Min - Planning and Zoning Commission - 2016 - 09/06 - RegularSeptember 6, 2016
PLANNING AND ZONING COMMISSION
Regular Meeting
September 6, 2016
CITY OF ALLEN
ATTENDANCE:
Commissioners Present:
Jeff Cocking, Chair
Ben Trahan, 1" Vice -Chair
Stephen Platt, Jr., 2nd Vice -Chair
Luke Hollingsworth
Absent:
John Ogrizovich
Michael On
Shirley Mangrum
City Staff Present:
Ogden `Bo" Bass, AICP, Director of Community Development
Brian Bristow, Assistant Director of Parks and Recreation
Shawn Poe, PE, Assistant Director of Engineering
' Madhuri Kulkami, AICP, Senior Planner
Meredith Norge, Planner
Julie Dosher, City Attorney
Call to Order and Announce a Quorum is Pmsenk
With a quorum of the Commissioners present, Chairman Cocking called the meeting to order at 7:00 p.m
in the City Hall Council Chambers Room at Allen City Hall, 305 Century Parkway.
Director's Report
1. Action taken on the Planning & Zoning Commission items by City Council at the August 23, 2016,
regular meeting, attached.
Consent Agenda (Routine P&Z business. Consent Agenda is approved by a single majority vote. Items
may be removed for open discussion by a request from a Commission member or member ofstaff.')
2. Approve minutes from the August 16, 2016, regular meeting
Motion: Upon a motion by 2nd Vice -Chair Platt, and a second by
Commissioner Hollingsworth, the Commission voted 4 IN FAVOR, and 0
OPPOSED to approve the Consent Agenda.
' The motion carried.
September 6, 2016
' Regular Aeenda
3. Public Hearing/Replat — Conduct a Public Hearing and consider a request for the replat of Lakeland
Marketing Addition, Lot 1, Block 1, generally located on the northwestern comer of the intersection of
Main Street and Cedar Drive. (RP -8/1/16-61) [Lakeland Marketing Addition]
Ms. Madhuri Kulkami, Senior Planner, presented the item to the Commission. She stated that the item is a
public hearing and a replat for Lakeland Marketing Addition.
Ms. Kulkami said that the property is generally located on the northwest corner of the intersection of Main
Street and Cedar Drive. The properties to the north, west, south (across Main Street) and east (across Cedar
Drive) are zoned Central Business District CBD.
The existing Lakeland Marketing building is located at 207 E. Main Street. A Site Plan was approved for
the existing building as well as a new parking lot addition on a separate lot to the north in August 2015. The
Design Review Committee (responsible for approval ofany new construction, addition, or alteration in the
Central Business District) approved the site in concept in August 2015. An existing alley between the two
lots was abandoned through City Council action at the February 2016 City Council meeting. Platting these
two lots and incorporating the land area within the abandoned alleyway is the last step in the site's overall
development process.
Ms. Kulkami said that the replat shows an approximately 0.34± acre lot. There are two access points into
the development, both on Cedar Drive.
' The replat has been reviewed by the Technical Review Committee, is consistent with the Site Plan, and
meets the standards of the Allen Land Development Code.
Chairman Cocking if the alley would stay in place and if the easements would support entry for access.
Mr. Shawn Poe, Assistant Director of Engineering, stated that there is a common access for people to utilize
through the alley.
Motion: Upon a motion by 1a1 Vice -Chair Trahan, and a second by
2°d Vice -Chair Platt, the Commission voted 4 IN FAVOR, and 0 OPPOSED
to approve the Replat of Lakeland Marketing Addition, Lot 1, Block 1,
generally located on the northwestern corner of the intersection of Main
Street and Cedar Drive.
The motion carried.
