,423,567 $ 1,482,375 $ 2,200,865 FINES & FORFEITURES Court Fines 1,612,337 1,789,300 1,790,500 1,844,215 False Alarm Fines 25,188 24,000 19,500 20,000 Library Fines 75,826 55,000 65,000 65,000 SUBTOTAL $ 1,713,351 E 1,968,300 $ 1,875,000 $ 1,929,215 MISCELLANEOUS Auction Revenue 51,868 64,000 63,000 5,000 Interest 749,811 800,000 500,000 450,000 Street Light Surcharge 1,056 5,000 - 3,000 Miscellaneous 29,547 12,485 27,720 26,800 SUBTOTAL $ 832,282 $ 881,485 $ 590,720 $ 484,800 REIMBURSEMENTS Street Sign Reimbursement 400 500 - - Other Reimbursements 167,071 128,685 162,061 811,696 SUBTOTAL $ 167,471 $ 129,185 $ 162,061 $ 811,696 OTHER FINANCING SOURCES Operating Transfers In 3,496,092 4,009,342 4,012,942 4,123,558 Capital Leases 153,455 SUBTOTAL $ 3,649,547 $ 4,009,342 $ 4,012,942 $ 4,123,558 TOTAL OPERATING REVENUES $ 53,796,603 $ 57,748,409 $ 56,175117 $ 58 897,996 City of Allen 45 FY 2010 Budget CITY OF ALLEN TAX STRUCTURE FISCAL YEAR 2009-2010 ASSESSED VALUE (Final) - 2009 Tax Year REVENUE AT $.555 PER $100 VALUATION CONTRIBUTION TO DEBT SERVICE CONTRIBUTION TO GENERAL FUND 100.0% COLLECTION RATE $ 7,317,367,749 $ 40,611,391 TAX RATE DISTRIBUTION 10,555,230 30,056,161 RATE PERCENT AMOUNT GENERAL FUND 0.410751 74.01% $ 30,056,161 DEBT SERVICE FUND 0.144249 25.99% 10,555,230 0.555000 100.00% $ 40,611,391 (A) (A) Approximately $460,000 of the General Fund property taxes and $160,000 of the Debt Service Fund property taxes will be allocated to the TIF Fund as property tax increments for TIF Zones #1 and #2. City of Allen 46 FY 2010 Budget CITY OF ALLEN BUDGET ASSUMPTIONS FISCAL YEAR 2009-2010 Assumptions Used for Projecting 2009-2010 Revenues and Expenditures 1. Tax rate used = $ .555 - Based upon final FY2010 appraised value of $7,317,367,749 (4.18% increase) - FY2009 final assessed value = $7,023,771,639 2 Growth in sales tax revenue of 9.5% over FY2009 revised budget - FY2009 base sales tax (excluding Watters Creek and The Village at Allen) was reduced to approximately 0% growth over FY2008 actual. Sales tax is estimated at $276,623 for Watters Creek and $1,190,024 for The Village at Allen. The fret store in The Village at Allen opened in October of 2008. - FY2010 sales tax from existing and future tenants in Walters Creek is estimated to reflect sales tax of $313,437. Also, FY2010 includes a full year of retail sales for The Village at Allen commercial development for a sales tax revenue impact of $1,982,189 from existing and future tenants. 3. Overall City growth - FY2010 Residential growth projected at 250 permits - FY2010 Commercial growth projected at about a 47.9% revenue decrease from FY2009 revised. However, FY2009 includes revenue from the data center. - FY2010 Mufti -family projected at 480 units at Exchange/Bray Central and the Aspens. 4. Population - FY2010 approximately 85,322 5. Franchise fees Electric: TU electric franchise no longer includes any settlement amounts from FY2010 forward. They previously were approximately $77,000 in FY2008 and $35,000 in FY2009. Kilowatt hour usage is expected to increase 5% primarily due to commercial developments. CoSery and GCEC electric franchise revenue projected at a combined 2.29% increase over the revised FY2009 budget. Natural gas commodity prices and consumption affect this revenue source. Gas: TXU(Atmos) gas franchise projected at 2.29% increase from the revised FY2009 budget for the base franchise FY2010 includes an increase of 1%to the franchise rate approved by Council in FY2008. CoSery gas franchise projected at a 2.29% increase from the revised FY2009 budget. Natural gas commodity prices have an impact on this revenue source. Telephone Access line fees projected stem increase of 3.31%, which reflects growth in the telecommunications provided to citizens and businesses. Cable: Cable franchise fees projected at 5.4% above revised FY2009. This reflects the current trend. 6. Other Ambulance: FY2010 revenues projected at no growth over FY2009 revised. However, FY2009 was revised up by $200,000 Investments: Earnings rate projected at 2.00% for the remainder of FY2009 and 2.25% for FY2010. Inflation: CPI for Dallas Metropolitan Statistical Area (MSA) is approximately 0.0. Gasoline: Used an average rate of $2.18 per gallon for FY2009 and $2.48 for FY2010. 7. Event Center and The Village at Allen - Net cash flow projected at zero. - City ticket fee projected at $742,000 in revenue. The reimbursement to MGHerring is budgeted at 75% of the ticket fee revenue. - The property tax and sales tax reimbursement to MGHernng is budgeted at 90%. - It is anticipated that the City will be reimbursed by the Event Center for electricity costs associated with the parking garages and the Event Center. City of Allen 47 FY 2010 Budget CITY OF ALLEN GENERALFUND EXPENDITURES BY FUNCTION FISCAL YEAR 2009-2010 Public Safetv: Police 13,363,269 13,996,156 13,844,492 14,355,067 Fire 9,565,355 10,153,611 10,039,475 10,511,992 Total Public Safety $ 22,928,624 $ 24,149,767 $ 23,983,967 $ 24,867,059 Public Works Community Services Administration 2007-2008 2008-2009 2008-2009 2009-2010 Streets ACTUAL BUDGET AMENDED BUDGET General Government: 2,298,949 2,559,600 2,463,215 2,414,231 City Secretary 300,735 313,001 300,073 306,651 Municipal Court 598,198 682,132 622,241 659,701 City Administration 635,566 694,021 682,760 733,820 Public & Media Relations 352,805 432,474 447,512 473,127 Information Technology 2,000,324 2,920,162 2,975,705 1,883,933 Human Resources 674,223 711,160 759,746 705,038 Internal Services 4,421,251 6,665,857 6,002,559 8,593,756 The Village at Allen 573,549 400,000 140,380 138,000 Allen Event Center - - - 650,000 Building Maintenance 1,001,197 1,030,357 991,039 959,249 Finance 1,306,400 1,401,113 1,341,992 1,419,633 Total General Government $ 11,864,248 $ 15,250,277 $ 14,264,007 $ 16,522,908 Public Safetv: Police 13,363,269 13,996,156 13,844,492 14,355,067 Fire 9,565,355 10,153,611 10,039,475 10,511,992 Total Public Safety $ 22,928,624 $ 24,149,767 $ 23,983,967 $ 24,867,059 Public Works Community Services Administration 324,628 350,457 358,601 379,059 Streets 855,009 925,888 914,912 896,881 Engineering 2,298,949 2,559,600 2,463,215 2,414,231 Total Public Works $ 3,478,586 $ 3,835,945 $ 3,736,728 $ 3,690,171 Culture & Recreation Parks & Recreation 8,044,648 8,612,503 8,381,740 8,340,942 Library 2,333,545 2,513,319 2,434,316 2,529,777 Total Culture & Recreation $ 10,378,193 $ 11,125,822 $ 10,816,056 $ 10,870,719 Community Development Building & Code Compliance 1,342,004 1,458,944 1,388,695 1,365,590 Planning & Development 912,885 1,017,922 924,696 1,038,667 Total Community Development $ 2,254,889 $ 2,476,866 $ 2,313,391 $ 2,404,257 TOTAL OPERATING EXPENDITURES $ 50,904,540 $ 56,838,677 $ 55,014,149 $ 58,355,114 Total Transfers Out $ 2,433,919 $ 870,873 $ 1,156,106 $ 542,882 TOTAL EXPENDITURES $ 53,338,459 $ 57,709,550 $ 56,170,255 $ 58,897,996 City of Allen 48 FY 2010 Budget CITY OF ALLEN EXPENDITURES BY CLASSIFICATION AS A PERCENT OF TOTAL GENERAL FUND BUDGET FISCAL YEAR 2009.2010 2008-2009 2007-2008 %OF REVISED %OF 2009-2010 %OF CLASSIFICATION ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET Personnel Services $ 34,904,525 65.44% $ 37,215,503 66.25% $ 39,082,881 66.36% Operations 12,345,127 23.14% 13,784,116 24.54% 16,517,204 28.04% Professional Services 2,228,944 4.18% 2,448,988 4.36% 2,575,029 4.37% Capital 1,425,944 2.67% 1,565,542 2.79% 180,000 0.31% Transfers 2,433,919 4.56% 1,156,106 2.06% 542,882 0.92% TOTAL $ 53,338,459 $ 56,170,255 $ 58,897,996 General Fund Expenditures By Classification Operations gj 28.04% Professional Services 4.37% Capital 0.31% Personnel Transfers Services 0.92% 66.36% City of Allen 49 FY 2010 Budget CITY OF ALLEN ALLEN EVENT CENTER DIVISION 001-1980 No Personnel in this Department City of Allen 51 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND ALLEN EVENT CENTER 001-1980-418 The Allen Event Center Department was created to track revenues and expenses associated with the management agreement. City of Allen 52 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERALFUND ALLEN EVENT CENTER 001-1980418 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Operations - 650,000 DEPARTMENT TOTAL $ $ $ $ 660,000 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES Electricity - 650,000 SUBTOTALS— - $ - 5 - $ 650,000 DEPARTMENT TOTALS $ $ $ $ 650,000 CAPITAL EXPENDITURES LIST No capital items City of Allen 53 FY 2010 Budget CITY OF ALLEN BUILDING AND CODE COMPLIANCE DIVISIONS HEALTH INSPECTION 001-4520 BUILDING INSPECTION 001-4530 Chief Building Official 1 Plans J miner I Permit Supervisor I Cotle Inspector I Envimnmen:I S Supervisor Manager 1 1 Customer Service COCe lnspeclor Environmental Representative 5 Health Spedalist 4 2 City of Allen 55 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND BUILDING & CODE COMPLIANCE 001-4500-460 The Building and Code Compliance department is a multi -functional department charged with the responsibility of managing compliance of building codes, zoning, and health ordinances. Accomplishments in FY2009: • Processed permits, completed plan reviews, and inspected: over 300 new single-family homes, approximately 1030 additions and re -models, 100 accessory buildings, 200 swimming pools, over 500 landscape irrigation systems, 500 signs, and more than 260 new businesses and public buildings. Over 3,700 permits were issued in total. • The department brought in additional personnel to maintain service expectations during the surge in retail permits at Watters Creek and The Village at Allen. • The department was able to cut two full-time positions, one Plans Examiner and one Code Inspector, as the two large retail developments were finishing up and the onset of a sluggish single-family market began. • Strengthened management structure without adding personnel by changing an existing position to Code Inspection Supervisor. • Built a completely new landscape irrigation program as mandated by the Texas Commission on Environmental Quality (TCEQ), which required substantial changes to the plan review and inspection process. • Assisted the Planning and Development Department by providing technical support to the Community Development Block Grant (CDBG) Home Repair Program. • Code Inspection Supervisor was awarded Building Inspector of the Year by the Construction Research Center at the University of Texas at Arlington • Implemented erosion control inspection program as prescribed by the Texas Pollution Discharge Elimination System (TPDES). Code Inspectors make inspections twice a month, or after a rain event exceeding 1 inch in all unfinished residential subdivisions. • Adopted new Environmental Health Ordinance to mirror updated State and Federal codes and provide a more user friendly format. Objectives for FY 2010: Goal 2. Cultivate regional alliances and partnerships with agencies and governmental units that affect Allen Strategy 7. Work with partners to protect and conserve natural resources Objective 3. Administer the Texas Pollution Discharge Elimination System (TPDES) Permit • Continue erosion control inspection twice monthly, or after a rain event exceeding 1 inch as prescribed by the TPDES Municipal Separate Storm Sewer Systems (MS4) permit with TCEQ Goal 6. Maintain operational excellence in City government services • Building Inspectors to post automated, real-time inspection results from the field on a pass/fall basis. Contractors will not have to go to site or wait until the end of the day for results. • Adopt the 2008 National Electrical Code with North Central Texas Council of Governments (NCTCOG) amendments. • Comparatively study all department fees with those of surrounding cities and possibly establish new fees for general contractor, energy inspector registration, and after-hours inspection. • Provide round the clock service for inspections related to the Allen Event Center and related projects in order to meet deadlines for all parties. • Continue effort to bring all public and semi-public swimming pools into compliance with the Virginia Graham Act requiring conversion to anti -vortex drain covers. • Assist Code Enforcement in addressing partially built structures abandoned during the economic slowdown. • Continue to provide support to the CDBG home repair program by assisting with inspections, analyzing bids, and general technical support. City of Allen 56 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND BUILDING AND CODE COMPLIANCE 0014500-460 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 1,283,318 1,389,819 1,327,042 1,301,885 Operations 45,065 69,125 61,653 63,705 Capital 13,621 DEPARTMENT TOTAL $ 1,342,004 $ 1,458,944 $ 1,388,695 $ 1,365,590 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET FULL TIME Chief Building Official 1 1 1 1 Code Inspector 7 7 6 5 Code Inspection Supervisor 0 0 1 1 Environmental Services Manager 0 1 1 1 Environmental Services Coordinator 1 0 0 0 Environmental Health Specialist 2 2 2 2 Plans Examiner 3 4 4 3 Customer Service Representative 4 4 4 4 Permit Supervisor 1 1 1 1 TOTAL FULL TIME 19 20 20 18 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 918,266 998,926 951,495 920,001 Longevity 4,992 5,232 5,792 5,180 Overtime 13,591 18,500 16,500 11,500 FICA 67,618 72,795 69,588 66,434 TMRS 100,405 121,704 122,942 129,526 Worker's Compensation 3,748 4,520 1,824 2,063 Health Insurance 159,335 151,351 142,688 150,943 Dental Insurance 11,186 12,345 11,837 11,423 Long-term Disability 2,455 2,597 2,526 2,777 Life Insurance 1,461 1,549 1,512 1,678 Flexible Spending 261 300 338 360 SUBTOTAL $ 1,283,318 S 1,389,819 S 1,327,042 $ 1,301,885 OPERATING EXPENSES Conferences & Training 7,977 13,200 6,600 9,900 Dues & Subscriptions 1,596 7,000 7,000 6,790 Mileage 15 100 100 97 Clothing & Uniforms 4,835 8,000 7,390 7,760 Printing & Reproduction 1,088 1,500 1,200 1,455 Gasoline 16,436 15,675 18,675 16,668 Office Supplies 5,815 11,000 8,000 10,670 Small Tools & Minor Equipment 2,829 6,500 6,000 4,000 City of Allen 57 FY 2010 Budget FUND GENERAL FUND DEPARTMENT BUILDING AND CODE COMPLIANCE ACCOUNT 001-4500-460 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Vehicle Maintenance 2,786 4,500 5,196 4,365 Credit Card Costs 1,688 1,650 1,492 2,000 SUBTOTAL $ 45,065 $ 69,125 $ 61,653 $ 63,705 CAPITAL OUTLAY Vehicles 13,621 SUBTOTAL $ 13,621 $ - $ - $ - DEPARTMENT TOTALS $ 1,342,004 1,458,944 1,388,695 $ 1,365,590 CAPITAL EXPENDITURES LIST No capital items City of Allen 58 FY 2010 Budget CITY ADMINISTRATION DIVISION 001-1501 City Manager 1 Executive Assistenl to CM Assistant City Manager 1 Sr. Administrative Assistant Assistant to the City Manager 1 City of Allen 59 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERALFUND CITY ADMINISTRATION 001-1501-413 The City Manager serves under the policy direction of the City Council and is responsible for making recommendations to the Council concerning policies and programs and developing methods to ensure the efficient operation of city services. The office of the City Manager coordinates and administers the implementation of ordinances, policies, and procedures that will provide for the orderly, positive, and planned growth and development of the City of Allen. Accomplishments in FY 2009: • Implementation of the City Council's Strategic Goal of providing public support in new economic development initiatives through a joint venture to build a $52.6 million event center. The Allen Event Center, scheduled to open in November 2009, will feature two ice rinks and seat more than 6,300, including luxury suites, for concerts, touring shows, family entertainment, and professional sports. • Negotiated contract to obtain the Allen Americans as the Event Center's Central Hockey League home team. • Provided oversight and participated in the implementation of new economic development initiatives to ensure the success of the new retail developments. • Remained actively involved in statewide legislative issues including the initiative by the State Legislature to limit property taxes through either appraisal or revenue caps. • Continued implementation of the City Council's Strategic Plan through facilitating the annual workshop meeting and ensuring goals are accomplished. • Continued the City of Allen's commitment to service excellence through the employee P.R.I.D.E. program. Presented the City's unique organizational culture at the ICMA's Best Practices conference, highlighting Allen to other cities throughout the country. • Prepared the annual budget with a reduction of the tax rate for the sixteenth straight year. Objectives for FY 2010: Goal 6. Maintain operational excellence in City government services • Continue to execute the policies and directives of the City Council in the areas of communications and City operations. Strategy 2. Develop Human Resources programs to become the City that is the "Employer of Choice" • Continue to offer employees professional growth and development opportunities while identifying outlets to celebrate organizational successes. Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality Services • Encourage creativity, flexibility, and accessibility in responding to customers' requests. Strategy 4. Ensure excellent fiscal management to maintain public trust • Maintain fiscally responsible policies and procedures to continue to operate the City of Allen in a cost efficient manner. Goal 2. Cultivate regional alliances and partnerships with agencies and governmental units that affect Allen • Continue to identify and participate in mutually favorable partnerships with other public and private organizations in order to better provide services and benefits to the City of Allen. City of Allen 60 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND CITY ADMINISTRATION 001-1500413 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 613,911 668,625 667,059 714,610 Operations 21,655 25,396 15,701 19,210 DEPARTMENT TOTAL 635,566 694,021 682,760 733,820 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET FULL TIME City Manager 1 1 1 1 Assistant City Manager 1 1 1 1 Assistant to the City Manager 1 1 1 1 Executive Assistant to City Manager 1 1 1 1 Senior Administrative Assistant 1 1 1 1 TOTAL FULL TIME 5 5 5 5 PART-TIME Temporary Assistant City Manager 0.5 0.5 0.5 0.5 TOTAL PART TIME 0.5 W-50.5 0.5 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 453,151 497,272 489,704 511,819 Longevity 1,880 2,120 2,076 2,092 Overtime 4,588 - 3,000 1,500 Deferred Compensation 13,965 14,020 14,429 14,651 FICA 27,680 29,212 34,062 40,642 TMRS 51,619 60,488 63,331 73,691 Worker's Compensation 675 826 318 438 Health Insurance 46,674 50,677 46,666 55,460 Dental Insurance 3,292 31687 3,441 3,687 Long-term Disability 1,027 1,050 1,022 1,224 Life Insurance 1,110 1,173 1,155 1,366 Flexible Spending 261 300 243 240 Car Allowance 7,989 7,800 7,612 7,800 SUBTOTAL E 613,911 S 668,625 $ 667,059 E 714,610 City of Allen 61 FY 2010 Budget FUND GENERAL FUND DEPARTMENT CITY ADMINISTRATION ACCOUNT 001-1500-413 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET OPERATIONS Conferences & Training 12,898 13,981 6,991 10,500 Dues & Subscriptions 3,764 4,355 4,335 4,335 Printing & Reproduction - 150 75 75 Board & Commission Training 1,553 2,900 2,000 2,000 Office Supplies 3,440 3,500 2,300 2,300 Small Tools & Minor Equip 510 - SUBTOTAL $ 21,655 $ 25,396 $ 15,701 $ 19,210 DEPARTMENT TOTALS -$ 635,566 $ 694,021 682,760 733,820 CAPITAL EXPENDITURES LIST No capital items City of Allen 62 FY 2010 Budget CITY SECRETARY DIVISIONS CITY SECRETARY 001-1000 MAYOR AND COUNCIL 001-1010 City Secretary 1 Senior Administrative Assistant 1 City of Allen 63 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND CITY SECRETARY 001-1000-411 ffoF AtkF1 The City Secretary's Office is responsible for the administration of City elections, the citywide Records Management program, responding to Public Information Requests and the annual Board and Commission appointment process. The Office operates the Municipal Records "+ Center for the storage of inactive City records until such time as those records may be disposed «FNIEy'Pr of; identifies, preserves and serves as custodian of the City's historical records. Accomplishments in FY 2009: • Conducted the annual orientation program for newly appointed and reappointed Board and Commission members • Completed the annual destruction of City records in accordance with the Texas State Library requirements • Conducted annual open government training program for City personnel • Implemented a Records Management Basics Training Class for City personnel • Coordinated the Administrative Support Team • Completed Supplement No. 5 to the Code of Ordinances and Supplement No. 3 to the Land Development Code • Conducted records management training for Records Liaison Officers • Complied with the Public Information Act in responding to requests for open records in a timely fashion for the City of Allen and Arts of Collin County Commission, Inc. • Conducted the May 9, 2009 General Election for Council Place Nos.1, 3 and 5 • Continued microfilm and imaging program to ensure the preservation of commercial building plans and permanent documents Objectives for FY 2010: Goal 6. Maintain operational excellence in City government services Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality Services • Respond promptly to requests for documents so that customers receive information in a timely manner • Publish legal notices to satisfy state law and to inform the public through print media • Maintain official City records to ensure the efficient retrieval of those records • Administer City elections in accordance with state law, being unbiased and ethical in the process • Provide increased support and training for the Records Management program, ensuring compliance with the Texas State Library guidelines for records management • Continue the program to encourage and increase voter participation in City elections • Continue annual open government training program for City personnel City of Allen 64 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND CITY SECRETARY 001-1000411 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDEDUB DGET CLASSIFICATION Personnel Services 182,481 194,651 187,304 203,966 DEPARTMENT TOTAL 300.735 313,001 300,073 306651 )NNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 PERSONNEL SERVICES ACTUAL BUDGET AMENDED BUDGET 171ME 118,982 127,032 121,911 126,125 tcretary 1 1 1 1 Administrative Assistant 1 1 1 1 TOTAL FULL TIME 2 2 2 2 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 OPERATIONS ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES 31,379 37,000 34,327 29,220 Salaries 118,982 127,032 121,911 126,125 Council Salaries 27,067 27,600 26,933 34,500 Longevity 612 684 560 608 Overtime 453 300 300 300 FICA 9,371 9,977 9,433 9,830 TMRS 12,900 15,479 15,648 17,743 Worker's Compensation 212 248 100 131 Health Insurance 11,053 11,504 10,670 12,768 Dental Insurance 1,151 1,104 1,012 1,104 Long-term Disability 324 350 327 386 Life Insurance 293 313 303 351 SUBTOTAL $ 182,481 $ 194,651 $ 187,304 $ 203,966 OPERATIONS Conferences & Training 31,379 37,000 34,327 29,220 Dues & Subscriptions 1,017 1,305 1,105 1,230 Mileage - 50 42 45 Printing & Reproduction 1,353 2,130 2,130 1,976 Advertising 5,992 6,500 6,500 6,350 Meeting & Receptions 19,436 20,500 20,500 20,694 Ordinance Codification 8,044 8,100 8,100 7,850 Office Supplies 909 1,000 1,000 970 Boards & Commissions 7,947 8,190 8,190 6,300 City of Allen 65 FY 2010 Budget FUND GENERAL FUND DEPARTMENT CITY SECRETARY ACCOUNT 001-1000-411 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET OPERATIONS - cont. Equipment Maintenance - 500 300 - Professional Services 10,040 15,750 12,250 11,650 Elections 25,078 9,000 10,000 9,000 Records Management 7,059 8,325 8,325 7,400 SUBTOTAL E 118,254 $ 118,350 $ 112,769 $ 102,685 DEPARTMENT TOTALS 300,735 313,001 300073 306,651 CAPITAL EXPENDITURES LIST No capital items City of Allen 66 FY 2010 Budget COMMUNITY SERVICES DIVISIONS ADMINISTRATION 001-5110 BUILDING MAINTENANCE 001-5120 STREETS 001-5130 Director 1 Senior Administrative Assistant I Assistant Director 1 StreelalOrainage Foreman 1 Crew Leader I I Building Technician Lead Custodian Equipment Operator 2 2 Maintenance WorkerI I Custodian City of Allen 67 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERALFUND COMMUNITY SERVICES/ADMINISTRATION 001-5110-432 Community Services Administration is responsible for the efficient and effective administration and direction of the following areas: Streets, Drainage, Building Maintenance, Waste Services, Water & Sewer and Utility Collections. Accomplishments in FY 2009: • Quickly and completely responded to citizen requests for assistance and information • Developed electricity budget estimates for all City funds • Director continues to serve as a Board Member on the Cities Aggregation Power Project • Director continues as Board Chair to the NCTCOG Resource Conservation Council • Reported the 1°r year progress for the TCEQ Sanitary Sewer Overflow Program • Initiated Oncor's CitySmart Program that is aimed at improving the energy efficiency of city buildings • Adopted the revised NTMWD Water Conservation, Drought Contingency and Water Emergency Response Plan • Improved water conservation rebate program Objectives for FY 2010: Goal 2. Cultivate regional alliances and Partnerships with agencies and governmental units that affect Allen Strategy 7. Work with partners to protect and conserve natural resources Objective 1. Work with NCTCOG to protect and improve air quality • Continue Fleet conversion to alternative fuels or vehicles meeting low emission standards (LEV) Objective 2. Work with partners to protect and conserve electricity • Continue to be involved in electric deregulation through the Cities Aggregation Power Project (CAPP) and in the management of the City's power procurement and usage monitoring • Continue Onoor's CitySmart Program that is aimed at improving the energy efficiency of city buildings • Finalize the CAPP long term contract for base load electricity to reduce municipal power costs • Begin Senate Bill 12 compliance to reduce municipal electric use by 5% per year for 6 years • Update Community Services Standard Operating Procedures Manual Goal 6. Maintain operational excellence in City government services Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality Services • Respond to customer calls, e-mails, comment forms or letters within one business day of the day of receipt • Provide responsible strategic planning to address long range water, sewer and solid waste needs for City and NTMWD capital improvements Goal 8. Proactively work to protect and conserve water resources Strategy 2. Develop water conservation initiatives that encourage residents, businesses and City's operations to adopt a "low water -use" lifestyle • Improve water conservation rebate program City of Allen 68 FY 2010 Budget FUND DEPARTMENT/DIVISION ACCOUNT GENERALFUND COMMUNITY SERVICES/ADMINISTRATION 001-5110-432 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET A ENDE BUDGET CLASSIFICATION Personnel Services 316,826 333,187 345,181 363,911 Operations 7,802 14,770 10,920 12,723 Professional Services 2,500 2,500 2,425 DEPARTMENTTOTAL 324,628 $ 350,457 $ 358,601 $ 379,059 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL UB DGET AMENDED BUDGET FULL TIME Director 1 1 1 1 Assistant Director 1 1 1 1 Senior Administrative Assistant 1 1 1 1 TOTAL FULL TIME 3 3 3 3 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 244,887 254,562 258,267 266,970 Longevity 1,316 1,460 1,460 1,604 Overtime 1,113 475 762 489 FICA 17,621 17,573 18,560 19,801 TMRS 26,537 31,030 33,315 37,600 Worker's Compensation 346 405 174 216 Health Insurance 21,638 24,227 29,216 33,652 Dental Insurance 1,975 2,027 2,026 2,027 Long-term Disability 616 620 623 689 Life Insurance 669 688 706 803 Flexible Spending 108 120 72 60 SUBTOTAL $ 316,826 $ 333,187 $ 345,181 $ 363,911 OPERATING EXPENSES Conferences&Training 667 2,950 1,475 2,212 Dues & Subscriptions 1,776 2,845 2,845 2,750 Gasoline 2,757 4,375 2,000 3,300 Office Supplies 2,412 3,100 3,100 3,007 Vehicle Maintenance 190 1,250 1,250 1,212 Radio Maintenance 250 250 242 SUBTOTAL $ 7,802 $ 14,770 $ 10,920 $ 12,723 City of Allen 69 FY 2010 Budget FUND GENERAL FUND DEPARTMENT/DIVISION COMMUNITY SERVICES/ADMINISTRATION ACCOUNT 001-5110432 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PROFESSIONAL SERVICES Professional Services - 2,500 2,500 2,425 SUBTOTAL $ - $ 2,500 $ 2,500 $ 2,425 DEPARTMENT TOTALS $ 324,628 $ 350,457 $ 358,601 $ 379,059 CAPITAL EXPENDITURES LIST No capital items City of Allen 70 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND COMMUNITY SERVICES/ 001-5120-418 BUILDING MAINTENANCE DIVISION The Building Maintenance division is responsible for maintaining a high quality interior building appearance and administering maintenance and repair contracts for City Hall, City Hall Annex, Municipal Court / Parks & Red., Library, Police Station, Animal Shelter, Stacy Road Pump Station and administrative areas in the Central Fire Station. Building Maintenance performs a variety of tasks including: janitorial and custodial services, building mechanical system preventive maintenance and repair, furniture assembly, bulk mail transport, minor remodeling projects and other tasks to ensure efficient building operations and staff support. Accomplishments in FY 2009: • Continued to manage annual preventive maintenance contracts for City Hall, Municipal Annex, Courts Facility, Library, Police Station and Animal Shelter • Successfully managed cleaning and maintenance through a period of significant personnel turnover • Participate in planning of city buildings for energy efficiency through Oncor's CitySmart Program • Assisted in set up and break down at numerous City sponsored events Objectives for FY 2010: Goal 5. Systematically invest in public infrastructure Strategy 3. Develop and implement Infrastructure Maintenance Plan/schedules for Community Service operations • Maintain a high level of maintenance and repair for city facilities this division maintains • Assist with review and comment on the design and construction of the Service Center Goal 2. Cultivate regional alliances and partnerships with agencies and governmental units that affect Allen Strategy 7. Work with partners to protect and conserve natural resources Objective 2. Work with partners to protect and conserve electricity • Budget to implement electric conservation initiatives found as meritorious under the Oncor CitySmart and the Energy Efficiency and Conservation Block Grant Programs City of Allen 71 FY 2010 Budget FUND DEPARTMENT/DIVISION ACCOUNT GENERAL FUND COMMUNITY SERVICES/BLDG MAINT 001-5120418 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 494,589 506,915 495,130 523,236 Operations 415,899 439,467 411,934 351,617 Professional Services 90,709 83,975 83,975 84,396 DEPARTMENTTOTAL $ 1,001,197 $ 1,030,357 $ 991,038 959249 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET FULL TIME Building Maintenance Foreman 1 1 1 1 Lead Custodian 2 2 2 2 Building Technician 2 2 2 2 Custodian 6 6 6 6 TOTAL FULL TIME 11 11 11 11 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 309,584 337,747 336,313 347,142 Longevity 1,336 1,496 1,496 1,880 Overtime 31,146 30,000 15,000 20,000 FICA 24,873 24,573 24,861 25,289 TMRS 36,608 41,116 43,796 48,863 Workers Compensation 6,759 7,841 3,326 4,031 Health Insurance 76,457 56,423 61,910 67,402 Dental Insurance 6,414 6,261 6,813 6,813 Long-term Disability 835 872 938 1,066 Life Insurance 446 466 501 570 Flexible Spending 131 120 176 180 SUBTOTAL $ 494,689 $ 506,915 $ 495,130 S 523,236 OPERATING EXPENSES Conference & Training 721 1,460 730 1,095 Dues & Subscriptions 126 600 600 580 Clothing & Uniforms 3,139 3,797 3,797 3,683 Electricity 200,659 242,460 174,631 159,894 Gas 8,512 10,000 9,288 11,525 Water 3,514 4,000 4,000 3,880 Advertising - 100 100 97 Gasoline 48 3,6000 4, 2,300 3,005 Janitorial Supplies 30,552 40,000 40,000 38,800 Small Tools & Minor Equipment 422 6,800 6,800 6,596 Building Maintenance 163,647 125,000 168,438 121,250 Vehicle Maintenance 959 1,250 1,250 11212 SUBTOTAL $ 415,899 $ 439,467 $ 411,934 $ 351,617 City of Allen 72 FY 2010 Budget FUND GENERAL FUND DEPARTMENT/DIVISION COMMUNITY SERVICES/BLDG MAINT ACCOUNT 001-5120-418 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PROFESSIONAL SERVICES Professional Services 90,709 83,975 83,975 84,396 SUBTOTAL $ 90,709 E 83,975 $ 83,975 $ 84,396 DEPARTMENT TOTALS 1,001,197 1,030,357 991,039 959,249 CAPITAL EXPENDITURES LIST No capital items City of Allen 73 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND COMMUNITY SERVICES/STREETS DIVISION 001-5130-431 Streets division is responsible for promoting quality of life and the public's safe driving experience through maintaining public streets, sidewalks and alleys. Accomplishments in FY 2009: • Performed routine concrete and asphalt street maintenance to extend the life of the City's roadways • Managed the City/Resident cost -shared sidewalk replacement program • Contracted for the lifting of street panels on West McDermott to improve the ride of the roadway • In conjunction with the High Meadow Sewer project, resurfaced a portion of High Meadow, Green Valley, Shady Glen, Lawn Meadow Drive, Roaring Springs, Candlewood, Mill Run and Sandy Trail; very well received by residents Objectives for FY 2010: Goal 5. Systematically invest in Public infrastructure Strategy 3. Develop and implement Infrastructure Maintenance Planlschedules for Community Service operations • Continue the annual street and alley condition assessments and use the assessment to formulate the division's Pavement Maintenance program • Manage the City/Resident cost -shared Sidewalk Replacement program • Continue to perform routine concrete and asphalt street maintenance to extend the life of the City's infrastructure City of Allen 74 FY 2010 Budget FUND DEPARTMENTIDIVISION ACCOUNT GENERAL FUND COMMUNITY SERVICES/STREETS 001-5130-431 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 582,574 591,424 594,815 629,128 Operations 272,435 332,964 318,597 266,298 Professional Services 7,500 1 500 1,455 DEPARTMENTTOTAL 855,009 $ 925,888 914912 896,881 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET FULL TIME Foreman 1 1 1 1 Crew Leader 2 2 2 2 Equipment Operator 2 2 2 2 Maintenance Worker 7 7 7 7 TOTAL FULL TIME 12 12 12 12 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 365,649 382,155 383,364 396,558 Longevity 2,240 2,624 2,956 3,532 Overtime 23,812 15,000 15,000 15,450 FICA 27,752 26,983 27,870 28,145 TMRS 41,948 46,635 50,171 56,013 Worker's Compensation 17,692 19,752 8,576 10,262 Health Insurance 95,163 89,096 97,599 109,629 Dental Insurance 6,741 7,550 7,550 7,550 Long-term Disability 1,017 1,061 1,067 1,219 Life Insurance 546 568 572 650 Flexible Spending 14 90 120 SUBTOTAL $ 582,574 $ 591,424 S 594,815 S 629,128 OPERATING EXPENSES Conference & Training 236 850 638 637 Dues & Subscriptions 164 300 300 291 Clothing & Uniforms 8,270 7,724 8,000 7,492 Printing & Reproduction 101 200 200 194 Advertising - - 159 - Rentals 3,406 2,750 4,000 2,667 Gasoline 34,777 34,790 24,000 26,000 Office Supplies 363 500 700 485 Medical & Chemical Supply 63 500 250 250 Small Tools & Minor Equipment 17,289 8,100 8,100 7,850 Vehicle Maintenance 10,316 14,000 14,000 13,580 Equipment Maintenance 8,854 20,000 15,000 19,400 Radio Maintenance 1,066 750 750 727 City of Allen 76 FY 2010 Budget FUND GENERALFUND DEPARTMENTIDIVISION COMMUNITY SERVICESISTREETS ACCOUNT 001-5130-431 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Asphalt Maintenance 28,883 30,000 30,000 29,100 Sidewalk Replacement 2,750 10,000 10,000 9,700 Street Maintenance 155,897 202,500 202,500 147,925 SUBTOTAL $ 272,435 $ 332,964 $ 318,597 $ 266,298 PROFESSIONAL SERVICES Professional Services 1,500 1,500 1,455 SUBTOTAL $ - $ 1,500 $ 1,500 $ 1,455 DEPARTMENT TOTALS 855,009 $ 925,888 914,912 $ 896,881 CAPITAL EXPENDITURES LIST No capital items City of Allen 76 FY 2010 Budget ENGINEERING DIVISIONS ENGINEERING 001-6000 TRAFFIC 001-6020 Diredor 1 Project Technician 1 Assistant Director 1 Graduate Engineer' 1 Construct; Inspector 3" GIS Technician 1 Civil Engineer 1 ROW/Utlllly Coordinaror' 1 W11%, LmaW TeW ConsWction Manager Positions funded in Water & Sewer " One position funded in the Drainage Fund Transportation Manager 1 Senior Signal Tech 1 Traffic Signal Tech SignWaMings Tech 2 City of Allen 77 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND ENGINEERING 001-6000-437 The Engineering department provides architectural, planning, and engineering services for City of Allen infrastructure and facilities including buildings, streets, traffic signals, drainage, water, and wastewater. In addition to the implementation of the Capital Improvement Program, the department insures that all traffic signalization is operating safely and efficiently to move vehicular traffic through the community and provides inspection services for public and private development construction projects. The department is also responsible for the Storm Water Management and Inspection program. Accomplishments in FY 2009: • Completed construction on the following projects: o Streets: Stacy Road Phase 1 (US 75 to Greenville Avenue), Exchange Parkway (Twin Creeks to SH121), Country Brook Lane, Allen Station Parkway, Village Drive, Ridgeview Drive (Custer Road to Alma), Greenville Avenue (Exchange to Stacy), ramp reversals at Bethany (southbound) and Stacy (northbound), Stacy & US 75 intersection, Chelsea Blvd. (2 lanes) from Stacy to TXU substation, miscellaneous alley repairs, and CDBG sidewalks in the Hillside area o Water/Sewer and Drainage: 2009 sewer replacement project in the Highmeadows First Addition, Custer Road 24-inch waterline installation, sewer installation in the Fairmeadow Addition and Fountain Gate Drainage improvements, sewer main installation in Suncreek area along Rowlett Creek (NTMWD) o Facilities: Allen Events Center (scheduled to open November 2009), jail expansion and land acquisition for Fire Station 46 (Ridgeview and Watters) o Traffic Signal Installations: Alma/Comanche, Exchange/Allen Station Parkway, Exchange/Bray Central and Cedar/McDermott • Traffic Operations: Completed Advanced Traffic Management System & Traffic Signal Upgrade to 47 signals with new progression based timing plans and radio controlled operations Objectives for FY 2010: Goal 2. Cultivate regional alliances and Partnerships with agencies and oovernmerdal units that affect Allen • Work with NTMWD to complete the 42" waterline from Exchange Parkway to Commerce Drive along US 75 and complete a force main on Greenville Avenue to Cottonwood Creek • Work with the City of Plano on Chaparral roadway construction projects: Chaparral (from Greenville to Cottonwood Creek) complete lanes 3 and 4, and Alma Drive from Hedgcoxe to Tatum complete 3 northbound lanes Goal 2. Cultivate regional alliances and Partnerships with agencies and governmental units that affect Allen Strategy 4. Continue leveraging transportation matching funds (TxDOT, Collin County and Town of Fairview) Goal 3. Improve regional mobility through transportation initiatives Strategy 2. Continue to leverage County, State (TxDOT) and Federal resources for road funding • Work with NTTA on the construction of SH 121 main lanes and SH 121/US 75 interchange • Work with TxDOT (Project schedule subject to TxDOT processes) on the following projects: confinue engineering to widen US 75 to 8 general purpose lanes and 3 lane frontage roads and begin construction of Stacy Road, Phase II (Greenville Avenue to FM 1378) and start planning for new construction of FM 1378 near Lovejoy Elementary Goal 5. Systematically invest in public infrastructure Strategy 1. Implementation of the 2007.2013 Capital Improvement Program (CIP) Strategy 5. Plan for the construction of needed City facilities • Start construction on the following projects: Fire Station #5, Service Center/Public Safety Training Facility, and Animal Shelter Expansion Strategy 2. Continue to improve traffic management within the City • Traffic Signal installations are anticipated at Twin Creeks/Exchange, Exchange/Ridgeview, Walnut Springs/Ridgeview, and Alma/Ridgeview Strategy 4. Construct and Improve roadway infrastructure • Construct the following Streets: Ridgeview Drive (Custer to Alma), Chaparral Road and Bridge, Shallowater Drive, Chelsea Blvd. and Commerce Drive, and Watters Road (Bossy Boots to Ridgeview Drive) • Continue right-of-way, land acquisition, and engineering for Ridgeview Drive (Alma to US 75) Goal 8. Proactively work to Protect, conserve, and manage water resources Strategy 3. Improve water and sewer infrastructure • Construct the following water/sewer related projects: Main Street waterline (trenchless technology to be used), continue Hillside Elevated Water Storage Tank, Greenville waterline, and Shallowater Drive waterline City of Allen 78 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND ENGINEERING 001-6000437 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 1,122,815 1,271,341 1,237,532 1,227,970 Operations 1,151,992 1,274,009 1,211,432 1,176,511 Professional Services 24,142 14,250 14,251 9,750 DEPARTMENT TOTAL 2,298,949 $ 2 559,600 $ 2,463,215 $ 2 47 231 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 Assistant Director 1 1 1 1 Transportation Manager 1 1 1 1 Construction Manager 1 1 1 1 Construction Inspector' 4 3 3 2 Senior Administrative Assistant 1 1 1 1 Project Technician 1 1 1 1 GIS Technician 0 1 1 1 Drafter 1 0 0 0 Civil Engineer 1 1 1 1 Senior Signal Technician 1 1 1 1 Signs and Markings Technician 1 2 2 2 Traffic Signal Technician 1 1 1 1 TOTAL FULL TIME 15 15 15 14 ' One Construction Inspector position will be moved to the Drainage Fund in FY10. EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 806,553 905,702 900,972 881,526 Longevity 2,520 2,724 3,128 3,452 Overtime 21,783 14,500 13,450 15,750 FICA 58,999 63,449 64,575 63,647 TMRS 89,552 110,098 116,475 123,897 Worker's Compensation 7,517 9,366 4,428 5,198 Health Insurance 121,536 151,084 120,812 121,305 Dental Insurance 8,442 9,763 9,070 