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HomeMy WebLinkAboutMin - City Council - 1981 - 08/06 - RegularALLEN CITY COUNCIL Regular Session August 6, 1981 PRESENT• Mickey Pierson, Mayor Council Members• H. R. Daugherty (Arrived at 7:36 p.m.) Glenn Andrew Ward Paxton Richard L. Chumbley Absent: Joe Farmer, Mayor Pro Tem Jim McClure City Staff• Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Pierson at 7:30 p.m. on Thursday, August 6, 1981, at Rountree Elementary School, 800 E. Main Street. CONSENT AGENDA (Agenda Item II) Upon a motion made by Councilman Chumbley and seconded by Councilman Andrew, the Council voted 4 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Minutes of July 16, 1981 - Regular Session B. Set date for Public Hearing for September 1, 1981 (Called Special Meeting) on the Fiscal Year 1981-82 Budget and Revenue Sharing Expenditures C. Authorization to City Staff to hire an appraiser to appraise the properties for the proposed Central Park. D. Resolution No. 355: A Resolution of the City Council of the City of Allen, Texas, Authorizing the City Manager to Execute Certain Easement Contracts with Southern Pacific Transportation Company. (Bethany Road Water Line and Sewer Line to serve the proposed Service Center/City Hall Annex.) L I ALLEN CITY COUNCIL August 6, 1981 CONSENT AGENDA (cont'd) Page 2 (Agenda Item II) E. Set date for Public Hearing for August 20, 1981 for annexation of 560.757 acres of land, located east of Jupiter Road, west of Allen Heights Drive, north of southern city limits boundary and south of proposed extension of Bethany Road. F. Authorization to City Staff to pay bills associated with the 1979 - 82 Capital Improvements Program as follows: Cullum Construction Company $ 141,164.95 Contract No. 810207B Bethany Rd. 24" Water Line Ronald E. Fix & Associates $ 3,732.23 Contract No. 810207B Engineering & Inspection Fees Bethany Rd. 24" Water Line Ronald E. Fix & Associates $ 6,757.50 Contract No. 810708 Plans & Specs Raising Existing Hillside Tank Neumann Company Contracts, Inc. $ 26,940.00 Contract No. 800703 Painting of Hillside Water Tanks - Elevated and Ground Storage Division Products, Inc. $ 37,228.00 Contract No. 8024 Construction of Fire Station No. 2 Hooper & Associates, Inc. $ 1,559.10 Job No. 81.195 Subsurface Investigation - Service Center/City Hall Annex A. E. Group, Inc. $ 955.00 Topo Survey - Service Center/ City Hall Annex Fisher & Spillman Architects $ 11,984.93 Contracts 8014 & 8015 Renovation of Library/Police Bldgs. Ronald E. Fix & Associates $ 7,179.27 Contract No. 800705R Plans & Specs - Bethany Road, Pebblebrook & Butler Drive END OF CONSENT AGENDA ALLEN CITY COUNCIL August 6, 1981 Page 3 Public Hearing: Texas Power & Light (Agenda Item III -A) Company Rate Increase Request Jerry Lockhart, District Manager of Texas Power & Light Company, spoke before the Council on the rate increase request submitted by Texas Power & Light Company to the City of Allen on March 6, 1981 requesting a 32.948 increase in base rate revenues. Mr. Lockhart advised the Council that the Public Utilities Commission had issued a final order recently, however, he had not been able to review it in detail prior to the meeting. He indicated the order provided for a 9.28 increase in the base rate revenues or a 5.68 increase in total, including fuel for the test year. Mr. Lockhart presented various graphics to the Council, those being a chart of fuel costs showing cents per million BTU's from 1971 through 1981 for the cost of lignite, natural gas and fuel oil; a chart of the load curve of fuels used by customers within a 24 hour period; a sample of a customer's bill for fuel costs for July 1980 versus July 1981; and a chart showing the formual for the fuel cost factor. Council discussed with Mr. Lockhart various aspects of the graphics presented, the energy efficiency program to be initiated by Texas Power & Light, the fuel adjustment factor on customers' bills, the final order issued by the Public Utilities Commission in comparison with the rate increase request of 32.948. Mayor Pierson opened the Public Hearing. No one appeared to speak either for or against the request. The Public Hearing was closed. There was no action taken on the public hearing. Approval of the Bond Posted by Texas Power & Light Company (Agenda Item III -B) City Manager Jon McCarty spoke before the Council on the purpose of the bond posted by Texas Power & Light Company. Upon a motion made by Councilman Andrew and seconded by Councilman