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Home My WebLink AboutO-2209-9-03ORDINANCE NO. 2209-9-03 ' AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003 AND ENDING SEPTEMBER 30, 2004; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE; PROVIDING FOR A SEVERABH.ITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan for 2003-2004; and, WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin County, Texas; and, WHEREAS, the City Council has conducted the necessary public hearings as required by law. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: ' SECTION 1: The proposed budget of the revenues of the City of Allen, Collin County, Texas, and the expenditures of conducting the affaus of the City, providing a complete financial plan for the ensuing fiscal year beginning October 1, 2003, and ending September 30, 2004, as submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues and expenditures of the City for the fiscal year beginning October 1, 2003, and ending September 30, 2004. SECTION 2. The sum of $77,960,989 is hereby appropriated for the payment of the expenditures established in the approved budget, attached hereto as Exhibit "A" and made part hereof for all purposes. SECTION 3. The City Council reserves the authority to transfer appropriations budgeted from one account or activity to another within any individual activity of the City and to transfer appropriations from designated appropriations to any individual department or activity. That all transfers of appropriations budgeted from one account or activity to another within any individual activity for the fiscal year 2002-03 are hereby ratified. General Fund transfers of unexpended appropriations in the amount not to exceed $450,000 for the fiscal year 2002-03 are hereby ratified. SECTION 4. All notices and public hearings required by law have been duly completed. The City Secretary is directed to provide a certified copy of the budget to the County Clerk of Collin County for recording after final passage hereof. SECTION 5. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance, as amended hereby, which shall remain in full force and effect. ' SECTION 6. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed; provided, however that all other provisions of said ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. This Ordinance shall take effect immediately from and after its passage as the law and charter ' in such cases provide DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS THE 9TH DAY OF SEPTEMBER, 2003. H APPROVED: Stephen Te ell, MAYOR APPROVED AS TO FORM: ATTEST: L�k off- Peter G. Smith, CITY ATTORNEY Shelley B. Cieoigle, TRMC, CITWECRETARY Ordinance No. 2209.9-03, Page 2 CITY OF ALLEN, TEXAS 4 F" Police Headquarters ANNUAL BUDGET 2003-2004 CITY OF ALLEN June 30, 2003 Mayor Stephen Terrell City of Allen One Allen Civic Playa Allen, Texas 75013 Dear Mayor Terrell, KENNETH L. MAUN TAX ASSESSOR COLLECTOR COLLIN COUNTY In accordance with Texas Property Tax Code, Section 26.04,1 hereby certify that: The anticipated collection rare for 2003 will be 100%. There were no excess debt collections for 2002, as the anticipated collection rate for 2002 was 100%, and collections exceeded that amount. 1, Kenneth L. Mean, Tax Assessor Collector of Collin County, hereby certify that the above statements ere true and correct to the best of my knowledge - 4n1 AA4-"-, nowledge. Kenn" 'AA4-"/ Tax Assessor Collector Subscribed to and sworn before me this thirtieth day of lone, 2003. Cc: Kevin Themmeke, Finance Director Peter Vargas, City Manager Trish Featherston, Budget Analyst Notary Public f \ tiAQI10L 1. M0UNA NcOhry Publk \ / STATE M TIOfA@ MYComm,@ep.0ot. a�W06 July 7, 2003 Stephen Terrell, Mayor City of Allen One Allen Civic Plaza Allen, Texas 75013 RE: 2003 EXEMPTION CONFIRMATION Dear Mayor Terrell, In the spring of 2003, you provided us with confomation of your exemptions offered to taxpayers in your jurisdiction. This information was abated with the Collin Cenral Appraisal District so that the annual appraisal notices mailed to the taxpayers would be accurate. Any changes in these numbers would have been approved since that time. Otherwise, the figures should be the same for 2003. We are doing this for the purpose of tax statements, which will be mailed in October. If the information below is correct, please sign, date and return this form as soon aspossible. If any of this information is not correct, please note the change and provide us with a copy of the ordinance or resolution adopting this change and retum both to our office by August 1, 2003. Over Age 65 $35,000 Disabled Person $15,000 General Homestead N/A Freeport Exemption? Yes Sincere 404 Kenneth L. Maun Tax Assessor Collector KLM:djh The above information is true and correct. 714 Date o Authorized Signature KENNETH L. MAUN TAX ASSESSOR COLLECTOR COUNTY 1000 N. GRAVES ST., S7E 170 N. GRAVES cmuxMcKinney, co TX 75070-0006 (972)547-5020 METRO (972) 424-1480 a#. 