8,287 Long-term Disability 2,143 2,472 2,454 2,844 Life Insurance 1,342 1,523 1,524 1,664 Flexible Spending 428 660 644 600 SUBTOTAL $ 1,122,815 $ 1,271,341 $ 1,237,532 $ 1,227,970 OPERATING EXPENSES Conferences&Training 9,235 7,600 5,800 6,600 Dues & Subscriptions 2,588 4,800 4,800 5,080 Mileage 1,683 1,600 1,400 1,200 City of Allen 79 FY 2010 Budget FUND GENERAL FUND DEPARTMENT ENGINEERING ACCOUNT 001-6000437 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Clothing & Uniforms 4,189 5,584 5,460 4,795 Electricity -Street Lights 756,822 884,440 803,557 797,228 Electricity -Traffic Signals 27,013 40,490 39,183 37,525 Printing & Reproduction 313 500 500 375 Advertising 323 275 500 450 Gasoline 17,307 15,870 11,000 10,912 Office Supplies 4,513 5,400 5,000 6,300 Small Tools & Minor Equipment 2,631 1,900 1,900 600 Vehicle Maintenance 5,493 7,150 4,500 5,750 Equipment Maintenance 408 500 500 500 Street Marking Maintenance 42,541 43,000 60,000 52,000 Traffic Signal Maintenance 28,602 31,600 31,600 34,000 Street Light Maintenance 147,048 135,100 172,532 153,196 Street Sign Replacement 101,283 88,200 63,200 60,000 SUBTOTAL $ 1,151,992 $ 1,274,009 $ 1,211,432 $ 1,176,511 PROFESSIONAL SERVICES Professional Services 24,142 14,250 14,251 9,750 SUBTOTAL $ 24,142 $ 14,250 $ 14,251 $ 9,750 DEPARTMENT TOTALS 2,298,949 $ 2,559,600 2,463,215 2,414,231 CAPITAL EXPENDITURES LIST No capital items City of Allen 80 FY 2010 Budget Acwunting Manager 1 Senior Accountant 1 Accounting Technician 1 Accounting Assistant II 1 Accountant 2 FINANCE DIVISIONS FINANCE 001-5500 PURCHASING 001-5510 Director 1 Senior Atlministra give Assistant 1 Assistant Director 1 Purchasing Manager Budget Manager 1 11 11 1 Contract Administrator I AccountingiTecimlcian Buyer I Payroll'pecialist Financial Analyst I City of Allen 81 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND FINANCE 001-5500-416 The Finance department's purpose is to provide responsive and accurate technical staff support to the City Manager and all operating departments and to plan, manage and maintain the financial affairs of the City. Accomplishments in FY 2009: • Continued to receive professional awards and recognition: o Received the 10th Certificate of Achievement for Excellence in Financial Reporting from the National Government Finance Officers Association (GFOA) o Received the 10"' Distinguished Budget Presentation Award from GFOA o Received the 9th Achievement of Excellence in Procurement Award from the National Purchasing Institute (NPI) o Received the 2w Million Dollar Round Table Award in recognition of purchases of $7.5 million with small and minority owned businesses • The external audit for the period ending September 30, 2008 resulted in no deficiencies or "management comment items" for the first time in the history of the City. • Moody's Investor Services upgraded its rating from A2 to Aa3 for the 2009 Waterworks and Sewer System Revenue Refunding Bonds. Maintained Moody's rating of Aa2 on G.O. Bonds, Al on CDC Sales Tax Revenue Bonds and Al on EDC's Sales Tax Revenue Bonds. Also, maintained Standard and Poor's ratings of AA+ on G.O. Bonds and Water and Sewer Revenue Bonds. • Participated in the CIP process and issued $15,400,000 of new G.O. Bonds • Continued financial reviews in various areas related to property taxes, sales taxes, hotellmotel taxes, tracking tax increment financing (TIF) agreements, franchise fees and monitored long range financial plans for debt management and selected operating funds • Provided financial analysis to monitor the agreements for The Village at Allen and the Allen Event Center • Reviewed and monitored changes occurring with the Texas Municipal Retirement Fund and Other Post - Employment Benefits (OPER) • Implemented new web based electronic bid software to increase vendor competition, promote competitive pricing and monitor and track vendor bids and contracts • Strengthened internal controls by improving cash handling processes throughout the City updated the travel policy and procurement card policy and implemented an identity theft policy Objectives for FY 2010: Goal 6. Maintain operational excellence in City government services Strategy 4. Ensure excellent fiscal management to maintain public trust • Continue to receive professional awards and recognition from GFOA and NPI • Monitor impact of economic downturn on current financial conditions on City revenues and expenses, specifically with reviews in various areas related to property taxes, sales taxes, hotellmotel taxes, franchise fees, building permits and economic development agreements including TIF's • Continue to analyze the City's ability to implement the CIP program and the impact on the long range financial plan for debt management and selected operating funds • Develop a long-range strategic financial plan by developing written Debt Management and Fund Balance policies to support planning for long-term needs that maintains and protects City assets and infrastructure • Continue to strengthen internal controls by updating policies and providing training to employees • Promote vendor education through the Collin County Governmental Purchaser's Forum annual "How to do Business Vendor Fair" • Continue vendor awareness of a new web based electronic bid software to improve competitive pricing and monitoring of vendor bids and contracts City of Allen 82 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND FINANCE 001-5500-416 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 1,216,161 1,328,715 1,289,484 1,365,500 Operations 40,867 55,666 45,028 45,153 Professional Services 25,381 16,732 7,480 8,980 Capital 23,991 DEPARTMENT TOTAL $ 1,306,400 1,401,113 1,341,992 1,419,633 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 Assistant Director 1 1 1 1 Budget Manager 1 1 1 1 Accounting Manager 1 1 1 1 Senior Accountant 1 1 1 1 Financial Analyst 1 1 1 1 Accountant 2 2 2 2 Senior Administrative Assistant 1 1 1 1 Purchasing Manager 1 1 1 1 Contract Administrator 1 1 1 1 Buyer 1 1 1 1 Payroll Specialist 1 1 1 1 Accounting Technician 2 2 2 2 Accounting Assistant 11 1 1 1 1 TOTAL FULL TIME 16 16 16 16 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 905,312 977,940 943,892 980,342 Longevity 3,300 3,440 2,584 3,016 Overtime 1,570 4,615 2,500 3,000 FICA 64,474 69,125 67,139 71,271 TMRS 97,668 118,944 121,673 137,670 Worker's Compensation 1,226 1,554 629 786 Health Insurance 129,132 138,728 136,358 153,851 Dental Insurance 9,208 9,577 10,025 10,321 Long-term Disability 2,232 2,487 2,457 2,754 Life Insurance 1,552 1,705 1,714 1,949 Flexible Spending 487 600 513 540 SUBTOTAL $ 1,216,161 $ 1,328,715 $ 1,289,484 $ 1,365,500 City of Allen 83 FY 2010 Budget FUND GENERAL FUND DEPARTMENT FINANCE ACCOUNT 001-5500-416 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES Conferences & Training 13,312 22,480 11,225 16,835 Dues & Subscriptions 5,535 6,535 5,175 6,075 Mileage 545 700 600 695 Banking Services 2,732 4,336 5,248 5,148 Printing & Reproduction 350 3,010 2,850 2,900 Advertising 1,184 3,050 900 1,400 Meetings & Receptions 1,381 1,680 1,030 1,600 Gasoline 1,070 1,200 1,200 1,200 Office Supplies 8,799 8,975 7,000 8,500 Small Tools & Minor Equipment 5,345 2,900 9,000 - Vehicle Maintenance 614 500 500 500 Equipment Maintenance 300 300 300 SUBTOTAL $ 40,867 $ 55,666 $ 45,028 $ 45,153 PROFESSIONAL SERVICES Professional Services 22,807 13,600 4,600 6,100 Courier Services 2,574 3,132 2,880 2,880 SUBTOTAL $ 25,381 $ 16,732 $ 7,480 $ 8,980 CAPITAL OUTLAY Office Equip & Furniture 23,991 SUBTOTAL $ 23,991 $ - $ - $ - DEPARTMENT TOTALS 1,306,400 1,401,113 1,341,992 $ 1,419,633 CAPITAL EXPENDITURES LIST No capital items City of Allen 84 FY 2010 Budget FIRE DIVISION 001-3500 crier 1 Senior Administrative Assts ant i Asaistand Ch 1/Prevention I I Assistant Chief/Operations Public Education Coordinator 1 Division Chie(/Support Services 1 Fire Prevention Specialist 3 Administrative Assistant 1 Division Chia I Battalion Chief/Operations 3 Administrative I Captain Captain 12 3 (DOE) 12 Firefighter/Peramedic' 57 -Three Firefighters/Paramedics funded in Grants and Special Revenue Fund. City of Allen 85 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND FIRE 001-3500-422 The Allen Fire department serves and protects its citizens and visitors by providing the best in Emergency Medical Services, Fire Suppression, Fire Prevention and Education, and Emergency Management. Accomplishments in FY 2009: • Received and place into service three fire engines and one ambulance (Replacement Fund) • Acquired land for Fire Station #6 • Aggressively managed emergency medical services billing and revenue operations thereby generating a significant increase in revenue while eliminating out of pocket costs to Allen residents • Conducted promotional testing and promoted employees to fill vacancies created by retirements • Implemented annual mandatory physical ability testing for incumbents • Expanded our officer development program • Updated the medical treatment protocols to reflect cutting edge treatment options • Enhanced quality improvement and quality assurance programs related to EMS incidents • Emergency Medical Dispatching (EMD) cards and system were updated • Conducted SimLab training for all AFD employees and received interest from across the county on this innovative incident management training tool • Increased inter -operability with neighboring fire departments through joint training, policy sharing and development, and response sharing • Expanded the number of residents reached through Learn Not to Bum, Risk Watch, Child Passenger Safety Seat Program, Citizens Fire Academy (CFA), and the CFA Alumni Association • The Community Emergency Response Team (CERT) response capabilities were enhanced • Activated the Emergency Operations Center in response to severe thunder storms and winter storms • Updated the Emergency Management Plan and the Regional Hazard Mitigation Action Plan • Enhanced operations and maintained federal grant eligibility by completing National Incident Management System and Incident Command System training requirements • Evaluated Assistance to Firefighter Grant funding opportunities for Fire Station #5 construction • Applied for an additional SAFER grant to pay the salary of up to 12 Firefighter/Paramedics • Applied for a Local Project Grant from the Texas Department of State Health Services for the purchase of an additional Autopulse device • Obtained an EMS Special Event Cart through an Allen Community Development Corporation Grant Objectives for FY 2010: Goal 1. Enhance Community Livability and Safety Strategy 1. Continue to provide progressive and efficient emergency services • Replacement process for the Public Safety Radio System • Implementation of new Computer Aided Dispatch software/hardware and Records Management Software • Replace one ambulance • Continue to expand the number of residents reached through Learn Not to Bum, Risk Watch, Citizens Fire Academy (CFA) and the CFA Alumni Association • Enhance/expand the capabilities and use of the Community Emergency Response Team (CERT) Objective 3. Effectively use technology to enhance public safety services Expand the NIMS simulation lab in the training center to provide realistic training for larger incidents Objective 4. Review and enhance ISO standards for quality fire protection Prepare for an ISO evaluation of our PPC Goal 2. Cultivate regional alliances and Partnerships with agencies and governmental units that affect Allen Strategy 2. Expand Public Safety Regional Partnerships • Continue to increase inter -operability with neighboring fire departments through joint training, policy sharing, and development and response sharing • Work with Collin County Fire Chiefs to enhance the county -wide mutual aid system Goal 5. Systematically invest in public infrastructure Strategy 5. Plan for the construction of needed City facilities • Fire Station #5 construction • Evaluate timeline for Fire Station #6 • Plan for the rehabilitation of Fire Station #3 and Fire Station #4 City of Allen 86 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND FIRE 001-3500-422 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 8,347,477 9,168,915 9,011,625 9,518,656 Operations 687,528 727,196 740,926 718,186 Professional Services 210,038 257,500 261,924 275,150 Capital 320,312 25,000 DEPARTMENTTOTAL $ 9,565,355 10,153,611 10,039,475 10,511992 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET FULL TIME Fire Chief 1 1 1 1 Assistant Fire Chief 2 2 2 2 Fire Division Chief 2 2 2 2 Battalion Chief 3 3 3 3 Fire Captain 15 15 15 15 Fire Driver Operator Engineer 12 12 12 12 Firefighter/Paramedic• 57 57 57 57 Fire Prevention Specialist 2 3 3 3 Public Education Coordinator 1 1 1 1 Senior Administrative Assistant 1 1 1 1 Administrative Assistant 1 1 1 1 TOTAL FULL TIME 97 98 98 98 • Three positions are partially funded in the Grants and Special Revenue fund through the SAFER Grant. EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 5,683,267 6,380,467 6,214,920 6,551,889 Longevity 47,072 49,592 48,696 50,468 Overtime 467,511 396,864 456,864 412,739 FICA 437,420 446,374 455,794 469,770 TMRS 662,920 768,217 824,864 924,330 Worker's Compensation 70,975 85,200 35,465 43,382 Health Insurance 892,290 948,042 884,489 971,538 Dental Insurance 59,233 64,683 61,579 61,733 Long-term disability 15,517 16,867 16,649 19,025 Life Insurance 8,783 9,504 9,375 10,722 Flexible Spending 2,489 3,105 2,930 3,060 SUBTOTAL $ 8,347,477 S 9,168,915 $ 9,011,625 $ 9,518,656 OPERATING EXPENSES Conferences & Training 56,798 55,441 55,441 41,581 Dues & Subscriptions 12,502 11,960 11,960 11,600 Mileage 31 500 500 485 Clothing & Uniforms 109,381 123,890 123,890 120,173 Electricity 68,064 69,450 78,410 78,410 City of Allen 87 FY 2010 Budget FUND GENERAL FUND DEPARTMENT FIRE ACCOUN 001-3500,422 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGEI OPERATING EXPENSES - cont. Gas 11,905 16,000 9,630 11,670 Water 11,898 15,000 15,000 15,000 Printing & Reproduction 2,628 3,500 3,500 3,395 Advertising 90 500 500 485 Rentals 753 1,200 1,200 1,200 Meetings & Receptions 3,737 2,700 2,700 2,619 Code Enforcement 594 400 400 388 Gasoline 82,460 77,080 54,000 77,000 Oil & Lubricants 94 1,000 1,000 970 Office Supplies 7,982 8,750 8,750 8,488 Janitorial Supplies 10,644 8,500 8,500 8,245 Medical & Chemical Supply 68,823 82,380 90,500 90,000 Chemical Spill Supplies 1,284 6,400 6,400 6,208 Small Tools & Minor Equipment 101,451 86,300 112,400 88,711 Building Maintenance 40,095 52,500 52,500 50,925 Vehicle Maintenance 70,219 70,000 70,000 67,900 Equipment Maintenance 25,312 30,745 30,745 29,823 Radio Maintenance 783 3,000 3,000 2,910 SUBTOTAL $ 687,528 $ 727,196 $ 740,926 $ 718,186 PROFESSIONAL SERVICES Professional Services 210,038 257,500 261,924 275,150 SUBTOTAL $ 210,038 $ 257,500 $ 261,924 $ 275,150 CAPITAL OUTLAY Vehicles 153,857 - - - Machinery & Equipment 166,455 - 25,000 - SUBTOTAL $ 320,312 $ - $ 25,000 $ - DEPARTMENT TOTALS 9,565,355 10,153,611 10,039,475 10,511,992 CAPITAL EXPENDITURES LIST No capital items City of Allen 88 FY 2010 Budget HUMAN RESOURCES DIVISION 001-1700 Director 1 Br. AEminislrabve Assistant Human Resources Manager 1 Benefit TechnicianI I Human ResolymceAnalyst Human Be�urces Analyst 1' *Position funded out of Risk Management Fund. City of Allen 89 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND HUMAN RESOURCES 001-1700-414 Human Resources works in partnership with departments to maximize their workforce to ensure they deliver the highest level of services to both our external and internal customers. The department provides management expertise in manpower planning, compensation and benefits planning, diversity and employee relations issues, training, and long-range human resources planning. The Human Resources department's vision statement is "To create a positive environment where everyone matters." Accomplishments In FY 2009: • Conducted six P.R.I.D.E. rallies, awarded the a annual Day of P.R.I.D.E. awards, and presented the annual Excellence in P.R.I.D.E. awards • Assisted departments with various employee relations issues • Represented the City in numerous unemployment compensation claims • Partnered with Monster.com and NCTCOG for public job postings in order to recruit from a large pool of qualified individuals • Presented departmental training on how to hire personnel Objectives for FY 2010: Goal 6. Maintain operational excellence in City government services Strategy 2. Develop Human Resources programs to become the City that is the "Employer of Choice" • Continue to develop an organization -wide diversity initiative, which includes recruiting, training, and employee relations • Implement updated compensation plans in order to maintain the City's relative market standing with respect to our total compensation strategies • Continue to build relationships and serve as a resource for both internal and external customers • Partner with departments to create practical succession plans for key staff positions including a mentoring program that develops and identifies competencies for positions in order to help with succession planning and development of our workforce • Continue to develop and facilitate training programs to reflect our organizational values (P.R.I.D.E.) • Provide training, resources, and support to managers performing HR functions within departments • Evaluate and update the City's performance appraisal procedure and documentation • Continue to develop and facilitate training programs to reflect our organizational values of People First, Respect, Integrity, Deliver and Excel. (P.R.I.D.E.) City of Allen 90 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERALFUND HUMAN RESOURCES 001-1700-414 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 471,202 513,584 523,705 507,662 Operations 170,004 165,676 204,141 165,476 Professional Services 30,582 31,900 31,900 31,900 Capital 2,435 DEPARTMENT TOTAL 674,223 711,160 759 748 705,038 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 HR Manager 1 1 1 1 HR Analyst 2 2 2 2 Senior Administrative Assistant 1 1 1 1 TOTAL FULL TIME 5 5 5 5 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 278,933 328,384 360,468 339,986 Longevity 1,128 964 964 1,108 Overtime 636 624 624 605 FICA 20,447 23,863 24,970 25,557 TMRS 30,248 39,917 42,657 47,753 Worker's Compensation 363 522 226 273 Health Insurance 37,853 49,247 24,747 25,094 Dental Insurance 2,794 3,316 2,393 2,393 Long-term Disability 680 868 877 985 Life Insurance 525 639 648 738 Flexible Spending 131 240 131 120 Tuition Reserve 97,464 65,000 65,000 63,050 SUBTOTAL $ 471,202 $ 513,564 $ 523,705 $ 507,662 OPERATING EXPENSES Conferences & Training 10,387 7,750 3,875 5,800 Dues & Subscriptions 1,480 3,440 3,440 3,120 Mileage 13 - - - Printing & Reproduction 287 600 600 582 Advertising 59,164 68,000 68,000 60,000 Meetings & Receptions 646 1,800 1,800 1,746 Office Supplies 1,623 2,800 2,800 2,716 Small Tools & Minor Equipment 1,809 350 350 340 PRIDE Program 14,943 18,336 18,336 15,000 Training & Development 11,845 12,000 12,000 11,640 Unemployment Claims 32,916 15,000 50,000 30,000 Employee Recognition 34,891 35,600 42,940 34,532 SUBTOTAL $ 170,004 $ 165,676 $ 204,141 $ 165,476 City of Allen 91 FY 2010 Budget FUND GENERAL FUND DEPARTMENT HUMAN RESOURCES ACCOUNT 001-1700-414 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PROFESSIONAL SERVICES Professional Services 30,582 31,900 31,900 31,900 SUBTOTAL $ 30,582 $ 31,900 $ 31,900 $ 31,900 CAPITAL Office Equipment and Furniture 2,435 SUBTOTAL $ 2,435 $ - $ - $ - DEPARTMENT TOTALS 674,223 711,160 759,746 705,038 CAPITAL EXPENDITURES LIST No capital items City of Allen 92 FY 2010 Budget INFORMATION TECHNOLOGY DIVISIONS IT ADMINISTRATION 001-1610 IT INTERNAL ITEMS 001-1620 Dirsdor 1 Administrative Assistant 1 IT System Supervisor 1 Public Safety System Admin. AS400 System Administrator I IT SpecialistI I I System Administrator 2 m 2 IT Technician I City of Allen 93 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND INFORMATION TECHNOLOGY 001-1600-413 The Information Technology (IT) department's responsibilities include installation and maintenance of hardware and software, supervision and maintenance of the City's technology infrastructure, and support services for the network and desktop environments. The IT staff also provides support to the Library and Emergency Services dispatching systems for continued support to the community. Accomplishments in FY 2009: • Completed phase 3 of the replacement cycle of all desktop equipment with a lease program supplied by Hewlett Packard • Awarded and installed a point-to-point microwave network for redundancy of the fiber network • Awarded a contract for software and hardware for the Public Safety CAD and Records systems. Configurations of these new systems will be ongoing for 18 to 24 months. • Completed upgrading desktop systems to Microsoft XP operating system • Completed upgrading the entire network to Microsoft Office 2007 • Installed VOIP at Chase Oaks, Joe Farmer Recreation Center, Don Rodenbaugh Natatorium • Installed and configured the Police Command vehicle to conned remotely to the network for data and voice services in the field. Objectives for FY 2010: Goal 6. Maintain operational excellence in City government services Strategy 1. Utilize technology for optimum performance and customer service • Start first phase of the Public Safety hardware and software replacement • Upgrade the hardware and software of the Avaya PBX and Voice Mail systems • Add GPS equipment for better reporting of TPDES • Replace GPS equipment for the GIS group • Help to open the Police store front at the Villages at Allen to support the Event Center • Replace Cisco equipment in the Police Building • Install VOIP at Stacy Road pump station • Install security monitoring software on the AS/400 • Install new HVAC control software for building maintenance • Purchase new GPS devices for Waste Water and the GIS divisions • Purchase new HVAC control software for Building Maintenance City of Allen 94 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND IT 001-1600-413 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 771,359 830,070 815,737 869,728 Operations 904,188 925,092 994,968 1,014,205 Professional Services 59,763 15,000 15,000 - Capital 265,014 1,150,000 1,150,000 DEPARTMENTTOTAL $ 2,000,324 E 2,920,162 E 2975705 $ 1,883,933 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 IT System Supervisor 1 1 1 1 Public Safety System Administrator 1 1 1 1 System Administrator 2 2 2 2 AS400 System Administrator 1 1 1 1 IT Specialist 2 2 2 2 IT Technician 1 1 1 1 Administrative Assistant 1 1 1 1 TOTAL FULL TIME 10 10 10 10 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 554,176 609,464 594,483 621,286 Longevity 1,344 1,754 1,770 2,154 Overtime 15,056 15,000 10,000 15,000 FICA 41,327 43,637 43,136 44,758 TMRS 61,429 74,080 77,024 87,281 Worker's Compensation 985 1,287 515 649 Health Insurance 88,137 75,889 79,440 88,621 Dental Insurance 6,251 6,080 6,448 6,632 Long-term disability 1,487 1,580 1,637 1,907 Life Insurance 942 999 1,036 1,200 Flexible Spending 225 300 248 240 SUBTOTAL $ 771,359 $ 830,070 $ 815,737 $ 869,728 OPERATING EXPENSES Conferences & Training 10,599 9,500 7,500 7,500 Dues & Subscriptions 195 195 195 195 Clothing & Uniforms 1,445 500 500 500 Telephone 72,936 85,160 85,160 85,160 Printing & Reproduction 561 1,000 1,000 1,500 Rentals & Leasing 69 100 100 100 Database Services 3,682 10,000 10,000 10,000 Computer Costs & Supplies 483,984 548,752 556,585 630,579 City of Allen 95 FY 2010 Budget FUND GENERAL FUND DEPARTMENT IT ACCOUNT 001-1600-413 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Gasoline 657 1,175 1,175 868 Lease Expenses 71,111 102,000 102,000 126,353 Office Supplies 860 1,200 1,200 1,150 Computer Supplies 85,092 90,710 154,753 75,200 Small Tools and Minor Equipment 58,631 - - 300 Vehicle Maintenance 627 800 800 800 Computer Maintenance 113,739 74,000 74,000 74,000 SUBTOTAL $ 904,188 $ 925,092 $ 994,968 $ 1,014,205 PROFESSIONAL SERVICES Professional Services 59,763 15,000 15,000 SUBTOTAL $ 59,763 $ 15,000 $ 15,000 $ - CAPITAL OUTLAY Furniture 8 Fixtures 5,615 - - - Computer Equipment 259,399 1,150,000 - - Capital Projects Transfer Out 1,150,000 SUBTOTAL $ 265,014 $ 1,150,000 $ 11150,000 $ - DEPARTMENT TOTALS $ 2,000,324 $ 2,920,162 $ 2,975,705 $ 1,883,933 CAPITAL EXPENDITURES LIST No capital items City of Allen 96 FY 2010 Budget INTERNAL SERVICES DIVISION 001-1800 No Personnel in this Department City of Allen 97 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND INTERNAL SERVICES 001-1800-415 The Internal Services budget, administered by the City Manager's Office, captures expenses that are shared among many departments. Highlights of some of the items included in this fund are as follows: • Professional Services fees for City Attorney, annual audit, tax appraisal and tax collection services • Copier services including monthly lease fees and maintenance • Costs associated with City of Allen strategic planning • Transfers out for capital projects City of Allen 98 FY 2010 Budget :NDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 31,140 ACTUAL BUDGET AMENDED BUDGET ;SIFICATION 22,812 21,827 3tions 3,607,488 5,949,378 5,286,927 7,864,319 ssional Services 660,308 708,679 715,632 729,437 A 153,455 7,800 - - fersOut 2,433,919 870,873 1,156,106 542,882 DEPARTMENT TOTAL E 6,855,170 S 7,536,730 S 7,158665 $ 9136,638 :NDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 715,632 ACTUAL BUDGET AMENDED BUDGET ZATING EXPENSES &Subscriptions 69,547 67,373 64,721 70,804 hone 237,048 248,837 248,837 248,837 ince 512,186 451,436 358,064 488,950 ge & Freight 35,235 45,000 45,000 45,000 ig & Reproduction 3,414 5,500 5,500 5,500 )Expenses 64,286 60,636 60,636 60,636 Is/Equipment Replacement 1,164,900 1,102,941 1,096,603 1,237,226 Supplies 23,171 25,067 25,067 301000 Employmt Funding Exp 34,652 34,652 42,353 40,519 1mic Grant Expenses 1,424,008 2,924,591 2,542,801 4,681,096 ,Vic Planning Expense 39,041 983,345 797,345 955,751 SUBTOTAL S 3.607.488 S 5.949.378 S 5286.927S 7.8R4319 Audit Fees 28,563 29,032 31,140 31,090 Tax Service -Collin County 21,521 22,812 21,827 23,500 Tax Service -CAD 230,972 248,287 250,700 257,882 Legal Fees 362,356 381,965 381,965 381,965 Copier Service 16,896 26,583 30,000 35,000 SUBTOTAL $ 660,308 $ 708,679 E 715,632 E 729,437 CAPITAL OUTLAY Office Equipment & Furniture - 7,800 - - Capital Leases Expense 153,455 SUBTOTAL E 153,455 $ 7,800 $ - $ - TRANSFERS Operating Transfer Out 1,225,919 720,873 956,106 542,882 Capital Projects Transfer Out 1,208,000 150,000 200,000 SUBTOTAL E 2,433,919 $ 870,873 E 1,156,106 E 542,882 DEPARTMENT TOTALS E 6.855.170 $ 7.536.730 E 7.158.665 E 9.136.638 City of Allen 99 FY 2010 Budget FUND DEPARTMENT GENERALFUND INTERNAL SERVICES ACCOUNT 001-1800415 CAPITAL EXPENDITURES LIST 2008-2009 2009-2010 AMENDED BUDGET Operatino Transfers Out, Grants and Special Revenue Fund Police 59,877 65,193 Fire 182,239 226,616 Court Security 49,707 47,017 Golf Course Fund 296,955 - Risk Management Fund -Administrative costs 207,328 204,056 Phone Switch 160,000 TOTAL $ 956,106 $ 542,882 2008-2009 2009-2010 AMENDED BUDGET Capital Protects Transfer Out: Traffic Signal at McDermott & Cedar 150,000 - Tree Mitigation 50,000 - TOTAL $ 200,000 $ City of Allen 100 FY 2010 Budget LIBRARY DIVISION 001.3000 Director 1 I Cultural Arta Coordinator 1 Temp Auch Ysuel I ISProductim peae Asssta 24 OSSpecialis Senior Admmistral Assistant 1 noes ManagerI I Adult Library Services Manager I I Children Library Services Mgr. Circulation Supervisor Senior Librarian Senior Ubranan 3.5 2 Librarian Librarian Library (Ci rculation) Clerk 3.25 0.5 2 Ubrary SpaaelislPT Library Clark 2.75353Libmry kPT Assamara *LlbmqA�iata Dbrary Clerk ge 0.25 Temp Library Clerk 008 Senior Librarian 1 City of Allen 101 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND LIBRARY 001-3000-455 The Allen Public Library is dedicated to improving the quality of life of its users by supporting their lifelong learning and information needs. (Mission Statement adopted by Library Board, 1993) Vision Statement: "A welcoming place to inspire the mind." (2004) Accomplishments in FY 2009: • Partnered with the Friends of the Library to present "Bach to Books" literary, musical, and cultural programs for the community, including the Allen Symphony Chorus, Collin County Civil War Living Historians, Collin College Latin Jazz Band, and the Dallas Black Dance Theatre. • Presented the 6' annual Day of the Child. Day of the Book celebration with support from the Kiwanis Club of Allen, Chick fil-A, and the Friends of the Library. • Partnered with the Friends of the Library to offer the second ALLen Reads program featuring the books Seedfolks and The Gardener and various gardening -related and community -related activities. • Partnered with the Allen Philharmonic Orchestra to present the 1" Lunar New Year celebration with participation from the Confucius Institute and the J.K. Wong Academy. • Celebrated the Friends of the Library's 25' Anniversary Silver Jubilee. • Encouraged literacy for all ages through story times, book clubs, author and storyteller visits, and the Winter and Summer Reading Programs. • Added new online resources: Learning Express test preparation resources, the Texas Legal Forms database, and Tumblebooks read -along books for children. • Increased the bestseller and audiovisual collections. Objectives for FY 2010: Goal 4. Sianifv, enhance and communicate Allen's identity to the region and the nation. Strategy 6. Develop Library outreach opportunities for the community • Promote increased awareness and use of library materials, programs, and services. • Encourage lifelong learning, literacy, recreational reading, and an awareness of current cultural and social trends. • Enhance community partnerships to expand cultural arts and exhibits. • Encourage teen participation in the Voluni program to provide work experience by assisting with the implementation of library programs and services. Strategy 7. Develop programs that promote cultural and Intellectual development • Provide educational, informational, and cultural programming and exhibits to enrich the lives of all citizens. • Encourage community -wide involvement in the ALLen Reads program. City of Allen 102 FY 2010 Budget EXPENDITURE SUMMARY CLASSIFICATION Personnel Services Operations Professional Services SUMMARY rt Services Manager Services Manager Librarian tion Supervisor il Arts Coordinator Associate Administrative Assistant :tion Specialist in Specialist Clerk TOTAL FULL TIME Librarian 3n Specialist Clerk Page :tion Specialist Assistant TOTAL PART r Clerk r Page Visual Technician TOTAL T Compensation 2007-2008 2008-2009 2008-2009 2009-2010 ACTUALUB DGET AMENDED BUDGET 1,780,693 1,874,998 1,856,497 1,974,441 355,849 430,457 369,955 347,394 22,004 27,864 27,864 27,942 174.999 180.000 180.000 1 Rn onn 2007-2008 2008-2009 2008-2009 2009-2010 A T ALUB DGET AMENDED BUDGET 1 1 1 1 1 1 1 1 2 2 2 2 6 6 6 6 1 1 1 1 1 1 1 1 2 2 2 2 1 1 1 1 1 1 1 1 2 2 2 2 1 1 1 1 2 2 2 2 21 21 21 21 0.50 0.50 0.50 0.50 1.75 1.75 1.75 1.75 3.25 3.25 3.25 3.25 5.03 5.03 5.03 5.03 2.88 2.88 2.88 2.88 0.08 0.08 0.08 0.08 0.25 0.25 0.25 0.25 0.24 0.24 0.24 0.24 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET 1,407,586 1,457,142 1,441,207 1,506,604 11,148 8,359 8,138 9,389 2,847 - 650 - 105, 885 109,413 107,109 112,363 142,271 165,330 173,446 197,482 2,112 2,435 1,015 1,284 City of Allen 103 FY 2010 Budget FUND GENERAL FUND DEPARTMENT LIBRARY ACCOUNT 001-3000-455 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES - cont. Health Insurance 95,499 116,993 110,001 131,229 Dental Insurance 8,766 10,495 10,054 10,500 Long-term disability 2,632 2,798 2,706 3,123 Life Insurance 1,510 1,493 1,564 1,807 Flexible Spending 437 540 607 660 SUBTOTAL $ 1,780,693 $ 1,874,998 $ 1,856,497 $ 1,974,441 OPERATING EXPENSES Conferences & Training 2,040 6,000 3,000 3,950 Dues & Subscriptions 5,610 1,715 1,500 1,664 Mileage 347 600 600 480 Electricity 160,835 209,690 151,029 142,128 Gas 36,458 45,000 32,274 38,622 Water 1,397 1,500 1,500 1,500 Postage & Freight 4,322 4,200 5,000 4,074 Printing & Reproduction 182 950 250 250 Database Services 17,906 33,833 23,833 23,102 Special Activities 23,917 24,400 24,400 23,600 Libr.Book-Continuation Fund 15,935 16,275 16,275 14,975 Audio Visual Expense 20,668 20,700 30,700 29,779 Lease Expenses 1,587 1,590 1,590 1,590 Office Supplies 8,786 7,600 7,600 7,372 Periodicals 13,063 15,141 15,141 13,930 Boards & Commissions 498 1,200 1,200 1,164 Small Tools & Minor Equipment 9,493 4,455 4,455 4,250 Library Supplies 15,899 20,650 20,650 20,020 Equipment Maintenance 2,845 2,500 2,500 2,395 Book Collection Maintenance 839 775 775 700 Computer Maintenance 11,647 11,649 11,649 11,816 Donation Expenses 1,575 34 14,034 33 SUBTOTAL $ 355,849 $ 430,457 $ 369,955 $ 347,394 PROFESSIONAL SERVICES Professional Services 22,004 27,864 27,864 27,942 SUBTOTAL $ 22,004 $ 27,864 $ 27,864 $ 27,942 CAPITAL OUTLAY Library Books 174,999 180,000 180,000 180,000 SUBTOTAL $ 174,999 $ 180,000 $ 180,000 $ 180,000 DEPARTMENT TOTALS 2333,545 2,513,319 2,434,316 $ 2,529,777 City of Allen 104 FY 2010 Budget MUNICIPAL COURT DIVISION 001-1200 Finance Director Assisbnt Finance Director Municipal Court Judge 7 Muniapal Ccurt Administrator 1 Juvenile Case Manager' Municipal Court Supervisor Warrant OlfimrlRmli Deputy Court (Dotl�N) 7 Deputy Curt Clerk I Senior Deputy Court Clerk Funded in Grants & Special Revenue fund by Juvenile Case Manager Fund fee revenue Funded in Grants and Special Revenue fund by Court Security fee revenue City of Allen 105 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND MUNICIPAL COURT 001-1200-412 The Municipal Court is responsible for the maintenance of court records on the disposition of cases, the issuance of warrants for those individuals who do not meet their obligations to the court, and the collection of fines. Accomplishments in FY 2009: • Implemented the voluntary State Collection Program for outstanding cases • Participated in the state wide warrant round up to collect on outstanding warrants • Reviewed daily operations within the Courts, setting standards to practice municipal court "best practices" • Continued to develop court software training for new and current staff • Utilized the Juvenile Case Manager to work with community groups to establish outreach services for troubled juveniles and their parents • Assisted Police with process improvements at the Jail relating to collections on out-of-town warrants Objectives for FY 2010: Goal 6. Maintain operational excellence in City government services Strategy 1. Utilize technology for optimum performance and customer service • Automate entry of all tickets into the court software from the purchase of additional ticket writers and utilizing new public safety software • Research new court software that includes phone and web -based payment options, information access and document imaging Strategy 4. Ensure excellent fiscal management to maintain public trust • Continue to improve the voluntary Slate Collection Program for outstanding rases • Complete and implement standard operating procedures manual for the Municipal Court and provide software training to staff • Continue to improve warrant collections by serving current warrants and participating in the state wide warrant round ups Strategy 6. Continue to maintain and enhance website to Improve customer service • Research an Internet based system to accept credit card payments that upload to the court software and provides information to the public City of Allen 106 FY 2010 Budget SUMMARY Services al Services DEPARTMENT TOTAL PERSONNEL SUMMARY Municipal Court Administrator Municipal Court Supervisor Senior Deputy Court Clerk Deputy Court Clerk Municipal Court Judge Juvenile Case Manager' Police (Warrant) Officer` TOTAL FULL TIME MUNK;WAL L:UUK 1 0.5 001-1200-412 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET 498,866 556,722 522,380 559,590 80,861 109,845 81,321 80,698 18,471 15, 585 18, 540 19,413 598,198 882 132 822 241 659,701 Salaries 354,849 388,908 371,269 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET 1 1 1 1 1 1 1 1 1 1 1 1 4 5 5 5 1 1 1 1 1 1 1 1 1 1 1 1 Deputy court clerk 0.5 0.0 0.0 TOTAL PART TIME 0.5 0.0 0.0 600 480 3e ` Funded in Grants and Special Revenue fund by Juvenile Case Manager Fund fee revenue " Funded in Grants and Special Revenue fund by Court Security fee revenue 485 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 57,739 ACTUALU@ DGET AMENDED PERSONNEL SERVICES Salaries 354,849 388,908 371,269 Longevity 2,016 1,944 1,844 Overtime 8,654 91000 4,000 FICA 26,824 28,634 27,685 TMRS 39,328 47,355 48,298 Worker's Compensation 515 628 249 Health Insurance 60,820 73,283 62,530 Dental Insurance 4,273 5,157 4,881 Long-term Disability 932 1,033 973 Life Insurance 655 720 651 Flexible Spending 60 SUBTOTAL $ 498.888 S 556.722 S 522.380 2009-2010 BUDGET 388,966 2,180 3,500 28,592 54,761 313 74,233 5,157 1,131 757 vences&Training 3,104 6,400 3,200 4,500 &Subscriptions 386 1,025 600 480 3e 192 500 800 485 icily 57,635 81,855 58,956 57,739 City of Allen 107 FY 2010 Budget FUND GENERAL FUND DEPARTMENT MUNICIPAL COURT ACCOUNT 001-1200-412 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET OPERATIONS - cont. Water 1,036 1,365 1,365 1,365 Printing & Reproduction 14,435 7,000 7,000 6,790 Advertising - 300 - - Jury Fees 1,584 2,700 700 900 Teen Court - 1,000 1,000 970 Office Supplies 2,224 6,200 6,200 6,014 Small Tools & Minor Equipment 159- - - Equipment Maintenance 106 1,500 1,500 1,455 SUBTOTAL $ 80,861 $ 109,645 $ 81,321 $ 80,698 PROFESSIONAL SERVICES Professional Services 6,090 7,540 7,540 7,313 Credit Card Costs 12,381 8,025 11,000 12,100 SUBTOTAL $ 18,471 $ 15,565 $ 18,540 $ 19,413 DEPARTMENT TOTALS $ 598,198 682,132 $ 622,241 $ 659,701 CAPITAL EXPENDITURES LIST No capital items City of Allen 108 FY 2010 Budget PARKS & RECREATION DIVISIONS ADMINISTRATION 001-2510 PARK PLANNING S DEVELOPMENT 001-2515 PARKS MAINTENANCE 001-2520 HORTICULTURE 8 FORESTRY 001-2522 GROUNDS MANAGEMENT 001-2526 FACILITY MANAGEMENT 001-2528 SENIOR CITIZENS 001-2561 DON RODENBAUGH NATATORIUM D01-2570 SPECIAL SERVICES 001-2524 ATHLETICS 001-2540 RECREATION SERVICES 001-2590 JOE FARMER RECREATION CENTER 001-2551 SPECIAL ACTIVITIES 001-2531 YOUTH CENTER 001-2580 Director a 1 Senior AtlminiaVeave ASWtant 1 AsaiabM Dlreww A6uaGnt dlenw 1 1 kl.inistraeve Aseislant Senior Mang SpmallM Grant Lw as Manager I I Park Serviaa Mana I I L nEacape 1 Jw RniwrRo.vllmfi�Yx Cs06Wnarc t PTXevetlbr8p[I I SB Oon XCMnWWX X.Ytivlur Cenre-6ulenm Agietle l4gnn8prvlep Xer..imSb..11 PramuM6q[I a2s x..euXa�e se Em..spa.uX n •plea.. emw�w.a.r�aw.r+.s rwnFio2r.^fiwNw t nl2mrlmsarl T«rart:6o«I v City of Allen IMrlkonorenar..ln CeL -d cr.., T..e.I C,--1 T.m—.n Nm.nxrce Tetlil MalMenen¢ WONre Fv�.IIXy nerc. C p 2a1 Lee -d ma ..a .�..encewa�wa OraaEan¢6upMvul aF..wa.