Chumbley, the Council voted 5 - 0 to approve the form of the bond posted by Texas Power & Light Company. Resolution No. 356: Suspending the Rate (Agenda Item III -C) Schedules to be Charged by Texas Power & Light Company in the City of Allen for an Additional Thirty (30) Days to September 7, >� 1981, and Providing Notice Hereof to Said Public Utility. City Manager Jon McCarty spoke before the Council on the pro- posed resolution to suspend the rate schedules for an additional thirty days. ALLEN CITY COUNCIL August 6, 1981 Page A Resolution No. 356 (cont'd) Upon a motion made by Councilman Daugherty and seconded by Councilman Chumbley, the Council voted 5 - 0 to adopt Resolution No. 356. Update on the Inflow/ Infiltration Studv (Agenda Item IV) Ron Fix, City Engineer, spoke before the Council on the update of the inflow/infiltration study being conducted by Gutierrez, Smouse, Wilmut & Associates, Inc. Mr. Fix advised that the consultants would be conducting smoke testing of the High Meadows, Fountain Park and Rolling Hills area to determine if there are any large leaks which could have been activated during the heavy rains experienced during the late spring and early summer months. Council discussed with Mr. Fix the metering locations and the monitoring periods, the method of smoke testing the sewer lines, definition of inflow and infiltration, the cost of the smoke testing and an additional expense of $1,080.00 for an additional set of mylars. There was no action taken on this item. Appearance by Del Morton Concerning (Agenda Item V) Zoning of a 720 Acre Tract, Located North of Chaparral Road, West of Allen Heights Drive, East of Jupiter Road, and South of Park Place Drive Del Morton, developer, spoke before the Council on the proposed zoning of 720 acres of land, located north of Chaparral Road, west of Allen Heights Drive, east of Jupiter Road, and south of Park Place Drive. He presented an area map of the property and a color -coded location map of the 720 acres of land, advising that the proposed zoning of it would consist of all Planned Development zonings consisting of office, patio homes, cluster homes with zero lot lines and condominiums. Since there presently exists a moratorium on zoning requests, Mr. Morton requested Council's authorization to proceed with this proposed zoning request and direct the Planning and Zoning Com- mission to set a date for a public hearing on the proposed zoning. There was considerable discussion with Mr. Morton by the Council on the reason for the existing moratorium, the interpretation of the moratorium by the Council and the Planning and Zoning Com- mission, timetable for adoption of the Zoning Ordinance and map, extending the moratorium until the Zoning Ordinance can be adopted, and the suggestion that the Planning and Zoning Commission perhaps just hold a workshop for review of the proposed zoning for this area but not to take any action. ALLEN CITY COUNCIL L 6, 1981 Page 5 Appearance by Del Morton on Zoning of 720 Acres of Land (cont'd) (Agenda Item V) Bill Petty, Building Official, spoke before the Council on the interpretation of the moratorium by the Planning and Zoning Commission and his recommendation on Mr. Morton's request. After further discussion, a motion was made by Councilman Andrew and seconded by Councilman Paxton to deny Mr. Morton's request for proceeding with the zoning request and directing the Planning and Zoning Commission to set a public hearing date and to leave the zoning moratorium intact. The Council voted four (4) for and one (1) opposed, with Councilman Chumbley casting the negative vote. The motion carried and the request was denied. Mayor Pierson recessed the regular session of the Allen City Council at 9:00 p.m. The meeting reconvened at 9:16 p.m. Consideration of Items Related (Agenda Item VI) to the Awarding of a Contract for the Construction/Reconstruction of Bethany Road, Butler and Pebblebrook Drive Ron Fix, City Engineer, spoke before the Council on the bid results received for construction of Bethany Road, Butler Road ;' and Pebblebrook Drive. He presented Council with a bid tabulation sheet of all bids received, a summary of the total estimated cost by contractor and low bidders by alternates. He also presented a location map of each street with letter identifications for certain sections to be constructed or reconstructed. The Council reviewed the bid tabulation sheets and other materials and discussed with Mr. Fix the minimum contract to be awarded, being Bethany