5020 FAX(972)547-5040 Emall: taxassessor@co.collinAx.us July 7, 2003 Stephen Terrell, Mayor City of Allen One Allen Civic Plaza Allen, Texas 75013 RE: 2003 EXEMPTION CONFIRMATION Dear Mayor Terrell, In the spring of 2003, you provided us with confomation of your exemptions offered to taxpayers in your jurisdiction. This information was abated with the Collin Cenral Appraisal District so that the annual appraisal notices mailed to the taxpayers would be accurate. Any changes in these numbers would have been approved since that time. Otherwise, the figures should be the same for 2003. We are doing this for the purpose of tax statements, which will be mailed in October. If the information below is correct, please sign, date and return this form as soon aspossible. If any of this information is not correct, please note the change and provide us with a copy of the ordinance or resolution adopting this change and retum both to our office by August 1, 2003. Over Age 65 $35,000 Disabled Person $15,000 General Homestead N/A Freeport Exemption? Yes Sincere 404 Kenneth L. Maun Tax Assessor Collector KLM:djh The above information is true and correct. 714 Date o Authorized Signature Budget Fiscal Year 2003 — 2004 Ordinance No. 2209-9-03 CITY OF ALLEN, TEXAS ANNUAL BUDGET FISCAL YEAR 2003 - 2004 CITY OF ALLEN Approved by the City Council September 9, 2003 Council Members Mayor Stephen Terrell Mayor Pro Tem, Place 5 Kenneth Fulk Place 1 Council Member Debbie Stout Place 2 Council Member Ross Obermeyer Place 3 Council Member Mark Pacheco Place 4 Council Member Susan Bartlemay Place 6 Council Member Jeff McGregor Management Staff City Manager Peter H. Vargas Finance Director Kevin Hammeke Assistant Finance Director Joanne Stoehr GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Allen Texas For the Fiscal Year Beginning October 1, 2002 President Executive Director The. Government Finance Officers Association of the United States and Canada (GFOA) presented an award for Distinguished Budget Presentation to the City of Allen, Texas for its annual budget for the fiscal year beginning October 1, 2002. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. The City of Allen has received the award for four consecutive years. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. C I T Y O F A L L E N Our Mission To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced. Our --Pledge to fulfill our mission in a way that: RESPECTS AND VALUES CITIZENS AND EMPLOYEES r9 NURTURES COMMUNITY INVOLVEMENT i9 DEMONSTRATES THE HIGHEST ETHICAL STANDARDS 19 IMPROVES EFFECTIVE COMMUNICATIONS 49 MODELS SAFETY C9 EXEMPLIFIES PROFESSIONALISM 49 PROMOTES TEAMWORK § DEMONSTRATES STEWARDSHIP 4 REWARDS MERITORIOUS PERFORMANCE $ MAXIMIZES THE USE OF TECHNOLOGY 1) ENCOURAGES FLEXIBILITY, INNOVATION AND CREATIVITY 4 UTILIZES EFFECTIVE PLANNING 49 PROVIDES OPPORTUNITIES FOR PERSONAL AND PROFESSIONAL GROWTH FOR ALL PERSONNEL 49 AND ASSIGNS APPROPRIATE RESPONSIBILITY AND ACCOUNTABILITY. CITY OF ALLEN TABLE OF CONTENTS BUDGET OVERVIEW Letter from City Manager...............................................................................................1 37 FundStructure............................................................................................................. 10 Budget Process — Basis, Process, and Amendments ................................................. 13 BudgetCalendar.......................................................................................................... 15 Budget Process — Strategic Plan and Capital Budget .................................................. 16 StrategicPlan............................................................................................................... 17 Investment Policies and Other Financial Practices......................................................29 RevenueSummary ......................................................................................................31 OrganizationalChart ....................................................................................................33 Combined Budget Summary ................:.......................................................................34 StaffingSummary .........................................................................................................36 GENERALFUND OVERVIEW Revenue and Expenditure Summary ...............................:......................................... 37 Revenue and Expenditures by Function Charts.......................................................... 39 Revenues....................................................................................................................40 TaxStructure..............................................................................................................42 RevenueAssumptions................................................................................................43 Expenditureby Function............................................................................................44 ExpenditureClassification...........................................................................................45 GENERAL FUND DEPARTMENTS Municipal Court...... City Administration. Information Techno Human Resources Internal Services ..., Police ..................... Parks & Recreation Building and Code Compile Planning and Development Community Services.......... TABLE OF CONTENTS continued... Finance.....................................................................................................................109 Engineering...............................................................................................................113 