�.lw 4A.tl:ne BuyNw1 Perk (CW )l.peclor t Park PI.. 1 Intern 25 Ct`n'ul6goagl IMpNan 6li.XXXl1 AMletic EYlOv Cn.mvyTMa IMpMor T.q2 Crvu L.Wr] MYMnu IWYsi Eeu..GprM2 NMse 109 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND PARKS & RECREATION 001-2500451 The Parks & Recreation department strives to provide park facilities and recreation programs that enhance the aesthetic value of the City and help our citizens more fully enjoy living in Allen. Vision statement: 'To achieve excellence and create fun beyond imagination!" Accomplishments in FY 2009: • Implemented Inter -local agreement with AISD • To meet the evolving needs of the community transitioned the Youth Center to a Visitor Center; providing access to the transformed lobby to all ages • Pursued and awaiting confirmation of certification on the swimming pool drain inspection which will provide certification that the Don Rodenbaugh Natatorium and Ford swimming pool meet federal standards per the Virginia Graeme Baker Act • Expanded hours at Senior Recreation Center including '% day on Saturdays and opening earlier weekdays at 7:00 am • Completed the city's second artist call within the Public Art program for sculpture placement at the soon to be constructed Fire Station #5 • Launched the department's customer service initiative known as REAL Service. Trained all departmental staff in basic and REAL customer service concepts • Over 300 people and 40 plus vendors participated in the 3'" annual Senior Health Fair, the largest thusfar. • Hired new Park Planner, which will assist in capital project management • Completed the design of Shadow Lakes Greenbelt Improvements, Walden Park, Foxhollow Park, Neighborhood Way Finding Signs, Cancer Walk of Hope at Bethany Lakes Park and the Shade Structures at Celebration Park • Completed construction projects including The Heritage Village Renovations, Country Meadows Park Improvements, Bethany Lakes Fishing Pier Renovations, East Main Street Median Landscape Improvements, Allen Station Park Bridge Re -decking, Shade Structures at Allen Station Park and Tree Farts Relocation. Also trail additions at The Village at Allen and Montgomery at Watters • Completed the Molsen Farm Master Plan, Ford Pool Redevelopment Plan and Chase Oaks Golf Course Master Plan • Executed the design build contract with artist, Roger Stoller, for Allen Public Library Donor Recognition Project • Executed construction contracts for Celebration Park Phase 2, Waterford Park Pedestrian Bridge and Bethany Lakes Veteran's Memorial • Initiated design or planning of Dayspring Nature Preserve Phase 3, Bethany Lakes Drainage and Parks and Recreation Open Space Master Plan • 8" year being recognized as a Tree City USA and 7'" year receiving the Growth Award • Coordinated volunteer work among various groups, including 5 Eagle Scout projects, and a tree planting project by a Gid Scout group; administered over 10,100 hours of court appointed workers to assist with daily maintenance activities (Park Services and Chase Oaks G.C.) resulting in a significant cost savings to the City Objectives for FY 2010: Goal 1. Enhance Community Livability and Safety Initiate a graffiti abatement program Goal 4. Sianifv, enhance and communicate Allen's identity to the reoion and the nation. Strategy 4. Plan for the design and construction of needed City Parks and Recreation Facilities o Complete construction of projects funded by Allen Community Development Corporation Strategy 8. Develop a Healthy Communities initiative to encourage fitness, exercise and healthy lifestyles • Led by the AHA, held an experts summit to identify initiatives that address the goals of physical, environmental, emotional/sociallmental and financial health Strategy 9. Update the City's Parks and Recreation Master Plan o Complete revision of the Parks and Recreation Open Space Master plan Goal 6. Maintain operational excellence in City government services Strategy 4. Ensure excellent fiscal management to maintain public trust Absorb price increases on maintenance and construction contracts Goal 8. Proactively work to protect conserve and manage water resources Strategy 2. Develop water conservation initiatives that encourage residents, businesses and City's operations to adopt a "low water -use" lifestyle • Continue implementation of Inmet central irrigation control system and begin Water Wise conversion of Bethany Rd landscape beds (irrigation & landscaping) City of Allen 110 FY 2010 Budget FUND GENERAL FUND DEPARTMENT PARKS 8 RECREATION ACCOUNT 001-2500-451 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 4,309,058 4,723,170 4,617,677 4,806,524 Operations 2,639,152 2,745,958 2,590,021 2,351,544 Professional Services 840,786 1,143,375 1,068,500 1,182,874 Capital 255,652 105,542 DEPARTMENT TOTAL $ 8,044648 $ 8,612,503 $ 8,381740 8,340,942 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 FULL TIME ACTUAL BUDGET AMENDED BUDGET Director 1 1 1 1 Assistant Director 2 2 2 2 Landscape Architect 1 1 1 1 Park Planner 1 1 1 1 Grant Coordinator 1 1 1 1 Marketing Program Supervisor 1 1 1 0 Senior Marketing Specialist 0 0 0 1 Senior Administrative Assistant 1 1 1 1 Administrative Assistant 1 1 1 1 Park Services Manager 1 1 1 1 Urban Forester 1 1 1 1 Park Operation Supervisor 3 3 3 3 Crew Leader 5 5 5 5 Equipment Operator 2 2 2 2 Park (Code) Inspector 1 1 1 1 Building Technician 3 3 3 3 Parks Maintenance Technician 4 4 4 4 Maintenance Worker 19 19 19 18 Chemical Specialist 1 1 1 1 Chemical Technician 3 3 3 4 Irrigation Specialist 1 1 1 1 Irrigation Technician 2 2 2 2 Recreation Services Manager 1 1 1 1 Center Supervisor 3 3 3 3 Athletic Program Supervisor 1 1 1 1 Aquatic Program Supervisor 1 1 1 1 Youth Program Supervisor 1 1 1 1 Special Events Coordinator 1 1 1 1 Recreation Specialist II 5 6 6 6 TOTAL FULL TIME 68 69 69 69 PART TIME Recreation Specialist 1 9.75 11.85 11.85 11.85 Fitness Specialist 1.97 1.97 1.97 1.97 Head Lifeguard 3.60 3.60 3.60 3.60 Intern 0.25 0.25 0.25 0.25 TOTAL PART TIME 15.57 17.67 17.67 17.67 SEASONAL Fitness Instructor 0.00 0.20 0.20 0.20 Recreation Specialist 1 0.14 0.14 0.14 0.14 TOTAL SEASONAL 0.14 0.34 0.34 0.34 City of Allen 111 FY 2010 Budget FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500451 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 3,041,932 3,329,829 3,269,016 3,313,207 Longevity 17,895 19,390 18,029 19,704 Overtime 90,531 106,063 97,433 108,569 FICA 229,474 241,878 238,920 243,762 TMRS 325,210 387,592 404,727 451,269 Worker's Compensation 44,794 47,162 19,378 23,687 Health Insurance 509,446 535,405 516,623 589,806 Dental Insurance 37,756 42,179 40,654 41,808 Long-term disability 7,083 7,872 7,602 8,747 Life Insurance 4,135 4,580 4,447 5,125 Flexible Spending 802 1,200 848 840 SUBTOTAL E 4,309,058 $ 4,723,170 E 4,617,677 $ 4,806,524 OPERATING EXPENSES Conferences & Training 26,149 51,757 26,347 38,795 Dues & Subscriptions 14,373 18,061 16,707 15,876 Mileage 1,350 10,474 6,245 8,712 Clothing & Uniforms 35,356 39,911 33,736 37,311 Electricity 657,922 796,580 664,316 593,571 Natural Gas 83,711 87,570 71,631 86,597 Water 591,759 571,925 564,317 450,000 Printing & Reproduction 5,300 15,049 13,094 17,229 Advertising 7,737 8,815 8,815 9,285 Rentals 8,533 11,167 11,078 10,848 Special Events 21,375 35,125 33,913 34,942 Senior Citizens Support 12,181 23,972 22,600 23,253 Meetings & Receptions 2,224 4,330 2,903 3,818 Board/Commission Training - 2,000 1,000 1,940 Cemetery Expenditures 6,465 14,000 13,060 13,580 Gasoline 100,474 91,000 75,875 71,920 Office Supplies 22,369 28,989 25,201 28,022 Boards & Commissions 1,476 500 900 485 Janitorial Supplies 5,821 12,168 10,314 11,317 Medical & Chemical Supply 7,224 13,343 12,400 13,698 Pool Supplies 32,169 25,032 26,852 25,760 Agriculture Supplies 139,377 189,231 183,702 183,554 Small Tools & Minor Equipment 89,577 80,308 71,699 73,482 Building Maintenance 233,934 144,900 158,083 140,553 Vehicle Maintenance 40,517 29,900 31,006 29,003 Equipment Maintenance 22,988 28,240 27,091 28,730 Ground Sprinkler System 64,279 54,045 50,473 52,424 BallBeld Maintenance 122,567 69,416 77,295 67,334 Landscape/Forestry 43,166 49,050 46,931 47,578 Pool Maintenance 15,772 30,500 29,337 29,585 Park & Open Space Maintenance 223,007 208,600 273,100 202,342 SUBTOTAL $ 2,639,152 E 2,745,958 $ 2,590,021 $ 2,351,544 City of Allen 112 FY 2010 Budget FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500451 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PROFESSIONAL SERVICES Professional Services —F 840,786 1,143,375 1,068,500 1,182 874 SUBTOTAL 840,786 111 1,143,375 $ 11068,500 $ 1,182,874 CAPITAL OUTLAY Vehicles 10,320 - - - Furniture & Fixtures 15,994 - 35,000 - Machinery & Equipment 229,338 70,542 SUBTOTAL $ 255,652 $ - $ 105,542 $ - DEPARTMENT TOTALS 8,044,648 $ 8,612,503 $ 8,381,740 8,340,942 CAPITAL EXPENDITURES LIST No capital items City of Allen 113 FY 2010 Budget CITY OF ALLEN PLANNING AND DEVELOPMENT DIVISIONS PLANNING 001.4800 CODE ENFORCEMENT 001-4840 Director 1 Senior Administrative Assistant 1 Assistant Director 1 Senlor Planner GIS Administrator 1 Planner I GIS Analyst Code Enforcement Supervisor 1 Code Enforcement officer 3 - 'One position paid for from Water/Sewer and Solid Waste Funds. City of Allen 115 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND PLANNING & DEVELOPMENT 001-4800-461 The Planning & Development Department is responsible for land use and transportation planning, zoning administration, development coordination, certain economic development initiatives, capital improvement planning, Community Development Block Grant administration, neighborhood integrity initiatives, code compliance and for providing staff support for the Planning & Zoning Commission, the Board of Adjustment, the Sign Control Board, the Allen Economic Development Corporation and the Allen City Council. Accomplishments in FY 2009: • Completed the 2009-2013 Capital Improvement Program document • Completed all phases of ArcServer-SDE structurelstandardization • Completed first phase of Tdtech requirement • Completed reverfication of citywide commercial addressing • Provided assistance to fourteen households for home improvement and two households for home buyer assistance • Adopted new CDBG Annual Action Plan Objectives for FY 2010. Goal 1. Enhance Neighborhood Livability and Safety Strategy 2. Manage growth and development to preserve Allen's character and maintain neighborhood vitality • Expand the promotion of home ownership through the Home Buyer program, including increased marketing efforts Goal 6. Maintain operational excellence in City government services Strategy 1. Utilize technology for optimum performance and customer service • Support and enhance citywide existing GIS infrastructures • Standardize/modernize GIS addressing database Goal 7. Provide economic invnetment rho• i....e.•e• e.....i.....___. ____...._:... — .__ Strategy 4. Create an effective process and provide adequate resources to secure and retain desirable retail and mixed-use development • Continue to collaborate with developers to facilitate mixed-use developments proposed throughout Allen • Continue to work with the AEDC to maximize resources and activities for the benefit of the community in attracting high end commercial and retail developments • Assist development of the Arts of Collin County site and work with property owners and developers on the development of land adjacent to the future Arts Center Strategy 5. Manage growth and redevelopment • Initiate a plan to partner with businesses to improve aging commercial areas • Continue to work with existing neighborhoods without established organizations Strategy 6. Create a viable Central Business District (CBD) • Work with developers and landowners to facilitate redevelopment in the Central Business District City of Allen 116 FY 2010 Budqet FUND DEPARTMENT ACCOUNT GENERAL FUND PLANNING & DEVELOPMENT 001-4800-461 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 769,953 873,086 796,845 898,754 Operations 127,215 141,836 124,851 129,913 Professional Services 15,717 3,000 3,000 10,000 DEPARTMENTTOTAL 912,885 $ 1,017,922 $ 924,696 $ 1,038,687 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 FULL TIME ACTUAL BUDGET AMENDED BUDGET Director 1 1 1 1 Assistant Director 1 1 1 1 Senior Planner 1 1 1 1 Planner 2 2 2 2 GIS Administrator 1 1 1 1 GIS Analyst 1 1 1 1 Code Enforcement Supervisor 1 1 1 1 Code Enforcement Officer 2 2 2 2 Senior Administrative Assistant 1 1 1 1 TOTAL FULL TIME 11 11 11 11 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 586,336 656,719 598,240 663,425 Longevity 2,460 2,172 1,852 2,020 Overtime 1,124 2,000 2,000 2,030 FICA 42,468 47,216 43,342 48,131 TMRS 63,863 79,858 78,084 93,163 Worker's Compensation 1,402 1,924 677 975 Health Insurance 63,707 72,547 63,072 78,489 Dental Insurance 5,917 7,184 6,432 6,817 Long-term Disability 1,407 1,791 1,608 1,898 Life Insurance 990 1,255 1,130 1,326 Flexible Spending 279 420 408 480 SUBTOTAL $ 769,953 $ 873,086 $ 796,845 S 898,754 OPERATING EXPENSES Conferences & Training 25,006 25,170 12,585 16,875 Dues & Subscriptions 4,088 5,596 5,596 5,193 Clothing & Uniforms 1,326 2,000 2,000 1,940 Printing & Reproduction 4,881 4,830 4,830 4,670 Advertising 687 310 310 300 Board & Commission Training 75 4,600 2,300 4,450 Plat Administration Expense 4,869 7,000 7,000 6,750 Gasoline 3,503 5,730 3,630 3,500 City of Allen 117 FY 2010 Budget FUND GENERAL FUND DEPARTMENT PLANNING & DEVELOPMENT ACCOUNT 001-4800461 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Office Supplies 4,344 4,700 4,700 4,560 Small Tools & Minor Equipment 814 2,000 2,000 1,935 Vehicle Maintenance 2,622 4,900 4,900 4,740 Donation Expense 75,000 75,000 75,000 75,000 SUBTOTAL $ 127,215 $ 141,836 $ 124,851 $ 129,913 PROFESSIONAL SERVICES Professional Services 15,717 3,000 3,000 10,000 SUBTOTAL $ 15,717 $ 3,000 $ 3,000 $ 10,000 DEPARTMENT TOTALS $ 912,885 1,017,922 $ 924,696 $ 1,038,667 CAPITAL EXPENDITURES LIST No capital items City of Allen 118 FY 2010 Budget POLICE DIVISIONS ADMINISTRATION 001.2010 CRIMINAL INVESTIGATIONS 001-2020 SCHOOL RESOURCE OFFICER 001-2021 SUPPORT SERVICES 001-2040 PATROL 001-2030 Chief 1 Administrative Captain Senior AdminisVative Assistant Administrative Sergeant Chaplains 1 cmmSemrgeant-1 Sergeant - 1 C -1 Ofilcer-3 ImesG itgat ators-2 RYNnc nra - Account Spade isl Sergeant -1 1 DeNty Chief 11 1� 11 Administrative Assailant 1 Oelentlm Frllro Detention Omcer s Conm Pdica'Fire EMS EMS Manager icalFire EMS Suparvi 2 icelFire EMS Dispatch 14 Property Evidence Tech 2 AdmRYstrativa sentiment 1 Lieutenant 1 Atin+cwma Supervisor 1 Sheffer AdeMant 2 Sergeant Officer n O 6 Officer e Records Technician 4 Pudic Safety Officer 4 Twining Sergeant 1 CID Deplrry Chief 1 Admmislrative Assstant 1 Lieutenant 1 F lM1l 1figa4 lenceor' t dvocate 1 wcwu Sergeant 1 Coryoral 1 9lficerllnvesfigator 3 Adninislrehve Assis6nt 1 Cr* APMat Rapsy Sergeant 1 Corporal 1 Officedlnvestigstar5 Crime Analyst 1 Comindist 2 `Funded in Grants & Special Revenue fund by Public Safety grant. i Yrtdemlm 1%WI1 Chief 1 Admirishadive Assistant 1 A. Lieutenant 1 Sergeant 2 Cerparal 3 Officer 12 Lieutenant I ew.Kn Sergeant 2 Corpor Officer 14 c Lieutenant Sergeant Conpwal2 Officer 12 T� Sergeant) Corporal 1 Officer 6 K9 Sergent 1 Oirncer2 Yunep.lcaurt Warrant Oficerf8 ilifP 1 City of Allen 119 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND POLICE 001-2000-421 The City Charter provides for the Allen Police Department to preserve order within the city limits and secure the residents from violence and property loss. Accomplishments in FY 2009: • Continued upgrades and preparations to convert the Police, Fire and Public Works radio communications equipment according to the CIP schedule. Complete final agreements with the City of Plano for joint - ownership of the radio system. • Completed renovation of the Police Department's detention facility. The renovation included adding an Americans with Disabilities Act compliant jail cell. • Opened the Police Department's second storefront at Watters Creek and with final plans being completed to open a third Police storefront at The Village at Allen. • Continued to seek federal, state and private foundation grants to enhance Police Department equipment and to increase staffing levels. Approximately seven grants are currently pending. • Began the process for upgrading the Police Department's Computer Aided Dispatch and Records Management System. The Police Department is currently working with the selected vendors to tailor the software to meet the needs of the Allen Police Department. • Began transitioning the Police Department's fleet of marked vehicles to a new "black and white" paint scheme. • Received the department's new mobile command vehicle and installed new IT equipment in it to enhance its capabilities during deployments / emergencies. Objectives for FY 2010: Goal 1.Enhance Community Livability and Safety Strategy 1. Continue to provide progressive and efficient emergency services • The department will focus on the retention of personnel in both sworn and non -sworn positions. The department will continue to improve the hiring and training process of new employees in an effort to recruit the most qualified and talented personnel • Continue to apply for grants that will add both personnel and equipment to the city. • Replacement of patrol vehicles and support vehicles. • Open the department's third community storefront at the Village of Allen. Objective 1. Upgrade Public Safety Communication System • Continue upgrade on existing Police, Fire and Public Works radio communications according to the CIP schedule. • Expansion of existing communication center coinciding with radio system upgrade. Objective 3. Effectively use technology to enhance public safety services • The department will work to complete installation and implementation of anew Computer Aided Dispatch and Records Management System. • Continue to enhance crime analysis to identify current crime trends and patterns. The department will continue to closely examine reported bank robberies and home invasions. Goal 5.Systematically invest in public infrastructure Strategy 5. Plan for the construction of needed City facilities • Begin renovations and expansion of the Allen Animal Shelter. This will include examining new procedures and protocols to enhance shelter operations. • Continue progress and planning on the Capital Improvement Project for the department's Emergency Vehicle Operations driving track. City of Allen 120 FY 2010 Budget FUND GENERAL FUND DEPARTMENT POLICE ACCOUNT 001-2000-421 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 11,893,000 12,720,658 12,561,497 13,230,853 Operations 1,099,981 1,134,584 1,032,073 983,907 Professional Services 153,823 140,914 145,922 140,307 Capital 216,485 105,000 DEPARTMENT TOTAL 13,363,269 13,996,156 13 8441492 14,355,067 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 FULL TIME ACTUAL BUDGET AMENDED BUDGET Police Chief 1 1 1 1 Deputy Police Chief 3 3 3 3 Police Captain 1 1 1 1 Police Lieutenant 5 5 5 5 Police Sergeant 16 16 18 18 Police Corporal 12 12 12 12 Police Officer — 69 69 68 68 SUBTOTAL - Sworn' 107 107 108 108 Police Services Technician 1 1 1 1 Supervisor Communications Technician 3 3 2 2 Emergency Communications Manager 0 0 1 1 Police/Fire Dispatcher 13 14 14 14 Property/Evidence Technician 2 2 2 2 Police Records Technician 4 4 4 4 Criminalist 2 2 2 2 Criminal Analyst 1 1 1 1 Victims Advocate 1 1 1 1 Senior Administrative Assistant 1 1 1 1 Account Specialist 1 1 1 1 Administrative Assistant 3 4 4 4 Detention Officer 5 5 5 5 Public Safety Officer 4 4 4 4 Animal Control Supervisor 1 1 1 1 Animal Control Officer 3 3 3 3 Shelter Attendant 2 2 2 2 SUBTOTAL - Non-sworn 47 49 49 49 TOTAL FULL TIME 154 156 157 157 ' Total sworn does not include 1 Police Officer assigned as a Warrant Officer, which is shown in the Courts division. Therefore, the total number of sworn positions is 108 for FY2008, 109 for FY2009, and 109 for FY2010. " One position is funded in Grants and Special Revenue fund by Public Safety grant. City of Allen 121 FY 2010 Budget FUND GENERAL FUND DEPARTMENT POLICE ACCOUNT 001-2000421 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 8,277,184 8,811,997 8,710,248 9,046,282 Field Training Officer Pay 14,189 12,000 18,730 18,000 Dispatch Trainer Pay 3,844 2,400 2,593 2,400 Longevity 43,324 47,496 44,912 49,328 Overtime 527,460 543,665 543,665 529,161 FICA 645,533 638,235 652,906 662,502 TMRS 952,200 1,074,256 1,153,618 1,280,276 Workers Compensation 138,548 156,660 66,935 79,611 Health Insurance 1,138,911 1,264,532 1,206,874 1,388,654 Dental Insurance 86,435 98,363 95,404 99,660 Long-term Disability 21,075 23,489 23,198 27,301 Life Insurance 11,634 12,915 13,066 15,458 Flexible Spending 2,363 3,450 3,048 3,420 Clothing Allowance 30,300 31,200 26,300 28,800 SUBTOTAL $ 11,893,000 $ 12,720,858 $ 12,561,497 S 13,230,853 OPERATING EXPENSES Conferences & Training 54,345 66,387 45,000 49,790 Dues & Subscriptions 9,522 12,491 12,491 10,000 Mileage 117 300 500 291 Clothing & Uniforms 63,889 58,025 65,000 56,285 Electricity 126,544 163,040 120,992 114,155 Natural Gas 5,602 8,800 3,397 4,363 Water 3,535 3,587 3,587 3,587 Postage & Freight 9,060 9,405 9,405 9,123 Printing & Reproduction 14,729 14,815 14,815 14,370 Canine Maintenance 6,604 6,317 6,317 6,127 Meetings and Receptions 11,841 6,000 6,486 5,820 Crime Prevention 6,375 7,384 7,384 7,162 Prisoners Keep 10,514 16,414 16,414 15,922 Narcotics Operations 3,120 10,000 10,000 9,700 Gasoline 335,129 322,950 220,000 248,000 Lease Expenses 31,469 35,306 35,306 37,499 Office Supplies 23,390 28,964 28,964 28,095 Animal Supplies 7,468 10,407 10,407 10,095 Small Tools & Minor Equipment 141,196 149,984 197,984 145,485 Donation Expenses 17,095 9,500 13,183 9,365 Building Maintenance - - 9,933 10,000 Vehicle Maintenance 170,401 150,357 150,357 145,846 Equipment Maintenance 8,331 8,557 8,557 8,301 Radio Maintenance 2,227 4,003 4,003 3,883 Collision Repair 37,478 31,591 31,591 30,643 SUBTOTAL $ 1,099,981 $ 1,134,584 $ 1,032,073 $ 983,907 City of Allen 122 FY 2010 Budget DEPARTMENT CAPITAL EXPENDITURES LIST No capital items See Replacement Fund for replacement vehicle expenditures. City of Allen 123 FY 2010 Budget 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGE AMENDED BUDGET ESSIONAL SERVICES sional Services 150,717 138,382 143,390 137,851 s & Awards _ 3,106 2.532 2.532 2,456 SUBTOTAL E 153,823 E 140,914 E 145,922 $ 140,307 AL OUTLAY %s 118,390 - 105,000 - Equipment & Furniture 13,049 - - _ iery & Equipment 85,028 SUBTOTAL $ 216,465 E - E 105.000 S - DEPARTMENT CAPITAL EXPENDITURES LIST No capital items See Replacement Fund for replacement vehicle expenditures. City of Allen 123 FY 2010 Budget CITY OF ALLEN PUBLIC AND MEDIA RELATIONS DIVISION 001-1530 Assistant City Manager Public and Media Relations Officer 1 Ececutive Producer II I Marketing Specialist• 1 1 Video Production Specialist 1 Video Protludlon Assistant 1 Partial funding for this position is from the Hotel fund. City of Allen 125 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND PUBLIC AND MEDIA RELATIONS 001-1530-413 The Public and Media Relations Office provides information about city government and services to residents and the media. The office produces the City's quarterly newsletter and annual report; oversees the City's website and manages the government access channel, Allen City TelevisioNACTV. The office also helps coordinate special events and works with other City departments regarding education, outreach and marketing efforts. Accomplishments in FY 2009: • Continued to enhance new website based on Google analytic reports • Continue to build the a -news distribution and use of the online community calendar • Launched new home landing page and Allen USA pages • Migrated the website from Dreamweaver management software to a content management system • Conducted the press conference for the announcement of the CHL franchise for the Allen Event Center • Produced annual report and quarterly newsletters; updated newcomers brochure and public education resource booklet • Produced monthly releases for publication in Allen Image and bi-monthly releases for the Plano Profile • Worked with Video Producer to offer video streaming of channel online and offer the channel through AT&T U -verse • Special video production efforts included the Dilly -O, a weekly activities and events show; and Inspector Skillet. Other video production included special segments for economic development and tourism promotion, the annual year in review video and employee awards banquet video • Video production received several state and national awards for original programming including 1" place for Excellence in Programming from the National Association of Telecommunication Officers and Advisors. This was the second consecutive year the award was received. Objectives for FY 2010: Goal 4. Signify, enhance and communicate Allen's identity to the reaton and the nation. Strategy 10. Emphasize marketing efforts to communicate Allen's identity • Create a communication and marketing plan for the City of Allen to incorporate graphic identity, cohesive publications and promotional materials Goal 6. Maintain operational excellence in City government services Strategy 6. Continue to maintain and enhance website to improve customer service • Continue enhancements on the website which included launch of a new home landing page and Allen USA event pages. The site was migrated to a content management system (CMS) which allowed for easier staff training and web updating process. The CMS system can be used by an unlimited number of users saving the City the reoccurring bi-annual expense of upgrading and purchasing new Dreamweaver licenses. Strategy 7. Continue to Provide Creative Original Programming on the City of Allen Government Channel ACTV • Continue production of original and award-winning programming — second year to receive 1° place for Excellence in Programming from the National Association of Telecommunication Officers and Advisors City of Allen 126 FV 2010 Budaet FUND DEPARTMENT ACCOUNT GENERAL FUND PUBLIC AND MEDIA RELATIONS 001-1530-413 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGE AMENDED BUDGET CLASSIFICATION Personnel Services 250,242 339,404 365,993 386,467 Operations 25,343 39,070 30,519 35,660 Professional Services77,220 54,000 51,000 51,000 DEPARTMENTTOTAL 352,805 432,474 $ 447,512 E 473,127 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDEDUB DGET FULL TIME Public & Media Relations Officer 1 1 1 1 Executive Producer 1 1 1 1 Video Production Specialist 1 1 1 1 Video Production Assistant 0 1 1 1 Marketing Specialist` 0 1 1 1 TOTAL FULL TIME 3 5 5 5 PARTTIME Video Production Assistant 0.75 0 0 0 TOTAL PART TIME 0.75 0 0 0 `A portion of this position is funded by the Hotel fund. EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 169,122 226,153 249,265 257,176 Longevity 782 792 928 1,072 Overtime 11,594 9,500 8,000 8,500 FICA 12,890 16,207 17,384 17,614 TMRS 19,419 27,455 32,125 36,155 Workers Compensation 238 383 169 206 Health Insurance 33,516 54,413 53,552 60,919 Dental Insurance 1,975 3,317 3,270 3,316 Long-term Disability 389 624 682 788 Life Insurance 209 335 366 421 Flexible Spending 108 225 252 300 SUBTOTAL $ 250,242 $ 339,404 $ 365,993 $ 386,467 City of Allen 127 FY 2010 Budget FUND GENERAL FUND DEPARTMENT PUBLIC AND MEDIA RELATIONS ACCOUNT 001-1530-413 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET OPERATIONS Conferences & Training 5,471 6,550 3,250 4,800 Dues & Subscriptions 6,781 5,690 5,690 9,160 Mileage - 100 100 100 Clothing & Uniforms 258 210 259 - Printing & Reproduction 5,633 20,440 16,400 17,200 Advertising - 500 - - Audio Visual Expenses 1,515 1,650 1,300 1,300 Gasoline 448 510 500 400 Office Supplies 571 1,500 1,300 1,000 Small Tools & Minor Equipment 4,049 1,500 1,300 1,300 Vehicle Maintenance 617 420 420 400 SUBTOTAL $ 25,343 $ 39,070 $ 30,519 $ 35,660 PROFESSIONAL SERVICES Professional Services 77,220 54,000 51,000 51,000 SUBTOTAL E 77,220 $ 54,000 $ 51,000 $ 51,000 DEPARTMENT TOTALS 352,805 $ 432,474 $ 447,512 $ 473,127 CAPITAL EXPENDITURES LIST No capital items City of Allen 128 FY 2010 Budget THE VILLAGE AT ALLEN DIVISION 001-1975 No Personnel in this Department City of Allen 129 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND THE VILLAGE AT ALLEN 001-1975-415 The Village at Allen Department was created to track payments for permits and fees associated with section 7.5 of the economic development agreement. City of Allen 130 FY 2010 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND THE VILLAGE AT ALLEN 001-1975-415 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED B D ET CLASSIFICATION Operations 573,549 400,000 140,380 138,000 DEPARTMENT TOTAL $ 573,549 $ 400,000 $ 140,380 $ 138000 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES Economic Grant Expenses 573,549 400,000 140,380 138,000 SUBTOTAL $ 573,549 $ 400,000 $ 140,380 $ 138,000 DEPARTMENT TOTALS $ 573,549 $ 400,000 $ 140,380 $ 138 000 CAPITAL EXPENDITURES LIST No capital items City of Allen 131 FY 2010 Budget CITY OF ALLEN CITY OF ALLEN DEBT SERVICE FUND FISCAL YEAR 2009-2010 Debt Policv The City of Allen issues general obligation bonds for a term of generally twenty years, for the purpose of constructing major capital improvements which include municipal facilities, parks and streets. Article XI, Section 5 of the Texas Constitution, applicable to cities of more than 5,000 population states that the maximum rate shall not exceed $2.50 per $100.00 of assessed valuation of taxable property. The City's Charter (Article 5, Section 1) states: "In accordance with the constitution of the State of Texas, and not contrary thereto, the City of Allen shall have the power to borrow money against the credit of the city for any public purpose that is not now nor hereafter prohibited by the constitution and laws of the State of Texas". The City's debt policy goal is to keep the portion of ad valorem tax collections appropriated to the debt service fund below 40%. The proposed tax rate at October 1, 2009 is $0.556 per $100.00 of assessed valuation of which $0.144249, or 25.94%, is designated to the debt service fund. This is within the limits of the state law and is below the City's policy limit. Bond Ratinas In May 2008, the ratings on the City's General Obligation debt were upgraded from AA to AA+ by Standard and Poors, and were reaffirmed at Aa2 by Moody's. The ratings on the City's Water & Sewer Revenue debt were upgraded from AA- to AA+ by Standard and Poor's in May 2008. The Water & Sewer rating was upgraded by Moody's from A2 to Aa3 in February 2009. The City's CDC and EDC Revenue debt rating is Al from Moody's. FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 . FUND BALANCE REQUIRED: 10% OF ANNUAL DEBT SERVICE FY 2009 FY 2010 1,627,912 $ 1,579,554 9,509,738 10,617,955 (9,558,096) (10,769,805) $ 1,579,554 $ 1,427,704 955,210 $ 1,076,381 City of Allen 133 FY 2010 Budget CITY OF ALLEN DEBT SERVICE REQUIREMENT FISCAL YEAR 20092010 GENERAL OBLIGATION BONDS: 10/01/04 4,735,000 2000 05/01/00 Balance Required Required Total Bond Date of Amount Interest Maturity as of Principal Interest Required Series Issue Issued Rate Date 10/112009 20092010 2008-2010 200&2010 GENERAL OBLIGATION BONDS: 10/01/04 4,735,000 2000 05/01/00 11,100,000 5.00%8.20% 09/01/10 2001 OSM1/01 20,715,000 4.125%5.25% 09101/21 2002 06/01/02 13,000,000 42%- 5.51% 09/01/22 2003 06101/03 7,210,000 2.75%-4.25% 09/0123 2004 06/01/04 11,700,000 4%5.259% 0910124 2005 03101105 32,330,000 3%5% 08/1521 2006 0726/06 1,595,000 4.14% 09/30/26 2007 08115107 11,145,000 4%-5% 08/1527 2008 05101/08 10,185,000 4.92% 08/1528 2009 05/01/09 15,400,000 2.5%-4.55% 08/15/28 TOTAL $ 134,380,000 CERTIFICATES OF OBLIGATION 2004A 10/01/04 4,735,000 3.5%-5% 09/0124 20046 10/01/04 765,000 4.875%-5.51/6 0910124 TOTAL $ 5,500,000 310,000 203,888 513.888 WATER & SEWER REVENUE BONDS: 466,675 936.675 2004 06101/04 6,710,000 4.75%-5.0% 06/0124 2005 06/01/05 4,300,000 3.625%- 0&01/25 459,405 854,405 9,935,000 6.625% 409,653 2009 06/01/09 5,795,000 2.5%-3.5% 06/01/19 TOTAL S 1618052000 S 10,330,473 City of Allen 520,000 520,000 26,000 546.000 5,945,000 985,000 282,320 1,267,320 10,000,000 565.000 479,548 1,044,548 5.655,000 310,000 203,888 513.888 9,760,000 470,000 466,675 936.675 30,320,000 1,655.000 1,412,923 3,067,923 1,430,000 60,000 59,202 119,202 10,360,000 395,000 459,405 854,405 9,935,000 380,000 409,653 789,653 15,400,000 435,000 755,859 1,190,859 S 99.325,000 S 5,775,000 S 4.555,473 S 10,330,473 4,215,000 190,000 176,649 366,649 690,000 30,000 36,676 66,676 $ 4,905.000 $ 220,000 $ 213,325 $ 433,325 4,615,000 400.000 229,575 629,575 3,690,000 185,000 160,449 325,449 5,795,000 575,000 168,638 743.638 $ 14,100,000 $ 1,140,000 $ 558,662 $ 1,698,662 134 FY 2010 Budget CITY OF ALLEN DEBT SERVICE REQUIREMENT FISCAL YEAR 2009-2010 SALES TAX REVENUE BONDS: ALLEN ECONOMIC DEVELOPMENT CORPORATION 2008 01/15/08 15,335,000 3.5%- 09/01132 4.5% TOTAL $ 15,335,000 ALLEN COMMUNITY DEVELOPMENT CORPORATION 2006 03/15/06 5,600,000 539,450 09/01/19 Balance Required Required Total Bond Date of Amount Interest Maturity as of Principal Interest Required Series Issue Issued Rate Date 10/1/2009 2009-2010 2009-2010 2009-2010 SALES TAX REVENUE BONDS: ALLEN ECONOMIC DEVELOPMENT CORPORATION 2008 01/15/08 15,335,000 3.5%- 09/01132 4.5% TOTAL $ 15,335,000 ALLEN COMMUNITY DEVELOPMENT CORPORATION 2006 03/15/06 5,600,000 539,450 09/01/19 270,000 33,432 303,432 5%5% 350,000 2007A 10/01/07 1,615,000 3.98% 09/01/12 2008 01/15/08 32,835,000 4%-6% 09/01/32 TOTAL $ 40,050,000 14,345,000 405,000 575,380 980,380 $ 14,345,000 $ 405,000 $ 575,380 $ 980,380 5,310,000 310,000 229,450 539,450 840,000 270,000 33,432 303,432 31,485,000 350,000 1,758,241 2,108,241 $ 37,635,000 $ 930,000 $2,021,123 $2,951,123 City of Allen 135 FY 2010 Budget CITY OF ALLEN AGGREGATE DEBT SERVICE REQUIREMENTS Period Total Endin Principal Interest Debt Service GENERAL OBLIGATION BONDS: 9130/2010 5,995,000 4,768,797 10,763,797 9/30/2011 6,420,000 4,360,762 10,780,762 913012012 6,720,000 4,104,823 10,824,823 9/30/2013 7,025,000 3,813,477 10,838,477 9/30/2014 7,345,000 3,515,622 10,860,622 913012015 7,685,000 3,194,442 10,879,442 9/30/2016 7,460,000 2,846,729 10,306,729 9/30/2017 7,160,000 2,534,567 9,694,567 9/30/2018 7,500,000 2,203,085 9,703,085 9/30/2019 7,035,000 1,854,268 8,889,268 9/30/2020 6,250,000 1,528,156 7,778,158 9/30/2021 5,575,000 1,251,235 6,826,235 9/30/2022 4,955,000 998,097 5,953,097 9/30/2023 4,110,000 772,729 4,882,729 9/30/2024 3,765,000 591,051 4,356,051 9/30/2025 2,540,000 421,391 2,961,391 9/3012026 2,650,000 306,985 2,956,985 9/30/2027 2,650,000 185,580 2,835,580 9/30/2028 1,390,000 62,800 1,452,800 TOTAL $ 104,230,000 $ 39,314,598 $ 143,544,598 WATER & SEWER REVENUE BONDS: 9/30/2010 1,140,000 558,661 1,698,661 9/30/2011 1,190,000 513,355 1,703,355 9/30/2012 1,235,000 467,074 1,702,074 9/30/2013 1,165,000 423,049 1,588,049 9/30/2014 1,205,000 380,519 1,585,519 9/30/2015 1,250,000 335,934 1,585,934 9/30/2016 955,000 286,789 1,241,789 9/30/2017 990,000 252,539 1,242,539 9/30/2018 1,035,000 215,256 1,250,256 9/3012019 1,075,000 174,611 1,249,611 9/30/2020 465,000 132,231 597,231 9/30/2021 485,000 110,856 595,856 9/30/2022 510,000 88,426 598,426 9/30/2023 530,000 64,714 594,714 9/30/2024 560,000 39,995 599,995 9/30/2025 310,000 13,795 323,795 TOTAL $ 14,100,000 $ 4,057,804 $ 18,157,804 City of Allen 136 FY 2010 Budget CITY OF ALLEN AGGREGATE DEBT SERVICE REQUIREMENTS Period Total Endin Principal Interest Debt Service SALES TAX REVENUE BONDS: 9/30/2010 1,335,000 2,598,503 3,931,503 9/30/2011 1,385,000 2,545,957 3,930,957 9/30/2012 1,440,000 2,493,513 3,933,513 9/30/2013 1,495,000 2,437,398 3,932,396 9/30/2014 1,555,000 2,378,365 3,933,365 9/30/2015 1,815,000 2,315,620 3,930,620 9/30/2018 1,690,000 2,242,910 3,932,910 9/30/2017 1,760,000 2,170,100 3,930,100 9/30/2018 1,840,000 2,093,750 3,933,750 9/30/2019 1,925,000 2,011,625 3,936,625 9/30/2020 2,010,000 1,922,506 3,932,506 9/30/2021 2,110,000 1,825,608 3,935,606 9/30/2022 2,210,000 1,723,013 3,933,013 9/30/2023 2,315,000 1,614,738 3,929,738 9/30/2024 2,440,000 1,494,500 3,934,500 9/30/2025 2,565,000 1,366,858 3,931,858 9/30/2026 2,700,000 1,232,013 3,932,013 9/3012027 2,845,000 1,089,613 3,934,613 9/30/2028 2,995,000 939,063 3,934,063 9/30/2029 3,160,000 772,200 3,932,200 9/30/2030 3,340,000 594,900 3,934,900 9/30/2031 3,525,000 407,400 3,932,400 9/3012032 3,725,000 209 400 3,934,400 TOTAL $ 51,980,000 $ 38,477,548 $ 90,457,548 City of Allen 137 FY 2010 Budget CITY OF ALLEN CITY OF ALLEN TAX INCREMENT FINANCING FUND REVENUE AND EXPENDITURE SUMMARY FISCAL YEAR 2009-2010 REVENUES Ooeratina Revenues Property Tax (County Participation) Property Tax (City Participation) Sales Tax TOTAL OPERATING REVENUES 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET 18,385 79,850 79,036 172,289 68,780 299,314 288,635 622,313 105,915 379,917 278,111 314,559 $ 193,080 $ 759,081 $ 645,782 $ 1,109,161 Non-Ooeratina Revenues 2007-2008 2008-2009 2008-2009 2009-2010 Interest 590 500 2,600 4,000 TOTAL NON-OPERATING REVENUES $ 590 $ 500 $ 2,600 $ 4,000 TOTAL REVENUES $ 193,670 $ 759,581 $ 648,382 $ 1,113,161 TOTAL EXPENSES $ 863 $ 829,226 $ 649,623 $ 883,070 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 City of Allen $ 192,808 $ 191,567 648,382 1,113,161 (649,623) (883,070) $ 191,567 $ 421,658 139 FY 2010 Budget 2007-2008 2008-2009 2008-2009 2009-2010 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET General Government: Economic Development 863 829,226 649,623 883,070 TOTAL PUBLIC WORKS $ 863 $ 829,226 $ 649,623 $ 883,070 TOTAL EXPENSES $ 863 $ 829,226 $ 649,623 $ 883,070 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 City of Allen $ 192,808 $ 191,567 648,382 1,113,161 (649,623) (883,070) $ 191,567 $ 421,658 139 FY 2010 Budget TAX INCREMENT FINANCING FUND DIVISION 530-0000 No Personnel in this Department City of Allen 140 FY 2010 Budget FUND DEPARTMENT ACCOUNT TIF TAX INCREMENT FINANCING 530-19XX-4XX The Tax Increment Financing (TIF) fund was established in FY2006 to track property tax and sales tax revenue, and associated expenses, for the City's Tax Increment Financing agreements. The City established its first Reinvestment Zone in December 2005. The City now has two TIFs: the Montgomery Farm "Garden District" and the Central Business District. Revenues from the TIF zones will be used to pay for eligible infrastructure costs, including parking garages, U.S. 75 ramp reversals, and public streets and bridges within the defined TIF areas. The County also has an agreement with the City to contribute property taxes to the Garden District TIF. Accomplishments in FY 2009: • Monitored compliance of the TIF agreements to ensure eligible infrastructure costs are verified prior to reimbursements • Maintained fund reserves of $50,000 for each TIF as required by the economic development agreements Objectives for FY 2010: Goal 6. Maintain operational excellence in City government services Strategy 4. Ensure excellent fiscal management to maintain public trust Goal 7. Provide economic investment that increases employment opportunity, the tax base and provides desired goods and services for residents and contributes to the community character and identity Strategy 4. Create an effective process and provide adequate resources to secure and retain desirable retail and mixed-use development • Continue to administer the financing plans for both TIFs as property tax and sales tax revenues materialize • Continue to monitor compliance of the TIF agreements to ensure eligible infrastructure costs are verified prior to any reimbursements • Continue to maintain fund reserve of $50,000 for each TIF as required by the economic development agreement City of Allen 141 FY 2010 Budget FUND DEPARTMENT ACCOUNT TIF TAX INCREMENT FINANCING 530-19XX-4XX EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Operations 863 829,226 649,623 883,070 DEPARTMENT TOTAL $ 863 $ 829,226 $ 649,623 $ 883,070 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENDITURES Developers Reimbursements - 829,226 649,463 882,910 Legal Expenses 863 - 160 160 SUBTOTAL $ 863 $ 829,226 $ 649,623 $ 883,070 TOTAL EXPENSES $ 863 $ 829,226 $ 649,623 $ 883,070 CAPITAL EXPENDITURES LIST No capital items City of Allen 142 FY 2010 Budget CITY OF ALLEN WATER AND SEWER FUND REVENUE AND EXPENSE SUMMARY FISCAL YEAR 2009-2010 2007-2008 2008-2009 2008-2009 2009-2010 REVENUES ACTUAL BUDGET AMENDED BUDGET ODeratina Revenues Water Sales 14,458,505 15,000,000 15,000,000 15,862,000 Sewer Charges 8,260,250 9,131,000 9,137,605 9,880,000 Connections 224,610 150,000 120,000 120,000 Service Charges 390,432 441,100 427,500 412,500 Miscellaneous 461,786 106,750 258,927 278,750 TOTAL OPERATING REVENUES $ 23,795,583 $ 24,828,850 $ 24,944,032 $ 26,553,250 Non-ODeratina Revenues Interest 329,354 325,000 189,000 166,000 Operating Transfer In 160,477 24,126 24,126 329,319 TOTAL NON-OPERATING REVENUES $ 489,831 $ 349,126 $ 213,126 $ 495,319 TOTAL REVENUES $ 24,285,414 $ 25,177,976 $ 25,157,158 $ 27,048,569 20,526,603 22,152,213 Capital Improvement Projects 1,840,000 2007-2008 2008-2009 2008-2009 2009-2010 EXPENSES ACTUAL BUDGET AMENDED BUDGET General Government $ 22,716,603 $ 24,692,213 Utility Collections 549,970 780,814 1,754,212 686,304 715,383 TOTAL GENERAL GOV. $ 549,970 $ 780,814 $ 686,304 $ 715,383 Public Works Water& Sewer Operating Expenses 17,549,394 20,187,148 20,526,603 22,152,213 Capital Improvement Projects 1,840,000 2,190,000 2,190,000 2,540,000 TOTAL PUBLIC WORKS $ 19,389,394 $ 22,377,148 $ 22,716,603 $ 24,692,213 Debt Service $ 1,242,438 $ 1,754,212 $ 1,599,246 $ 1,691,092 TOTAL EXPENSES $ 21,181,802 $ 24,912,174 $ 25,002,153 $ 27,098,688 FUND BALANCE PROJECTIONS PROJECTED WORKING CAPITAL 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED WORKING CAPITAL 9/30 $ 9,210,355 $ 9,365,360 25,157,158 27,048,569 (25,002,153) (27,098,688) $ 9,365,360 $ 9,315,241 City of Allen 143 FY 2010 Budget WATER & SEWER FUND REVENUES FY 2010 Sewer Charges 36.53% k nnections 0.44% Service Charges 1.53% Miscellaneous 1.03% Interest 0.61% Operating Transfer Water Sales In 58,64% 1.22% WATER & SEWER FUND EXPENSES BY FUNCTION FY 2010 Public Works 91.12% Debt Service 6.24% Utility Collections 2.64% City of Allen 144 FY 2010 Budget CITY OF ALLEN WATER AND SEWER FUND REVENUE DETAIL FISCAL YEAR 2009-2010 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET Opefatlna Revenues Water Sales 14,458,505 15,000,000 15,000,000 15,862,000 Sewer Charges 8,226,315 9,100,000 9,100,000 9,840,000 Convenience Fee- Internet 2,610 93,600 25,000 25,000 Industrial Pretreatment 33,935 31,000 37,605 40,000 Connections 224,610 150,000 120,000 120,000 Re -Conned Fees 50,740 45,000 60,000 45,000 Penalties 334,882 300,000 340,000 340,000 Sewer Clean Outs 2,200 2,500 2,500 2,500 Miscellaneous 51,081 26,750 25,927 23,750 Other Reimbursements 345,694 5,000 208,000 235,000 Inspection Fees 65,011 75,000 25,000 20,000 TOTAL OPERATING REVENUES $ 23,795,583 $ 24,828,850 $ 24,944,032 $ 26,553,260 Non-Operatino Revenues Interest on Investments 258,584 250,000 170,000 150,000 Interest-I&S Reserve Fund 70,770 75,000 19,000 16,000 Operating Transfer In 160,477 24,126 24,126 329,319 TOTAL NON-OPERATING REVENUES S 489,831 $ 349,126 $ 213,126 $ 495,319 TOTAL REVENUE $ 24,285,414 $ 25,177,976 $ 25,157,158 $ 27,048,569 WATER & SEWER FUND REVENUES FY 2010 Sewer Charges qlli36.53% Connections 0.44% Service Charges 1.53% Miscellaneous 1.03% Interest 0.61 % Operating Transfer Water Sales In 58.64% 1.22% City of Allen 145 FY 2010 Budget CITY OF ALLEN WATER & SEWER FUND EXPENSES BY CLASSIFICATION AS A PERCENT OF TOTAL BUDGET FISCAL YEAR 2009-2010 2008-2009 2007-2008 %OF REVISED %OF 2009-2010 %OF CLASSIFICATION ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET Personnel Services $ 3,213,439 15.17% $ 3,378,723 13.51% $ 3,561,829 13.14% Operations $ 16,474,500 77.78% $ 18,739,445 74.95% $ 20,959,474 77.34% Professional Services $ 251,425 1.19% $ 425,911 1.70% $ 381,169 1.41% Debt Service Payments $ 1,242,438 5.87% $ 1,599,246 6.40% $ 1,691,092 6.24% Capital $ - 0.00% $ 858,828 3.44% $ 505,124 1.86% TOTAL $ 21,181,802 $ 25,002,153 $ 27,098,668 WATER & SEWER FUND Expenses By Classification Professional Services Operations 1.41% 77.35% Debt Service Payments 6.24% Capital 1.86% Personnel Services 13.14% City of Allen 146 FY 2010 Budget WATER AND SEWER DIVISIONS WATER AND SEWER 200-6500 UTILITY BILLING 200-7000 Director Asaiarant Director Aaminia"t. Assistant UYkty BilliN Supe. 1 1 l Cueromer Service Rep Sr Customer Service Wa[er Cgrwervaam Manager SuperiMantlen5 Rep 1 1 1 r Service Re EtluoeSon Sp aatiat .5 Sewer Foreman11 11 11 Water Foremen Pump Statlon 0,.Wr e Sewer Crew Leatler 6 WONar City of Allen Crew Leetler Crow Leatler C. 2 Equipment rI Opaialor Tesh 5 Mainbnence Worker 5 147 FY 2010 Budget FUND DEPARTMENT ACCOUNT WATER AND SEWER WATER AND SEWER DIVISION 200-6500-433 The Water and Sewer division is responsible for delivering potable water purchased from the North Texas Municipal Water District (NTMWD) to Allen customers and collecting wastewater from customers and delivering it to NTMWD sewer trunk lines. Accomplishments in FY 2009: • Continued a very effective water leak detection program to achieve 7.67% water loss