Road from U. S. 75 to the Southern Pacific Railroad Tracks, Butler Road from Belmont to the Service Center/ City Hall Annex site, and all of Pebblebrook. City Manager Jon McCarty spoke before the Council on the negotiations of contracts with adjacent property owners along Bethany Road and the amount of funds they will provide to pay for the cost of construction of the road. He further advised that it was City Staff's recommendation that any action on the award of the bids be delayed until the August 20th meeting so that negotiations with property owners along Bethany Road can be undertaken and the bids on the alternates can be thoroughly reviewed. In further discussion, the Council, by consensus, indicated they preferred to have the entire portion of Bethany Road, from U. S. 75 to Jupiter Road paved at this time, and that City Staff proceed with the negotiation of contracts with adjacent property owners along Bethany Road for construction costs. Upon a motion made by Councilman Andrew and seconded by Council- man Daugherty, the Council voted 5 - 0 to table the award of the contract for construction of Bethany Road, Butler Road and Pebble - brook until the regular meeting of the Allen City Council on August 20, 1981. ALLEN CITY COUNCIL August 6, 1981 Page 6 Consideration of Awarding Contract (Agenda Item VI) for Construction/Reconstruction of Bethany Road, Butler and Pebblebrook Drive (cont'd) In connection with the construction of Bethany Road, the City Engineer advised the Council that the excess dirt from the Bethany Road excavation would be used as fill dirt on the 33 acre site owned by the City for seven (7) proposed soccer fields. Irrigation for the soccer fields had been included in the bid proposal for Bethany Road, but would be deleted. City Staff recommended that the City pay for the irrigation of these fields with the remainder of the Park Dedication Funds. Approval of Recommendation from Parks (Agenda Item VII) & Recreation Board Concerning Soccer Fields for the Fall 1981 and Spring 1982 Seasons City Manager Jon McCarty advised that City Staff had been working with the Allen Sports Association and the Parks and Recreation Board on the soccer fields needed for the upcoming soccer season. Mr. McCarty reviewed with the Council the layout ' of the seven (7) proposed temporary soccer fields to be located on leased land belonging to Charles A. Forbes, located north of Bethany Road, west of State Highway 5 and east of the Southern Pacific Railroad Tracks. He also advised of the cost and work needed to be done on the land for the fields. The Parks & Recreation Board recommended that the City Council enter into an agreement with Charles A. Forbes for the lease of the land to be used for the temporary soccer fields. Council discussed the parking situation for the fields, especially pointing out that there is to be no parking on State Highway 5. Upon a motion made by Councilman Paxton and seconded by Councilman Daugherty, the Council voted 5 - 0 to accept the recommendation of the Parks & Recreation Board and proceed with the development of the soccer fields. City Manager McCarty advised the Council of the successful work day conducted by the ASA and the Parks & Recreation Board and City Staff held on Saturday, July 25, 1981. 0 D ALLEN CITY COUNCIL August 6, 1981 Approval of Specifications and Authorization to Solicit Bids for Computer Hardware and Software System Page 7 (Agenda Item VIII) City Manager Jon McCarty advised the Council that the specifications for the Computer Hardware and Software System had been redone by City Staff and provided to the Council -appointed committee, consisting of Mayor Pro Tem Farmer, Councilman Andrew, Councilman Paxton and Councilman McClure. Their recommendations had been compiled and presented to the City Manager by Mayor Pro Tem Farmer. The City Manager reviewed those recommended changes with the Council. He further advised that the bidding process would consist of RFP announcements and a vendors' conference, at which demonstrations will be requested. The bids will then be let. Upon a motion made by Councilman Paxton and seconded by Councilman Daugherty, the Council voted 5 - 0 to approve the specifications as revised and authorized the City Staff to proceed with the bidding process. Approval of Specifications and Authorization to Solicit Bids for a Suburban Vehicle for the Fire Department (Agenda Item IX) Ron Gentry, Fire Chief, spoke before the Council on the bid specifications and letting bids for a new