Grant Administration.................................................................................................117 DEBT SERVICE FUND Debt Policy and Fund Balance Summary ..................................................................123 Debt Service Requirement.......................................................................................124 WATER AND SEWER FUND Revenue and Expenditure Summary ........................................................................125 Revenue and Expenditures by Function Charts ........................................................126 RevenueDetail..........................................................................................................127 Expenditure Classification .........................................................................................129 Waterand Sewer.....................................................................................................131 Utility Collections.......................................................................................................136 MI SolidWaste Fund......................................................................................................139 DrainageFund..........................................................................................................147 Economic Development Corporation Fund...............................................................153 Community Development Corporation......................................................................159 Parks & Recreation Special Revenue Fund..............................................................165 AntennaRental Fund................................................................................................173 HotelOccupancy Tax Fund......................................................................................179 Vehicle Replacement Fund.......................................................................................185 Self Insurance Fund..................................................................................................191 CAPITAL PROJECTS LocatorMap..............................................................................................................197 Major Projects - Highlights........................................................................................198 Relationship Between Operating and Capital Budgets.............................................200 Capital Projects Funding Summary ..........................................................................202 DebtProject ms........................................................................................................206 APPENDIX Budget and Tax Departmental Performance Budget Overview CITY OF ALLEN October 1, 2003 Honorable Mayor and Members of the City Council City of Allen AIIen,Texas 75013 Dear Mayor and City Councilmembers: I am pleased to present to you the 2003-2004 City of Allen Annual Budget for Municipal Services. This budget represents the expected revenues and planned expenditures for the City's fiscal year from October 1, 2003 to September 30, 2004. It has been prepared in conformance to the requirements of the City Charter, Article IV, City financial policies, and state law. After the public hearings, the proposed 2003-2004 budget and tax rate were approved by the City Council on September 9, 2003. This budget reflects a very conservative approach to City operations considering the country's economic conditions while carefully balancing the expansion of services and continuing the City Council's goal, for the eleventh straight year, to reduce the tax rate. During the middle of the 2002-2003 fiscal year, I asked each Department Director to look closely at each budget line item to reduce their operating budgets in response to lower than expected revenues. At that time, we implemented the budget contingency plan by reducing each of the department budgets by approximately 5%, initiating a hiring freeze for all vacant non-public safety positions, and restricting travel and conferences for staff. The departments responded well to this call to action and resulted in continued quality services with an overall reduction in operating expenses by approximately $910,000 from the original 2002-2003 budget. This year's 2003-2004 fiscal year budget continues to hold the line with little or no growth including only a 3.4% growth in General Fund expenses from the original 2002-2003 budget. The 2003-2004 total combined budget revenue equals $80,319,666 and total budgetary expenditures are estimated at $77,960,989. It is important to point out a few changes to the Combined Budget Summary pages from previous years. The COAST Fund is now reflected within the Parks & Recreation Special Revenue Fund rather than designated separately. Also, because the Development Fees are contributed capital and not actually operating revenue and expenses, they are not reflected in the combined budget summary. They will continue to be reflected in the Comprehensive Annual Financial Report. Similar to last fiscal year, few additional programs are provided for in the 2003-2004 budget due to the tighter fiscal restraints the City must act under in order to manage its funds prudently in the current economy. The prevailing levels of service will be ALLEN CIVIC