for the year • Completed TCEQ Compliance Evaluation Investigation for Public Water System. No operational violations were noted. Retained 'Superior" system rating • Continued ongoing sewer system efforts to reduce sewer system inflow and infiltration (1&1) • Filed first annual report for the Sanitary Sewer Overflow (SSO) Outreach Initiative through the Texas Commission on Environmental Quality (TCEQ) • Revised the Model Water Conservation, Drought Contingency and Water Emergency Response Plan • Initiated Commercial Irrigation inspection and tracking • Received a $5,600 grant for Mobile Education Exhibit Gazebo • Developed, printed and mailed four color brochure detailing the new Water Conservation Plan to all residents of Allen Objectives for FY 2010: Goal 8. Proactively work to protect, conserve and manage water resources Strategy t. Develop water conservation initiatives that encourage residents, businesses and City's operations to adopt a "low water -use' lifestyle • Maintain an acceptable water loss of less than twelve percent. Water loss is the difference between the gallons of water NTMWD sells the City and what the City bills customers • Continue Commercial Irrigation inspection and tracking • Water Conservation — establish a "block leader" program within cooperating HOA's to enhance education, establish volunteer residential irrigation audit program, establish a pilot internship program for college students interested in water conservation and develop an elementary curriculum on water conservation/water quality to deliver each year to the Allen ISD Strategy 2. Improve water and sewer infrastructure • Anticipate future growth by planning water and sewer system infrastructure construction and modernization; minimize maintenance service shortfalls or interruptions • Continue ten percent meter replacement program utilizing touch -read meter reading capability • Identify and eliminate cross connections within the water system Goal 2. Cultivate regional alliances and partnerships with acencies and governmental units that affect Allen Strategy 7. Work with partners to protect and conserve natural resources Objective 3. Administer the Texas Pollution Discharge Elimination System (TPDES) Permit • Maintain sanitary sewer system to minimize stoppages and back-ups; have no sewer discharges in violation of National Pollution Discharge Elimination System (NPDES) rules; control and lessen sewer inflows and infiltration (I&I) and continue the Sanitary Sewer Overflow (SSO) Outreach Initiative through the Texas Commission on Environmental Quality (TCEQ) City of Allen 148 FY 2010 Budget FUND DEPARTMENT/DIVISION ACCOUNT WATER AND SEWER W&SAVATER AND SEWER 200-6500433 EXPENSE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUALUB DGET AMENDED BUDGET CLASSIFICATION Personnel Services 2,893,670 3,156,312 3,047,107 3,210,206 Operations 16,332,239 18,392,944 18,560,327 20,763,891 Professional Services 163,485 250,341 250,341 212,992 Capital 577,551 858,828 505,124 DEPARTMENT TOTAL 19,389,394 22,377,148 22,716,603 24,692,213 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET FULL TIME Superintendent 1 1 1 1 Foreman 2 2 2 2 Water Conservation Manager 1 1 1 1 Education Specialist 1 1 1 1 Administrative Assistant 1 1 1 1 Pump Station Operator 4 4 4 4 Crew Leader 11 13 13 13 Graduate Engineer* 1 1 1 1 ROW Utility Coordinator* 1 1 1 1 Utility Locator Technician' 1 1 1 1 Equipment Operator 8 8 8 8 Code Enforcement Officer- 1 1 1 1 Meter Service Technician 7 7 7 7 Maintenance Worker 12 11 11 11 TOTAL FULL TIME 52 53 53 53 These positions are under supervision of the Engineering Dept. Half of this position is funded by the Solid Waste fund. PARTTIME Customer Service Representative 0.0 0.5 0.5 0.5 TOTAL PART-TIME 0.0 0.5 0.5 0.5 EXPENSES DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 1,901,876 2,070,124 2,017,275 2,090,823 Longevity 14,657 16,430 16,503 18,250 Overtime 142,448 140,000 140,000 144,200 FICA 146,027 147,394 149,120 148,900 TMRS 220,366 252,833 268,392 295,270 Worker's Compensation 34,048 40,359 17,408 20,377 Health Insurance 395,807 445,139 397,625 449,370 Dental Insurance 29,601 33,894 31,099 31,868 Long-tenn Disability 5,145 5,745 5,535 6,382 Life Insurance 2,750 3,074 2,961 3,416 Flexible Spending 945 1,320 1,189 1,350 SUBTOTAL E 2,893,670 $ 3,156,312 E 3,047,107 S 3,210,208 City of Allen 149 FY 2010 Budget FUND WATER AND SEWER DEPARTMENT/DIVISION W&SNVATER AND SEWER ACCOUNT 200-6500-433 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES Conferences&Training 15,018 24,100 12,050 17,650 Dues & Subscriptions 16,553 20,605 20,605 75,247 Clothing & Uniforms 27,115 32,198 32,198 31,232 Electricity 618,228 775,000 682,216 705,034 Natural Gas 800 3,000 2,000 2,000 Telephone 5,812 7,800 7,800 7,566 Water 11,346 12,800 12,800 12,416 Insurance 37,617 36,157 28,922 34,379 Postage & Freight 3,400 25,000 25,000 24,250 Printing & Reproduction 13,413 35,000 35,000 33,950 Advertising 1,007 2,000 2,000 1,940 Rentals 234 1,500 1,500 1,455 Gasoline 114,100 115,720 80,000 90,000 NTMWD-Upper E. Fork 1,569,708 1,785,089 1,934,652 2,401,143 NTMWD-Regional Treatment 2,707,569 3,346,587 3,251,158 3,650,519 Water District -Water 6,035,320 6,344,146 6,594,145 7,264,736 NTMWD Pretreatment 42,031 35,000 43,631 42,000 Vehicle & Equipment Replacement 135,852 153,830 153,830 157,212 Office Supplies 7,091 7,500 7,500 7,275 Mechanical Supplies 47,308 60,000 60,000 58,200 Janitorial Supplies 3,761 4,500 4,500 4,365 Medical & Chemical Supply 1,278 2,400 3,000 2,328 Chlorine Gas 886 1,500 1,500 1,455 Small Tools & Minor Equipment 55,979 77,494 77,494 10,452 Building Maintenance 44,517 44,000 44,000 42,680 Vehicle Maintenance 26,379 21,500 21,500 20,855 Equipment Maintenance 32,516 26,000 26,000 25,220 Radio Maintenance 1,695 3,150 3,150 3,055 Meter Maintenance 15,340 20,000 20,000 19,400 Water System Maintenance 38,986 50,000 50,000 48,500 Sewer System Maintenance 57,514 50,000 50,000 48,500 Bad Debt Expense 52,261 50,000 50,000 50,000 Post -Employment Funding Expense 3,635 3,635 4,443 4,470 Interest -Water Deposits 6,251 4,000 6,000 5,000 Operating Transfer Out 2,741,719 3,021,733 3,021,733 3,319,407 Capital Projects Transfer Out 1,840,000 2,190,000 2,190,000 2,540 000 SUBTOTAL E 16,332,239 E 18,392,944 E 18,560,327 E 20,763,891 PROFESSIONAL SERVICES Professional Services 59,398 137,841 137,841 103,867 Contract Mowing 29,275 35,000 35,000 33,950 Rebate -Washing Machine 59,250 63,000 63,000 61,110 Rebate -New Toilet 10,318 7,000 6,700 6,790 Rebate-RainlFreeze Sensor 1,024 5,000 5,000 4,850 Rebate -Rain Barrel 700 500 1,100 485 Rebate -Pressure Red Valve- 500 200 485 Rebate -Water Conservation 3522 1,500 1,500 1,455 SUBTOTAL E 163,485 E 250,341 E 250,341 E 212,992 City of Allen 150 FY 2010 Budget FUND WATER AND SEWER DEPARTMENT/DIVISION W&SMATER AND SEWER ACCOUNT 200-6500433 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CAPITAL OUTLAY Vehicles - - 283,459 - Mains & Connections - 120,000 120,000 116,400 Meters - 370,679 370,679 359,558 Machinery & Equipment 86,872 84,690 29,166 SUBTOTAL $ - $ 577,551 $ 858,828 $ 505,124 DEPARTMENT TOTALS 19,389,394 $ 22,377,148 $ 22,716603 24,692,213 CAPITAL EXPENSES LIST 2009-2010 QUANTITY BUDGET MAINS & CONNECTIONS Mains & Connections 116,400 SUBTOTAL $ 116,400 METERS Meters 359,558 SUBTOTAL $ 369,568 MACHINERY & EQUIPMENT Machinery & Equipment 29,166 SUBTOTAL $ 29,166 TOTAL CAPITAL 505124 2008-2009 2009-2010 AMENDED BUDGET Ooeratina Transfers Out: General Fund 3,000,091 3,298,229 Risk Management Fund -Administrative costs 21,642 21,178 TOTAL 3,021,733 $ 3,319,407 2008-2009 2009-2010 AMENDED BUDGET Capital Pro acts Transfers Out: Water Line Replacement 750,000 750,000 Sewer Line Replacement 750,000 750,000 Sewer Lift Station Maintenance 40,000 40,000 CIP Funding per Rate Study 600,000 600,000 Pump Station Maintenance 50,000 50,000 Exchange Water Line Crossing US 75 350,000 TOTAL 2,190,000 2,540,000 City of Allen 151 FY 2010 Budget FUND DEPARTMENT ACCOUNT WATER AND SEWER UTILITY COLLECTIONS DIVISION 200-7000-419 The Utility Collections division is responsible for billing and processing payments from city utilities that include water, sewer, drainage, solid waste, HHW and recycling services. With extensive customer contact, this division places a strong emphasis on customer service. Accomplishments in FY 2009: • Assisted with processing water conservation rebate applications and posting credits to utility accounts • Assisted the Engineering Dept. in auditing Drainage Fee collections and updating charges • Continued working with the Information Technology department to complete the new utility bill format that promotes water conservation • Worked with the Information Technology and Finance departments to begin accepting electronic credit card payments through the internet • Worked to provide data required to conduct the 2009 Water and Sewer Rate Study • Contracted with DataProse for the printing, inserting and mailing of newly formatted water bill that promotes water conservation through more detailed information on water usage for the customer • Reclassified a Customer Service Representative to Senior Customer Service Representative Objectives for FY 2010: Goal 6. Maintain operational excellence in City government services Strategy 1. Utilize technology for optimum performance and customer service Strategy 6. Continue to maintain and enhance web -site to improve customer service • Continue to educate citizens on the new online credit card bill pay program to ensure a smooth transition to the new fiscal year Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality Services • Implement using electronic deposits for the Utility Department and eventually the other departments in the City of Allen. This will be using equipment and software managed by both the City of Allen and American National Bank. • Update the Utility Billing Standard Operating Procedures that will include all aspects of Utility Billing City of Allen 152 FY 2010 Budget FUND DEPARTMENT/DIVISION ACCOUNT WATER AND SEWER W&S/UTILITY COLLECTIONS 200-7000-419 EXPENSE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 319,769 354,979 331,616 351,623 Operations 142,261 177,377 179,118 195,583 Professional Services 87,940 248,458 175,570 168,177 DEPARTMENT TOTAL $ 549,970 $ 780,814 $ 686,304 $ 715,383 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET FULL TIME Utility Billing Supervisor 1 1 1 1 Senior Customer Srvc Representative 0 1 1 1 Customer Service Representative 7 5 5 5 TOTAL FULL TIME 8 7 7 7 EXPENSES DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 219,749 250,778 237,543 243,688 Longevity 1,384 1,558 1,520 1,392 Overtime 1,378 2,000 2,000 2,060 FICA 15,848 17,997 17,376 17,769 TMRS 23,978 30,573 30,793 34,311 Workers Compensation 327 404 164 196 Health Insurance 51,929 46,312 37,462 46,948 Dental Insurance 4,111 4,053 3,592 3,868 Long-term Disability 597 695 622 749 Life Insurance 319 371 333 402 Flexible Spending 149 240 211 240 SUBTOTAL $ 319,769 $ 354,979 $ 331,616 111 351,623 OPERATING EXPENSES Conferences & Training 3,040 2,850 1,425 2,137 Dues & Subscriptions 262 350 350 339 Mileage 75 200 200 194 Telephone 2,965 3,100 3,100 3,007 Insurance 2,969 3,711 2,295 2,906 Banking Services 2,400 3,600 4,500 4,800 Postage & Freight 105,387 119,936 123,618 139,548 Printing & Reproduction 11,861 30,380 30,380 29,800 Advertising - 100 100 97 Office Supplies 6,705 6,000 6,000 5,820 Small Tools & Minor Equipment 3,695 - - - Equipment Maintenance 2,902 7,150 7,150 6,935 SUBTOTAL It 142,261 $ 177,377 $ 179,118 E 195,583 City of Allen 153 FY 2010 Budget FUND WATER AND SEWER DEPARTMENT/DIVISION W&S/UTILITY COLLECTIONS ACCOUNT 200.7000419 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PROFESSIONAL SERVICES Audit Fees 17,782 18,074 21,386 19,360 Professional Services 54,291 69,048 69,048 66,977 Courier Services 2,574 2,900 2,580 2,580 Credit Card Costs 13,293 158,436 82,556 79,260 SUBTOTAL $ 87,940 $ 248,458 $ 175,570 $ 168,177 DEPARTMENT TOTALS 549,970 $ 780,814 686,304 715,383 CAPITAL EXPENSES LIST No capital items City of Allen 154 FY 2010 Budget CITY OF ALLEN SOLID WASTE FUND REVENUES AND EXPENSES BY FUNCTION FISCAL YEAR 2009.2010 EXPENSES Public Works Solid Waste TOTAL REVENUES $ 5,044,712 $ 5,473,520 $ 5,536,604 $ 5,849,567 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET 4,819,877 5,460,738 5,646,731 5,948,880 TOTAL EXPENSES .$ 019,877 $ 5,460,738 $ 5,646,731 $ 5,948,880 FUND BALANCE PROJECTIONS PROJECTED WORKING CAPITAL 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED WORKING CAPITAL 9/30 2,571,004 $ 2,460,877 5,536,604 5,849,567 (5,646,731) (5,948,880) City of Allen 155 FY 2010 Budget 2007-2008 2008-2009 2008-2009 2009-2010 REVENUES ACTUAL BUDGET AMENDED BUDGET Ooeratina Revenues Garbage Fees 3,845,869 4,227,020 4,317,810 4,604,073 Recycling Revenues 3,070 1,500 4,000 2,000 Commercial Garbage Fees 839,795 900,000 866,794 903,558 Recycling Materials 43,514 40,000 58,000 50,000 Recycle Bin Revenue 3,467 2,000 2,000 1,500 Household Hazardous Waste 145,300 164,000 163,000 167,436 Composting Revenue 50,543 32,000 32,000 34,000 Miscellaneous 44,036 47,000 45,000 47,000 TOTAL OPERATING REVENUES $ 4,975,594 $ 5,413,520 $ 5,488,604 $ 5,809,567 Non-Ooeratina Revenues Interest 69,118 60,000 48,000 40,000 TOTAL NON-OPERATING REVENUES $ 69,118 $ 60,000 $ 48,000 $ 40,000 EXPENSES Public Works Solid Waste TOTAL REVENUES $ 5,044,712 $ 5,473,520 $ 5,536,604 $ 5,849,567 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET 4,819,877 5,460,738 5,646,731 5,948,880 TOTAL EXPENSES .$ 019,877 $ 5,460,738 $ 5,646,731 $ 5,948,880 FUND BALANCE PROJECTIONS PROJECTED WORKING CAPITAL 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED WORKING CAPITAL 9/30 2,571,004 $ 2,460,877 5,536,604 5,849,567 (5,646,731) (5,948,880) City of Allen 155 FY 2010 Budget SOLID WASTE DIVISION 205-0000 Director Waste Services Manager 1 Customer Service Rep.I I HHWMan S IIntertance I I Educatiopecialist City Of Allen 156 FY 2010 Budget FUND DEPARTMENT ACCOUNT SOLID WASTE WASTE SERVICES 205-0000-435 The Solid Waste Fund represents the financial activity related to solid waste collection and disposal, including recycling services and management of household hazardous waste (HHW). Seventy-five percent of revenues are used to fund contracts with the North Texas Municipal Water District (NTMWD), the City's franchised waste disposal vendor (CWD), and the City's litter collection contract for the Parks, Greenbelts and US 75. The fund supports employees who manage solid waste customer service, educates citizens and youth on environmental programs, runs HHW programs in coordination with the Plano HHW center and provides support staff to the Keep Allen Beautiful Board. Accomplishments in FY 2009: • Continued litter collection in parks, ROWS, medians, easements and US 75 overpass/underpass maintenance • Assisted the Keep Allen Beautiful (KAB) Board in the execution of key events: Strategic Planning Session, Allen Recycles Day, Seeding a Healthy Community, Great American Cleanup, Arbor Day/Trees for Allen Program and the annual Educator's Expo • Assisted KAB in preparing seven competitive nominations through Keep Texas Beautiful, all of which placed in their categories. The KAB program was presented a Gold Award, Sustained Excellence Award and second place in the Governor's Community Achievement Award category as well as receiving the Keep America Beautiful's President's Circle Award • Completed NCTCOG grants for a robotic puppet to use in educational programs ($22,117): Reuse a Bag campaign for 16,000 reusable shopping bags to replace plastic shopping bags ($16,924) and an educational initiative to improve multi -family complex recycling through education ($15,866) • Received a Keep America Beautiful/Nestle Waters North America grant ($10,000) to promote recycling in schools Objectives for FY 2010: Goal 2. Cultivate regional alliances and partnerships with agencies and governmental units that affect Allen • Continue to provide Household Hazardous Waste services to residents through partnership with the City of Plano. HHW payments to Plano - $49,000 • Continue the Community Waste Disposal (CWD) contract for solid waste collection and recycling services - $2,115,294 • North Texas Municipal Water District solid waste transfer station and landfill services - $2,282,779 Strategy 3. Fully utilize matching grants from Collin County, NCTCOG and TPWD Prepare competitive COG solid waste grant requests for future grant cycles Strategy 7. Work with partners to protect and conserve natural resources Objective 3.Administer the Texas Pollution Discharge Elimination System (TPDES) Permit Assist in meeting education related standards for state mandated TPDES program Goal 4. Sinnifv. enhance and communicate Allen's identity to the region and the nation Strategy 5. Signify the City of Allen through beautification efforts Continue implementation of the weekly litter collection contract through Parks & Recreation - $425,658 Goal 6. Maintain operational excellence In City government services Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality Services • Continue environmental educational outreach programs • Continue to bring Allen youth forward for Council recognition • Meet the need for public environmental education • Work with the Keep Allen Beautiful Board to successfully reach its goals City of Allen 157 FY 2010 Budget FUND DEPARTMENT ACCOUNT SOLID WASTE SOLID WASTE 205-0000435 EXPENSE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services $ 337,751 $ 361,191 $ 381,365 $ 402,323 Operations 529,823 552,261 546,398 572,826 Professional Services 3,952,303 4,547,286 4,718,968 4,973,731 DEPARTMENTTOTAL 4,819,877 5,460,738 $ 5,646,731 $ 5,948,880 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET FULL TIME Waste Services Manager 1 1 1 1 Education Specialist 1 1 1 1 HHW Maintenance Worker 2 2 2 2 Customer Service Representative 0 1 1 1 TOTAL FULL TIME 4 5 5 5 PARTTIME Education Specialist 0.5 0.5 0.5 0.5 TOTAL PART-TIME 0.5 0.5 0.5 0.5 EXPENSES DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 228,474 256,389 274,660 286,583 Longevity 1,100 1,244 1,452 1,684 Overtime 9,625 5,000 5,000 5,150 FICA 17,396 18,688 20,212 20,769 TMRS 25,811 31,207 35,495 40,357 Worker's Compensation 4,261 4,815 2,098 2,507 Health Insurance 46,688 38,747 37,217 39,935 Dental Insurance 3,455 3,868 3,928 3,866 Lang -term Disability 551 706 720 822 Life Insurance 295 377 384 440 Flexible Spending 95 150 199 210 SUBTOTAL $ 337,751 $ 361,191 $ 381,365 $ 402,323 OPERATING EXPENSES Conferences & Training 4,317 6,630 3,315 6,855 Dues & Subscriptions 1,093 1,294 1,294 967 Clothing & Uniforms 1,047 1,794 1,794 1,740 Insurance 3,688 3,129 3,001 3,568 Postage & Freight 587 800 800 10,776 Printing & Reproduction 6,453 5,500 5,500 13,335 Gasoline 9,974 10,833 6,000 8,000 City of Allen 158 FY 2010 Budget FUND SOLID WASTE DEPARTMENT SOLID WASTE ACCOUNT 205-0000-035 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont Vehicle & Equipment Replacement 19,140 17,499 17,499 13,726 Office Supplies 2,504 2,800 2,800 2,716 Medical & Chemical Supply 521 1,300 1,300 1,261 Small Tools & Minor Equipment 3,331 2,250 2,250 2,182 Vehicle Maintenance 10,553 1,625 2,500 1,576 Equipment Maintenance - 250 250 242 Radio Maintenance - 125 125 121 Bad Debt Expense 14,053 13,000 14,500 14,500 Post -Employment Funding Expense 170 170 208 486 Illegal Dumping - 1,500 1,500 1,455 Household Hazardous Waste 36,133 59,000 59,000 60,000 Beautification 22,906 24,000 24,000 23,280 Operating Transfer Out 93,353 118,762 118,762 104,585 Capital Projects Transfer Out -$ 300,000280,000 280,000 301.455 SUBTOTAL 529,823 $ 552,261 $ 546,398 $ 572,826 PROFESSIONAL SERVICES Sanitation Services 1,840,415 2,106,546 2,035,074 2,115,294 Professional Services 316,977 354,200 354,200 436,658 Recycling 3,041 2,000 4,000 4,000 Solid Waste-NTMWD 1,693,346 1,949,540 2,190,694 2,282,779 Composting Expenses 98,522 135,000 135,000 135,000 SUBTOTAL $ 3,952,303 $ 4,547,286 $ 4,718,968 $ 4,973,731 TOTAL EXPENSES $ 4,819,877 $ 5,460,738 $ 5,646,731 $ 5,948,880 CAPITAL EXPENDITURES LIST No capital items OPERATING TRANSFERS OUT Risk Management Administrative Costs 1,926 General Fund 71,905 Water & Sewer Fund 29,319 General Fund PC Lease 1,435 TOTAL 104,585 CAPITAL PROJECTS TRANSFERS OUT Alley Repairs 300,000 Upgrade Phone Switch 1,455 TOTAL 301,455 City of Allen 159 FY 2010 Budget CITY OF ALLEN TOTAL REVENUES $ 1,053,288 $ 1,113,614 $ 1,141,800 $ 1 175,641 CITY OF ALLEN 2008-2009 2008-2009 2009-2010 DRAINAGE FUND ACTUALUB DGET REVENUES AND EXPENSES BY FUNCTION BUDGET Public Works, FISCAL YEAR 2009-2010 Drainage Operating Expenses 2007-2008 2008-2009 2008-2009 2009-2010 REVENUES ACTUAL BUDGET AMENDED BUDGET Operatina Revenues TOTAL PUBLIC WORKS E 1,200,077 Inspection Fees 66,258 40,000 25,000 8,500 Drainage Fees 949.950 1 020 614 1,086,800 1 152141 TOTAL OPERATING REVENUES $ 1,018,208 $ 1,060,614 $ 1,111,800 $ 1,160,641 Non-Ooeratina Revenues Interest 37,080 50,000 30,000 15,000 Auction Revenue 3,000 TOTAL NON-OPERATING REVENUES $ 37,080 $ 53,000 $ 30,000 $ 15,000 TOTAL REVENUES $ 1,053,288 $ 1,113,614 $ 1,141,800 $ 1 175,641 TOTAL EXPENSES $ 1,200,077 $ 1,094,617 $ 1,081,664 $ 1,119,293 FUND BALANCE PROJECTIONS PROJECTED WORKING CAPITAL 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED WORKING CAPITAL 9/30 $ 1,102,830 $ 1,162,966 1,141,800 1,175,641 (1,081,664) (1,119,293) $ 1,162,966 $ 1,219,314 City of Allen 161 FY 2010 Budget 2007-2008 2008-2009 2008-2009 2009-2010 EXPENSES ACTUALUB DGET AMENDED BUDGET Public Works, Drainage Operating Expenses 1,000,077 1,094,617 1,066,664 1,119,293 Capital Improvement Projects 200,000 15,000 TOTAL PUBLIC WORKS E 1,200,077 $ 1,094,617 $ 1,081,664 $ 1,119,293 TOTAL EXPENSES $ 1,200,077 $ 1,094,617 $ 1,081,664 $ 1,119,293 FUND BALANCE PROJECTIONS PROJECTED WORKING CAPITAL 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED WORKING CAPITAL 9/30 $ 1,102,830 $ 1,162,966 1,141,800 1,175,641 (1,081,664) (1,119,293) $ 1,162,966 $ 1,219,314 City of Allen 161 FY 2010 Budget DRAINAGE DIVISION 210-0000 Director Assistant Director Foreman SireelslDrainage Drainage Inspector I II Crew Leader 1 � Equipmere Operator I I Maintenance Worker City of Allen 162 FY 2010 Budget FUND DEPARTMENT ACCOUNT DRAINAGE DRAINAGE 210-0000-434 The Drainage crew maintains drainage inlets, storm sewers, open drainage channels and ditches to assure they remain free of vegetation and hazardous wastes. Sedimentation must be controlled, and channels should carry design water runoff flow. Accomplishments in FY 2009: • No homes or businesses were flooded during the year (2 homes were flooded after publishing last year's report. Emergency drainage projects were constructed and solved the issues that caused the flooding) • Maintained street sweeping frequency of twice monthly on arterial and thoroughfares and once monthly on collectors; added new roads to the sweeping plan based on funds made available by a lower cost street sweeping contract • Maintained drainage ways with the Gradall purchased in 2004 • Implemented 2nd year tasks in the City's TPDES permit • Upgrade of Equipment Operator to a TPDES Technician to assist in TPDES program compliance Objectives for FY 2010: Goal 2. Cultivate regional alliances and oartnershim with agencies and cover mental units that affect Allen Strategy 7. Work with partners to protect and conserve natural resources Objective 3. Administer the Texas Pollution Discharge Elimination System (TPDES) Permit • Inspect and clear all storm sewer inlets after major storm events • Implement 3'" year tasks in the City's TPDES permit • Continue installation of curb inlet markers in support of the storm drain marking program • Maintain drainage structures or channels to prevent flooding • Move funding of an Engineering Inspector from General Fund to Drainage Fund to assist with TPDES inspections • Continue to ensure the drainage system is clear of debris: Drainage Maintenance - $121,250; Contract mowing of greenbelts - $81,480; Contract street sweeping - $89,240 • Continue funding for Phase II NPDES professional services contract - $21,000 • Fund Pro Rata costs of NPDES Storm Water Management Best Practices Manual from COG - $9,000 City of Allen 163 FY 2010 Budget FUND DEPARTMENT ACCOUNT DRAINAGE DRAINAGE 210-0000434 EXPENSE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BU ET CLASSIFICATION Personnel Services 311,994 320,870 298,273 407,922 Operations 619,538 598,247 563,728 550,820 Professional Services 68,545 139,500 139,500 137,247 Capital 200,000 36,000 80,163 23,304 DEPARTMENTTOTAL 1,200,077 $ 1,094,617 S 1,081,664 $ 1119,293 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET FULL TIME Crew Leader 1 1 1 1 Drainage Inspector 0 1 1 1 Construction Inspector ` 0 0 0 1 Equipment Operator 2 1 1 1 Maintenance Worker 3 3 3 3 TOTAL FULL TIME 6 6 6 7 This position will be moved from General Fund in FY10 but remains under the supervision of Engineering. EXPENSES DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BU ET AMENDED BUDGET PERSONNEL SERVICES Salaries 197,918 214,393 193,325 261,003 Longevity 2,320 2,512 2,080 2,572 Overtime 15,088 10,500 10,500 12,065 FICA 15,525 15,492 14,217 19,028 TMRS 23,064 26,286 25,710 36,901 Worker's Compensation 10,059 11,172 3,534 4,804 Health Insurance 43,625 36,356 44,823 65,742 Dental Insurance 3,453 3,130 3,208 4,420 Long-term Disability 552 593 516 788 Life Insurance 295 316 276 419 Flexible Spending 95 120 84 180 SUBTOTAL E 311,994 $ 320,870 $ 298,273 E 407,922 OPERATING EXPENSES Conferences & Training 59 1,500 750 1,375 Mileage - 200 200 194 Clothing & Uniforms 2,990 5,300 5,300 5,858 Telephone 54 100 100 97 Insurance 4,426 4,172 3,274 3,892 Postage & Freight 32 150 150 145 Printing & Reproduction 272 250 250 242 Advertising - 100 100 97 Rentals 2,243 6,100 6,100 5,917 Gasoline 14,955 16,000 9,000 14,025 Oil & Lubricants- 500 1,500 485 Vehicle & Equipment Re lacement 54,804 57,727 57,727 53,453 City of Allen 164 FY 2010 Budget FUND DRAINAGE DEPARTMENT DRAINAGE ACCOUNT 210-0000-434 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL B�pGET AMENDED BUDGET OPERATING EXPENSES -cont. Office Supplies 401 500 500 485 Medical & Chemical Supply 1,856 20,000 8,000 16,500 Agriculture Supplies - 4,000 4,000 3,880 Small Tools & Minor Equipment 13,129 8,000 14,800 8,010 Vehicle Maintenance 4,130 6,500 6,500 6,655 Equipment Maintenance 7,176 12,000 12,000 11,640 Radio Maintenance - 400 400 388 Street Sweeping Maintenance 84,451 92,000 92,000 89,240 Drainage System Maintenance 95,423 125,000 103,200 121,250 Bad Debt Expense 2,799 3,000 3,000 3,000 Post-Employment Funding Expense 579 579 708 486 Operating Transfer Out 329 759 234 169 234,169 203,508 SUBTOTAL $ 819,538 $ 598,247 $ 563,728 $ 550,820 PROFESSIONAL SERVICES Professional Services 18,483 55,500 55,500 55,767 Contract Mowing 50,062 84,000 84,000 81,480 SUBTOTAL $ 08,545 $ 139,500 $ 139,500 $ 137,247 CAPITAL OUTLAY Vehicles - - 22,300 - Machinery & Equipment - 36,000 42,863 23,304 $ - $ 36,000 $ 65,163 $ 23,304 CAPITAL TRANSFERS Capital Projects Transfer Out 200,000 15,000 SUBTOTAL $ 200,000 $ - $ 15,000 $ - TOTAL EXPENSES $ 1,200,077 1,094,617 $ 1,081,664 $ 1,119,293 CAPITAL EXPENDITURES LIST 2009-2010 QUANTITY BUDG23,304 GPS for TPDES compliance $ TOTAL CAPITAL 23,304 City of Allen 165 FY 2010 Budget CITY OF ALLEN CITY OF ALLEN GOLF COURSE FUND REVENUES AND EXPENSES BY FUNCTION FISCAL YEAR 2009.2010 2007-2008 2008-2009 2008-2009 2009-2010 EXPENSES ACTUAL BUDGET AMENDED DOM Personnel Services 1,053,249 2007-2008 1,113,110 2008-2009 2008-2009 2009-2010 REVENUES ACTUAL Professional Services 55,015 BUDGET AMENDED BUDGET Ooeratina Revenues 2,276,533 $ 2,330,578 $ 2,277,461 Facility Rentals 21,659 23,040 19,584 16,200 Retail Store 81,397 100,000 90,000 102,200 Concession Sales 226,105 240,412 244,307 262,275 Fees1 218 738 1,1181 0 1,320,500 1,476,000 TOTAL OPERATING REVENUES E 1,547,899 $ 1,881,952 $ 1,674,391 $ 1,856,675 Non-0oeratina Revenues Other Reimbursements/Donations 6,762 - 5,825 4,900 Operating Transfer In 754,155 399,532 456,955 193,329 TOTAL NON-OPERATING REVENUES $ 760,917 $ 399,532 $ 462,780 $ 198,229 TOTAL REVENUES E 2,308,818 E 2.281,ARA E 2,137,171 $ 2 054,904 2007-2008 2008-2009 2008-2009 2009-2010 EXPENSES ACTUAL BUDGET AMENDED DOM Personnel Services 1,053,249 1,240,635 1,113,110 1,212,970 Operations 845,540 979,621 1,155,824 1,014,068 Professional Services 55,015 56,277 61,644 50,443 TOTAL EXPENSES $ 1,9531804 $ 2,276,533 $ 2,330,578 $ 2,277,461 FUND BALANCE PROJECTIONS PROJECTED WORKING CAPITAL 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED WORKING CAPITAL 9/30 416,632 $ 223,225 2,137,171 2,054,904 (2,330,578) (2,277,481) $ 223,225 $ 648 City of Allen 167 FY 2010 Budget GOLF COURSE DIVISION 225-8610 Diredar W e Assistant Golf Supe;ntendent II I Lead Go' Specialist I I FootllBSups�rge Asst. GottI I Got fps ialist I I Recreation Spec I I Food/Be 2 5 ge Clerk Superintendent Gott Attendant 1 City of Allen 168 FY 2010 Budget 238 MaiMenmce Worker Seasonal Got B Attendant J5 easonal MeinL Worka .gS Range Allender 7.5 Park Maintenance Tech 1 City of Allen 168 FY 2010 Budget FUND DEPARTMENT ACCOUNT GOLF COURSE GOLF COURSE 225-8610-457 The Golf Course Fund has been established to support the daily operations of the golf course providing recreational opportunities for the Citizens of Allen and the surrounding region. Accomplishments in FY 2009: • On track through May 31 to increase rounds and revenue from previous year. Year-to-date statistics show an increase of 3750 rounds and $100,000 in revenue over FY08. Projections are to exceed 40,000 rounds in FY09. • Trained staff to perform all preventive cart maintenance. In the past this was performed by an outside contractor. This cost saving measure allows staff to better understand the operational functions of a golf cart. • Staff has been recognized by the PGA of America for being an active participant and promoter of the Play Golf America Programs. Programs are designed to create new golfers and to get existing golfers to play more rounds. • Addressed building maintenance issues including foundation repair, new roof and HVAC replacement. • Hired an Equipment Technician who has shown exceptional skills in reclaiming abandoned maintenance equipment including a spreader, utility vehicle, and range cart at minimal expense. • Increased signage and overall promotional material in the Oaks Grill to enhance the atmosphere and make it more inviting to our guests. • Created a professional informational brochure to distribute to tournament coordinators and event planners. The brochure contains golf fees, membership information, pavilion information and hours of operation. • Maintained a membership base of 90 members who support our club sponsored events such as the Club Championship, Saturday Series and Match Play Championship. • Initiated a bunker renovation plan to improve bunker playability. Holes 1, 2, 3, 5, 6, 8, 9, 10, 11, 15, and 18 were addressed and work consisted of improving drainage and re -distributing existing sand to improve consistency and depth. • Added french drains on hales 16 and 18 to allow for better water drainage. • Utilized new equipment to begin a program of aerifyinglcoring fairways for the first time in many years. • Installed safety posts on holes 3, 5, 8, 13, and 16. • Completion of a Master Plan with WeibringlWoffard Golf Resources for possible golf course renovation. • Utilize a total of 26 volunteers who work 80-90 hours per week as course marshals and starters. Objectives for FY 2010: Goal 2. Cultivate reoional alliances and Partnerships with agencies and uovemmental units that affect Allen Strategy 1. Create recreational partnerships Objective 3. Research potential partners to assist in improving overall goal of developing a strong Junior golf program. Goal 4. Sianifv enhance and communicate Allen's identity to the region and the nation. Strategy 3. Sustain and Enhance Parks & Recreation Programming (ongoing) • Continue replacement plan for maintenance equipment. • Establish a marketing and promotional plan to aggressively promote all programs and classes. • Increase marketing efforts in the Oaks Grill to increase revenue and improve overall perception of the Food & Beverage department. Goal 6. Maintain operational excellence in City government services Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality Services • Continue to deliver the REAL service philosophy on a daily basis. Provide ongoing training to new and existing staff members to reinforce our standard of delivering the REAL customer service experience. City of PJlen 169 FY 2010 Budget FUND DEPARTMENT ACCOUN GOLF COURSE GOLF COURSE 225-8610-457 EXPENSE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 1,053,249 1,240,635 1,113,110 1,212,970 Operations 845,540 979,621 1,155,824 1,014,068 Professional Services 55,015 58277 61,644 50,443 DEPARTMENT TOTAL 1,953 804 2,276,533 2 330,578 2 277,481 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 FULL TIME ACTUAL BUDGET AMENDED BUDGET Golf Services Manager/Head Golf Pro 1 1 1 1 Golf Specialist - Lead 1 1 1 1 Goff Specialist 2 2 2 2 Superintendent 1 1 1 1 Assistant Superintendent 1 1 1 1 Chemical Technician 1 1 1 1 Maintenance Worker 8 8 8 8 Parks Maintenance Technician 1 1 1 1 Administrative Assistant 1 1 1 1 Food & Beverage Clerk Supervisor 1 1 1 1 Food & Beverage Clerk 1 1 1 1 TOTAL FULL TIME 19 19 19 19 PART TIME Goff Specialist 0.5 0.5 0.5 0.5 Golf Attendant 2.38 2.38 2.38 2.38 Range Attendant 1.5 1.5 1.5 1.5 Beverage Clerk 1.0 1.0 1.0 1.0 Recreation Specialist 1 1.0 0.5 0.5 0.5 Maintenance Worker 6.0 6.0 6.0 6.0 TOTAL PART TIME 12.38 11.88 11.88 11.88 TEMPORARY Maintenance Worker 1.97 1.97 1.97 1.97 Golf Attendant 0.75 0.75 0.75 0.75 Beverage Clerk 0.48 0.48 0.48 0.48 TOTALTEMPORARY 3.20 3.20 3.20 3.20 EXPENSE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 725,895 885,321 768,717 829,528 Longevity 3,024 3,722 3,244 3,668 Overtime 27,740 20,688 21,722 21,309 FICA 55,562 64,493 56,277 60,189 TMRS 75,330 97,578 94,176 106,829 Worker's Compensation 5,805 7,437 2,989 3,983 Health Insurance 146,058 147,290 151,450 172,147 Dental Insurance 11,345 11,418 11,787 12,155 Long-term Disability 1,624 1,713 1,725 1,982 Life Insurance 866 915 923 1,060 City of Allen 170 FY 2010 Budget FUND GOLF COURSE DEPARTMENT GOLF COURSE ACCOUNT 2258610457 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES - cant. Flexible Benefit Expense - 60 100 120 SUBTOTAL $ 1,053,249 $ 1,240,635 $ 1,113,110 $ 1,212,970 OPERATING EXPENSES Conferences & Training 2,231 3,685 1,834 2,765 Dues & Subscriptions 3,664 4,956 4,956 4,840 Mileage 349 1,000 500 1,000 Clothing & Uniforms 7,004 8,680 8,104 8,660 Electricity 135,591 162,975 126,787 109,518 Telephone 9,665 10,750 9,722 8,100 Water 72,440 75,000 75,000 75,000 Postage & Freight 857 690 690 517 Printing & Reproduction 3,690 4,428 4,428 4,050 Advertising 1,676 11,500 5,750 11,500 Rentals & Leases 475 1,500 1,125 1,500 Concession Expenses 131,853 145,639 145,639 154,139 Fuel 26,192 22,208 25,539 24,750 Lease Expenses 88,616 186.467 162,941 190,262 Office Supplies 2,087 4,000 3,280 3,500 Janitorial Supplies 4,435 2,501 3,126 3,500 Medical & Chemical Supplies 351 500 500 475 Agriculture Supplies 81 93,215 93,215 90,419 Small Tools & Minor Equipment 6,392 8,860 8,860 7,450 Liquor Supply Expenses 34,729 36,665 36,665 39,840 Liquor State Tax Expense 14,669 14,071 14,775 14,750 Building Maintenance 10,102 22,525 204,480 20,000 Equipment Maintenance 43,951 44,000 44,000 47.680 Ground Sprinkler System 29,112 28,800 28,800 28,013 Landscape & Forestry 3,087 3,750 3,750 3,628 Copier Service 87 100 100 100 Janitorial Services 11,132 12,144 10,540 8,880 Credit Card Costs 37,713 26,605 26,605 31,926 Post -Employment Funding Expense 375 375 458 1,652 Marketing Expenses 6,225 2,500 2,500 2,425 Donation Expense 4,289 - 4,200 4,900 Depreciation Expense 65,611 39,532 96,955 108,329 SUBTOTAL $ 845,540 $ 979,621 $ 1,155,824 $ 1,014,068 PROFESSIONAL SERVICES Professional Services 55,015 56,277 61,644 50,443 SUBTOTAL $ 55,015 $ 56,277 $ 611844 $ 50,443 TOTAL EXPENSES 1,953804 2,276,533 $ 23306578 2277,481 CAPITAL EXPENDITURES LIST No capital items City of Allen 171 FY 2010 Budget CITY OF ALLEN CITY OF ALLEN PARKS & RECREATION SPECIAL REVENUE REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2009.2010 REVENUES Ooeratina Revenues Athletics Ballfeld Rentals Pod Admission Fees Concession Sales Learn To Swim Fees Pool & Facility Rental Membership Revenue Class Fees Special Events Swim Team Revenue TOTAL OPERATING REVENUES 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET 11,000 292,868 291,842 291,842 301,052 57,959 42,000 50,428 50,000 253,895 293,420 265,650 265,120 92,159 100,649 94,649 94,824 231,554 201,600 217,600 209,950 175,973 154,200 164,200 156,200 542,006 504,075 526,075 523,880 479,505 473,542 477,542 486,032 102,144 224,820 221,620 221,620 18,332 10,400 13,400 11,000 $ 2,246,395 $ 2,296,548 $ 2,323,006 $ 2,319,678 Non-Ooeratina Revenues Interest 18,179 16,000 11,000 11,000 Donations/Sponsorships 150,099 72,000 82,000 70,000 Retail Store 8,889 17,930 16,662 16,930 Other Reimbursements - 1,166 - - Operating Transfers In 280,600 274,000 274,000 274,000 TOTAL NON-OPERATING REVENUES $ 457,767 $ 381,096 $ 383,662 $ 371,930 EXPENDITURES TOTAL REVENUES $ 2,704,162 $ 2,677,644 $ 2,706,668 $ 2,691,608 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED B D Culture & Recreation Parks and Recreation 2,386,349 2,786,665 2,913,567 2,884,360 TOTAL EXPENDITURES $ 2,386,349 $ 2,786,665 $ 2,913,567 $ 2,884,360 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 701,361 $ 494,462 2,706,668 2,691,608 (2,913,567) (2,884,360) $ 494,462 $ 301,710 City of Allen 173 FY 2010 Budget PARKS 8. RECREATION DIVISIONS YOUTH CENTER 520-8580 SPECIAL ACTIVITIES 520-8531 ATHLETICS 520-8540 JOE FARMER RECREATION CENTER 520- 8551 FORD POOL 520-8560 DON RODENBAUGH NATATORIUM 520- 8570 Aseie D4 r mw , Rasoum Dev. Marmpm Joa Fam�mr�M�c. A SupaMear m NNbM1� m SCaopinatw RBnu4cn Pm Rwn01bn 5p ieliY 11 Aqu "mm Suer. Raumellm swWW11 3upaMsw 1 1 N*Aft"aM RxmelWn Cam Counsebr 5 Recmatlmi Rmmaeon SpwWlim1 p 1 B Spe 111911 Sp.lisl 11 m 1 SWWW11 IHepuap LeadWpm- 3 IBUO Inelmclor 83 Spmtlay NgM C mpg a Z Wpx Salarylnst d 83 Remeallmi Swww l 303 Swlm Twdiinp A98ielenl 1� -Position funded in the General Fund. Rase Wns I City of Allen 174 FY 2010 Budget FUND DEPARTMENT ACCOUNT PARKS & RECREATION PARKS & RECREATION 520-8500-453 SPECIAL REVENUE SPECIAL REVENUE The Recreation Special Revenue Fund was established to support the Gasses and other leisure activities offered at Ford Pool, Joe Fanner Recreation Center, Don Rodenbaugh Natatorium, The Edge Youth Canter and selected Senior Recreation Center programs. Athletics, Special Events and Reservations are also served by this fund. Vision statement: To achieve excellence and create fun beyond imaginationi" Accomplishments in FY 2009: • Successfully implemented online registration for recreation classes and programs • Purchased outdoor movie cinema and incorporated into events such as 'Dive In Movies" and Christmas Tree Lighting which generated additional interest and attendance • Successful implementation of the Silver Sneakers program for seniors at DRN and the Senior Recreation Center with 231 total members enrolled equaling 4,689 total visits (approximately 60% at the Senior Center and 40% at DRN). • Memberships increased from 2008 at recreation facilities by 14% (DRN, JFRC, ASCRC and YC combined). • Piloted new recreation programs and events including: DRN hosted Kids Triathlon and Duck Derby and introduction of new teen aquatic programs — Teen Dive In Movie, Teen Yoga and Guard Start; Family Night at the Skate Park; Fall and Spring Community Garage sales at JFRC; Walk Across Texas program for seniors reaching 8712 miles in 8 week period; Senior extended trips- Marowille, LA, Sedona, AZ, Ireland; TGIF programs, New Years Eve Party, Mardi Gras Celebration also new senior activities • Worked collaboratively with ARC of Dallas and Allen ISD to offer three weeks of summer camp for the disabled population. • Pending installation of new auxiliary heating units, retrofitting both Decton controls and replacing Chemtrol controllers at the Natatorium for improved pool heating resulting in improved customer service. • Held the 14r' Allen USA Celebration at Celebration Park. Achieved a milestone by earning over $129,500 in sponsorship revenue; continued to partner with the Allen Parks Foundation in producing this event. • Implemented a background checking process for all instructors and program volunteers. • Hosted the first ever Ms. Senior Allen Pageant, 1s Annual Family Bike Day, 2n" Annual Step Up to Health Event, and multiple Indoor Triathlon events. Increased dive -in movie participation by 25%, implemented an adaptive aquatics program for special needs children and a dance series for adults with disabilities. • Installed $280,000 in new fitness equipment at Joe Fanner Recreation Center and Don Rodenbaugh Natatorium. Funds were provided by the Allen Community Development Corporation (CDC). • Finalized the planning and implementation phases for the launch of on line registration in September 2008. • Finalized the training component of the department's R.E.A.L. (Delivering Remarkable service by Empowered employees that creates Amazing experiences resulting in Lasting impressions) customer service philosophy. • Started two new adult athletic leagues, adult kickball and ultimate Frisbee. Objectives for FY 2010: Goal 2. Cult' ate regional alliances and partnerships with anencilil ifind novernmendal units that affect All en Strategy 1. Create recreational partnerships Continue to pursue public and private partnerships to enhance recreational opportunities. Goal 4. Sipnity. enhance and communicate Allen's Identity to the Ion and the nation, • Confinue to host the Allen USA Celebration at Celebration Park, which will be the City's le annual 0 of July celebration. Continue to seek sponsorship revenue and the continued partnership with the Allen Parks Foundation in producing this event • Seek funding through the