4. Public Hewing/Residential Replat —Conduct a Public Hearing and consider a request for a Residential
Replat of Lots 10R, I IR, 12R, Block A and Open Space Lot 11 R, Block X, Angel Field West, generally
located south of Bethany Drive and west of Montgomery Boulevard. (RP -7/14/16-56) [Angel Field
West]
Ms. Madhuri Kulkami, Senior Planner, presented the item to the Commission. She stated that the item is a
' public hearing and a residential replat for Angel Field West,
Ms. Kulkami stated that the property is generally located south of Bethany Drive and west of Montgomery
Boulevard in the Angel Field West subdivision, and is zoned Planned Development PD No. 105 Single-
September 6, 2016
Family Residential R-5. The properties to the north (across Bethany Drive) are zoned Planned Development
PD No. 76 Single -Family Residential R-5 and Planned Development PD No. 26 Single -Family SF. The
property to the west is zoned Planned Development PD No. 105 Single -Family Residential R-7. The
properties to the east are zoned Planned Development PD No. 105 Single -Family Residential R-5, and
further east (across Montgomery Boulevard), zoned Planned Development PD No. 76 Local Retail LR.
Ms. Kulkarni explained that the purpose of this replat is to separate Lot 12, Block A, into a residential lot
(Lot 12R, Block A) and incorporate the remaining portion into the existing Open Space lot (Lot 11 R, Block
X). The lot line will shift to the location of the retaining wall, allowing the land to be incorporated into the
open space lot.
The common lot line between Lots 10 and 11, Block A (now Lots IOR and I IR, Block A) will also be
shifted to the east by 2-3 feet. There is also a retaining wall on the western side; shifting the lot to the east
will allow for a more usable side yard for Lot I IR. All other conditions remain the same. There are no
impacts to existing utilities, structures, setbacks, or zoning regulations.
The Replat has been reviewed by the Technical Review Committee and meets the standards of the Allen
Land Development Code
Motion: Upon a motion by Commissioner Hollingsworth, and a second by
I- Vice -Chair Trahan, the Commission voted 4 I FAVOR, and 0 OPPOSED
to approve the Residential Replat of Lots 10R, 11R, 12R, Block A and Open
Space Lot I1R, Block X, Angel Field West, generally located south of Bethany
' Drive and west of Montgomery Boulevard.
The motion carried.
5. Public Hearing —Conduct a Public Hearing and consider a request for a Specific Use Permit for a Beer
and Wine Package Sales use on a 0.5601± acre portion of Lots 7A-1, Block A, Village at Allen;
generally located south of Stacy Road and east of US Highway 75. (SUP 7/14/16-55) [Total Wine &
More]
Ms. Madhuri Kulkami, Senior Planner, presented the item to the Commission. She stated that the item is a
public hearing and a Specific Use Permit for a Beer and Wine Package sales use.
The property is generally located south of Stacy Road and east of US Highway 75 in the Village at Allen
and is zoned PD No. 73 Shopping Center SC. The properties to the north, south, and east are also zoned
Planned Development PD No. 73 Shopping Center SC.
The applicant is requesting a Specific Use Permit for a Beer and Wine Package Sales use, specifically for
a Total Wine and More store. Planned Development No. 73 requires a Specific Use Permit for a Beer and
Wine Package Sales use to locate within this zoning district.
Ms. Kulkarm explained that the original Planned Development Concept Plan for the Village at Allen
showed a multi -tenant building encompassing the entire location of the Canine Commons. Thus, the
original PD accounted for parking and open space for the overall Village at Allen development.
The property is a roughly 0.56± acre portion of Lot 7A-1 at the Village at Allen. It is specifically the western
portion of the Canine Commons at the Village at Allen. The SUP Site Plan shows a proposed 22,796 square
foot one-story building.
September 6, 2016
' Twenty-three existing parking spaces will be removed on the site. Per the shared parking study conducted
with the original zoning request, parking spaces exceed the required amount. A truck dock loading area is
shown on the northern side, to be screened by a ten -foot galvanized metal channel screening wall, similar
to the screening walls in the Village at Allen development. Access points into the site are existing and
remain unchanged.
Tree mitigation will be required and a donation will be made to the Allen Tree Farm per an agreement
between the developer and the Parks Department.
Ms. Kulkami presented the elevations and said that the proposed building is one-story with a maximum
building height of 32'. The building will be constructed of concrete and brick with metal roofing.
The Specific Use Permit request has been reviewed by the Technical Review Committee and meets the
standards of the Allen Land Development Code.
2"d Vice -Chair Platt wanted clarification of the correct use of the SUP.
Ms. Kulkami stated that the proper time is "beer and wine" according to the ordinance.