Suburban for the Fire Department. The Council discussed with Mr. Gentry the bid specifications, particularly the removable third seat, the color of the vehicle, the Scottsdale package, and including GMC brand along with Chevrolet. The removable third seat is to be bid as an optional item. Upon a motion made by Councilman Paxton and seconded by Councilman Chumbley, the Council voted 5 - 0 to approve the bid specifications as discussed and to authorize the City Staff to proceed with the bidding process. Tax Report - July 31, 1981 (Agenda Item X -A) Walter Curtis, Tax Assessor -Collector, presented to the Council the Schedule of Taxes Receivable as of July 31, 1981. The Council briefly reviewed the schedule. There was no action taken on this item. Rf C I ALLEN CITY COUNCIL August 6, 1981 Page 8 Insurance Specifications (Agenda Item X -B) City Manager McCarty advised the Council that research is presently being done on insurance costs for the City of Allen. Specifications would be forthcoming in order that the City may go out for bids on insurance to obtain more competitive pricing. There was no action taken on this item. Budget Meetings and Public (Agenda Item X-C) Hearings Schedule City Manager McCarty spoke before the Council on the upcoming budget adoption process. He reviewed the calendar for public hearings and meetings to be held on the FY 1981 - 82 Budget with the Council. The City Secretary advised the Council of items relating to the budget retreat to be held at Lake Texoma Lodge on August 21 - 23, 1981. There was no action taken on this item. Update on Service Center/City Hall Annex (Agenda Item X -D) City Manager Jon McCarty presented a construction drawing of the proposed 11,200 sq. ft. Service Center/City Hall Annex showing the proposed outlay of the facility. He also presented two tissue overlays of two different proposed finish -outs for the Service Center building when the City Hall facilities are moved out, which would be accomplished in approximately five years. Council discussed the proposed finish -outs and the location of the two vaults proposed for the City Hall Annex. There was no action taken on this item. Accept Receipt of the Fiscal Year 1981 - 82 Budaet (Agenda Item X -E) The City Council acknowledged receipt of the Draft Proposal of the FY 1981 - 82 Budget for the City of Allen, as prepared by the City Manager. There was no action taken on this item. Update on Reed Park Specifications (Agenda Item X -P) Ron Fix, City Engineer, spoke before the Council on the changes made to the bid specifications for Reed Park. These changes were made in an effort to reduce the bids received for the cost of constructing this park site. Bids to be received on August 16, 1981. There was no action taken on this item. ALLEN CITY COUNCIL August 6, 1981 Page 9 General Discussion: Fire Chief Ron Gentry advised the Council of the status of construction on Fire Station No. 2,at the request of Mayor Pierson. City Manager McCarty advised Council of the continuing effort by City Staff to develop a logging -in process for complaints received regarding trash collection by Southern Sanitation, at the request of Councilman Andrew. City Manager McCarty updated the Council on the fact that Cablevision can provide the City of Allen with a public access channel and passed around a brochure showing the types of programs which can be provided to the community. Mayor Pierson advised the Council of his discussion with Mayor Edward, City of Plano, regarding the proposed meeting on Cablevision. The City Council of Plano is trying to meet with all cities that have franchises with bidders on their cable television franchise. Mayor Pierson suggested that the meeting be rescheduled. Council discussed briefly the status of some street con- struction at the Bethany Apartments by Wimpy Reed, at the request of Councilman Daugherty. With no further discussion, a motion was made by Councilman Daugherty and seconded by Councilman Andrew to adjourn the regular session of the Allen City Council into Executive Session at 11:00 p.m. The Council voted 4 - 0 in favor of the motion. (Councilman Chumbley was out of the room.) In accordance with Article 6252-17 (Open Meetings Law) V.A.T.C.S., Section 2(g), the Allen City Council convened into Executive Session at 11:05 p.m. to discuss matters pertaining to real estate negotiations. The Executive Session was adjourned at 11:45 p.m. These minutes approved on the 20th day of August 1981. Mickey Pierson, MAYOR Marty Hendri , CITY SECRETARY