CDC for bachi ball court at Senior Recreation Center providing new opportunities for seniors as well as meet the request and needs of Special Olympics group • Offer innovative programs designed to increase participants in the City's recreation progmms including the implementation of new teen programs Strategy 10. Emphasize marketing efforts to communicate Allen's Identity • Review production and distribution of the Recreation Guide and make decisions regarding its long term viability with the availability of on-line registration Goal 6. Maintain operational excellence in C'lv government services Strategy 1. Utilize technology for optimum performance and customer service Work with IT department to activate WIN hot spot at Edge @ Allen Station Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality Services • Make the R.E.A.L. (Delivering Remarkable service by Empowered employees that creates Amazing experiences resulting in Lasting impressions) service philosophy the heart of our business. Train staff to provide great customer care on a daily basis. Launch R.E.A.L. training to current and new employees • Continue to ensure that programs and services are cost effective and reflect the interests of the community. Pursuing strategies for improved cost recovery measures for divisions that have a deficit Strategy 6. Continue to maintain and enhance website to improve customer service • Continue to enhance the City's recently launched on-line registration services for recreation classes and programs City of Allen 175 FY 2010 Budget EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 Water Safety Instructor ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION 1.88 1.88 1.88 1.88 Personnel Services 1,209,566 1,274,501 1,228,243 1,288,335 Operations 1,162,185 1,318,140 1,345,510 1,354,865 Professional Services 14,598 34,024 179,814 31,249 Transfers 41.43 160,000 160,000 209,911 DEPARTMENT TOTAL2,386,349 2007-2008 2,786 665 2,913,567 2 884,360 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 PERSONNEL SERVICES ACTUAL BUDGET AMENDED BUDGET FULL TIME 988,995 1,026,876 1,016,923 1,041,247 Resource Development Manager 1 1 1 1 Recreation Program Supervisor 1 1 1 1 Recreation Specialist II 6 5 5 5 Administrative Assistant 1 1 1 1 TOTAL FULL TIME 9 8 8 8 PARTTIME 65,430 73,842 68,519 80,496 Recreation Specialist 1 2.99 2.99 2.99 2.99 Park Attendant 0.50 0.50 0.50 0.50 Lead Water Safety Instructor 0.63 0.63 0.63 0.63 TOTAL PART TIME 4.12 4.12 4.12 4.12 Lifeguard 18.00 18.00 18.00 18.00 Water Safety Instructor 4.63 4.63 4.63 4.63 Swim Teaching Assistant 1.88 1.88 1.88 1.88 Camp Counselor 1.80 1.80 1.80 1.80 Saturday Night Event Chaperone 2.00 2.00 2.00 2.00 TOTAL TEMPORARY 28.31 28.31 28.31 28.31 TOTAL FTE's 41.43 46.43 40.43 40.43 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 988,995 1,026,876 1,016,923 1,041,247 Longevity 2,378 1,356 1,141 1,513 Overtime 13,560 25,680 14,284 26,415 FICA 75,262 74,746 65,295 67,946 TMRS 47,853 48,933 51,153 58,026 Worker's Compensation 10,718 17,564 4,984 6,254 Health Insurance 65,430 73,842 68,519 80,496 City of Allen 176 FY 2010 Budget FUND P&R SPECIAL REVENUE DEPARTMENT P&R SPECIAL REVENUE ACCOUNT 520-8500-453 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES CONT. Dental Insurance 4,111 4,239 4,544 4,790 Long-term Disability 809 785 878 1,034 Life Insurance 432 420 472 554 Flexible Spending 18 60 50 60 SUBTOTAL $ 1,209,565 $ 1,274,501 $ 1,228,243 $ 1,288,335 OPERATING EXPENDITURES Conferences & Training 670 2,627 - 300 Postage & Freight 15,701 21,065 21,065 20,600 Printing & Reproduction 17,306 35,870 35,870 40,375 Advertising 7,673 10,641 8,141 13,741 Rentals & Leases - - 1,200 - Athletics Expenditures 231,2110 98 264, 262,726 256,630 Class & Day Camp Expenditures 288,150 293,899 311,199 309,475 Special Activities 479,076 538,460 542,900 545,155 Retail Store Cost of Sales 2,976 10,500 10,500 10,300 Meetings & Receptions 271 850 - 821 Concession Expenses 55,154 78,090 78,040 76,200 Janitorial Supplies 1,496 1,000 250 970 Class Supplies 13,990 29,880 29,880 20,205 Equipment Maintenance 65 - - - Post -Employment Funding Expense 148 148 181 97 Credit Card Costs 47,9% 31,000 33,558 47,996 Class Online Costs 215 - 10,000 12,000 SUBTOTAL $ 1,162,185 111 1,318,140 $ 1,345,510 $ 1,354,855 PROFESSIONAL SERVICES Professional Services 14,598 34,024 179,814 31,249 SUBTOTAL $ 14,598 $ 34,024 $ 179,814 $ 31,249 TRANSFERS Operating Transfer Out - 160,000 160,000 209,911 SUBTOTAL $ - $ 160,000 $ 160,000 $ 209,911 TOTAL EXPENDITURES $ 2,386,349 $ 2,786,665 $ 2,913,567 $ 2,884,360 CAPITAL EXPENDITURES LIST No capital items City of Allen 177 FY 2010 Budget CITY OF ALLEN CITY OF ALLEN ANTENNA RENTAL FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2009.2010 REVENUES Operating Revenues Water Tower Rental Fees TOTAL OPERATING REVENUES 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET 326,741 354,152 446,595 472 200 $ 326,741 $ 354,152 $ 446,595 $ 472,200 Non-Operatina Revenues 528,682 451,095 478,000 (319,960) Interest 11,689 12,000 4,500 5800 TOTAL NON-OPERATING REVENUES $ 11,689 $ 12,000 $ 4,500 $ 5,800 TOTAL REVENUES $ 338,430 $ 366,152 $ 451,095 $ 478,000 2007-2008 2008-2009 2008-2009 2009-2010 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Culture and Improvements 262,950 319,960 319,960 304 000 TOTAL EXPENDITURES $ 262,950 $ 319,960 $ 319,960 E 304,000 PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 City of Allen FUND BALANCE PROJECTIONS $ 397,547 $ 528,682 451,095 478,000 (319,960) (304,000) $ 528,682 $ 702,682 179 FY 2010 Budget ANTENNA RENTAL FUND DIVISION 505-0000 No Personnel in this Department City of Allen 180 FY 2010 Budget FUND DEPARTMENT ACCOUNT ANTENNA RENTAL FUND ANTENNA RENTAL FUND 505-0000-480 The Antenna Rental fund is administered by the Community Services, Finance, and City Administration Departments. Revenues are collected from the rental of space on water towers to companies for placement of various types of antennas. It is the City Council's directive that these funds should be used for advancement of the arts in the City. Objectives for FY 2070: Goal 4. Signify, enhance and communicate Allen's identity to the region and the nation Strategy 1. Showcase Allan through the annual Allen USA celebration • Continue to host the Allen USA Celebration at Celebration Park, which will be the City's 15'" annual a of July celebration. Continue to seek sponsorship revenue and the continued partnership with the Allen Parks Foundation in producing this event. Strategy 5. Signify the City of Allen through beautification efforts • Continue to provide funding to cultural arts programs in Allen including: Arts of Collin County, the Allen Philharmonic Symphony, and other Cultural Arts programs. Objective 2. Implement the Public Art Master Plan • Continue to support the implementation of public art projects as approved in the 2007 voter approved GO Bond election. City of Allen 181 FY 2010 Budget FUND DEPARTMENT ACCOUNT ANTENNA RENTAL FUND ANTENNA RENTAL FUND 505-0000-480 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Operations 262,950319,960 319960 304,000 DEPARTMENTTOTAL. .262,950 $ 319,960 $ 319,960 304000 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 AMENDED BUDGET AMENDED BUDGET OPERATING EXPENSES Cultural Arts Programs 90,000 90,000 90,000 90,000 Allen USA Celebration 55,000 55,000 55,000 55,000 Philharmonic Symphony 44,000 44,000 44,000 44,000 Public Art Projects 1,600 15,000 15,000 15,000 Arts of Collin County 72,350 115,960 115,960 100,000 SUBTOTAL $ 262,950 $ 319,960 $ 319,960 $ 304,000 TOTAL EXPENSES $ 262,950 319,960 319,960 $ 304,000 CAPITAL EXPENDITURES LIST No capital items City of Allen 182 FY 2010 Budget PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 City of Allen $ 998,997 $ CITY OF ALLEN 2008-2009 2008-2009 2009-2010 EXPENDITURES HOTEL OCCUPANCY TAX FUND AMENDED BUDGET Culture & Recreation REVENUES AND EXPENDITURES BY FUNCTION Culture 274,019 FISCAL YEAR 2009-2010 514,276 571,173 TOTAL EXPENDITURES $ 274,019 $ 537,665 2007-2008 2008-2009 $ 571,173 2008-2009 2009-2010 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenues Hotel Occupancy Tax719,039 947,950 617,663 816,567 TOTAL OPERATING REVENUES $ 719,039 $ 947,950 $ 617,663 $ 816,567 Non -Operating Revenues Interest 20 346 18,000 14,000 15,000 TOTAL NON-OPERATING REVENUES $ 20,346 $ 18,000 $ 14,000 $ 15,000 TOTAL REVENUES$ 739,385 $ 965,950 $ 631,663 $831,567 PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 City of Allen $ 998,997 $ 2007-2008 2008-2009 2008-2009 2009-2010 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Culture & Recreation Culture 274,019 537,665 514,276 571,173 TOTAL EXPENDITURES $ 274,019 $ 537,665 $ 514,276 $ 571,173 PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 City of Allen $ 998,997 $ 1,116,384 631,663 831,567 (514,276) (571,173) $ 1,116,384 $ 1,376,778 183 FY 2010 Budget HOTEL OCCUPANCY TAX FUND DIVISION 506-0000 City Manager CVBM inistrator r II II Parks& Recreation Director 1 City of Allen 184 FY 2010 Budget FUND DEPARTMENT ACCOUNT HOTEL OCCUPANCY TAX HOTEL OCCUPANCY TAX 506-0000-417 The Hotel Occupancy Tax Fund collects funds from a 7% tax on hotel rooms rented in the City of Allen. These funds are used to support various projects that enhance and promote tourism, the arts and the convention/hotel industry in the City of Allen. Accomplishments in FY 2009: • Assisted with regional marketing of the Allen USA Celebration • Continued tourism related advertising in the Dallas Visitor's Guide and similar publications; continued memberships in the Dallas -Ft. Worth Area Tourism Council and Texas Tourism Associations through Allen Chamber of Commerce • Provided assistance to the Allen Heritage Guild for archiving supplies and educational presentations related to advertising to attract visitors • Provided assistance to the Allen Civic Ballet to host the Nutcracker ballet • Provided assistance to the Allen Philharmonic Symphony for regional advertising and promotion of the Spring Fling and Memorial Day concert drawing tourists to the community • Provided assistance to the Allen Hotel Association for advertising, room offset rebates and website advertising to attract tourists to Allen hotels • Partially funded a Marketing Specialist position in the Public and Media Relations Office for promotion of tourism and the hotel industry Objectives for FY 2010: Goal 4. Signify, enhance and communicate Allen's identity to the region and the nation Strategy 10. Emphasize marketing efforts to communicate Allen's identity • Regional promotion of the annual Allen USA Celebration held at Celebration Park, which is a major event celebrating Independence Day • Assist Allen Parks & Recreation with promotion of the visitor's center, advertising of athletic tournaments and promotion of out of town visitors to The Edge Youth Park • Allen's visibility will continue to expand by advertising in visitor's guides, website advertising through TourTaxas.com and memberships in area tourism council and associations through the Allen Chamber of Commerce • Attract tourists to stay in Allen hotels by assisting the Allen Hotel Association with major advertising, room offset rebates and website advertising • Continue to partially fund a Marketing Specialist position in the Public and Media Relations Office for promotion of tourism and the hotel industry • Assist the Friends of the Library in advertising and marketing of the Jazz and Blues Festival at the Allen Public Library in Spring of 2010 • Assist the Allen Civic Ballet in advertising of the Allen Dance Festival and Nutcracker ballet • Advertising for the 2009-2010 season at the Allen Philharmonic Symphony to draw tourists to the community • Assist the Connemara Conservancy with promotion and program materials to attract visitors to experience natural history in Allen • Continue to implement a Convention & Visitors Bureau with a portion of the funds going toward a full-time administrator salary and the remaining to marketing expenses and other operating costs City of Allen 185 FY 2010 Budget FUND DEPARTMENT ACCOUNT HOTEL OCCUPANCY TAX HOTEL OCCUPANCY TAX 506-0000-417 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDE BUDGET CLASSIFICATION Operations 274,019 537,665 514,278 571,173 DEPARTMENTTOTAL 274,019 $ 537,665 514,276 571173 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 20092010 ACTUAL BUDGET AMENDED BUDGET FULL TIME CVB Administrator 0 1 1 1 TOTAL FULL TIME 0 1 1 1 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 20092010 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENDITURES Advertising 180 200 200 200 Legal Expenses 1,463 2,000 2,000 2,000 Rentals & Leasing 141,636 141,565 120,576 105,073 Community Events P&R 27,174 150,000 150,000 120,000 Allen Civic Ballet 15,200 15,200 15,200 10,000 Allen Chamber of Commerce 25,041 27,700 35,481 5,000 Allen Heritage Guild 2,750 2,800 2,800 - Philharmonic Symphony 28,243 30,800 30,800 26,500 Connemara Conservancy - 2,400 - 2,400 Friends of the Library - - - 2,500 City Marketing Specialist - 25,000 25,000 25,000 City CVB" - 100,000 92,219 215,000 Hotel Incentives 32,332 40,000 40,000 57,500 TOTAL EXPENDITURE E 274,019 E 537,665 $ 514,276 E 571,173 "A portion of this amount will either be for City staff posi8on(s) or for consulting services. CAPITAL EXPENDITURES LIST No capital items City of Allen 186 FY 2010 Budget CITY OF ALLEN GRANTS 8 SPECIAL REVENUE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2009-2010 REVENUES Operating Revenues Comm Development Block Grant Police Grants Park 8 Recreation Grants Library Grants Fire Grants Solid Waste Grants Child Safety Fee Revenue Photo Red Light Enforcement Program PEG Court Security Court Technology Juvenile Case Manager TOTAL OPERATING REVENUES Non-ODerating Revenues 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET TOTAL EXPENDITURES $ 1,047,016 $ 234,977 349,958 461,022 260,852 132,872 357,757 141,884 210,075 25,634 276,200 137,642 374,382 46,003 124,719 70,448 124,444 77,647 62,627 60,322 13,474 18,487 9,440 52,020 - 71,904 65,000 70,000 70,000 396 139,500 7,328 7,328 72,362 68,000 72,000 72,000 47,181 49,535 49,535 51,021 62,927 66,428 66,428 88,420 76,622 79.236 68,155 70,200 S 867,012 $ 1,648,400 $ 1,256,784 $ 1,322,198 Interest on Investments 10,585 9,000 3,100 4,000 Other Reimbursements 116 - - - Operating Transfer In 284,504 274,013 291,823 338,826 TOTAL NON-OPERATING REVENUES $ 295,205 $ 283,013 S 294,923 $ 342,826 TOTAL REVENUES $ 1,162,217 $ 1,931,413 $ 1,551,707 $ 1,665,022 2007-2008 2008-2009 2008-2009 2009-2010 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Grants 735,175 1,428,662 1,157,954 1,284,609 Special Revenue 311,841 417,664 383,151 523,889 TOTAL EXPENDITURES $ 1,047,016 $ 1,846,326 $ 1,541,105 $ 1,808,498 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 397,865 $ 408,467 1,551,707 1,665,022 (1,541,105) (1,808,498) $ 408,467 $ 264,991 City of Allen 187 FY 2010 Budget GRANTS AND SPECIAL REVENUE FUND DIVISION 550-0000 No Personnel in this Department City of Allen 188 FY 2010 Budget FUND DEPARTMENT ACCOUNT GRANTS & SPECIAL REVENUE GRANTS & SPECIAL REVENUE 550-0000-400 The Grants and Special Revenue Fund was created to track grants received and matching funds committed. Grants are tracked by department within the fund. For purposes of staffing count, all personnel are shown under their respective operating divisions. Special Revenue hems tracked in this fund include Public Education Government Access (PEG), Court Security, Court Technology, Juvenile Case Manager, Child Safety and Red Light Camera Program Revenue. Accomplishments in FY 2009: • Collin County Parks & Open Space Funding — grant for constructing Celebration Pass Pedestrian Trail — interiocal agreement to construct the Celebration Pass Pedestrian Trail which will link Celebration Park to Stacy Ridge Park and west to Goodman Drive to meet recreational and alternative transportation needs in northeast Allen • Community Development Block Grant — additional grant funds received through the American Recovery and Reinvestment Act which allowed for additional funding assistance for home repairs for low and moderate income families • NTCOG Recycling Grants — received a Recycle on the Go and Reuse a Bag grant from NTCOG that allowed the City to further emphasize recycling efforts • Texas Reads — provided additional funding for the ALLen Reads Program that encompassed the following goals: stimulating interest in the pleasure and importance of reading, encouraging reading of all ages, including everyone especially those new to the community, bringing the community together through shared activities and experiences and engaging the residents of the community as they come together to discuss the book and the issues it raises Objectives for FY 2010: Goal 2. Cultivate regional alliances and partnerships with anent es and governmental units that affect Allen Strategy 3. Fully utilize matching grants • Energy Efficiency and Conservation Block Grant (EECBG) — The EECBG grant was announced by the Department of Energy in order to assist Cities, Counties and States in implementing energy efficiency and conservation strategies to reduce fossil fuel emissions, to reduce total energy use, and to improve energy efficiency in the transportation, building and other appropriate sectors. The City plans to use funding from the formula allocation of the grant for the City to implement energy efficient activities, including solar photovoltaic systems, lighting retrofits in the Police Department and window film for City Hall. Additional funding will also be sought to include the following: HVAC replacement for the Police Department, additional solar panels, hike/bike trails, wind turbines for athletic field lighting, additional traffic management systems and street light retrofits. • Collin County Open Space Funding — pursue funding toward detailed master planning and designing the Molsen Farm park property • Texas Historical Commission's Texas Preservation Trust Fund — pursue funding for protecting, preserving and interpreting the 1874 stone dam and associated water station site • Community Development Block Grant — continue to seek funds from the U.S. Department of Housing and Urban Development in order to provide funding for housing, community and economic development and assistance for low and moderate income families City of Allen 189 FY 2010 Budget ENDITURE SUMMARY SSIFICATION im. Development Block Grant •s & Recreation iry I Waste nearing Light Camera Program is Education Government Access nile Case Manager 1 Security 1 Technology DEPARTMENT TOTAI ENDITURE DETAIL (Home Repair Public Infrastructure (Public Service Agencies Administration Program Income SUBTOTAL POLICE DEPARTMENT TCLEOSE Training Grant Tobacco Compliance Grant STEP Overtime Grant Bulletproof Vest Partnership Grant Child Abuse Investigator Grant Victims of Crime Acts Grant Family Violence Investigator Juvenile Intervention Mobile Command Justice Assistince Grant -Federal SUBTOTAL Celebration Pass Design of Celebration Pass Six Cities Trail Grant Celebration Park II SUBTOTAL DEPARTMENT (ANTS AND SPECIAL REVENUE 2008-2009 AMENDED 35,000 298,743 80,000 34,828 10,130 2,321 2007-2008 2008-2009 ACTUAL BUDGET 234,977 349,958 196,234 422,454 25,635 276,200 46,003 124,719 213,839 245,891 18,487 9,440 82,361 136,100 307 21,000 63,849 54,750 62,203 64,939 74,237 77,408 2008-2009 AMENDED 461,022 201,761 137,642 70,448 235,061 52,020 136,100 3,301 54,750 64,222 99,661 25.117 ACCOUN 550-0000-4XX 2009-2010 BUDGET 260,852 275,268 374,382 124,444 249,663 89,957 3,301 84.000 68,073 98,038 2007-2008 ACTUAL 28,945 106,950 75,000 20,000 1,761 2,321 2008-2009 BUDGET 37,500 150,000 120,000 37,000 5,458 2008-2009 AMENDED 35,000 298,743 80,000 34,828 10,130 2,321 2009-2010 BUDGET 37,500 183,352 - 30,000 10,000 234,977 349,958 461,022 260,852 6,850 12,000 12,000 12,000 3,126 4,000 4,000 4,000 46,434 85,616 55,616 85,616 14,527 23,474 17,854 7,469 - 77,743 6,574 78,889 47,527 65,135 - - - 76,993 87,748 87,294 - 77,493 - _ 77,770 - - 17,969 196,234 422,454 201,761 275,268 15,847 _ - _ 9,788 _ _ - - 42 12,6,182 23 - 276,200 100,000 326,200 - _ 9S nm 9C.. City of Allen 190 FY 2010 Budget FUND GRANTS & SPECIAL REVENUE DEPARTMENT GRANTS AND SPECIAL REVENUE ACCOUNT 550-0000-4XX 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET LIBRARY Collin County Library Grant 16,050 97,106 40,603 97,599 Texas Commission on the Arts 1,342 - - - Texas Reads - - 3,000 - Space Research Grant 1,000- - - Loan Star Libraries Grant 27,611 27,613 26,845 26,845 SUBTOTAL 46,003 124,719 70,448 124,444 FIRE DEPARTMENT LEOSE -Training Grant 138 3,889 786 4,397 S.A.F.E.R. Grant -2006 197,668 215,552 216,739 226,616 State Homeland Security -CCP 1,009 - 7,686 - Fireman's Heritage - - 5,000 - Local Project Grant -TX Opt of Health 15,024 15,000 4,850 15,000 TDHS Contract 11,450 3,650 SUBTOTAL 213,839 245,891 235,061 249,663 SOLID WASTE NTCOG-Robotic Puppet 10,487 4,744 11,630 - NTCOG- Multi Family Recycling - 4,696 15,866 - Mobile Exhibit - - 5,600 - Recycle On The Go- - 10,000 - NTCOG - Reuse a Bag Program 8,000 8,924 SUBTOTAL 18,487 9,440 52,020 - ENGINEERING Child Safety Revenue/Collin County 82,361 136,100 136,100 89,957 PHOTO RED LT ENFRCMNT PRGM 307 21,000 3,301 3,301 JUVENILE CASE MANAGER 62,203 64,939 64,222 68,073 COURTTECHNOLOGY 28,884 63,467 25,117 180,520 COURTSECURITY 74,237 77,408 99,661 98,038 PEG 63,849 54,750 54,750 84,000 TOTAL EXPENDITURES 1,047,016 1,846,326 1,541,105 1,808,498 City of Allen 191 FY 2010 Budget CITY OF ALLEN Non-0peratina Revenues Other Reimbursements 16,015 28,000 28,000 15,000 Interest 209,249 180,000 95,000 115,000 Operating Transfer In 1,832,935 TOTAL NON-OPERATING REVENUES $ 225,264 $ 208,000 $ 1,955,935 $ 130,000 TOTAL REVENUES $ 1,599,960 $ 1,539,997 $ 3,281,594 $ 1,591,617 2007-2008 2008-2009 2008-2009 2009-2010 EXPENSES ACTUAL BUDGET AMENDED BUDGET Capital Outlay Replacement 964,000 1,089,734 4,542,922 1,147,111 TOTAL EXPENDITURES $ 964,000 $ 1,089,734 $ 4,542,922 $ 1,147,111 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 1011 $ 6,408,672 $ 5,147,344 TOTAL PROJECTED REVENUES 3,281,594 1,591,617 TOTAL PROJECTED EXPENSES PROJECTED FUND BALANCE 9130 (4,542,922) (1,147,111) $ 5,147,344 $ 5,591,850 City of Allen 193 FY 2010 Budget CITY OF ALLEN REPLACEMENT FUND REVENUES AND EXPENSES BY FUNCTION FISCAL YEAR 2009-2010 2007-2008 2008-2009 2008-2009 2009-2010 REVENUES ACTUAL BUDGET AMENDED BUDGET Operatina Revenues General Fund 1,168,500 1,106,541 1,096,603 1,241,001 Water 8 Sewer 132,252 150,230 153,830 157,212 Solid Waste 19,140 17,499 17,499 13,726 Drainage 54,804 57,727 57,727 49,678 TOTAL OPERATING REVENUES $ 1,374,698 $ 1,331,997 $ 1,325,659 $ 1,461,617 Non-0peratina Revenues Other Reimbursements 16,015 28,000 28,000 15,000 Interest 209,249 180,000 95,000 115,000 Operating Transfer In 1,832,935 TOTAL NON-OPERATING REVENUES $ 225,264 $ 208,000 $ 1,955,935 $ 130,000 TOTAL REVENUES $ 1,599,960 $ 1,539,997 $ 3,281,594 $ 1,591,617 2007-2008 2008-2009 2008-2009 2009-2010 EXPENSES ACTUAL BUDGET AMENDED BUDGET Capital Outlay Replacement 964,000 1,089,734 4,542,922 1,147,111 TOTAL EXPENDITURES $ 964,000 $ 1,089,734 $ 4,542,922 $ 1,147,111 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 1011 $ 6,408,672 $ 5,147,344 TOTAL PROJECTED REVENUES 3,281,594 1,591,617 TOTAL PROJECTED EXPENSES PROJECTED FUND BALANCE 9130 (4,542,922) (1,147,111) $ 5,147,344 $ 5,591,850 City of Allen 193 FY 2010 Budget REPLACEMENT FUND DIVISION 600-0000 No Personnel in this Department City of Allen 194 FY 2010 Budget FUND DEPARTMENT ACCOUNT REPLACEMENT FUND REPLACEMENT FUND 600-0000-490 The Replacement fund is administered by the Finance Department to collect replacement fees on vehicles, technology, and equipment so the City is able to replace them in a timely manner on a cash basis. Accomplishments in FY 2009: • Continued paying into this fund for vehicles, equipment, and technology items that are to be replaced in the near future Objectives for FY 2010: Goal 6. Maintain operational excellence in City government services Strategy 4. Ensure excellent fiscal management to maintain public trust • Update policy to reflect broader definition of items now being accounted for in this fund • Continue to ensure that revenues are adequate to facilitate future replacements City of Allen 195 FY 2010 Budget FUND DEPARTMENT ACCOUNT REPLACEMENT FUND REPLACEMENT FUND 600-0000-490 EXPENSE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 554,000 ACTUAL BUDGET AMENDED BUDGET DEPARTMENT Replacements -All Departments SUBTOTAL Vehicles & Equipment Police Parks Fire Building & Code Planning Public Works Community Services Engineering SUBTOTAL TOTAL EXPENSES TAL EXPENSES LIST iNOLOGY ACTUAL BUDGET 18,300 AMENDED 1,672,935 BUDGET 160,000 - $ 18,300 S 1,672,935 E 160,000 403,985 554,000 850,569 445,550 131,246 103,841 100,496 36,252 268,349 193,064 1,719,940 157,000 55,084 55,200 13,876 - - - 34,017 - 32,099 48,209 47,489 320,009 19,229 27,120 28,052 28,300 S M n on nnn 7 -i. -;4R - Replacements Computer Equipment SUBTOTAL CLES & EQUIPMENT Police Vehicles Parks Equipment Fire Ambulance Street Equipment Water & Sewer Vehicles Solid Waste Vehicles SUBTOTAL TOTAL CAPITAL 2009-2010 QUANTITY BUDGET 11 445,550 1 36,252 1 157,000 1 28,300 2 304,509 1 15,500 17 $ 987,111 City of Allen 196 FY 2010 Budget CITY OF ALLEN RISK MANAGEMENT FUND REVENUES AND EXPENSES BY FUNCTION FISCAL YEAR 2009-2010 TOTAL REVENUES 2007-2008 2008-2009 2008-2009 2009-2010 REVENUES ACTUAL BUDGET AMENDED BUDGET Ooeratino Revenues 2008-2009 2008-2009 2009-2010 EXPENSES Charges for Self Insurance: BUDGET AMENDED BUDGET General Government Employee 1,255,752 1,327,644 1,173,465 1,355,296 Employer 4,775,859 4,707,100 4,861,279 5,148,768 COBRA/Retiree Reimbursements 45,867 53,175 24,365 24,945 Worker's Compensation Charges 367,846 411,898 177,954 214,703 Other Insurance Charges 566,386 504,105 504,105 539,195 Other Reimbursements 544,706 5,100 131,777 7,900 Post Employment ARC Funding 40,068 40,068 48,973 48,908 TOTAL OPERATING REVENUES $ 7,596,484 $ 7,049,090 $ 6,921,918 $ 7,339,715 Non-Ooeratina Revenues Interest 85,784 85,000 72,000 80,000 Operating Transfer In 210,338 232,757 232,757 229,261 TOTAL NON-OPERATING REVENUES $ 296,122 $ 317,757 $ 304,757 $ 309,261 TOTAL REVENUES $ 7,892,606 $ 7,366,847 $ 7,226,675 $ 7,648,976 822,061 782,230 585,035 282,117 614,321 2007-2008 2008-2009 2008-2009 2009-2010 EXPENSES ACTUAL BUDGET AMENDED BUDGET General Government Administration 191,471 231,782 229,685 229,259 Health and Dental 6,059,879 6,004,695 6,093,568 6,654,982 Worker's Compensation 324,853 411,898 315,559 411,898 Other Insurance 433,573 504,105 401,057 539,195 TOTAL GENERAL GOVERNMENT $ 7,009,776 $ 7,152,480 $ 7,039,869 $ 7,835,334 TOTAL EXPENSES $ 7,009,776 $ 7,152,480 $ 7,039,869 $ 7,835.334 PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED FUND BALANCE 9/30 FUND BALANCE: Health and Dental Worker's Compensation Otherinsurance Restricted - Post Employment Funding TOTAL FUND BALANCE: FUND BALANCE PROJECTIONS 1,785,479 $ 2,347,802 $ 2,668,309 $ 2,855,115 7,892,606 7,366,847 7,226,675 7,648,976 (7,009,776) (7,152,480) (7,039,869) (7,835,334) $ 2,668,309 $ 2,562,169 $ 2,855,115 1 2,668,757 $ 1,416,768 $ 1,005,742 $ 1,504,291 $ 1,463,917 889,394 822,061 782,230 585,035 282,117 614,321 439,656 442,056 80,030 120,045 128,938 177,749 $ 2,688,309 $ 2,562,169 $ 2,855,115 $ 2,668,757 City of Allen 197 FY 2010 Budget RISK MANAGEMENT DIVISION 610-0000 Finance Director Budget Manager Risk Ana" 1 City of Allen 198 FY 2010 Budget FUND DEPARTMENT ACCOUNT RISK MANAGEMENT RISK MANAGEMENT 610-0000-490 The purpose of the Risk Management Fund is to effectively manage the performance of the City's health insurance coverage, and to recover costs by sharing charges between the City and its employees. The Risk Management Fund includes the health and dental insurance benefits offered to City employees, as well as the property, liability, and worker's compensation insurance coverage. Contributions to the fund are comprised of charges to the operating departments for the City's share of expenses, and payroll deductions for the employees' elected health and supplemental coverage. Accomplishments in FY 2009: • Hosted the 9th Annual Employee Health Fair in conjunction with Medical Center of McKinney. Various health care providers offered a variety of screenings and other valuable health related information for city employees. • Hosted TML safety training sessions that provided valuable loss prevention information to our various departments and their employees. • Sponsored CPR training through the American Red Cross with free sessions available to any full-time City employee. • Provided flu vaccinations for employees that purchase health insurance through the City of Allen. Also provided Hepatitis vaccinations and testing for applicable employees. • Provided educational sessions to employees regarding various health insurance issues. • Through successful efforts in controlling property and casualty insurance claims and losses, the City of Allen received $82,574 in equity returns during FY2009 from our insurance risk pool TML. • Continued efforts with employee safety initiatives. Objectives for FY 2010: Goal 6. Maintain operational excellence in City government services Strategy 2. Develop Human Resources programs to become the City that is the "Employer of Choice" • Focus efforts on safety endeavors via departmental training along with incentives for employees. • Work with TML to provide on-site safety instruction for the benefit of City employees as well as neighboring cities that participate. • Continue to provide accurate and timely risk management related information to all City departments needing assistance. • Focus on providing employees with superior health insurance services Strategy 4. Ensure excellent fiscal management to maintain public trust • Continue the implementation of sound risk management strategies to lower the City's overall exposure to loss while protecting the City's assets, employees and citizens. City of Allen 199 FY 2010 Budget SUMMARY 'ATION Services DEPARTMENT SONNEL SUMMARY TIME Manager Analyst ift Technician' TOTAL FULL DEPARTMENT RISK MANAGEMENT 2007-2008 2008-2009 ACTUAL BUDGET 163,918 167,929 2007-2008 2008-2009 ACTUAL BUDGET 1 1 0 0 1 1 EXPENSE DETAIL 2007-2008 2008-2009 BUDGET ACTUAL BUDGET PERSONNEL SERVICES 7.659.186 200 Salaries 117,985 117,499 Longevity 312 408 Overtime 220 325 FICA 8,241 8,098 TMRS 12,737 14,291 Workers Compensation 170 186 Health Insurance 22,344 25,020 Dental Insurance 1,317 1,475 Long -Term Disability 324 330 Life Insurance 173 177 Flexible Spending 95 120 SUBTOTAL $ 163,918 $ 167,929 arences & Training & Subscriptions ige ance :h Fair inizations Management Expenses .am Comp Premium :ription Claims Employment Funding Expense 2008-2009 2009-2010 AMENDED BUDGET 168,285 176,148 6.871.584 7.659.186 2008-2009 2009-2010 AMENDED BUDGET 0 0 1 1 1 1 2008-2009 2009-2010 AMENDED BUDGET 117,312 120,597 408 504 200 250 8,102 8,313 15,067 16,954 80 97 25,020 27,268 1,475 1,475 329 372 175 198 1,463 2,400 1,235 1,800 1,346 1,050 1,000 1,000 27 200 100 100 1,191, 520 1,377,761 1,274,713 1,500,827 4,571 6,500 6,500 6,300 58,789 76,640 76,640 74,105 117 14,000 4,000 13,580 204,905 236,898 140,559 236,896 811,152 1,008,454 1,019,286 894,415 53 53 65 97 City of Allen 200 FY 2010 Budget FUND RISK MANAGEMENT DEPARTMENT RISK MANAGEMENT ACCOUNT 610-0000490 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Health & Dental Claims 4,376,861 3,977,563 4,054,789 4,655,588 Workers Comp Claims 119,948 175,000 175,000 175,000 Office Supplies 199 550 1,000 534 Professional Services 74,907 107,482 116,697 98,942 SUBTOTAL $ 6,845,858 $ 6,984,551 $ 6,871,584 $ 7,659,186 TOTAL EXPENSES $ 7,009,776 $ 7,152,480 $ 7,039,869 $ 7,835,334 CAPITAL EXPENSES LIST No capital items City of Allen 201 FY 2010 Budget CITY OF ALLEN CITY OF ALLEN ECONOMIC DEVELOPMENT CORPORATION FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2009.2010 REVENUES Ooeratina Revenues Sales Tax TOTAL OPERATING REVENUES Non-Ooeratino Revenu 2007-2008 2008-2009 2008-2009 2009-2010 ACTUALUB DGET AMENDED BUDGET 4,968,133 6,240,633 5,754,128 6,298,306 $ 4,968,133 $ 6,240,633 $ 5,754,128 $ 6,298,306 Interest 74,548 80,000 28,400 24,200 Donations Revenue 2,000 - - - Other Reimbursements 87,491 - - - Operating Transfer In 30,000 TOTAL NON-OPERATING REVENUES $ 194,039 $ 80,000 $ 28,400 $ 24,200 TOTAL REVENUES $ 5,162,172 $ 6,320,633 $ 5,782,528 $ 6,322,506 2007-2008 2008-2009 2008-2009 2009-2010 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Operations 4,539,866 4,026,168 4,599,989 4,665,597 Debt Service 923,655 979,030 979,030 980,380 Capital 127,202 TOTAL EXPENDITURES $ 5,590,723 $ 5,005,198 $ 5,579,019 $ 56645,977 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 1011 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9130 $ 1,560,865 $ 1,764,374 5,782,528 6,322,506 (5,579,019) (5,645,977) $ 1,764,374 $ 2,440,903 City of Allen 203 FY 2010 Budget ECONOMIC DEVELOPMENT DIVISION 500-0000 Allen City Council AEDC Board of Directors Director 1 Directorof Development& Director of Projects Marketing 1 I I I I 1--F __ Sem or Admim relive Assistant _I 1 City of Allen 204 FY 2010 Budget FUND DEPARTMENT ACCOUNT ECONOMIC DEVELOPMENT CORP. ECONOMIC DEVELOPMENT 500-0000-417 The Allen Economic Development Corporation's primary purpose is to attract high quality, aesthetically attractive, environmentally sound businesses to increase the local employment and tax base in Allen. Formed in 1992 by the voters of Allen, the AEDC receives funds from a half -cent sales tax for economic development. The five -member board is appointed by the Allen City Council. Projects of the AEDC assist in bringing commercial revenue to the City, thereby relieving the property tax burden on individual homeowners. Accomplishments in FY 2009: • The AEDC recruited Cisco Systems, Inc, to build a Tier III data center in Allen. Construction will begin in 2009 and the first phase (160,000 square feet) will be operational in early 2011. The company will generate more than $9 -million in taxes to the City over the next 10 years. • With AEDC assistance, Experian renewed its lease for 10 years, committing to spending at least $6 -million on improvements to the property. Experian employs approximately 500 people in Allen. • The AEDC recruited Homeland Healthcare and Regius Group to the Offices at Watters Creek. • ResQDebt was recruited to Allen to occupy 82,223 square feet in Cornerstone Crossing Corporate Center. • Whaml was recruited to One Allen Center/Allen Central Park and Halo Group expanded in the building. One Allen Center is now approximately 60% occupied. Objectives for FY 2010: Goal 7. Provide econon Strategy 3. AEDC continue to target prospects to achieve City goals for company recruitment and business retention • Building on the success of the recruitment of Cisco, the AEDC is continuing to work with prospective tenants, developers and utility providers to bring additional data center projects to Allen. • Continue corporate recruitment efforts to attract companies to existing office and office/tech space. • Continue retention meetings with existing industries in Allen. • Enhance the quality of commercial developments by influencing landscape material and design, choice of construction materials and building appearance through the use of incentives Strategy 4. Create an effective process and provide adequate resources to secure and retain desirable retail and mixed-use development • Continue to enhance the community's position to attract major retail, restaurant and entertainment products, providing increased sales tax revenue and recreation opportunities to the community. • Assist with the development of a transportation program to bring the retail and hospitality workforce into the City • Marketing of the City as a regional shopping and entertainment destination with the opening of our newest mixed-use projects, Watters Creek at Montgomery Farm, and the Village at Allen as well as the Allen Event Center. City of Allen 205 FY 2010 Budget FUND DEPARTMENT ACCOUNT ECONOMIC DEVELOPMENT CORP. ECONOMIC DEVELOPMENT 500-0000-417 EXPENDITURE SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 427,437 421,315 428,588 443,851 Operations 980,177 1,179,127 1,025,186 1,039,484 Professional Services 3,132,252 2,425,726 3,146,215 3,182,262 Debt Service 923,655 979,030 979,030 980,380 Capital 127,202 - - DEPARTMENT TOTAL 5,590,723 $ 5,005,198 5,579,019 $ 5,645,977 PERSONNEL SUMMARY 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 Director of Development & Marketing 1 1 1 1 Director of Projects 1 1 1 1 Sr. Administrative Assistant 1 1 1 1 TOTAL FULL TIME 4 4 4 4 EXPENDITURE DETAIL 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 324,805 319,714 319,714 327,287 Longevity 564 708 800 992 Overtime 186 - - - FICA 22,762 21,144 21,914 24,330 TMRS 35,895 37,745 40,873 46,799 Worker's Compensation 434 685 214 267 Health Insurance 27,599 30,901 30,900 33,674 Dental Insurance 2,468 2,764 2,625 2,579 Long-term Disability 814 844 871 1,000 Life Insurance 603 630 646 743 Flexible Spending 162 180 176 180 Car Allowance 6,145 6,000 5,855 6,000 Relocation Expense 5,000 - - - Educational Assistance 4,000 SUBTOTAL $ 427,437 $ 421,315 $ 428,588 $ 443,851 OPERATING EXPENDITURES Conferences & Training 16,148 15,000 15,000 15,000 Dues & Subscriptions 20,220 29,000 43,500 68,000 Mileage 2,255 2,750 2,250 2,750 Electricity 1,414 2,715 1,315 - Telephone 7,396 12,000 4,000 4,500 Water 13,933 23,000 9,000 - Insurance 5,500 5,500 5,500 5,500 Postage & Freight 5,261 7,500 6,200 6,500 Rentals & Leasing 46,433 86,120 81,620 82,870 Travel 30,180 28,000 26,000 28,000 City of Allen 206 FY 2010 Budget FUND ECONOMIC DEVELOPMENT CORP. DEPARTMENT ECONOMIC DEVELOPMENT ACCOUNT 500-0000417 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENDITURES - cont. Meetings 14,936 13,000 13,000 13,000 Office Supplies 10,992 12,000 9,000 12,000 Small Tools & Minor Equipment 16,809 - - - Operating Transfer Out 68,500 68,500 72,100 72,100 Miscellaneous Maintenance 3,566 7,500 7,500 1,000 Ground Sprinkler System - 6,000 3,000 3,000 Post -Employment Funding Expense 295 295 360 292 Chelsea Grant 670,608 805,247 683,341 698,972 Landcape & Forestry 45,731 55,000 42,500 26,000 SUBTOTAL $ 980,177 $ 1,179,127 $ 1,025,186 $ 1,039,484 PROFESSIONAL SERVICES Audit Fees 7,327 7,447 7,988 7,975 Consulting Services 34,957 43,500 35,000 36,000 Professional Services 59,838 25,000 25,000 25,000 Copier Service 11,813 12,000 12,000 12,000 Janitorial Services 2,725 6,000 1,000 1,000 Arbkarage Rebate/Calc - - 1,525 2,025 Economic Incentive Grants 2,823,210 2,139,779 2,811,702 2,796,262 Marketing 189,632 190,000 250,000 300,000 Donation 2,750 2,000 2,000 2,000 SUBTOTAL $ 3,132,252 $ 2,425,726 $ 3,146,215 $ 3,182,262 DEBT PAYMENTS Debt Retirement - Principal 600,000 390,000 390,000 405,000 Debt Retirement - Interest 323,655 589,030 689,030 575,380 SUBTOTAL $ 923,655 $ 979,030 $ 979,030 $ 980,380 CAPITAL OUTLAY Land 61,127 - - - Fumiture & Fixtures 66,075 SUBTOTAL $ 127,202 $ - $ - $ - TOTAL EXPENSES 5590,723 $ 5,005,198 $ 5,579,019 $ 5,645,977 CAPITAL EXPENDITURES LIST No Capital Items for FY2009 City of Allen 207 FY 2010 Budget CITY OF ALLEN CITY OF ALLEN COMMUNITY DEVELOPMENT CORPORATION FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2009-2010 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET - Unrestricted Fund Balance 2,672,829 4,141,823 3,918,690 1,756,423 Restricted Fund Balance 7,199,315 7,062,991 5,995,178 7,413,615 BEGINNING FUND BALANCE $ 9,872,144 $ 11,204,814 $ 9,913,868 $ 9,170,038 REVENUES Sales Tax 4,968,133 6,240,633 5,754,128 6,298,306 Refunding Bond Proceeds 1,751,030 - - - Interest On Investments 335,550 342,000 205,000 190,000 TOTAL REVENUES $ 7,054,713 $ 6,582,633 $ 5,959,128 $ 6,488,306 TOTAL AVAILABLE $ 16,926,857 $ 17,787,447 $ 15,872,996 $ 15,658,344 2007-2008 2008-2009 2008-2009 2009-2010 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Operations & Professional Services 998,836 1,272,379 1,151,812 1,145,248 Refunding Bond Expenses 1,586,176 - - - Debt Payment 2,778,062 2,951,148 2,951,146 2,951,124 Capital Projects 1,650,184 4,018,437 4,018,437 3,267,000 Prior Years Project Commitments 5,749,315 7,062,991 5,995,178 7,413615 TOTAL EXPENDITURES $ 12,762,573 $ 15,304,955 $ 14,116,573 $ 14,776,987 UNRESTRICTED FUND BALANCE $ 4,164,284 $ 2,482,492 $ 1,756,423 $ 881,367 City of Allen 209 FY 2010 Budget COMMUNITY DEVELOPMENT CORPORATION DIVISION 504.0000 No Personnel in this Department City of Allen 210 FY 2010 Budget FUND DEPARTMENT ACCOUNT COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT 504-0000-490 CORPORATION CORPORATION Formed in 1990 by the voters of Allen, the Allen Community Development Corporation (CDC) receives funds from the 4(b) half -cent sales tax for community development projects. The Allen City Council appoints the seven - member board. The CDC identifies and authorizes projects to be funded by the tax. Expenditures are subject to the provisions of the Development Corporation Act of 1979. The 4(b) haH-cent sales tax continues to enable the City of Allen to undertake scores of quality -of -fife projects, equipment purchases and community programs that would otherwise have to compete for limited sources of funds or remain unrealized. Accomplishments in FY 2009: • Funded numerous significant projects, including: o Trail construction at various locations o Inigation System Control Automation o Ford Park Softball Enhancements o Molsen Farm master plan o Allenwood Park o Country Meadows Park Phase 2 o Heritage Village Exterior Restoration Project o Bethany Lakes Fishing Pier Renovation o Allen USA Celebration o Scoreboards at Allen Station Park/Bolin Park o Purchased graffiti removal machine o Purchased patient mobile transport vehicle o Ford Pool Renovation Master Plan o Allen Tree Farm establishment and purchase of tree spade Objectives for FY 2010: Goal 4. Signify, enhance and communicate Allen's Identity to the region and the nation Strategy 4. Plan for the design and construction of needed City Parks and Recreation