Mr. Bass, Director of Community Development, added that the SUP use per the PD is "beer and wine"
sales; however, liquor sales are covered under the Code of Ordinances, but would be permitted by right.
Chairman Cocking asked about the impact on Canine Commons during the construction process.
' Mr. Garr Herring, President and CEO of MG Herring Group, said that the eastern half of Canine Commons
will remain open. Mr. Garr also stated that a temporary fence will be provided to separate the two halves.
Once this building is operational, a permanent fence will be installed, along with vegetation, to separate the
two areas. Canine Commons will remain operational during the development process.
Motion: Upon a motion by 20d Vice -Chair Platt, and a second by
1" Vice -Chair Trahan, the Commission voted 4 I FAVOR, and 0 OPPOSED
to recommend approval of the request for a Specific Use Permit for a Beer
and Wine Package Sales use on a 0.5601± acre portion of Lots 7A-1, Block A,
Village at Allen; generally located south of Stacy Road and east of US
Highway 75.
The motion carried.
6. Public Hearing — Conduct a Public Hearing and consider a request to amend the development
regulations and adopt a Concept Plan and Building Elevations relating to a 3.21± acre portion of Lot 2,
Block A, Millennium Office Park; generally located on the northwest comer of the intersection of
Central Park Avenue and Bethany Drive. (Z-5/3/16-34) [Millennium Office Park Lot 2]
Mr. Bo Bass, Director of Community Development stated that this is a request to amend the 3.21± acre
portion of Lot 2, and adopt a Concept Plan and Building Elevations. Mr. Bass explained that this is one
more step towards an urban -style facility. The first step was the AT&T Data Center on the north side of the
site, the second step was the multi -story Duke Building, and the third step was the Hotel and Convention
' Center
September 6, 2016
' The property is located on the northwest corner of the intersection of Central Park Avenue (now Watters
Creek Boulevard) and Bethany Drive. The properties to the west, north, and east (across Watters Creek
Boulevard) are zoned Planned Development PD No. 55 Commercial/Office C/O. The property to the south
(across Bethany drive) is zoned Planned Development PD No. 99 Mixed Use MIX.
Mr. Bass then explained that there are two primary access points into the development. One on the east
located on Watters Creek Boulevard, and one through a firelane, access, and utility easement off Watters
Road on the west. An access point is also provided for the entrance to the parking garage on Watters Creek
Boulevard. Traffic improvements include the provision for the common access/frrelane easement for future
access on Lot 2R-8. The entire property is currently platted as Lot 2, Block A of the Millennium Office
Park subdivision and referred to as Tract 106 in the original zoning ordinance.
Mr. Bass presented the Concept Plan and said it shows the proposed development on Lot 2R-6 and 2R-7.
The Concept Plan shows three main structures: a proposed office building with a restaurant use component
(Building A), a freestanding restaurant building (Building B), and a structured parking garage.
Building A is a five -story building with 115,000 square feet for an office use and 10,000 square feet for a
restaurant use, totaling approximately 125,000 square feet. Building A will be built with a combination of
tilt wall, metal accents, and glass ornamentation. Mr. Bass stated that the restaurant will have an outdoor
patio and valet drop-off that will complement the activities of the Hotel Convention Center.
Mr. Bass referred to Building B as the Plaza. This is an at -grade circular concrete access way with associated
parking. Building B is a one-story building at approximately 2,636 square feet for a free-standing restaurant
with an outdoor patio space. The parking garage is a four-story structure at approximately 223,636 square
' feet. Twenty-six surface parking spaces are provided (on Lot 211-6), and a total of 570 spaces are provided
in the parking garage. Parking provided exceeds ALDC requirements.
Mr. Bass explained that creating a safe sidewalk area will encourage pedestrians to walk freely to the
different sites. A six-foot sidewalk will be constructed along Watters Creek Boulevard. The current five-
foot sidewalk will be expanded to an eight -foot sidewalk along Bethany Drive for pedestrian access. To
allow for people to safely cross Watters Crcek Boulevard, the western curb will be relocated to the east in
order to provide for a larger parkway between the proposed building and the western curbline of Watters
Creek Boulevard.
Mr. Bass presented the building elevations and showed the five -story office/restaurant building, one-story
freestanding restaurant building, and the four -level parking garage. The maximum height of the buildings
is 88 feet. The exterior building materials include composite metal panel and glass.
