R-2869-10-09RESOLUTION NO. 2869-10-09(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, APPROVING AN AMENDMENT TO THE BYLAWS OF THE
ALLEN PUBLIC LIBRARY BOARD; PROVIDING A REPEALING CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, at a regularly scheduled meeting of the Allen Public Library Board, with a quorum of said Board
in attendance, the Board reviewed and approved amendments to its Bylaws.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1. The proposed amendment to Section 1 of the Bylaws of the Allen Public Library Board as set
forth in the restated Bylaws approved by the Allen Public Library Board on October 6, 2009, and attached
hereto be and the same is hereby approved.
SECTION 2. Resolutions of the City of Allen, Collin County, Texas, in conflict with the provisions of this
resolution be, and the same are hereby, repealed; provided, however, that all other provisions of said
resolutions not in conflict with the provisions of this resolution shall remain in full force and effect.
SECTION 3. This resolution shall become effective immediately upon its passage
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
' COUNTY, TEXAS, ON THIS THE 27ra DAY OF OCTOBER, 2009.
APPROVED:
tep en errcl,MAYO
ATTEST:
Shelley BGETY SECRETARY
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BY-LAWS
' ALLEN PUBLIC LIBRARY BOARD
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ARTICLE I
Name
As authorized by the City Charter, City of Allen, Texas, and City Ordinance No. 418-11-82, this
body shall be known as the Allen Public Library Board.
ARTICLE II
Meetings
Section 1. The regular meeting of the Library Board shall be held on the first Tuesday of
every month at 7:30 P.M., in the Library or at such other time and place the Board
may determine.
Section 2. Special meetings may be called by the Chairperson or at the call of any two
members of the Board, provided that notice thereof be given to all Board
members.
Section 3. A majority of the members shall constitute a quorum at all meetings of the Board.
Section 4. All questions presented for a vote of the Library Board shall be decided by a
simple majority of the quorum, including the vote of the Chairperson.
Section 5. Any member of the Board who misses three consecutive meetings without good
cause shall be deemed to have resigned, and the Board will recommend to City
Council that a replacement be appointed for the balance of the unexpired term.
Section 6. Robert's Rules of Order, Newly Revised, shall govern in the parliamentary
procedure of the Board, in all cases to which they are applicable and in which they
are not inconsistent with these by-laws.
ALLEN PUBLIC LIBRARY BOARD BY-LAWS
' PAGE 2
ARTICLE III
Officers
Section 1. The officers of the Board shall be a Chairperson, a Vice -Chairperson, and a
Secretary.
Section 2. Officers shall be elected and take office at the first regular meeting after new
Board members have been appointed and swom in.
Section 3. Vacancies in office shall be handled as follows:
(a) In the event of resignation or incapacity of the Chairperson, The Vice -
Chairperson shall become the Chairperson for the unexpired portion of the
term.
(b) Vacancies in offices other than Chairperson shall be filled for the
unexpired teen by special election.
Section 4. Duties of the officers shall be as follows:
' (a) Chairperson:
(i) Preside at all meetings.
(ii) Represent the Library Board at public functions.
(iii) Appoint special committees.
(iv) Assist Library Director in establishing the agenda for each meeting.
Agenda items requested by any Board Member will be included.
(b) Vice -Chairperson:
(i) Assist the Chairperson in directing the affairs of the Board and act
in the Chair's absence.
(c) Secretary:
(i) Be responsible for the accuracy of the minutes of the Board
meeting, and bring any correction to the attention of the Board at
' its next meeting. The Secretary shall sign the approved minutes
and file in Record Book.
' ALLEN PUBLIC LIBRARY BOARD BY-LAWS
PAGE
ARTICLE IV
Committees
Section 1. Committees may be appointed for special purposes by the Chairperson and with
the consent of the majority of the Board. All committees will have at least one
Library Board member serving on them. These committees are automatically
dissolved upon completion of assignment.
ARTICLE V
ARTICLE VI
Amendments
Section 1. These by-laws may be amended by a majority vote at any regular meeting,
provided all members have been notified of the proposed amendments at least ten
days prior to such meeting. Such amendment would then be subject to approval by
City Council.
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Powers and Duties of Board Members
Section 1.
Board Members shall:
(a)
Abide by applicable ordinances of the City of Allen.
' (b)
Act in an advisory capacity to the City Council, City Manager, and Library
Director.
(c)
Recommend policies to govern the operation and program of the Library.
(d)
Assist in planning and give guidance for expansion of library facilities.
(e)
Assist in interpreting the policies and functions of the Library Department to the
public.
(f)
Encourage in every possible way the development and advancement of the public
library.
ARTICLE VI
Amendments
Section 1. These by-laws may be amended by a majority vote at any regular meeting,
provided all members have been notified of the proposed amendments at least ten
days prior to such meeting. Such amendment would then be subject to approval by
City Council.
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