Facilities • Publicize and conduct the annual "Town Hall' meeting to obtain public input regarding projects funded by the 4(b) half -cent sales tax • Oversee the expenditure of $3,257,000 of 4(b) half -cent sales tax revenue on the following projects: o Trail Development o Re -construction of Chase Oaks Golf Course o Watters Crossing Playground o Purchase of Parks and Recreation construction equipment o Irrigation System Controller Automation o Allen USA Celebration 2010 City of Allen 211 FY 2010 Budget SUMMARY Professional Services Debt Payment Capital DEPARTMENT IDITURE DETAIL 4TING EXPENDITURES ie & Freight 7 & Reproduction sing gs & Receptions aneous Operating Expense ,a Grant Ing Transfer Out Discretionary Project SUBTOTAL Audit Fees Professional Services Attorney Fees Arbitrage Rebate/Calc Economic Grant Expense SUBTOTAL DEBT PAYMENTS Refunding Bond Expenses Debt Retirement -Principal Debt Retirement -Interest SUBTOTAL Projects ,ar Project Commitments SUBTOTAL TOTAL EXPENDITURES 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET 971,226 1,071,472 949,566 974,564 27,610 200,907 202,246 170,684 4,364,238 2,951,148 2,951,146 2,951,124 7.399.499 11.081.428 10.013,615 10,680,615 NO PERSONNEL IN THIS FUND 2007-2008 2008-2009 2008-2009 2009-2010 ACTUAL BUDGET AMENDED BUDGET - 125 125 129 - 500 500 515 113 4,000 4,000 4,120 863 3,000 3,000 3,090 47,142 600 600 618 670,608 805,247 683,341 698,972 182,500 188,000 188,000 197,120 7,327 7,447 7,988 7,975 17,783 - - - 500 500 515 2,500 3,000 5,475 5,475 1,586,176 - - - 1,520,000 895,000 895,000 930,000 1,650,184 4,018,437 4,018,437 3,267,000 5.749.315 7.062.991 5.995.178 7,413.615 City of Allen 212 FY 2010 Budget CAPITAL EXPENDITURES LIST 2009-2010 QUANTITY BUDGET CONSTRUCTION Chase Oaks Improvements $ 2,557,000 Trail Development & Enhancement 275,000 Irrigation Control 125,000 Walter's Crossing Playground 120,000 T3 Personal Mobility Vehicle for Police Department 2 25,000 Minor Construction Equipment Package 25,000 Senior Recreation Lawn Games 30,000 TOTAL CAPITAL Notes: The $70,000 for USA Celebration is shown as a"Board Discretionary Project' and is transferred to fund 520. City of Allen 213 FY 2010 Budget CITY OF ALLEN r.P ... owgim 9:6- Fri SON IR ► `' Ga. � oft --� 1: LLm► ��. '_s ■�i � �`�pfd �y E`il CAPITAL PROJECTS The City's five-year Capital Improvement Program represents the Capital Budget for 2010 and is a financial plan for infrastructure and other improvements through 2014. This plan is prepared by the Engineering and Planning departments, in conjunction with those departments whose projects are included. The CIP is a separate document that is formally adopted as part of the annual budget process. The CIP is used as a guide for project, debt, and other related budget planning. Current year projects have been approved. Future years of the plan may change, with the later years being the most subject to change. Also, it is important to note that for some future projects, debt funding is subject to approval by the electorate. Voters approved a $77.9 million bond proposal in May 2007. The list of projects includes streets, drainage, public facilities such as a service center, public art projects, parks and recreation, replacement of the public safety communication system, and 2 fire stations. Following are brief descriptions of some of the major projects that will be in progress during FY 2010, and a discussion of the relationship between the capital budget and the operating budget. Also included is a complete list of all CIP projects that are in the current plan, and debt information as it relates to capital projects. More complete information may be found on each project in the City's Capital Improvement Program document. Highlights Central Business District The City continues redeveloping the CBD in the historic area of Allen surrounding Main Street. It covers approximately 241 acres and is home to the Library and Civic Center Plaza. Also located within the CBD is Allen Station Park, which includes the Senior Center, and The Edge, a section of the park which features in-line hockey rinks, a BMX track, and the largest in -ground concrete skate park in Texas. The goal of developing the CBD is to attract residential, retail, and commercial development that will form a mixed use environment to provide an area for people to live, work, and play. The result will be to transform an area that is underutilized to one that is a rich and vibrant part of the community. In late FY 2006, the City initiated the creation of a Tax Increment Financing Zone to help with the redevelopment of the CBD. The City anticipates that increased tax increments from new retail and office development on vacant land in the TIF will generate enough funds to substantially improve the infrastructure in certain areas of the CBD. New retail and mixed- use improvements are planned that will attract shoppers and result in the CBD becoming a destination point. Approximately $1 million is allocated in FY 2010 and FY 2011 for improvements to Main Street, and funding is included in future years of the plan for various other street and alley improvements. City of Allen 216 FY 2010 Budget General Government Performing Arts Complex. The City of Allen, along with neighboring cities Plano and Frisco, are the three owner cities in this joint effort, located on a 124 -acre site within the Allen city limits, just south of State Highway 121. The initial phase of the arts park includes a 2100 - seat main Performing Arts Hall, arts classroom/rehearsal space, water features, outdoor gathering space, and hike and bike trails. Allen has allocated approximately $3.9 million in FY 2010 for its share of construction costs. Construction may begin by spring 2010. Neighborhood Preservation Activities. The City of Allen receives Community Development Block Grant (CDBG) funding for improvements to specified neighborhoods. Improvements to the Windridge and Hillside neighborhoods include additional street lighting, sidewalk reconstruction, landscaping, and clearing and maintenance of rear drainage/utility easements. The CDBG program for FY 2010 will continue with focus on home buyer assistance, home repair and rehabilitation, sidewalk and drainage infrastructure, and public service funding to social agencies. Municioal Facilities. In FY 2010, funding is allocated for several facilities projects, including expansion of the City's animal control facility, construction of a Municipal Service Center, construction of Fire Station #5, upgrade of the Public Safety Communications System, and funding to complete the design and begin construction of a Public Safety Training Facility. Parks and Recreation Funding is provided beginning in FY 2010 for various parks projects, including the reconstruction of one playground, continued upgrades to the irrigation control system, and expansion of the trail system. In addition, funding is set aside for community parks land acquisition. Streets Chaparral Road Extension. This project includes funding for a bridge across Cottonwood Creek, and will complete Chaparral Road to the east city limits. Watters Road Extension. Widening of Watters Road to four lanes, from Ridgeview to Raintree Circle. Ridgeview and US 75 Interchange. Replacement of existing interchange. Partnership project with Texas Department of Transportation JxDOT), Allen Economic Development Corporation (AEDC), and Collin County. Stacy Road Phase ll. Construction of six lanes from Greenville to Angel and four lanes from Angel to FM1378. Project is 80% funded by TxDOT; remainder of funding is from the City, Collin County, and the Town of Fairview. SH121 and Exchange Interchange. Interlocal agreement approved in September 2008 between the City and the North Texas Tollway Authority (NTTA). The NTTA is providing funding for over 80% of the project; the remainder is provided by the City of Allen. Ridgeview Drive Phase I. Construction from Custer to Alma City of Allen 217 FY 2010 Budget Water and Wastewater Hillside Water Tower Replacement. Replace 2 million gallon water tower and nearby water lines. Water Line Replacements. Various water line replacements are planned in FY 2010. Approximately $750,000 from operational revenues is budgeted. Sewer Main Replacement. Replacement of deteriorated clay pipe with PVC in various locations. Approximately $750,000 is allocated to continue this program in FY 2010. City of Allen 218 FY 2010 Budget RELATIONSHIP BETWEEN OPERATING AND CAPITAL BUDGETS The City's operating and capital projects budgets are closely linked. The capital budget is a multi-year financial plan of the capital improvement program (CIP) for the acquisition, expansion, or rehabilitation of infrastructure, capital assets, or productive capacity of City Services. Revenues for the capital budget come from bond sales, intergovernmental revenues, 4a/4b sales taxes, development fees, and some current operating revenues. The capital improvement program, unlike the operating budget, is a five-year plan. The plan is reviewed and projects are reprioritized on an ongoing basis. Impact of Capital Projects on the Operating Budget Capital projects impact the operating budget in several ways. First, since the City is committed to systematically investing in infrastructure (Strategic Goal #5), each year funds are set aside in the operating budget to provide cash financing toward some projects. Also, the City must generate enough operating revenues to cover any payments for General Obligation and Revenue debt incurred for long-term financing of capital projects approved this year and in prior years. These represent funds that would otherwise be available to pay for other programs, services, or projects. Finally, after projects are completed, there is usually a need for additional funding to cover ongoing maintenance, utilities, other operating costs, and sometimes additional personnel or equipment. This year the total estimated impact of the capital budget on the operating budget is approximately $19.42 million. Operating Capital Budget Budget $141.9m $55.7m $19.42m Cash Financing and Debt Service Debt service payments and cash financing for projects comprise $19.23 million of this total. The debt service payments are $16.39 million; of this amount, $10.76 million is for General Obligation debt, and $5.63 million is for Revenue debt. Budgeted transfers from operating funds to the Capital Projects funds are $2.84 million, and include: Water and Sewer Fund., $2,540,000. Of this total, $1.5 million is allocated for water and sewer line replacement projects. In addition, $350,000 is appropriated for water line construction, $90,000 is allocated for pump station and lift station improvements, and $600,000 will be set aside for cash financing of future improvement projects. City of Allen 219 FY 2010 Budget Solid Waste Fund: $300,000. This amount is allocated for major alley repairs. Other Operating Costs In addition to cash financing and debt service, the increases in operating costs in the FY 2009-2010 budget related to the CIP totals approximately $188,000. These are listed below by project type. Increases are stated in comparison to the FY 2009 revised budget. Parks Proiects: For FY 2009-2010, additional General fund operating costs related to the CIP resulted in a budgeted increase of approximately $130,000. Of this amount, approximately $106,000 is for increases in contractual services, and $24,000 is for utilities. Paving Drainage, and Sianalization Proiects: The impact in this category is an increase of about $58,000. This includes almost $42,000 for street light and traffic signal electricity, and approximately $16,000 for street light and traffic signal maintenance. Although there are typically increases in the areas of street sweeping, street and sidewalk maintenance, and drainage system maintenance, these areas are among those that have been reduced in order to balance the budget. Costs in this category will continue to increase within the next few years as many of the newest thoroughfares begin to age. Water and Wastewater Proiects: Although there are no increases included in the budget for additional water and sewer system maintenance, the City continues to allocate resources for meter replacement as needed. For FY 2010, almost $360,000 is allocated for this ongoing program. Capital Projects List A complete list of proposed projects for FY 2010 through FY 2014 is on the following pages. City of Allen 220 FY 2010 Budget City of Allen 221 FY 2010 Budget w w w N w w w w w w Q N N O N d O ,T N LL w N N N M w N N w N 1 Q N m • N O , O N Q Q d O Y h n N N H w N N N w w N y N y N • r_ 01 m 1m0 Q P m U O d N N N Q Q O > 0. LL w w w w w w w N N w } d' N N 00 ' • A m OQ! m Q O yN m m C� O N w N w w N N w N N y W O O O O O O O O O O O O O O O O O O O O O O d N N N N N m t0 Z F O Y LU 13 LL LL J w w N N w N w w w w Z J W !� Q 00 00 .0m o 0 00 m o m o0 0 0 a LL x O Q Q m m N IO M N r M YI N N p T W O b N M M N Q N O m m ry N ry } N a LL Uw M w w N N N N N w U N N M M N m m Q M M (Y d oEu d J dw� Q t F A N N M w N w w N w N 1 a a Q L Q Q �% O Q a a m^ O p E b C N C N o oo 0 0 0 0 0 0O o 0 0 o M m m Nti a c O OO O O O v O mOv O E O C7 OO U O OO5 0 Q0 Q m _T v c `m a uco O y N C U U` N FU a f0 a N N p R L N u a a n 2 nw-ai' o on c ¢ n o p ca U0 y m E a E sO E E c E E 3 Emv m Q q d c x y an' za` ¢aU D LL W n i1 ¢ w O U UJ ¢.�>00'o y ya'LL 20 O dOm K ppwr¢U• E[d Ow m 0 mQC0'Jb 'nCcb E y o 2 2 E U c E E E E E - •O0. '- OO o O o O ¢Y E M City of Allen 221 FY 2010 Budget City of Allen 222 FY 2010 Budget O O O O N F O O P N n N W N P i!1 01 m N d O N N p '2 9 A moo. m w w N N w w P d o C n ¢ Y LL N M M N M N N N N d N O Y d LL M N N N N M N N P d O 6 LL w w w w w w N m N O O N O N O N� P m (+I P N n N N C V O ri GC d N to W th P m (O m d n � Z ~ LL a Jj3 w w w w w w J W Q C) N N N O O O r n a y O r N r N N N N N N P O P O O LL X U ry 0 w Y V7= iLL F- w w N w w w J L) U W N O =� U N P q a oEu J a w a L F N N N N N N IL % % .0 g _ i a c > n q c q q o v f o p o o H U .� ' o m o 0 U m a a o 0 o c U LL y v m mO `iOm `a im m m O O Om i n O O q d P LLq C7P P P DOW UK0 0 0 U 000 m>d m'oc 0iv wovi y N o o a 0 d o y U U UNC >vdc EacvEi N o C od 2 mo m°i UOO ° q =iJ 2 S EqEcj u s> d J c b q o o J v i EiZ❑=�OaWaa3m o i m0 m omw _Ev N u N x s x O a d d O Y b .v L L N N q w f is L LL b b b C s �[ Q N m OI m OI d N N q q q q m m m m m m m an d u O U' z Z Z Z m m o. m o. a U U U U U U U U U City of Allen 222 FY 2010 Budget City of Allen 223 FY 2010 Budget 0 o m m a Q o m o 0 0 0 0 0 o m m m o o m m o mmo yam Q o 0 o o v o m m � N Q Y LL w N w w a 0 o m d Q (O+l t+01 O V O m N O Y 6 LL N N N M m n o 0 0 o m p e n u o o Y } O O O O O O O O O O O O m m b M O O O a u N N VO] O a 7 w w ww N W O O O O fQQp m O O O O m N N T N O O 10 m OO pOI �O O_ 1� m mN d N m N N YI 1� z H O> W Q a LL JLU N N w w a a Q fD cJ LL X N O (O m O wd N N m N m O 2 r N U) LL H N Uw N w =% W mm 0 n 0 o m O Mmi e m am mo o E LL (L J a w J a L FL = d a �E v d d a d Eo d� c `d c c c c c (07 `m a - c a (LLj y �LLYlO m10 m maN 0> WyN mmUa mm morn Ornm Ofm Ov,m7 ` v ` 0 O O n O OZ1 doo °� o m 2!(07'. :� Od.O m 202(D20. O (7 o O (7 5 Oo 5. U 5 m m 5. 0 5- 0.5; ti a _ m m w L m = tt � < E 9 � � � m m c E .. m 3¢ m 3 � ; O K4' N K 5 Cow m 5 K— d C O C _ d h c J m o d C m < < n d J 0 O f7 0' d m d m m m d m m « w W c c 'm 'v v 'w d w d City of Allen 223 FY 2010 Budget City of Allen 224 FY 2010 Budget N N A O N O O N O N b T O V y M M (p V O N N OI (O M Ia fp a OI (p O r (O N (O IG n N O O O tea` m w w www v o 0 0 p N q O (O N w W a a ) LL w w MMM O O O 10 a N O ) R LL w w Mww a M N N O O O O if r n o m m U O r N Of a N N O ) 6 LL N w www r N N O f0 10 0 a U O C a CC p LL a M w w Mww N LLI r N T O t0 tD Yf D pO Z ~ WO LL a w w www J W o 0 0 0 0 o n o 0 o n n o a LL o moo o �n N n w m coo �n nN IL X c vi n m O W a N � o> HFy-v o.LL w w ww w U W o 0 o e o e a n K a a N N E IL a = a a m m m m LL w E2 2 a nm w n d 0 w m n w LL O� LL O K aai LL aai LL 0 C, c c m m y v 6)6y d v 3 `! ` a : WQ i!EN` E y N a L = N N O Q-' a (V 3 a a 9 c O w O v 33 3 3 33 v>> 3 3: 3: City of Allen 224 FY 2010 Budget Debt Part of the process of updating the City's Capital Improvement Program (CIP) each year involves identifying projects that may require funding through debt issuance. On the following pages are long-term scenarios of the City's General Obligation and Revenue debt, based on the projects planned for the next several years. Below are the assumptions used in the development of these scenarios followed by a discussion of the City's debt capacity. Again, this is based on the current plan; future years are subject to change. General Obligation Debt Assumptions The General Obligation debt projections assume that the debt portion of the tax rate will gradually increase from .132305 in FY 2009 to approximately .169249 by FY 2012, as debt is issued for many of the projects in the new CIP. The projected rate would then begin to decline starting in FY 2013. All years assume a collection rate of 99%. Over the next several years, the portion of the tax rate dedicated to debt would remain between approximately 23% and 30%, which is below the City's policy limit of 40%. The assumption for growth in the tax base through FY 2013 ranges from 4% to 8%, based upon recent filings of plats and general growth in residential and commercial property along Highway 121, US 75 Highway, and in areas of vacant land throughout the City. The rate of growth decreases in subsequent years, as reflected in the City's Comprehensive Plan, due to build out of the available land that is zoned residential. Commercial activity is expected to continue for another 15 years until it reaches build out. Debt payments are calculated based on the issuance schedule shown which includes the $19.5 million voters approved in 2002 for the Arts of Collin County facility. The debt scenario that follows reflects all currently authorized bond issues. The voters approved approximately $78 million in May 2007 for future infrastructure improvements and public facilities, along with a 4.4 cent potential tax increase to help cover the additional operating costs associated with these projects. Revenue Debt Assumptions Revenue debt and water and sewer rates are managed according to the City's Water and Sewer rate study. A rate study was completed in the summer of 2006 and will be updated in the spring of 2010. The forward looking impact of the revenues and expenditures in the Water and Sewer Fund is shown in the following "Water/Wastewater Cost of Service Model" table from the rate study. The plan includes average rate increases of less than 4% for residential customers over the next four years and 6% to 15% for commercial accounts, apartments, and schools. In order to promote water conservation, the irrigation rates are projected to increase 5% to 10% per year for the next four years. Adequate revenues are projected to meet ongoing operational cost increases, to provide funding for water and sewer infrastructure improvements, and to provide for existing debt service. No new debt is planned to be issued in the near future for water and sewer projects. Included in the rate study was a population growth factor that was consistent with the City's long-range Comprehensive Plan. The water and sewer bond covenants stipulate a debt coverage ratio of 1.2 times the average annual debt service for all outstanding bonds. Over City of Allen 225 FY 2010 Budget the next four years, the coverage ratio is expected to range from 3.37 to 4.02 according to the rate model. Projections also take into consideration a working capital adequacy test of approximately 90 to 120 days of expenditures. The projected days of working capital over the next four years is expected to be 146 to 158 days. Debt Capacity In 2006 the City's policy of limiting the debt portion of the total tax rate to 40% would have translated into authorizing approximately $138 million of new debt. From a cash flow and tax rate perspective the 2006 CIP Committee felt that $78 million of new debt was the maximum amount the community could afford. The Committee proposed and voters elected to approve $78 million in new debt and raise taxes for the operating impact of the projects. The recommendation also took into consideration the City's requirement to maintain a reserve of 10% in the Debt Service Fund. If the City had authorized the maximum of $138 million, the debt tax rate would have increased to 39.5% of the total tax rate. Although this percentage is just below the 40% in the policy limit, there would also be additional impact upon the City due to the operating costs associated with projects totaling the larger amount. The combination of operating costs and new debt service associated with $138 million of new debt would have raised taxes more than the 4.4 cents voters approved. The projected growth in the assessed value and fund balance of the G.O. Debt Service Fund indicates that the City has more than enough capacity to issue additional debt over the next several years. The remaining authorized but unissued G.O. Debt is $32.515 million from the 2007 election and $16.685 million from the 2002 election. During the next four years the plan is to issue: FY2010-$14.58 million, FY2011-$9.835 million, FY2012-$10.755 million and FY2013-$8 million. As mentioned above, the City has the capacity to issue the bonds that have been authorized. The City has been proactive in building its water and sewer infrastructure. Since completion of the Custer Road pump station and storage project in FY07, the City has adequate storage tanks and water towers in place. One old water tower is planned to be replaced, however, the replacement will be cash financed. There is an ongoing water and sewer line replacement program that is cash financed from water and sewer revenues. Water and sewer line replacements in the older part of the Central Business District may need to be replaced through cash financing or with funding from a Tax Increment Redevelopment Zone. At this time, then: is adequate additional debt capacity in the Water and Sewer area because the debt coverage ratio is projected to range from 3.37 to 4.02 as mentioned above. City of Allen 226 FY 2010 Budget 9Yj ry O Ohm N' N Y 16 t0 Y S Y' 'O 14 1100 m 0 o jy W 1� 10 !� r m Np b Oi O N OI N M Y q Y Y\ N M E 1 1Np N N !z r Ol N 0— O O O W 100 0 OO W W O O 0b 9 10 (0 N NON b m W Y 1 N Y $' NOSN H M NW n 1r0 n OYNf yOeN�JJ 0N �Wry N1+p1 6WrY I`z NQ WWm TT 0808N OEOq O0 Y fO '10 m N Nn m 'QCr0I P. yqd W b O O O yY� O W b W b b o 00000 pYp t0 OY N O N m 3 f4 m b O' Nr O qtV m mOOm�l EON W m— ry p ' N t0 b . N N— O M 0 W c $p N O Wp W N W N N q M N fO m h W N N 0 00 s W m A O N o Y r b E Y f0 <O Y m N O 'O d Y W t0 10 NI v r y G '0 10 Y M p O O C O IN m F� y m M a N mp t O !� Q N' 111 !O m M p m pp If O 10 0' hm'! OWi N Q N 0' Y q t` CI 1d N i N [V O O b A p N 00 H q V t0 q d LL E OI O f0 O b W 10 N 10 10 1y 1� O N N N �lyh Q V W O O~ pp p m r m W W O NY M o ' W Iq O 0. O 01 b b v O Yl m W r f0 q m e O pQp O 1 O M S1W 1 O O O O W O O N O ym WOMOI ((mO0 (m0 1 1p W0 n Y BOO y n b W N_ O N N b N M ry y d d d d C ix x x ac 3999 rn FL o `o o`o W c c c e OY r o o 0. W o d m n &s O0 d A d e w c a - O `'c W K � g � ¢ 'om m ton m O> E y O d> p m y> LL C O O O O O C U Q OO. f j H CQf U mDIU U 0 d y LL O W q l0 C W O O W F F LL City of Allen 227 FV 2010 Budget City FY 2010 Budget 4b a1 x lR n: 2 - 3 8 {{ d 228 FY 2010 Budget Budget and Tax Ordinances ORDINANCE NO. 2955-9-09 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING AND ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2009, AND ENDING SEPTEMBER 30, 2010; PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN ACCORDANCE WITH SAID BUDGET; APPROPRIATING AND SETTING ASIDE THE NECESSARY FUNDS OUT OF THE GENERAL AND OTHER REVENUES FOR SAID FISCAL YEAR FOR THE MAINTENANCE AND OPERATION OF THE VARIOUS DEPARTMENTS AND FOR VARIOUS ACTIVITIES AND IMPROVEMENTS OF THE CITY; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan for 2009-2010; and. WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin County, Texas; and, WHEREAS, the City Council has conducted the necessary Public Hearings as inquired by law. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: SECTION 1. The proposed budget of the revenue and expenditures necessary for conducting the affairs of the City of Allen, Collin County, Texas, said budget being in the amount of $141,968,653, providing a complete financial plan for the ensuing fiscal year beginning October I, 2009, and ending September 30,20 10, as submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved as the budget of the City of Allen, Collin County, Texas, for the fiscal year beginning October I, 2009, and ending September 30, 2010. SECTION 2. The sum of $141,968,653 is hereby appropriated for the payment of the expenditures established in the approved budget for the fiscal year beginning October I, 2009 and ending September 30, 2010, a copy of which has been filed with the City Secretary, and is made part hereof for all purposes. SECTION 3. The expenditures during the fiscal year beginning October 1, 2009, and ending September 30, 2010, shall be made in accordance with the budget approved by this ordinance unless otherwise authorized by a duly enacted ordinance of the City of Allen, Texas. SECTION 4. All budget amendments and transfers of appropriations budgeted from one account or activity to another within any individual activity for the Fiscal Year 2008-2009 are hereby ratified, and the Budget Ordinance for Fiscal Year 2008-2009, heretofore enacted by the City Council, be and the same is hereby, amended to the extent of such transfers and amendments for all purposes. City of Allen 230 FY 2010 Budget SECTIONS. Specific authority is given to the City Manager to make the following adjustments 1. Transfer of appropriations budgeted from one account classification to another account classification within the same department. 2. Transfer of appropriations from designated appropriation from one department or activity to another department or activity within the same fund. 3. Transfers from the General Fund and all other Funds of unexpended appropriations in the amount not to exceed $1,700,000 for the Fiscal Year 2008-2009 are hereby ratified. SECTION 6. The City Council hereby approves the Capital Improvement Program for 2010-2014, as a plan describing and scheduling capital improvement projects for the City of Allen, and authorims the City Manager to use the funding sources reflected in the plan. SECTION 7. All notices and public hearings required by law have been duly completed. The City Secretary is directed to provide a certified copy of the budget to the County Clerk of Collin County for recording after float passage hereof. SECTION 8. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this Ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said Ordinance, as amended hereby, which shall remain in full force and effect. SECTION 9. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this Ordinance be, and the same are hereby, repealed; provided however, that all other provisions of said ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 10. This Ordinance shall take effect immediately from and after its passage as the law and charter in such cases provide DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS THE 8"r DAY OF SEPTEMBER, 2009. APPRO �/ ei Stephen rre0, MAYOR APPROVED AS TO FORM: ATTEST: Peter G. Smith, CITY ATFORNEY Sh-e% B. George, SECRETAR Ordinance No. 28559-09, Page 2 City of Allen 231 FY 2010 Budget ORDINANCE NO. 2856-9-09 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, LEVYING THE AD VALOREM TAXES FOR THE TAX YEAR 2009 (FISCAL YEAR 2009-2010) AT A RATE OF $0.55500 PER ONE HUNDRED DOLLARS ($100) ASSESSED VALUATION ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF ALLEN AS OF JANUARY 1, 2009, TO PROVIDE REVENUE FOR THE PAYMENT OF CURRENT EXPENSES; PROVIDING FOR AN INTEREST AND SINKING FUND FOR ALL OUTSTANDING DEBT OF THE CITY OF ALLEN; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, following public notices duly posted and published in all things as required by law, Public Hearings were held on August 11, 2009, and August 25, 2009, by and before the City Council of the City of Allen, the subject of which was the proposed tax rate for the City of Allen for Fiscal Year 2009-2010, submitted by the City Manager in accordance with provisions of the City Charter and State statutes; and, WHEREAS, the City Council, upon full consideration of the matter, is of the opinion that the tax rate hereinafter set forth is proper and should be approved and adopted. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: SECTION 1. There is hereby levied and shall be assessed for the tax year 2009 on all taxable property, real, personal and mixed, situated within the corporate limits of the City of Allen, Collin County, Texas, and not exempt by the Constitution of the State and valid State laws, a tax of $0.55500 on each $100 assessed valuation of taxable properly apportioned and distributed as follows: (a) For the purpose of defraying the current expenditures of the municipal government of the City of Allen, a tax of $0.410751 on each and every $100 asaessed value on all taxable property; and, (b) For the purpose of creating a sinking fund to pay the interest and principal maturities of all outstanding debt of the City of Allen, not otherwise provided for, a tax of $0.144249 on each $100 assessed value of taxable property within the City of Allen, and shall be applied to the payment of interest and maturities of all such outstanding debt of the City. THIS TAX RATE WILL EFFECTIVELY BE RAISED (1.91) PERCENT AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A SI00,000 HOME BY APPROXIMATELY ($12.95). SECTION 2. All ad valorem taxes shall become due and payable on October 1, 2009, and all ad valorem taxes for the year shall become delinquent if not paid prior to February 1, 2010. There shall be no discount for payment of taxes prior to February 1, 2010. A delinquent tax shall incur all penalty and interest authorized by law, to wit: (a) A penalty of six percent on the amount of the tax for the first calendar month it is delinquent, plus one percent for each additional month or portion of a month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. City of Allen 232 FY 2010 Budget (b) Provided, however, a tax delinquent on July 1, 2010, incurs a total penalty of twelve percent of the amount of delinquent tax without regard to the number of months the tax has been delinquent. A delinquent tax shall also accrue interest at the rate of one percent for each month or portion of a month the tax remains unpaid. Taxes for the year 2009 and taxes for all future years that become delinquent on or after February 1 but not later than May I, that remain delinquent on July I of the year in which they become delinquent, incur an additional penalty in the amount of twenty percent (20%) of taxes, penalty and interest due, pursuant to Texas Property Tax Code Section 6.30 and 33.07, as amended. Taxes assessed against tangible personal property for the year 2009 and for all future years that become delinquent on or after February 1 of a year incur an additional penalty on the later of the date the personal property taxes become subject to the delinquent tax attorney's contract, or 60 days after the date the taxes become delinquent, such penalty to be in the amount of twenty percent (20%) of taxes, penalty and interest due, pursuant to Texas Property Tax Code Section 33.11. Taxes for the year 2009 and taxes for all future years that remain delinquent on or after June 1 under Texas Property Tax Code Sections 26.07(1), 26.15(e), 31.03, 31.031, 31.032 or 31.04 incur an additional penalty in the amount of twenty percent (20%) of taxes, penalty and interest due, pursuant to Texas Property Tax Code Section 6.30 and Section 33.08, as amended. SECTION 3. The City shall have available all the rights and remedies provided bylaw for the enforcement of the collection of taxes levied under this ordinance. SECTION 4. The tax roll as presented to the City Council, together with any supplements thereto be and the same are hereby approved. SECTION 5. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this Ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said Ordinance which shall remain in full force and effect. SECTION 6. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this Ordinance be, and the same are hereby, repealed; provided, however, that all other provisions of said ordinances not in conflict with the provisions of this Ordinance shall remain in full force and effect. SECTION 7. This Ordinance shall take effect immediately from and after its passage, as the law and charter in such cases provide. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS THE Bart DAY OF SEPTEMBER, 2009. APPROVED AS TO FORM: Peter G. Smith, CITY ATTORNEY APPROVED: tep ea temll, MAYOR ATTEST: She ley B. George,Y SECRETARY Ordisaace No. 2856-9-09, Page 2 City of Allen 233 FY 2010 Budget CITY OF ALLEN Demographics ;= WHERE IS ALLEN, CITY OF ALLEN TEXAS? City of Allen is located approximately 25 miles north of Dallas, Texas. City of Allen 236 FY 2010 Budget CITY OF ALLEN 2009-2010 FISCAL YEAR The City of Allen is located in Collin County, which is in North Central Texas. It is approximately 12 miles north of Interstate 635 on U.S. 75. Allen is completely surrounded by incorporated cities. To the north lies the City of McKinney; to the south, the City of Plano; to the east, the City of Lucas; and to the west, the City of Plano. Allen was settled in the early 1850's from land grants given by the Republic of Texas as an inducement for settlers to come to the frontier. The railroad and telegraph came to Allen in 1872 and in future years made substantial contributions to the local economy. The City was officially incorporated in 1953 with a Council/Manager form of government. Similar in importance to the construction of the railroad almost a century before was the completion of U.S. 75 through Allen in 1960. Citizens could work at nearby companies because of the access and convenience of the highway. The relocation of high technology companies to the North Dallas and Richardson areas in the 1960's drastically increased employment opportunities for Allen's citizens, and the population rose to 1,940. It continued to increase to 8,324 in 1980, 19,198 in 1990, 43,686 in 2000, and over 83,000 in 2009. Allen's population is estimated to surpass 85,000 by the year 2010. 100,000 80,000 60,000 40,000 20,000 City of Allen Population Growth 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 Allen is 25 miles north of Downtown Dallas, on U.S. Highway 75. The City has established a reputation in the Dallas/Fort Worth Metroplex and in the state of Texas for being at the forefront of development and is promoting commercial and residential growth in ways that will aid in having a balanced community. Important transportation routes serving the City include U.S. 75, which bisects the City in a north/south direction in the center of the City and provides an important link to adjacent cities. F.M. 2170 (McDermott(Main) runs in an east/west direction in the center of the City. S.H. 5/Greenville Avenue, which formerly was the main north/south thoroughfare, lies roughly parallel to U. S. 75. Since its inception in 1992, the Allen Economic Development Corporation (AEDC) has dedicated its resources to developing first-class technology parks and recruiting quality industries and corporate campuses to the community. Allen's corporate landscape is now a well-designed blend of telecommunication, medical, defense, semiconductor and other technology -related industries. City of Men 237 FY 2010 Budget In addition to creating jobs, AEDC projects relieve the property tax burden of the individual homeowner. The AEDC has helped complete over 60 projects since its inception that have added over $876 million in appraised taxable value for 2008. AEDC projects account for approximately 12 -percent of Allen's total $7.3 billion ad valorem tax base and approximately 44% of Allen's $2 billion commercial ad valorem tax base in 2008. Despite the slower economy, the AEDC has continued to recruit and retain business in Allen. During the last fiscal year, Allen has moved to a new level in its development with the addition of new office buildings and first-class dining and shopping choices that make the City attractive for corporate expansion. The AEDC recruited Cisco Systems, Inc., to build a Tier III data center in Allen. Construction has begun on the 160,000 -square foot facility that will be operational by early 2011. The company will create over 100 jobs in Allen and invest $500 million in the project, which will generate over $53 million in revenue to local taxing entities over the next 10 years. With AEDC assistance, Experian Information Solutions renewed its lease for 10 years, committing to invest up to $15 million on improvements to the property and retain approximately 500 employees in Allen. In addition, the AEDC recruited Homeland Healthcare and Regus Group to the Offices at Watters Creek, adding daytime employment to support the unique mixed-use development. RESQDebt was recruited to Allen to occupy space in the Cornerstone Crossing Corporate Center, creating 150 new jobs. With the addition of new tenants such as Wham!, Inc., GDSX, and The Halo Group, One Allen Center in Allen Central Park is now over 60% occupied. This 5 -story, high-class office building is located in a premiere business park owned by the AEDC and creates a unique corporate office environment in the heart of Allen's business district. The new leases in this building bring hundreds of quality jobs to the City and increases economic activity at Allen's shopping developments. The opening of Phase I of Allen's first mixed-use development, Watters Creek at Montgomery Farm, has brought great restaurant and shopping amenities to the region. The silver-LEED certified project has attracted regional and national attention, as well as adding approximately $124 -million in improvements to Allen's ad valorem tax base. Additionally, the development adds new sales tax revenue. The project includes 300 loft style apartments and 80,000 square feet of office space. City of Allen 238 FY 2010 Budget The much anticipated Allen Event Center is to be completed in November of 2009 and will immediately begin hosting concerts, trade shows, professional sporting events, festivals, and community ceremonies. The facility will also be the home of the Allen Americans, a Central Hockey League (CHL) franchise team. The venue totals 188,000 -square feet with capacity for 8,600 seats (6,275 fixed), 26 suites and two ice rinks. The project is among the first in the Collin County area in that marks a joint venture between The MGHerdng Group, Global Entertainment Corporation, the City of Allen, the AEDC, and the CDC. It will bring a regional entertainment facility to the city that will be a magnet for new sales tax revenues driven by new retail and restaurant development. The Event Center is part of The Village at Allen, a 181 -acre mixed-use project that includes 1,000,000 square feet of retail, 500,000 square feet of office and a 220 room, full-service hotel. The AEDC is working closely with Allen ISD to build alliances with the business community through BEST (Business Education Support Team) to help guide AISD as a planned Career & Tech Academy is developed. The Academy will help to ensure that Allen will have the workforce needed to continue sustainable economic development in the years ahead. The AEDC board and staff are driven to build a diverse business and industry tax base that provides additional public funding for police and fire protection, road improvements, a park and trail system, and quality public schools. The companies recruited to the City by the AEDC provide jobs and tax revenue that help the City of Allen grow and maintain the public services that make Allen a great place to live, work and play. City of Allen 239 FY 2010 Budget CITY OF ALLEN MISCELLANEOUS STATISTICAL INFORMATION 2009- 2010 FISCAL YEAR Date of incorporation Form of government Area Miles of street Population as of 9/30/2009 Fire protection: Number of stations Number of personnel Number of fire hydrants Police protection: Number of stations Number of personnel Water service: Supplier Number of consumers Average daily consumption Miles of water lines Sewer service: Sanitary sewer lines Storm sewer lines Building permits issued Parks Number Area Municipal employees: Full-time Part-time Seasonal Public Education: Number of public schools Elementary Middle Schools Freshman center High School Achievement Center Number of private schools Community College June 20, 1953 Council/Manager 26.43 square miles 312 center line miles 83,929 4 97 4,003 1 Police Station 1 Storefront (Allen Premium Outlet Mall) 1 Storefront (Walters Creek) 1 Storefront (The Village at Allen) 151 North Texas Municipal Water District 26,598 14,019,701 gallons 445 linear miles 336 linear miles 104 linear miles 4014 46 893 acres 569 83 89 17,497 Total Enrollment 14 3 1 1 1 0 classes held at the High School City of Allen 240 FY 2010 Budget CITY OF ALLEN PRINCIPAL TAXPAYERS September 30, 2009 Taxpayer Type of Business Approximate Number of Employees 2008 Taxable Value Percentage of Total Assessed Valuation Trademark/Montgomery Farms Mixed use $ 133,138,544 1.82% The Village at Allen LP Mixed use City of Allen 105,131,593 1.44% AT&T Mobility Telephone services National Data Center 86,924,025 1.19% Chelsea Allen Development LP Retail 380 70,000,000 0.96% Oncor Electric Delivery Utilities Provider 1.95% 35,206,362 0.48% Lexington Allen LP Commercial Real Estate Sage Telecommunications 34,429,245 0.47% TC Village Inc Retail and Services Photomask production 30,660,534 0.42% Settlers Gate Apartments Apartment Complex 155 30,500,000 0.42% Benton Pointe Apartments Inc Apartment Complex 29,561,441 0.40% Worthing Allen Station LP Apartment Complex 25,700,000 0.35% Total $ 581,251,744 7.94% Total Assessed Valuation $ 7,317,367,749 MAJOR EMPLOYERS September 30, 2009 Company Product or Service Approximate Number of Employees Percentage of Total Allen Employment Allen Independent School District Education 2363 15.39% Texas Health Presbyterian Hospital Hospital/Medical Offices 879 5.72% City of Allen Municipal Government 732 4.77% Experian National Data Center 550 3.58% Jack Henry&Associates Information Processing 380 2.47% Sanmina-SCI Optical Product Design/Manufacturing 300 1.95% State Farm Insurance Field Operations Center 200 1.30% Sage Telecommunications Telecommunications 175 1.14% Photronics Photomask production 165 1.07% Quest Medical Medical Equipment Manufacturing 155 1.01% City of Allen 241 FY 2010 Budget CITY OF ALLEN Departmental Performance Measures Departmental Performance Measures Performance measurement can be defined as "measurement on a regular basis of the results (outcomes) and efficiency of services or programs." ' The ultimate purpose of any performance measure is to provide a quantifiable measure of the results or effectiveness of an action. In the case of measurements in government, they are typically tied to programs and services. By finding quantifiable measures that are tied to the goals of a service, the effectiveness of the program can be judged against the preferred level of achievement, against the program's past performance, and against similar programs in other cities. Performance measures fall into five categories. The first, and most simple, is input measures which shows the amount and kinds of resources assigned to a program. Budgets actually contain input measures when they show divisions of money and personnel. The second category is output, or workload measures that show amount of work performed and services received. Individually, these first two categories only provide a frame for the activities of a program, but when outputs are examined in terms of the inputs needed to produce them, an efficiency measure is created which is the first real measure of actual performance. Outcome or Effectiveness measures are designed to report the results of a program, especially the quality of the results. "Effectiveness refers to the degree to which services are responsive to the needs and desires of a community." 