Mr. Bass summarized the Development Regulations
- Height: There is no maximum height requirement for buildings.
- Additional Permitted Uses: In addition to the uses permitted by the P6 No. 55 Regulations with
respect to the use and development of Tract 1013, Tract 10B-1 may be used and developed with the
following uses:
1. Restaurant (no drive-in), which is free-standing from the office building developed on the
Property.
2. Parking garage
' - Concept Plan: The property shall be developed in general conformance with the Concept Plan.
Building Elevations: The property shall be developed in general conformance with the Concept
Plan.
September 6, 2016
' - Building Setbacks: The property shall be developed in general conformance with the Building
Elevations.
Landscape Buffer: Structures are authorized to encroach on the existing landscape easement upon
review and approval of the building plans by the Director of Parks and Recreation and Director of
Community Development or designee.
- Traffic Improvements: No certificate of occupancy for any structure constructed on Tract 1013-1
shall be granted until completion of the following street and traffic control improvements are shown
on the Concept Plan:
I. Common Access: The replat of the Property shall include a common access/firelane easement
for future access as shown on "Lot 2R-8, Block A" on the attached Concept Plan.
2. Curb Improvement: The western curb along Tract l OB -1 shall be relocated easterly in order to
provide for a larger parkway between the proposed building and the western curb line of
Watters Creek Boulevard as shown on the Concept Plan.
- Parking Garage: No building permit for a building to be constructed on Tract 10B-1 shall be issued
prior to execution of an agreement between the owner of Tract 1013-1 and the owner of the
remainder of Tract I OB regarding the joint access and use of the Parking Garage for the benefit of
owners, tenants, and guests using and/or occupying buildings developed in the future on the
remainder of Tract I OB.
1" Vice -Chair Trahan discussed the walkway from the north side to the south side of Bethany Drive, asking
if the walkway will be more pronounced.
Mr. Bass stated that the walkway will initially be an at -grade crossing, but will later possibly have
architectural elements that will alert drivers. There is ongoing discussion regarding crossing, specifically
' aerial crossing.
1" Vice -Chair Trahan asked about traffic congestion in the area.
Mr. Bass explained that there will be additional right -turn designated lanes and left -tum designated lanes
to address the traffic. Mr. Bass ensured that there will be visual ques (signage, crosswalk striping, etc.) to
signal to drivers of the crossing area.
I" Vice Chair Trahan asked about the northeast side and if there was potential for pedestrians to cross under
the overpass.
Mr. Shawn Poe, Assistant Director of Engineering, addressed the commission and stated that there are
provisions made for pedestrians to cross.
Chairman Cocking asked Mr. Bass when the road improvements would be complete.
Mr. Bass said that the timing is tied to building permits and COs.
Chairman Cocking stated his concerns regarding Building A being so close to a major a thoroughfare. He
said that this would be a test before the City builds other similar buildings like this in the City.
Motion: Upon a motion by I" Vice -Chair Trahan, and a second by
' Commissioner Hollingsworth, the Commission voted 4 IN FAVOR, and 0
OPPOSED to recommend approval of the request to amend the development
regulations and adopt a Concept Plan and Building Elevations relating to a
September 6, 2016
' 3.21t acre portion of Lot 2, Block A, Millennium Office Park; generally
located on the northwest corner of the intersection of Central Park Avenue
and Bethany Drive, for Millennium Office Park Lot 2.
The motion carried.
Executive Session (As Needed)
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into
closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on
any agenda item listed herein.
Adjournment
The meeting adjourned at 7:48 p.m.
These m'yditeAap j ved this aO day of
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Meredith Norge, Planner
September 6, 2016
Director's Report from 8/23/2016 City Council Meeting
• The request to conduct a Public Hearing and adopt an Ordinance amending portions of the Allen
Land Development Code relating to Section 6.06.11 "Solar Panels", was approved.
• The request to conduct a Public Hearing and adopt an Ordinance amending the Development
Regulations within Planned Development No. 58 Light Industrial and adopt a Concept Plan and
Building Elevations for Lot 2R, Block 1, Allen Station Business Park #2, generally located north
of Exchange Parkway and west of Andrews Parkway, for Simply Storage, was approved.
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