2 The final category is productivity measures, which combine efficiency and effectiveness to show the cost to produce a quality result or how poor results harts total costs (for example having to repair a street twice after doing it poorly the first time). The measures in this appendix fall into the final four categories. An attempt was made to compose measures for the major functions of all City departments. The measures were also designed to tie in as closely as possible with the departmental goals and objectives listed in the departmental pages in the budget. As a result these measures can be used as a tool for more accurate budget decisions, as a gauge of goal achievement, plus as a running overview of trends in departmental performance. From page 5 of Harry P. Hatry's book Performance Memurment x From the National Center for Public Productivity. Rutgers University City of Allen 244 FY 2010 Budget Building and Code Department Introduction The Building and Codes Department monitors compliance with the City of Allen's codes and ordinances. To this end, staff conducts building and facility inspections on newly constructed and renovated buildings to make sure that they are suitable for occupancy. They respond to complaints of City code violations and work with the violators, and at times the municipal court, to make sure problems are corrected. The department also has the task of making health inspections at restaurants, day care facilities, public swimming pools and managing mosquito control efforts and other environmental health issues. Home Building Permit Review Time Developers and individuals who desire to construct homes within the City must FII out a permit application and submit plans which are reviewed by a Plans Examiner. The goal is to provide for regulated growth in compliance with City regulations while providing good customer service. Since Allen is a growing city with a lot of new construction, plan review is one of the major tasks of the department. With a continued decrease in single-family permits, the department was able to cut a Plans examiner and a Code Inspector through attrition and re- organization, which ultimately strengthened the management structure. Large commercial projects are being submitted consistently but at a slower pace than the previous two years. New plan review requirements for landscape irrigation systems have taken the place of most of the residential slowdown. Permit review time shows the average number of business days it takes an employee to review a single family home building permit. City of Allen 245 FY 2010 Budget Commercial Building Permits Issued 900 200 100 0 Foos Fvos Fvo7 FYOB FY09Es1 FY10PMI. Single Family Permits Issued 1500 1000 500 0 FY OS FY a FY07 FY08 FYOg Est. FY10PmJ. Single Family Permit Review Time (Business Days) 30 z0 2 10 1 0 FY 05 FY 06 FY 07 FY OB FY 09 FY 2010 Est. Proj. City of Allen 245 FY 2010 Budget Building Inspections New buildings are inspected multiple times before occupancy in order to ensure that they are being constructed in accordance with City codes Average Inspection Time and ordinances. I (Minutes Per Stop) For the best combination of efficiency and thoroughness, building inspectors in the City aim to spend 20 minutes per inspection, including travel time. With the field inspection staff level now at 6, average time per stop in FY 07-08 was 20 minutes. Health Inspections 40 30 20 10 0 FY 05 FY06 FY 07 FY03 FY09ESt. FY2010 DMl The department inspects all food -service establishments within Allen to make certain that health codes are being followed. A minimum score of 92 (Good) is the department's goal. Scores below 92 require correction and re -inspection. Thorough and timely inspections are a factor in keeping scores high. The average score for FY 08-09 is estimated to be 93. The expectation for FY 2010 is to retain scores at 92 or better. City of Allen 246 FY 2010 Budget City Administration Website The City of Allen website is web,ne Tamp °e, m°non °e, cai nda, P°z, maintained by the Public and Media Relations Division of City Administration. In 2005, the number of hits per month was 45,725. With the launch of a new website in May �P°^ 2008, the estimated number of hits 0p°0 per month for the 2008 calendar year was determined to be ° tpN !(XMM /MYIMN approximately 60,000; however, since the website analytic tools changed, it is not possible to maintain complete accuracy with this estimate. 'The number of hits or clicks per page is going to be the highest measure of website traffic and it has been replaced with a more accurate analytic reporting tool. The new site features Google analytics that measure both visits and page views. The number of page views would be the closest equivalent to the number of hits reported by the former analytic tool. With this new measure defined, the website is averaging 51,224 number of page views per month for 2009 to date (June 30, 2009). What appears to be a drop in traffic is really a more accurate reflection of the website use. Even with the change in measuring website traffic, the site has demonstrated growth since 2005. The website has also transitioned to a content management system to provide for more timely enhancements. Phase II of site enhancement will continue through 2009 and the site will be further developed to incorporate user friendly areas for specific user demographics such as visitors. With the opening of the Allen Event Center and start-up of the Convention and Visitors Bureau, the City website is expected to have additional growth in traffic the next few years. City of Allen 247 FY 2010 Budget City Secretary Department Introduction The City Secretary's Office records, preserves, and has custodial authority over the official records and legislative acts of the City Council; coordinates all City -held elections; coordinates and oversees the City's Records Management Program; administers all City held elections; and serves as the Public Information Officer in accordance with the Public Information Act. Records Management The purpose of the City's Records Management Program is to provide records management services to City departments so their records are accessible using appropriate technology, managed legally, economically and effectively, preserved for historical value, and disposed of in accordance with State approved records schedules. Performance Measure 2007 2008 2009 Est. 2010 Pro. Training Sessions Provided 22 4 4 Percent of Employees Completing 100% 100% 99% 100% Basic Records Training _ 39% 45% 45% Cubic Feet of Eligible Records 413 400 620 450 Destroyed Cubic Feet of Records Microfilmed 7 5 4 4 Number of Commercial Building 1,916 6,000 4,000 4,000 Plans Pages Imaged Public Information Requests The City Secretary's Office preserves official records of the City of Allen and Arts of Collin County. Public information is provided to the Council, staff, media, and the public so they can have timely and convenient access to City records. Performance Measure 1 2007 1 2008 1 2009 Est. 2010 Pro]. Percentage of Open Records Requests Responded to within 10 100% 100% 99% 100% da City of Allen 248 FY 2010 Budget City Council Meetings The City Secretary's Office provides meeting coordination to the City Council so they can have assurance of citizen participation, and an accurate, timely record of the meetings. Performance Measure 2007 2008 2009 Est. 2010 Proj. Number of Blue Star Flag 5 6 5 5 Presentations 66% 83% 85% 95% Number of Proclamations 15 15 17 15 Presented at Council Meetings 5.3% 8.1% 8.5% 4% Number of Citizen Recognitions Presented Outside of Council 35 31 30 30 Meeting Boards and Commissions The City Secretary's Office coordinates the annual Board appointment process including training of newly appointed and reappointed Board members regarding laws and procedures relating to their appointment. Performance Measure 2007 2008 2009 Est. 2010 Prol. Percentage of Newly Appointed 2,080 3,372 31704 1,760 and Reappointed Board Members 66% 83% 85% 95% Attending Annual Orientation $3.31 $2.60 $2.73 $4.55 Session 5.3% 8.1% 8.5% 4% Percentage of Appointees Completing Open Meetings 100% 100% 100% 100% Training required by the Open Meetings Act Municipal Elections The City Secretary's Office provides election services to voters, petitioners, City departments, and candidates so they can participate in the election process. Performance Measure 2007 2008 2009 2010 Pro'. Number of Ballots Cast 2,080 3,372 31704 1,760 Total cost of General Election $6,886 $8,764 $10,105 $8,000 Cost per ballot cast $3.31 $2.60 $2.73 $4.55 Percentage of Registered Voters Casting Ballots 5.3% 8.1% 8.5% 4% City of Allen 249 FY 2010 Budget Community Services (Administration) Department/Division Introduction The Community Services Department is composed of several divisions and covers the public works functions of the City, including water, sewer, utility billing, streets, drainage, building maintenance, and waste services. The Administration Division oversees the functions of all of the Department's line divisions. Low Emission Vehicles The City of Allen is gradually replacing its higher emission gas or diesel burning light duty (non -emergency) vehicles with Ultra -Low Emission Vehicles (ULEV), Low Emission Vehicles (LEV), or Alternative Fueled Vehicles (AFV) in order to meet EPA requirements. Community Services, Engineering, Building and Code, and Parks and Recreation are all affected by the EPA requirements and are procuring lower emission replacement vehicles as a result. Public Safety vehicles are not included in the EPA requirements; however, all patrol cars purchased in the past three years are also LEV or ULEV. City of Men 250 FY 2010 Budget Community Services (Building Maintenance) Division Introduction The Building Maintenance Division is responsible for keeping the Allen City Hall, the City Hall Annex, the Municipal Courts and Parks and Recreation (MCPAR) building, the Municipal Library and Auditorium, the Central Police Station, and the administrative areas and classroom in the new Central Fire Station clean and maintained. Maintenance of the Animal Shelter is also performed but the cleaning is performed by shelter attendants. Tasks include janitorial services, building mechanical system maintainance and repair, remodeling projects, and other tasks related to building operations and staff support. Building Square Footage Cleaned The total amount of square footage cleaned last increased due to completion of the new Library in January 2005. There has not been new square footage added since 2005. Total Square Feet Cleaned per Custodian This measure reflects the efficiency of the Division's cleaning efforts. The Division has a goal of 18,000 square feet cleaned per custodian to allow for thorough cleaning. The addition of one new custodian in FY 06 improved this ratio. There has not been new square footage added since FY 06. Building Square Footage Cleaned 250,000 200,000 192,700 192,700 192,700 192,700 150,000 100,000 50,000 0 2006 2007 2009 2009 Total Square Feet Cleaned per Custodian 40,000- 30,000 23,625 23,625 23,625 23,625 20,000- 10,000. 0 2007 2008 2009 2010 City of Allen 251 FY 2010 Budget Cleaning Cost This is the cost incurred by the division for each square foot cleaned. The dollar amount includes salary and benefits for employees, uniforms, supplies, and cleaning equipment. City of Allen 252 FY 2010 Budget Community Services (Streets) Division Introduction This division has the responsibility for maintaining the many miles of streets, alleys, and sidewalks within the City. Total Street Miles Total street miles in Allen have increased by approximately 19 miles in the past three years. Although maintenance will eventually increase as a result of the new construction, for the immediate future the new streets will require little maintenance. All new streets are constructed with concrete due to lower maintenance costs and greater lifespan. Street Conditions The City's Pavement Service Rating (PSR) system rates streets on a 0-5 scale, with 0 being impassible, 3 being satisfactory, and 5 being excellent or newly construct The rating measures cracking,ed. base condition, drainage, surface condition, distortion, and ride quality. Asphalt streets are cheaper to build but more costly to maintain than concrete. Concrete streets are evaluated every four years, and asphalt streets are evaluated over a two year period, 50% one year and the other 50% the next. Many of the City's concrete streets are new, which partially accounts for their good condition. Total Street Miles 300.00 272.18 282.00 287.00 291.00 200.00- 100 .00 2Its 18.32 17.5 17 0.00 2007 2008 2009 2010 est ■ Asphalt Mlles ■ Concrete Mlles Percentage of Streets in Satisfactory Condition or Better 120% 110%100% 97% 97% 00% 96% 97% 110% 7s% 7s% 80% 75% 73% 70% 60 sox 2007 2008 2009 2010 est ■Asphalt Miles ■Concrete Miles A "satisfactory" rating for cunaete streets means a rating of 3.5 or better A "satisfactory" rating for asphalt streets means a rating of 3.0 or better Asphalt street ratings are determined after the year's overlay and sealing projects. City of Allen 253 FY 2010 Budget Maintenance Dollars Funded per Year per Pavement Type The City has over 16 times as many miles of concrete streets as asphalt. Even though asphalt streets are more expensive to maintain than concrete, the difference in miles between the surface types results in concrete streets receiving the majority of funding in normal operations. The 2008 numbers show bond funds that were spent on McDermott. The 2008 and 2009 numbers show water and sewer funds that resurfaced asphalt streets after sewer rehabilation projects were completed. Maintenance Dollars Spent per Center Line Mile per Year This measure analyzes the maintenance funds spent per mile for both asphalt and concrete streets. The 2008 and 2009 numbers for asphalt includes additional money spent on the Allenwood Subdivision and the High Meadows Subdivision to resurface the streets after sewer rehabilitation projects The dollars spent for Maintenance Dollars Spent per Mile $4.366 $4,800 $2.401 $2.101 $1,764 E537 $718 $522 2007 2008 2009 2010 est other years reflect normal operation budgets and contract concrete street repair. City of Allen 254 FY 2010 Budget Community Services (Water and Sewer) Division Introduction The Water and Sewer Division operates and maintains the system of pump stations, ground storage, elevated storage, and mains that provides customers drinking water provided by North Texas Municipal Water District (NTMWD). The division also operates the system of lift stations and mains that returns wastewater to the NTMWD's interceptor system for treatment. Water Loss Water loss is the difference between the volume of water purchased from NTMWD and the volume of water sold to customers. The numbers do not include water loss resulting from routine daily operations (such as firefighting and water line flushing), construction projects, and service line and main line breaks. The City's water loss goal is based on the NTMWD model water conservation plan and is to not exceed 12%. The running average of water loss for the three prior years is also shown. Due to the billing period variances, the three year average is a more representitive indicator of water loss. Water Conservation In 2004, the H2OME IMPROVEMENT REBATE program began offering rebate incentives for residential water conservation. Rebates up to $125.00 are offered for water efficient washing machines, pressure reducing valves, rain and freeze sensors, low flow toilet, and rain barrels. In 2009, an additional rebate for SMART irrigation technology was added. The chart indicates the total number of rebates processed for each year. Rebates Processed Boo 700 682 601 612 650 600 Boo 400 FY 07 FY 08 FY 09 FY 10 lest) (est) City of Allen 255 FY 2010 Budget Community Services (Utility Billing) Division Introduction Utility Collections is the division of the Community Services Department that provides utility bills to residential and commercial customers for water, sewer, drainage, waste services and household hazardous waste (HHW). The payments are then processed to show generated revenue. Utility Accounts The total number of all utility accounts has grown steadily with the City's population. The graph shows both total number of accounts and accounts handled monthly by each Customer Service Representative (CSR). We currently have 5 FT CSR's, 1 Sr. CSR and 1 supervisor. This allows customer service on a more manageable level. The conversion to contracted utiltity bill printing and mailing in FY 08 freed time for our CSR's to handle additional customer workload. Bill Payments City efforts to improve on-time utility bill payments included increasing customers' time allowed to pay their accounts, increasing penalty and late fees, and formally allowing establishment of payment plans. Our efforts have allowed us to attain as high as an 88% on time payment record. Average Percentage of Bill Payments Received on Time wox %% 88% 84% 86% 86% sox ssx eox rsx FYM07 FY 0] -OB FYOS-09 FYD9-10 (est) (est) City of Allen 256 FY 2010 Budget 8 27,000 5,000 S26, soo a,000 E 8 26 ,000 m 3,000,500 a 25 2.000 n 25,000 8 1,000 24,500 0 $ 2007 2008 2009 2010 (est) (est) 0 8 of Accounts t AcccuMs per a�pbyee customer service on a more manageable level. The conversion to contracted utiltity bill printing and mailing in FY 08 freed time for our CSR's to handle additional customer workload. Bill Payments City efforts to improve on-time utility bill payments included increasing customers' time allowed to pay their accounts, increasing penalty and late fees, and formally allowing establishment of payment plans. Our efforts have allowed us to attain as high as an 88% on time payment record. Average Percentage of Bill Payments Received on Time wox %% 88% 84% 86% 86% sox ssx eox rsx FYM07 FY 0] -OB FYOS-09 FYD9-10 (est) (est) City of Allen 256 FY 2010 Budget soo 0 customer service on a more manageable level. The conversion to contracted utiltity bill printing and mailing in FY 08 freed time for our CSR's to handle additional customer workload. Bill Payments City efforts to improve on-time utility bill payments included increasing customers' time allowed to pay their accounts, increasing penalty and late fees, and formally allowing establishment of payment plans. Our efforts have allowed us to attain as high as an 88% on time payment record. Average Percentage of Bill Payments Received on Time wox %% 88% 84% 86% 86% sox ssx eox rsx FYM07 FY 0] -OB FYOS-09 FYD9-10 (est) (est) City of Allen 256 FY 2010 Budget Community Services (Solid Waste) Division Introduction The Solid Waste Division oversees residential and commercial waste services within Allen. The division also administers and operates the City recycling programs and Household Hazardous Waste (HHW) collection programs. The City is proud to have one of the highest recycling rates in the state. Recycling The City of Allen measures the impact of its recycling programs by tracking the pounds of materials diverted, including co -mingled recyclables and yard waste. Diversion of material from the landfill extends the life of the landfill. The City continues to gain recognition for its innovative and progressive recycling and diversion efforts, including state and local awards. Commercial cardboard diversion efforts produce an average of 1,971 tons per year. Multi -family (apartment) recycling produces an average of 55 tons of recycling per year. Single -stream recycling in 95 -gallon carts diverted 7,641 tons of materials diverted from the landfill. The NTMWD composting program continues to save landfill space through yard waste diversion, which totaled 5,115 tons this year. Public Education efforts in 2009 reached approximately 3,902 individuals through hands-on environmental programs. Trash Collection Complaints The Solid Waste Division contracts with Community Waste Disposal (CWD) for garbage collection and provides oversight to their operations. CWD's contract renewed June 1, 2008 with additional and enhanced services. CWD is contractually obligated to achieve <1.1 service inquiries per 1000 service opportunities. Customer Complaints per 1000 service Opportunities 1 0.9 0.67 0.6 0.51 0.43 OA 0.33 os 0 2007 2008 2009 2010 Prof. Proj. City of Allen 257 FY 2010 Budget 15,000 80.00 c 10,000 60.00 a i 40.00 5,000 20.00 'o m 0 0.00 0 'o X waste. Diversion of material from the landfill extends the life of the landfill. The City continues to gain recognition for its innovative and progressive recycling and diversion efforts, including state and local awards. Commercial cardboard diversion efforts produce an average of 1,971 tons per year. Multi -family (apartment) recycling produces an average of 55 tons of recycling per year. Single -stream recycling in 95 -gallon carts diverted 7,641 tons of materials diverted from the landfill. The NTMWD composting program continues to save landfill space through yard waste diversion, which totaled 5,115 tons this year. Public Education efforts in 2009 reached approximately 3,902 individuals through hands-on environmental programs. Trash Collection Complaints The Solid Waste Division contracts with Community Waste Disposal (CWD) for garbage collection and provides oversight to their operations. CWD's contract renewed June 1, 2008 with additional and enhanced services. CWD is contractually obligated to achieve <1.1 service inquiries per 1000 service opportunities. Customer Complaints per 1000 service Opportunities 1 0.9 0.67 0.6 0.51 0.43 OA 0.33 os 0 2007 2008 2009 2010 Prof. Proj. City of Allen 257 FY 2010 Budget Household Hazardous Waste Collection In FY 01-02, funding for the residential HHW program was approved by City a 28,000 4,300 n Council. The program 23,000 3,800 n began in February 2002 ° 9 18,000 2,800 r through a grant from E 2,300 a" NCTCOG and continued °m r 13,000 1,800 v without cost to residents c 8•� eoo 0 through FY 02-03. In June i 3,000 300 2008, a fee increase from 2007 2008 zoos 2010 $0.50 to $0.57 per month Est. Est. was approved to overcome o Pounds of feuseable Chenicals the rising cost of non - reusable HHW collections. This program is an important part of our Texas Pollution Discharge Elimination System (TPDES) program. The HHW program is conducted in cooperation with the City of Plano through an Interlocal Agreement. The program provides residents with an environmentally safe way to remove household chemicals (paint, cleaners, oil, etc.) from their homes. Since the beginning of the program through May 2009, 62,146 pounds of reusable chemicals have been collected and redistributed to residents of Allen and Plano. In July 2008 Computer collection services changed from curbside collection to scheduled quarterly collection at one day events. This important service continues to eliminate another potential hazard from the landfill system. City of Allen 258 FY 2010 Budget Community Services (Drainage) Division Introduction The Drainage Division monitors storm sewers and open drainage channels and cleans and maintains them in order to ensure the free flow of drainage water that helps prevent flooding. The division's budget also funds contract street sweeping and contract mowing along drainage areas and greenbelts. Street Sweeping Arterial and collector roads are swept during the year in order to remove debris for aesthetics, safety, and for TPDES permit compliance. These are actual "curb miles" of streets swept. The number of curb miles is larger than the number of street miles in Allen because there are at least two curb miles per mile of road (one curb on each side) and up to four curbs on roads with 2010 lest) medians. Arterials are swept twice monthly and collectors are swept once per month. The number of curb miles swept has grown due to the increase in roads and a decrease in contract price in FY02-03 that allowed for increased frequency of sweeping arterial roadways. City of Allen 259 FY 2010 Budget Engineering Department Introduction The Engineering Department plans and oversees infrastructure projects for the City. This includes the capital improvements program as well as traffic control throughout the City. Capital Project Funding Every year the City spends millions of dollars on large scale construction or maintenance projects, and on comprehensive studies to prepare for such projects. The Engineering division oversees these activities. Some of the larger projects completed during FY 08-09 were Stacy Road Phase 1 (US 75 to Greenville Avenue, constructed by The MGHemng Group as part of The Village at Allen project), Hedgcoxe widening from Alma to Tatum, Ridgeview Drive (Custer to Alma), Exchange Parkway (Twin Creeks Drive to SH 121), Country Brook Lane, Allen Station Parkway, Village Drive, Greenville Avenue (Exchange Parkway to Stacy Road), Ramp reversals at Bethany (Southbound) and Exchange Parkway (Northbound), the Stacy and US 75 intersection and Chelsea Boulevard (2 lanes) from Stacy to TXU substation, miscellaneous alley replacement and CDBG sidewalks in the Hillside area. Other achievements include Sewer replacement in the Highmeadows First Addition, Custer Road 24 -inch water line, sewer installation in the Fairmeadow Addition, Fountain Gate drainage, sewer main installation in Suncreek along Rowlett Creek by NTMWD. Traffic signals were installed at Alma/Comanche, Exchange Parkway/Allen Station Parkway, Exchange/Bray Central and Cedar/McDermott. Work continued on the Allen Events Center (to be complete in November 2009), the jail expansion was completed and land was acquired for Fire Station #6 (Ridgeview and Watters). Total Dollars Spent- Capital Projects $40.0 e $30.0 0 $20.0 i $10.0 $0.0 Y�.aiN� Facilities Water/Sewer Drainage Streets Parks Event Center 02006 ■2007 02006 02009Est ■2010Pro1. City L...- ii •..r eil�WIJ The total amount spent on capital projects in FY06 was approximately $20.9 million in FY07 the total was approximately $12.1 million and in FY08 $30.4 million was spent, which includes $22.9 million for the Event Center projects. of Allen 260 FY 2010 Budget Developer Contribution to Infrastructure During construction of a project, developers build infrastructure improvements that the City later maintains. The department helps plan for the infrastructure needs, oversees the construction, and facilitates the transfer. Commercial development continued in 2009 but declined slightly from 2008 with Firestone at Stacy Road and SH5, Twin Creeks Professional Center, Starcreek Montessori, Lone Star Medical Center, Edu Tree Day Care, Pebblecreek Montessori, Greenville Center Addition, Allen Office Warehouse, Beverly R. Cheatham Elementary, Bank of the Ozarks, Mayflower Professional Office Building, Watters Creek Office Condominiums, and an addition to the Turrentine Jackson Funeral Home Residential development continued in the Cumberland Crossing, Villas at Cottonwood Creek, Suncreek Townhomes, Stacy Estates and Windgate Manor subdivisions. Value of Infrastructure from Commercial Development $7 o $6 $5 $3 $2 at $0 2005 2005 2007 2008 2009ESL 2010Proj. -WATER -SEWER -STREETS - RM Value of Infrastructure from Residential Development e ala C o $12 $10 as ae as $2 ao 2005 2005 2007 2008 2009 Est. 2010 Proj. • WATER• SEWER- STREETS0 STOR City of Allen 261 FY 2010 Budget New Residential Lots A greater number of residential lots implies either larger or more numerous housing developments. In either situation, the result is more site plans for the Department to review, and more infrastructure that will be turned over to the City. As we approach build -out in the next few years, we will start to see a significant decrease in the number of lots. For 2009, we saw little new residential development. The Delayne Apartments were accepted by City staff during FY09. Several subdivisions continued to build but at a substantial decreased rate. We will begin to notice a significant decrease in the amount of residential development. However, commercial development is on the rise as well as public infrastructure due to the bond program that voters passed in early 2008. City of Allen 262 FY 2010 Budget Finance Department Introduction The Finance Department provides financial management in accordance with local, state, and federal law, and ensures that city ordinances and policies and procedures are followed. The department provides technical staff support for the City Council, staff, and the public in the following areas: • Accounting Division: cash and investments, debt management, accounts payable, accounts receivable, fixed assets, grants, capital projects accounting and financial reporting. • Budget Division: oversees payroll, budgets, financial analysis and property/casualty risk. • Purchasing Division: provides assistance in securing materials and services, monitors contracts, and disposing of surplus City property in compliance with Texas purchasing statutes. Financial Management To ensure long-term financial success of the City, sufficient reserves are required to maintain City operations through unforeseen events. The City policy for the General Fund is to maintain a minimum of 60 days of operational expenditures in reserve. Water and Sewer bond covenants require that the Water and Sewer Fund maintain a reserve fund equal to the average annual debt payment of all bonds. This is also a critical element utilized by bond rating agencies in determination of the City's bond rating. Long-range financial planning and conservative budgeting has allowed the City to maintain required reserves. As a result, the City's General Obligation (G.O.). bond ratings were upgraded in 2007 and 2008 and the Water and Sewer bond ratings were upgraded in 2008 and 2009. GENERAL FUND 2005 2006 2007 2008 Total Expenditures $35971,021 $41281,125 $44801,158 $53,333,459 Ending Fund Balance $ 9,380,565 $11,437,311 $ 13 325,307 $ 13,776,473 Days operational Expense In Reserve 95.2 101.2 106.6 94.3 G.O. Bond Rating: Mood 's Invests Service Aa3 Aa3 Aa2 Aa2 Standard & Poor's AA- AA- AA AA+ WATER & SEWER FUND 2005 2006 2007 2008 Available for Debt Service $6,8B3,672 $10 440 678 $5,917.955 $8,755 895 Annual Debt Service Requirement $ 2136150 $ 2445,730 $ 2,442,758 $2,364,358 Coverage per Rate Covenant 3.22 4.27 2.42 3.70 W&S Revenue Bond Rating: Mood s Investor Servioe A2 A2 A2 A2 Standard & Pooes AA- AA- AA- AA+ City of Allen 263 FY 2010 Budget Awards The Government Finance Officers Association (GFOA) has established criteria for financial reporting, in which generally accepted accounting principles, applicable legal requirements, and presentation guidelines must be satisfied — the end result to produce an easily readable and efficiently organized report. The GFOA also has established criteria for budget presentation, to demonstrate proficiency in four areas: 1) policy document, 2) financial plan, 3) operations guide, and 4) a communications device. In addition, each year the Purchasing Division applies for the Achievement of Excellence in Procurement Award from the National Purchasing Institute, which is awarded for superior performance in the public procurement field. The City also was recognized for the second year for purchases of $7.5 million with small and minority owned businesses. The City plans to continue its participation in these programs in future years. Although not an award, but an indication of the value of financial management, for the first time in the history of the City the external audit for the period ending September 30, 2008 resulted in no deficiencies or "management comment items". City of Allen 264 FY 2010 Budget 2005 2006 2007 2008 Certificate of Achievement for Excellence in Financial Reporting ✓ ✓ ✓ ✓ Distinguished Budget Presentation Award Achievement of Excellence in Procurement Award ✓ ✓ ✓ ✓ Million Dollar Roundtable Award Although not an award, but an indication of the value of financial management, for the first time in the history of the City the external audit for the period ending September 30, 2008 resulted in no deficiencies or "management comment items". City of Allen 264 FY 2010 Budget Fire Department Department Introduction The Fire Department's task is to prevent and mitigate property loss in Allen from fires and the effects of natural and man-made disasters. Additionally, the department provides emergency medical services. A heavy emphasis is placed on the prevention of these occurrences through public education, fire suppression system installation and code enforcement. Firefighter and paramedic training and equipment are equally critical to insure a safe and effective response. Calls for Service One measure of the Fire Department is the total number of calls it receives. The number of Emergency Medical Service (EMS) incidents as well as fire calls is increasing. Fire calls include all non- medical calls such as fires, gas leaks, chemical spills and public assistance. Total incidents in both categories are projected to increase as the community grows and both buildings and the population age. Response Time Response time measures the average time required for emergency personnel to be dispatched and then travel to the scene. A quick response is vital to prevent further damage to property or to begin medical treatment of a patient. Response time can be influenced by factors including traffic congestion, road construction, and fire station placement. The department's goal is an Average Response Times Total Calls 4,000 6:00 3,000 2,000 1,000 4:00 IF 0 2005 2006 2007 2008 2009 2:00 Est. Wint Calls 1,165 1,259 1,298 1,473 1,600 oEMSCalIs 2,275 2,342 2,456 2,809 3,100 categories are projected to increase as the community grows and both buildings and the population age. Response Time Response time measures the average time required for emergency personnel to be dispatched and then travel to the scene. A quick response is vital to prevent further damage to property or to begin medical treatment of a patient. Response time can be influenced by factors including traffic congestion, road construction, and fire station placement. The department's goal is an Average Response Times average response time of 5 minutes or less. City of Allen 265 FY 2010 Budget 6:00 4:00 IF FF 2:00 0:00 FY 2005 FY 2006 FY2007 FY2008 FYEst. 2009 ■Fire 4:46 455 4:39 4:41 4:50 DEMS 455 1 459 5.00 4:48 4:55 average response time of 5 minutes or less. City of Allen 265 FY 2010 Budget Injuries This measure shows severe injuries to both firefighters and the general public resulting from fires. Injuries cannot be completely eliminated, but an emphasis on public education and firefighter training will hel keenthese P to a minimum. There have been no deaths resulting from fires in the current reporting period. Property Loss Property loss is a financial measure of the damage caused by fires in Allen. Property damage can be reduced to an extent by quick response times and well trained Injuries From Fires [00,:09 a 3 FY 2005 FY 2009 I FY 2007 I FY 2009 IFY200985t 2 5120,500 I s3,9eaals $1.395,1251 $339,450 11111.500.000 1 0 0 0 0 2005 2006 2007 2008 2009 Est •General Public 0Firefighler P to a minimum. There have been no deaths resulting from fires in the current reporting period. Property Loss Property loss is a financial measure of the damage caused by fires in Allen. Property damage can be reduced to an extent by quick response times and well trained firefighters. Fire loss can vary widely from year to year. A single fire in an office or residence can easily create property loss in excess of $100,000. City of Allen 266 FY 2010 Budget [00,:09 70:,000 FY 2005 FY 2009 I FY 2007 I FY 2009 IFY200985t roea7ss 5120,500 I s3,9eaals $1.395,1251 $339,450 11111.500.000 firefighters. Fire loss can vary widely from year to year. A single fire in an office or residence can easily create property loss in excess of $100,000. City of Allen 266 FY 2010 Budget Inspections The fire marshal Inspections and Plan Review ins acts V new buildings as part 1500 of the process to 3,000 certify them for occupancy. In addition, all 2,000 existing i 20,000 businesses are inspected 2 10,000 1000 annually for fire hazards. As more o K 'Id' 0 UI Ings are 2005 2006 2007 2008 2009 Est. constructed both numbers will ■Firelnspections oPlan Review continue to increase. The department also reviews building plans before construction to make sure the building will be constructed with the proper life safety systems such as sprinkler systems, alarm systems, exits, and fire mains. Educational Efforts The Fire Department offers numerous public education programs designed to increase fire safety knowledge. Currently, 'Risk Watch" classes make up the greatest share of programs offered. Added in February 2003, the Public Education Coordinator position is responsible for developing a comprehensive public education program. Programs added since then include the Citizen Fire Academy and "Risk Watch". City of Allen 267 FY 2010 Budget Public Education Programs 40,000 1500 35,000 i 30,000 1200 Z 25,000 900 • i 20,000 15,000 600 2 10,000 IL 300 a 5,000 0 0 2004 2005 2006 2007 2008 2009 Est Total Parficipanta ORiskWatch SWdmts Programs Coordinator position is responsible for developing a comprehensive public education program. Programs added since then include the Citizen Fire Academy and "Risk Watch". City of Allen 267 FY 2010 Budget Human Resources Department Introduction The Human Resources Department works in partnership with City departments in providing expert Human Resources advice in collaboratively shaping strategies to achieve organizational goals. This task is accomplished by the department administering benefits, the workers' compensation program and risk management functions, recruiting and retaining employees, handling employee relations as well as with policy development. Employee Turnover The City of Allen experienced 13.1% turnover in 2008. Turnover rates are calculated for full-time employees only due to the volatility of the part-time Parks & Recreation positions. These employees are primarily students that come and go as school schedules dictate, and are not traditional part-time Employee Turnover 20.0% 15.0% 10.0% s.0 u 0.0% 2006 2097 2008 2009 Esq. employees. Our projected turnover for 2009 is 9.1 %, which is a 4.0% decrease from last year. Training For the second year in a row, the City of Allen is collaborating with Collin County Community College to provide leadership development to managerial/supervisory staff. Some of the goals of this training include: • Achieving results through others by building strong relationships with team members • Providing proactive coaching for success and support for improvement • Helping others identify performance expectations that align with the City's goals and objectives • Successfully delegating the right tasks to the right employees The roll out for the training targets managers/supervisors to take an objective look at their teams and proactively find ways to leverage their existing skills, develop new skills, and provide the coaching and support they need to be successful. City of Allen 268 FY 2010 Budget Casualty Claim Costs The total incurred (paid and reserved losses) claims shown in the graphs below depict the recent history of casualty claims for the City of Allen. Lines of coverage shown include Workers Compensation claims, General Liability claims and Automobile claims. Paid and reserved workers compensation claims have shown a desirable decrease since 2008 as depicted in the chart below: Workers Compensation Claim Coats $250,000 $200,000 $150,000 $100,000 $50,000 so 2006 2007 2008 2009 to data The chart below depicts the General Liability Claims for the past four years. Total incurred Automobile Liability and Automobile Physical Damage claims since 2006 are shown below: City of Allen 269 FY 2010 Budget General Liability Claim Cosh $14,000 $12,000 $11,647 $10,000 $8,000 $6,000 $4,000 $2,000 $0 2006 2007 2008 2009 to date Total incurred Automobile Liability and Automobile Physical Damage claims since 2006 are shown below: City of Allen 269 FY 2010 Budget _ $3 971 $570 E328 Total incurred Automobile Liability and Automobile Physical Damage claims since 2006 are shown below: City of Allen 269 FY 2010 Budget Harrassment and Discrimination Claims The City has had a total of six Title VII related claims since 1997, which is a very low rate. Title VII refers to a specific section of the Federal Civil Rights Act of 1964 that discusses discrimination in the workplace. Title VII claims therefore are not related to injuries, but instead are from issues such as sexual harassment or discrimination based on race, ethnicity, sex, and other protected classes. A lack of claims indicates a positive organizational culture combined with controls to prevent and resolve issues before they turn into formal grievances. City of Allen 270 FY 2010 Budget Library Department Introduction The Library serves the lifelong learning, informational, and literary recreational needs of the City. In addition to providing reading and audio/visual materials to citizens, it provides numerous programs designed to increase reading skills and develop and nourish a lifelong love for reading and learning. The new library opened in February 2005 in the central business district area near downtown and doubled the size of the former library. The library was designed for an eventual expansion to serve citizens' needs. Visitation "Annual Visits," the simplest measure of library usage, is the total number of library patrons. Visitation is counted each day by t td 800,00000 700,0 800,000 504000 400,000 300,000 200,000 100,000 0 Visitation au oma e counters at the doors. Usage has increased tremendously since the move to the new facility, continuing to grow each year. "Annual Checkouts," the total number of library items checked out, has also increased annually. Circulation per capita is the total number of checkouts divided by the total population. The measure decreased in FY 2007 but began increasing again in FY 2008. The library staff will continue to promote library usage through internal and external marketing, attention to customer service, and responsive collection development practices. City of Allen 271 FY 2010 Budget 2005 2006 2007 2008 2009 Est. 2010 Pro'. Circulation per ca ita 7.75 8.55 7.89 8.04 8.68 8.99 City of Allen 271 FY 2010 Budget Books "Books per Capita," another widely used library measure, is the number of books in the library divided by the City's population. It provides a general measure of the availability and diversity of library materials available to the community. The City Council's standard is 2.00. Although population growth outpaced collection growth in FY 2007, the measure held steady from FY 2007 to FY 2008. Collection development changes in FY 2009 increased the relevance and currency of the collection while maintaining a relatively constant measure. Books per capita is projected to increase in FY 2010, returning to the FY 2006 level despite the City's population increases. Beyond FY 2010, the collection is anticipated to grow in size and use. Programs Library programs include preschool storytimes, puppet shows, outreach programs in local schools, teen programs, and adult book clubs as well as general interest cultural, historical, literary, and educational programs. The number of programs accounts for each time a program is offered. Program attendance decreased in FY 2008, but the FY 2009 level should surpass the FY 2007 level. Attendance is expected to increase as the staff continues to review and refine programming plans. City of Allen 272 FY 2010 Budget Library Programs 30.000 700 28,000 �. 800 26,000 - -.. _ _. 500 E 24,000 400300 m 22.000 200 a` p.� 100 18,000 0 2005 2006 2007 2008 2009 2010 ESL Proj. +TWeIAMeM cee PMmms PMmmsWeW accounts for each time a program is offered. Program attendance decreased in FY 2008, but the FY 2009 level should surpass the FY 2007 level. Attendance is expected to increase as the staff continues to review and refine programming plans. City of Allen 272 FY 2010 Budget Operations The library devotes considerable time to ensure that the book collection remains current and in good physical condition. This requires replacing worn and outdated materials with new materials and striving to make them available as quickly as possible. New materials (books, audio books, etc.) must be entered into the library database, adapted for check out, and shelved. Changes in workflow led to a reduction in processing time in FY 2008. The measure should remain steady despite an increase in the number of materials processed and the collection size. City of Allen 273 FY 2010 Budget 2005 2006 2007 2008 2009 2010 Est. Proj. Time Needed to 7 days 7 days 7 days 6 days 6 days 6 days Process New Material City of Allen 273 FY 2010 Budget Municipal Court Department Introduction The Municipal Court provides administration and clerical support for court proceedings arising from violations of City ordinances and certain state laws. Responsibilities include: collection of fines, fees and state costs; filing citationstcomplaints; court scheduling, issuing, tracking and clearing warrants; maintaining the juror data base; updating and maintaining court records and reporting collections, convictions and statistical data to appropriate State agencies. Cases involving minors are handled by the Juvenile Case Manager, who works with the community and surrounding cities to find new places where juveniles and minors may complete their court appointed alcohol awareness class, drug awareness class, anger management class, family counseling, and community service hours. In January 2009, the City voluntarily began participating in the state collection program. Court Statistics Traffic offenses constitute approximately 95% of the total tickets issued. The Municipal Court also receives tickets for animal and code enforcement violations. The following chart outlines the staffing levels (FTE), population, tickets issued, warrants issued and revenue and expenditures per fiscal year (FY). FY FTE Population Tickets Issued Warrants Issued %Warrants To Tickets Revenue Exp. State-wide 11 82,539 21,465 5,878 26.4% $1,793,978 $596,198 $169190 10 73,298 18,562 7,705 41.5% $1,714,960 $570,901 N20042005 10 69,222 19,038 3,440 18.1% $1,486,207 $542,630 $5,030 9 66,341 17,746 7,321 41.3% $1,692,621 $457,213 In March 2009, Municipal Court participated in the second annual state-wide warrant round up working with the Allen Police Department and several other cities and law enforcement agencies in an effort to clear outstanding warrants. Results from Allen' participation are as follows: TOTAL FY08 FY09 State-wide Allen State-wide Allen Warrants Served 624 163 921 274 Warrant Value $169190 $43037 $253,253 $76,515 Fine Collected $87736 $28662 $104,029 $40012 Bonds Posted $22,898 $5660 $16,439 $1,865 Value -Time Served $26,474 $5,030 $44,680 $14,061 Value -Dismissed $5,875 $1,365 $8,395 $3992 Extension to Pa $20,903 $12,380 City of Allen 274 FY 2010 Budget Parks and Recreation General Fund Department Introduction The City's parks, greenbelts, and recreation facilities are planned and maintained under the supervision of the Parks and Recreation Department. The expenses related to park maintenance are located in the General Fund as well as basic operating expenses for the City's recreation facilities. Revenue generating recreation programs and related expenses are located in a separate Special Revenue Fund. General Fund Cost Per Capita General Fund cost per Cost per Capita capita includes all park $120 related operations, park $100 $93.93 $97.73 $ .48 $97.76 planning administration, $80 $83.05 recreation administration $60 and basic operations for $40 recreation facilities and $20 program oversight. The $0 remainder of the 2006 2007 2008 2009 Est.2010 Proj. recreation division is funded in the Special Revenue Fund. In years 2004 — 2005, there was a transfer in from the General Fund to support recreation facility operations which is not reflected in this chart. Beginning with FY 2006, the chart is reflective of all General Fund support including recreation as that was the first year for those facilities to have separate General Fund budgets. Park Acres The ratio of park acres to population has historically been a benchmark of the adequacy of the park system for a city's residents. Numbers from the ratio are not always comparable between cities however, because of variations in how open space/greenbelts within each community are treated in the ratio. Using developed acres as an alternative provides a useful Developed Acres per 1000 Population 4.5 4.07 4 3.85 3.5 3.15 3.07 3 2.5 2.23 22 2 1,74 1.69 1.5 t 0.5 0 2006 2007 2008 2009 Proj. 2010 Proj. ■ Neighborhood Parks EC..nky Pahl City of Allen 275 FY 2010 Budget benchmark for comparisons between city park systems. Developed parkland currently totals 509 acres. The slightly declining total community park numbers is indicative of population growth continuing to exceed community park development. Conversely, several new neighborhood parks have been constructed recently, resulting in an increase of acres provided for the current population, even though the population continues to rise as well. Cost Per Maintained Acre Maintenance of parks and recreation facilities has a large effect on the aesthetic value of a city. The past few years, the department has been working to continue to meet the standards described in the City's Parks and Facilities cost per Acre Maintenance Standards $8000 guide. Over the years, new $7,000 SM,7� $5,702 $5,772 $5,660 cost efficiency initiatives have $6,000 $4'681 allowed the department to $4,000 maintain Allen's award- $2:0000 $2,000 winning park system at high $1.000 standards during difficult so economic times. The 2007 2006 2007 2008 2009 Est 2010 Pr0j. report is much lower than FY06 in part due to some properties being left off the FY06 calculation and over $400,000 in budget savings. City of Allen 276 FY 2010 Budget Parks and Recreation Special Revenue Fund The Parks and Recreation Special Revenue Fund includes revenue and expenditures from facility memberships and recreation programs. They are placed in a separate fund in order to make accounting easier and to hold staff accountable for revenue and expenditure projections. Membership Sales Along with classes, facility membership sales are important to the financial success of the facilities. Each facility sells a variety of memberships. Memberships purchased at Don Rodenbaugh Natatorium are valid at any City facility. Memberships purchased at the Joe Farmer Recreation Center, the Allen Senior Recreation C t d Th Ed Y th eneran a ge ou Center are specific to those facilities. The Joe Farmer membership number also includes the special membership charged for the Saturday night youth program. Beginning June 1, 2009 the Youth Center began its transition to the Visitor Center. This impacts membership sales to the degree that a membership is no longer necessary to utilize the lobby space of the facility. However, membership is still required for the use of the computer room and media room — both of which are still dedicated to youth use. Customer Satisfaction The Recreation Division uses a series of program surveys, comment cards, trailer (follow up) phone calls and various other means to measure satisfaction. Until achieved on a regular basis, the goal of 95% is the benchmark goal. Facility Goal 1 DRN Membomhlp Sales ASRC TEYC 1 Athleties 10,500 2009 1 95% 1 95% 1 91% g 8,500 1 85% 91% r a 8 s,5oo s 4,500 5 2,500 A 500 zoo? ZoosJ2W9ESLzolopmi.eTEYC 198 184200oASRC' 1300 13591490eJFRC 3350 42464387eDRN 3919 40194090 eneran a ge ou Center are specific to those facilities. The Joe Farmer membership number also includes the special membership charged for the Saturday night youth program. Beginning June 1, 2009 the Youth Center began its transition to the Visitor Center. This impacts membership sales to the degree that a membership is no longer necessary to utilize the lobby space of the facility. However, membership is still required for the use of the computer room and media room — both of which are still dedicated to youth use. Customer Satisfaction The Recreation Division uses a series of program surveys, comment cards, trailer (follow up) phone calls and various other means to measure satisfaction. Until achieved on a regular basis, the goal of 95% is the benchmark goal. Facility Goal 1 DRN 1 JFRC ASRC TEYC 1 Athleties Overall 2009 1 95% 1 95% 1 91% 1 94% 1 90% 1 85% 91% City of Allen 277 FY 2010 Budget Program Registration Program registration is an indicator of a unique individual or team registering one time for a program or league. The numbers for program registration include facility rentals for private parties; this service continues to do well. Program and class registration has seen a decline in some recreation facilities. The down economy is cited by most patrons as the reason for a decrease in their spending habits related to discretionary choices such as H 30,000 Program Registration 1 DRN 25,000 20,000 5,000 0,000 5,000 1 ASRC TEYC 1 Athletics Overall 0 1. ]Lt9 215 =GPM) 1 70% 1 75% 93% orevc v+ sm 1ao or.sxc 7w erase Tana axe •Jl 4W 1.&0 9.,ao G. •MN 101, 1. '.W BGo recreation classes. owever, classes and programs which are "life skill" programs (such as swim lessons, babysitting classes etc) have held strong. Class Success Rates The success rates of classes is an indicator of how many programs and leagues are offered vs. the number that were successfully held and not cancelled due to low enrollment or for other reasons. Similar to Program Registration, the Class Success Rate, to some degree has been affected by the economic climate. This is similar to what other municipal parks and recreation classes are experiencing in the metroplex. This is a significant indicator as it relates to decisions being made about which programs to maintain. The previously set goal of 9O% has been changed to 75%, which is closer to the industry standard. Facility Goal 1 DRN 1 JFRC 1 ASRC TEYC 1 Athletics Overall 2009 1 75% 1 86% 1 67% 1 94% 1 70% 1 75% 93% City of Allen 278 FY 2010 Budget Parks and Recreation Golf Course Fund Department Introduction The City of Allen purchased Chase Oaks Golf Club, located on the Allen -Plano border, in October 2004. The golf course operates under a separate golf fund and is charged with balancing revenue and expenses each year. Rounds Produced and Cost per Maintained Acre The slowdown in the economy has had little effect on golf rounds to date. We are on pace to exceed 40,000 rounds in FY2009 which will be the first time to exceed that total since the City assumed ownership. Golf rounds are driven by several factors including pricing, course conditions and customer service. Cost per acre is measured by purchasing chemicals, fertilizers, equipment leases, payroll, and course supplies such as tee markers, hazard stakes, flags, and related items. The staff maintains a total of 262 acres. Rounds Produced 50,000 40,000 _ 30,000 20,000 10,000 0 2006 2007 2008 2009 ES12010 Proj Revenue per Golfer The dollar per round per golfer consists of revenue generated from green/cart fees, retail sales, driving range and food & beverage. Staff has been challenged to reach daily revenue goals in each revenue category. Factors that contribute to a lower than desired dollar per golfer amount includes reducing fees to sell off peak tee times and competing with major retail golf outlets for merchandise sales. Staff is working hard to improve our product and a strong emphasis is placed on delivering REAL CustomerService to assist in reaching our revenue goals. Cost per Acre Golfer $5.000 $5000 $4,000 $3.000 r 'm A r $2.000 $30.00 ri $1,000 $10.00 $0 $0.00 2006 2007 2008 2009ESL 20101 The dollar per round per golfer consists of revenue generated from green/cart fees, retail sales, driving range and food & beverage. Staff has been challenged to reach daily revenue goals in each revenue category. Factors that contribute to a lower than desired dollar per golfer amount includes reducing fees to sell off peak tee times and competing with major retail golf outlets for merchandise sales. Staff is working hard to improve our product and a strong emphasis is placed on delivering REAL CustomerService to assist in reaching our revenue goals. City of Allen 279 FY 2010 Budget Revenue per Golfer $5000 $40.00 $30.00 $20.00 $10.00 $0.00 2006 2007 2008 2009Es1 2010PM]. Dnlaohardise $2.25sz.os $z.o5 $2.01 $2.30 oDriving Rang $3.53 $3.88 $302 $3.32 $3.58 eFood/Bev9 $4.56 $4.77 $4.95 $4.95 $6.21 EGreen Fees $25.57 $27.32 $26.85 $27.16 $32.92 City of Allen 279 FY 2010 Budget Planning Department Introduction The Department of Planning & Development is responsible for land use and transportation planning, zoning administration, development coordination, capital improvement planning, Community Development Block Grant administration, code compliance, and for providing staff support for the Planning & Zoning Commission, the Board of Adjustment, the Sign Control Board and the Allen City Council. Platted Acres The Planning Department reviews requests for subdivisions for technical compliance with the City's requirements. The plats are approved by the Planning & Zoning Commission. Over 80% of property planned for residential development has construction or plans for construction underway. Residential Acreage Platted 700 600 soo 400 300 200 100 0 2004/05 2005/06 2006/07 2007108 2008/09 2009/10 (Pro).) Non -Residential Acreage Platted 4CO - — 300 200 100 0 2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 (Pro).) City of Allen 280 FY 2010 Budget The final plat is the last step in the review process prior to construction. The numbers shown include residential and commercial plats, plus other less frequently used categories such as church or institutional. No of Final Plats 40� 30 f z.•- 20 I 10 0 2004-05 2005106 2006/07 2007108 2008!09 2009/10 (pro1J Zoning Changes In a developing city like Allen, zoning changes and amendments can be needed. Although Allen follows the land use patterns laid out in the comprehensive plan, a balance must be found between short-term flexibility and the long term goals. Therefore zoning changes are made when the results are deemed beneficial to the City. No. of Zoning Cases 20 15 10 5 O 2004/05 2005/08 2006107 2007)08 2008/09 2009/10 (PrOW City of Allen 281 FY 2010 Budget Police Department Department Introduction The Police Department's mission is to enforce local, state and federal laws and to provide for the safety of people and protection of property in the community. The department is comprised of the Office of the Chief of Police and three divisions: Patrol Services, Criminal Investigations and Support Services. The Police Department maintains several specialized units in the divisions including, but not necessarily limited to Community Relations, School Resource Officers, SWAT, K-9, Traffic, 9-1-1 Communications and Internal Affairs. The department is also responsible for animal control services and operation of the animal shelter. Crime Rates Each year, cities and police departments throughout the country calculate, examine and make necessary changes in reporting the previous years crime rate statistics. Generally, crime trends in America are based upon two factors: • Crime Volume —the aggregate sum of the Crime Index; and • Crime Rates — the rate at which crimes are expressed as a number per 1,000 residents. This figure compensates for the changes in the population. All projections for 2009 are based on prior call history, projections made by the department and other factors. PART I CRIMES (Major Crimes) In the 2008 calendar year, the Allen Police Department experienced a decrease in Part I crimes. Part I crimes are those serious offenses which include Murder, Rape, Aggravated Assault, Robbery, Arson, Burglary, Larceny -Theft and Motor Vehicle Theft. Part II crimes generally refer to those crimes that include, but are not necessarily limited to Forgery, Fraud, Stolen Property, Criminal Mischief, Liquor Law violations and Weapons offenses. The City of Allen experienced an overall decrease of approximately 14.7% in the Uniform Crime Index -defined Part I crimes as compared to 2007. The decrease is based upon raw number comparisons. Many of the Part I offenses are considered City of Allen 282 FY 2010 Budget Major Crimes 2,500 2,000 1,500 1,000IMUMIN 500 0 . 2005 2006 2007 2008 2006 Projected The City of Allen experienced an overall decrease of approximately 14.7% in the Uniform Crime Index -defined Part I crimes as compared to 2007. The decrease is based upon raw number comparisons. Many of the Part I offenses are considered City of Allen 282 FY 2010 Budget "crimes of passion" or heat of the moment type incidents, and there are truly no predictability factors available to help reduce or prevent their occurrence. Also, although the raw numbers indicate only a slight decrease, a comparison of that number with the increase in population factored in would actually indicate a 13.04% decrease in the number of Part I crimes. In 2007, there were 28.69 Part I crimes reported per 1,000 residents. In 2008, that number decreased to 24.95 per 1,000 residents. Based on UCR Part I crime (major crimes) statistics from January 1 through June 30, 2009 the city is expected to increase to 2,300 incidents, or 11%. Increases are noted in Sexual Assaults, Assaults, Burglary and Thefts over this same time period in 2007. PART II CRIMES (Minor Crimes) The Department experienced a decrease of 3.0% in the number of Part It crimes reported in 2008 over 2007. When population growth is factored in, as described in the Part I crimes section, there was a slight decrease in 2008 of the number of Part II crimes per 1,000 residents when compared to 2007. Many of these offenses can be attributed to stolen property -type offenses occurring within the many residential subdivisions now being developed throughout our community. The department continues to see elevated numbers of reported thefts and other associated property crimes. In 2008, there were 28.55 Part II crimes reported per 1,000 residents as compared to 29.29 in 2007. Part II crimes are projected to increase a mere 2% in 2009. Traffic As the City and surrounding areas continue to grow, the police department will continue to experience growth in the traffic volume. In 2008, the number of minor (non -injury) accidents increased 2.5% (1,769), and the number of major (injury) accidents increased approximately 9% (172) over 2007. Additionally, the number of fatality accidents in 2008 decreased by one compared to 2007. In 2008 there was one person killed as the result of motor vehicle accident. The departmental goal is to achieve a decrease in the overall number of accidents in 2009 through ongoing staffing increases, an enhanced traffic unit, and through the renewal and enhancement of a year-round traffic enforcement grant. The department continues to strive to achieve a substantial reduction in both the numbers and the seriousness of all accidents through enhanced community education and continuing enforcement efforts. City of Allen 283 IFY 2010 Budget Minor Crimes 2,500 2,400 2,900 n qq 3 N 2,200 2,100 2,000 2005 2005 2007 2008 2009 PrOjecletl Traffic As the City and surrounding areas continue to grow, the police department will continue to experience growth in the traffic volume. In 2008, the number of minor (non -injury) accidents increased 2.5% (1,769), and the number of major (injury) accidents increased approximately 9% (172) over 2007. Additionally, the number of fatality accidents in 2008 decreased by one compared to 2007. In 2008 there was one person killed as the result of motor vehicle accident. The departmental goal is to achieve a decrease in the overall number of accidents in 2009 through ongoing staffing increases, an enhanced traffic unit, and through the renewal and enhancement of a year-round traffic enforcement grant. The department continues to strive to achieve a substantial reduction in both the numbers and the seriousness of all accidents through enhanced community education and continuing enforcement efforts. City of Allen 283 IFY 2010 Budget Year 2005 2006 2007 2008 %Change Minor Non-Iniu 1 586 1,563 1,725 1 769 2.5% Major Ina 164 1 174 1 158 1 172 1 8.9% Fatality 1 1 1 1 2 1 1 1 -50% Citations 16,908 1 22,730 1 18,350 1 20,340 1 10.8% In the first six month of 2009 there have been 930 minor (non -injury) accidents, 104 major (injury) accidents, and no fatality accidents. Should this rate of motor vehicle crashes continue there will be a slight increase in 2009. Calls for Service In 2008, the department experienced a 5.1% decrease in total calls for service as follows: Year 2005 2006 2007 2008 %Chan e Dispatched Calls for Service 83,873 72,321 74,207 72,940 -1.7% Directed Patrols 54,805 79,334 96,616 89002 -79% Park and Walks 9,535 13,501 15,122 14571 -3.6% Animal Control Calls' 4,002 4,335 3,944 5,412 37.2% Total Calls for service 128,013 165,156 185,945 176,513 -5.1% 'Animal control calls are figured into total calls far police service The Allen Police Department continues its proactive approach to crime prevention and Community Oriented Policing. Directed Patrols, Park & Walks, Citizens on Patrol, Citizens Police Academy and Volunteers In Policing are only a few programs the department utilizes in this effort. The department is proud to report that more than 9,200 hours of time were donated to the department by these volunteers. This translated into a savings of thousands of dollars and supports our Community Oriented Policing philosophies. Despite an increase in Part I crimes, total dispatched calls for police services for the first six months of 2009 have decreased 3.4% from the same time period in 2008. As a part of the Support Services Division, the Animal Control Unit is responsible for the safety of citizens regarding domestic animals, wildlife and livestock. This includes rabies prevention, animal bite investigation and public education on responsible pet ownership. In addition, this unit administers animal adoptions and provides housing and care for stray and unwanted animals. In 2008, the Animal Control Unit responded to 5,412 calls for service. This is an increase of more than 37% from 2007. It is anticipated that the Animal Control Unit will continue to see an increased call volume as the city continues to grow. City of Allen 284 FY 2010 Budget Calls for Animal Control 8,000 5,000 0 Y 4,000 3,000 2,000 U 1,000 0 20042005 2008 2007 2008 2009 Pmi. KEall 3,180 4,002 4,335 1 3,944 1 5,412 1 5,500 that the Animal Control Unit will continue to see an increased call volume as the city continues to grow. City of Allen 284 FY 2010 Budget Glossary Glossary Activity A specified and distinguishable line of work performed by a division. ADA Americans with Disabilities Act Ad Valorem A tax computed from the assessed valuation of land and improvements. AISD Allen Independent School District Appropriation An authorization made by the legislative body of a government which permits officials to incur obligations against and to make expenditures of governmental resources. Specific appropriations are usually made at the fund level and are granted for a one year period. Appropriation The official enactment by the legislative body establishing the legal authority for Ordinance officials to obligate and expend resources. Arbitrage The ability to obtain tax-exempt bond proceeds and invest the funds in higher yielding taxable securities resulting in a profit. Arbitrage restriction requirements describe the circumstances in which investment in materially higher yielding securities is allowed without compromising the tax-exempt status of the bond issue. The rebate requirements identify what must be done with profits earned from those securities under the arbitrage restriction requirement. Accrual Method of accounting that recognizes the financial effect of transactions, events, and interfund activities when they occur, regardless of the timing of related cash flows. Assessed Valuation A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Central Appraisal District.) Assets Resources owned or held by the City which have monetary value. Balanced Budget A budget adopted by the legislative body and authority by ordinance where the proposed expenditures are equal to or less than the proposed resources. Bonds A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. Budget A plan of financial operation embodying an estimate of proposed means of financing it. The "operating budget" is the financial plan adopted for a single fiscal year. The "proposed budget" designates the financial plan initially developed by departments and presented by the City Manager to the Council for approval. The "adopted budget" is the plan as modified and finally approved by that body. The approved budget is authorized by ordinance and thus specifies the legal spending limits for the fiscal year. Budget Adjustment A legal procedure utilized by the City Staff and City Council to revise a budget appropriation. Budget Document The compilation of the spending plans for the various funds, along with supporting schedules, tables and charts which, in total, comprises the annual revenue and expenditure plan. Budget Control The control or management of the organization in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues. City of Allen 286 FY 2010 Budget Glossary CAFR Comprehensive Annual Financial Report Capital Outlay An expenditure which results in the acquisition of or addition to fixed assets, and meets these criteria: has an anticipated useful life of more than one year; can be permanently identified as an individual unit of property; belongs to one of the following categories: Land, Buildings, Structures & Improvements, Equipment; constitutes a tangible, permanent addition to the value of the City assets; cost generally exceeds at least $5,000; does not constitute repair or maintenance; and, is not readily susceptible to loss. Capital Reserve Funds that have been appropriated from operating revenues which are to be set aside for designated types of maintenance to the existing infrastructure. CAN Cable Access Television CDBG Community Development Block Grant CIP Capital Improvement Program Contingency Fund A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Cost Center A section of the total organization having a specialized function or activity, and segregated cost and revenue data. COG Council of Governments Covenant A binding agreement; contract. Crime Index The Crime Index is composed of selected offenses used to gauge fluctuations in the overall volume and rate of crime reported to law enforcement. The offenses included are the violent crimes of murder and nonnegligent manslaughter, forcible rape, robbery, and aggravated assault, and the property crimes of burglary, larceny -theft, motor vehicle theft, and arson. Current Taxes Taxes that are levied and due within one year. DARE Drug Abuse Resistance Education DART Dallas Area Rapid Transit Delinquent Taxes Taxes that remain unpaid on and after the date on which a penalty for non- payment is attached. Debt Service Fund A fund used to account for the monies set aside for the payment of interest and principal to holders of the City's general obligation and revenue bonds, the sale of which finances long-term capital improvements, such as facilities, streets and drainage, parks and waterlwastewater systems. Depreciation (1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset which is charged as an expense during a particular period. EMS Emergency Medical Service EMT Emergency Medical Technicians EOC Emergency Operations Center City of Allen 287 FY 2010 Budget Glossary Encumbrances Obligations in the form of purchase order, contracts or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. When paid, the encumbrance is liquidated. Enterprise Fund A fund established to account for operations that are financed and operated in a manner similar to private business enterprises-- where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. EPA Environmental Protection Agency Expenditures The cost of goods received or services rendered whether cash payments have been made or encumbered. Fiscal Year A twelve-month period designated as the operating year for accounting and budgeting purposes in an organization. The City of Allen has specified October 1 to September 30 as its fiscal year. FLSA Fair Labor Standards Act Fund An accounting device established to control receipt and disburse income from sources set aside to support specific activities or attain certain objectives. Each fund is treated as a distinct fiscal entity with a self -balancing set of accounts. Fund Balance The excess of a fund's current assets over its wrrent liabilities; sometimes called working capital in enterprise funds. A negative fund balance is often referred to as a deficit. Funding Provides budgetary resources to cover the total cost of a program or project at the time it is undertaken. GAAP Generally Accepted Amounting Principles GASB Governmental Amounting Standards Board General Fund The fund used to account for all financial resources except those required to be accounted for in another fund. The General Fund is tax supported. General Obligation Debt Monies owed on interest and principal to holders of the City's general obligation bonds. The debt is supported by revenue provided from real property which is assessed through the taxation power of the local governmental unit. Generally Accepted Detailed accounting standards and practices for state and local governments as Accounting Principles prescribed by the Governmental Accounting Standards Board (GASB). (GAAP) GIs Geographic Information System Governmental Funds Funds generally used to account for tax -supported activities. There are five different types of governmental funds: the general fund, special revenue funds, debt service funds, capital projects funds, and permanent funds. GO Debt General Obligation Debt HOA Home Owners' Association ICMA International City and County Management Association - professional and educational association for government officials City of Allen 288 FY 2010 Budget Glossary Infrastructure That portion of a city's assets located at or below ground level, including the water system, sewer system, and streets. Internal Service Fund A fund used to account for the financing of goods or services provided by one City department or cost center to other departments, on a cost+eimbursement basis. Liabilities Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed, or refunded at some future date. This term does not include encumbrances. Modified Accrual The accrual basis of accounting adapted to the governmental fund type Basis spending measurement focus. Under it, revenues are recognized when they become both "measurable" and "available to finance expenditures of the current period' Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger -than -normal accumulations must be disclosed in the notes to the financial statements; (4) interest earnings on special assessment levies; and (5) principal and interest on long-term debt which are generally recognized when due. Mission Statement General statement of purpose. NCTCOG North Central Texas Council of Governments NPDES National Pollutant Discharge Elimination System NTMWD North Texas Municipal Water District Note A certificate pledging payment, issued by a government or bank. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing, acquisition, spending, and service delivery activities of the City are controlled. The use of annual operating budgets is required by State Law. PEG Access Public Education Government access. Refers to a cable channel operated by a local government entity. Performance Indicators Speck quantitative measures of work performed within an activity or program. They may also measure results obtained through an activity program. P.R.I.D.E. People First, Respect, Integrity, Deliver, Excel. The P.R.I.D.E. program recognizes and rewards employees who go the extra mile to provide professional, quality customer service, including all full-time and part-time personnel. Reimbursement Repayment to a specific fund for expenditures incurred or services performed by that fund to or for the benefit of another fund. Replacement Cost The cost of an asset which can render similar service (but which need not be of the same structural form) as the property to be replaced. RFP Request for Proposals RFQ Request for Quotes City of Allen 289 FY 2010 Budget Glossary Reserve An account used to indicate that a portion of fund resources is restricted for a specific purpose, or is not available for appropriation and subsequent spending. Reserve Fund A backup fund for payment of matured bonds and interest should the Water & Sewer Debt Service Fund fall short of required amounts. Revenues All amounts of money received by a government from external sources other than expense refunds, capital contributions, and residual equity transfers. Rolling Stock Capital items such as motor vehicles, heavy equipment, and other apparatus. ROW Rightof-way SAFER Staffing for Adequate Fire and Emergency Response Service Area Major division within the total organization performing a function, which is composed of departments and is under the oversight of an Assistant City Manager who reports to the City Manager. Service areas include: Administration, Development, and General Government. SDE Spatial Data Engine SH State highway SSI Service Standard Index STEP State Traffic Enforcement Program Strategic Plan Document which lists or describes major goals of an organization along with the strategies that will be employed in attaining them. Tax Rate A percentage applied to all taxable property to raise general revenues. It is derived by dividing the total tax levy by the taxable net property valuation. Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. Tax Increment Financing Tax Increment Financing; a tool to use future gains in property and sales taxes (TIF) to finance eligible public infrastructure such as streets, drainage, parking garages, parks, trails, and other improvements as allowed by law, within a reinvestment zone. Tax Increment Reinvestment See Tax Increment Financing; a term used interchangeably with TIF. Zone (TIRZ) TMRS Texas Municipal Retirement System TNRCC Texas Natural Resources Conservation Commission TxDOT Texas Department of Transportation TPDES Texas Pollutant Discharge Elimination System W & S Water & Sewer City of Allen 290 FY 2010 Budget Star Community Newspapers 07/29/09 S tamr0 in Alla., CarrnlltMr, W1irm, 01:pe11, Floe MXmi, Fxrao, Tede,nlle, Little Sim, NYCuxa , msgulra, Plano, Rnvlett, Sauthlake, and The Cohn, W W W.svitx.can Classified (972) 422,5 624 KnxIa Lrive Recruitamarit: (972) 578 -WORK Elite 170 Plain, TX 75074 La3als: 972-398-4233 Name: SHELLEYGEORGE Compar. CITY OF ALLEN CITYMANAGERS A&hess: 305 CEIsWRYPARK%AY Ad T`a'm: ALLEN, M 75013 P4vffi M: 45169 Aooaxlt #: 6004694 Telephone: (214) 509-4107 Fac: (214) 509-4118 Email: sgem9e7tityofallen.oxg SIC code: Rrl dates: M/30/09 in 08/13/09 Clan^,: 1710 Ad M. 680221 Ad T`a'm: SLAKE .lee Person: 922 n s 2 W orts: 186 Liras: 31 Columu: 3 Dp ffi (Mxbw): 3.75 Packages: Payments astl pni xame I Y4 en,se Check 1}¢ m C1Ai ni tta 0fe xbmber mal: $135.00 Faid Axtrit: - $0.00 Aarnmt Dae: $135.00 CITY OF ALLEN NOTICE OF PITHLIC HEARBVG Notice is herebypeen that the Allen City Council will conduct two ppublic hearings on the proposed Fiscal Year 2009-2010 Ctry of Allen Annual Budget. The first ppuubhc hearringgs wlll be held at a pregular meeting on Chambca of the Allen City 11, 29.aHaB. 305 Century Parkway, Allen, Tessa. The second public hearinQ wM be held at a regular me"ho on 1Uesday. August 25, 2009, at 7:00 p.m. in the Council Chambaa of the Allen City Hall, 305 - Century Parkway,tlAgllen, Teras. p This than last yeafs budget by $893,590 or ea will ralse more total 28%, and of that amount $1.959,009 Is tax revenue to be raised from new property added to the tax roll this year. the wed Fiscal 2009-2eak 010 Armual Buther MR cir dget invited toa attend the public hearings and voice //her .portion. For further inforroa0on, contact the City Manager. City of AOen. 305 Century Parkway. Allen, Taos or by telephoNng 2145091110. /s/ Shelley B. George. City Secretary No Text The Allen American AFFIDAVIT OF LEGAL NOTICE I,2�� Account Representative of The Allen American, a newspaper printed in the English language in Collin County, State of Texas, do hereby certify that this notice was published in The Allen American on the following dates, to -wit Account Representative of The Allen American Subscribed and swo n to this day of lL21WW=P0a �IA fhkRy,1 exas .j�. My Commbslc Maraa 14. . No Text Star Community Newspapers 09/09/09 S Iig in Allen, CM--lltm, C Ii., Coppell, Face Mau13, F2 , tell R.;„a, Little Elm, HYd.W, McRydbe, Pl=, R lett, Scuddake, and 'fie C 10,y wWW.smtx.cai Classified (972) 422-SELL624 Rima Drive Suite 170 Recruitment: (972) 578 -WORK Plano, TX 75074 I,e9als: 972-398-4233 Name: JULIE BROCK Compaq: CITYOF ALLEN CITYMANAGERS Address: 305 CENTURY PARKWAY Ad Ta W. ALLEN, M 75013 Poax¢ ID: 45169 Amamt #: 6004694 rn+te;hmo: (214) 509-41W Faz: (214) 509-1118 Bmeil: ji ro kgmtymfalle n.0 Ss code: Rm dates: 09/10/09 b 09/17/09 Clas;: 1710 Ad ID: 691162 Ad Ta W. SLAKE Piles Pe[eTi: 922 xsats 2 W ad;: 182 Lire3: 28 C.I m : 3 D4 th (hdeal: 3.25 Packages: PaY t4 NEGhoj Cama Name I I $117.00 CppCk TSR' m CaRI �Ca @@ M�m2e[ lltal: $117.00 said Ami¢: - $0.00 AnvJlIIlt Due: $117.00 _t. The Allen American AFFIDAVIT OF LEGAL NOTICE %':_ `t��ccount Representative of The Allen American, a newspaper printed in the English language in Collin County, State of Texas, do hereby certify that this notice was published in The Allen American on the following dates, to -wit Account Representative of The Allen American S cribed aP,sworn to this day of , aJ Nota Public, C Ilin County, Texas LARRY LAVFLI HARDIMAN �yNotary Wblic, Spre W Tablas "+f My Cammlaxbn Eagrea ,pn MRrOM Id, 2012 144�-