PLAZA • 305 CENTURY PARKWAY • ALLEN, TEXAS 75013-9042 972/727-0100 EMAIL: wa&i.dkn.tz.m maintained, with some targeted areas seeing increases in order to better address citizen priorities and keep up with the growth of the City. Property Values According to information received from the Central Appraisal District, total assessed property value for 2003-2004 equals $4.43 billion, which equates to an overall increase of $356 million (8.7%) from the preceding year. Assessed property values have increased 94.3% over the past five years, as illustrated in the following graph. Assessed Property Valuation (in Billions) 4.43 1999 2000 2001 2002 2003 This increase in property values will allow the City Council the opportunity to reduce the property tax rate while at the same time continuing to offer improved services to the citizens of Allen. Proposed Tax Rate The total combined budget for the 2003-2004 fiscal year was accomplished with a $0.001 cent property tax rate decrease from $0.562 to $0.561. This is the eleventh straight year the City Council has reduced the tax rate. Of the total tax rate, $0.35924 is dedicated to operations and maintenance (O&M) in the General Fund, and $0.20176 is dedicated to general obligation debt service. The portion of the tax rate contributed to debt service is 36% of the overall tax rate and is consistent with the City's policy to maintain the debt service portion below 40%. City of Allen 2 FY 2004 Budget History of Tax Rate Fiscal Year O&M Rate Debt Service Rate Total Tax Rate 2003-2004 $ 0.359 $ 0.202 $ 0.561 2002-2003 $ 0.354 _-TO-.208 $ 0.562 2001-2002 $ 0.357 $ 0.206 $ 0.563 2000-2001 $ 0.349 $ 0.215 $ 0.564 1999-2000 $ 0.346 $ 0.228 $ 0.574 The average single family home value is currently $180,000, an increase of $10,300 (6%) from the previous year. With the reduced property tax rate of $0.561, the municipal tax paid on the average single family home would be $1,010. Home Value 2002 Property Tax 2003 Property Tax $0.562 $0.561 $100,000 $ 562 $ 561 $157,600 $ 886 $ 884 2001 avg.) $169,700 $ 954 $ 952 2002 avg.) $180,000 $1,012 $1,010 2003 avg.) Debt Service It is important to note that we have now issued $54 million worth of bonds from the authorized $62.5 million, while still reducing the tax rate. With the issuance of the $13 million sold in spring 2002 and $7.2 million sold in spring 2003, our debt service payments now total $8.94 million per year. Budget Highlights This year's budget planning process involved incorporating the goals and strategies identified by the City Council's three-year Strategic Plan to provide for the community's City of Allen 3 FY 2004 Budget highest priority needs. The goal statements developed by the City Council are as follows: 1. Enhance neighborhood livability and safety. 2. Cultivate alliances and partnerships with agencies and governmental units that affect Allen. 3. Continue to provide progressive and efficient emergency services. 4. Manage growth and development to preserve Allen's character. 5. Improve regional mobility through transportation initiatives. 6. Promote the continued development of recreational opportunities. 7. Systematically invest in community infrastructure. 8. Achieve operational excellence in City government services. 9. Signify City of Allen identity through beautification efforts. 10. Ensure good fiscal management. Staffina Levels Personnel increases are always held to a minimum, and that is especially the case this year as increases in expenditures have been limned overall. Even so, the City continues to grow placing more demands on operations and maintenance, and the departments have been searching for ways to streamline the costs of operations through changes in position utilization. The fiscal year 2003-2004 staffing level reflects only 0.5 additional full-time equivalent positions in the total budget. As you recall, at mid -year we realigned the fiscal year 2002-2003 budget in response to the economic effects of lower sales tax revenue by leaving certain positions vacant over the remainder of the fiscal year. Therefore, this year's budget includes filling those previously authorized positions with some variations due to reorganizations within some of the departments. This is necessary in order to manage the operational increases that are necessary to maintain the quality of services the citizens currently enjoy. Since the 1999-2000 fiscal year, the number of employees per thousand citizens has remained fairly steady while the population has increased 47% during this time period. More significantly, this proposed budget indicates the lowest employee to citizens' ratio over this five year period. City of Allen 4 FY 2004 Budget 12.00 10.00 8.00 6.00 4.00 2.00 0.00 Employees per Thousand Citizens 7.49 7.85 8.09 8.35 7.74 99-00 00-01 01-02 02-03 03-04 The following highlights some of the personnel changes reflected in the 2003-2004 fiscal year budget: The Parks and Recreation Department capitalized on the opportunity to expand the current contract for mowing services for three years and will realize over $100,000 in annual savings through the attrition of five positions. The General Fund budget reflects two new full-time equivalent positions in Parks and Recreation, including two part-time Recreation Specialists for the Senior Center to expand the programs offered to senior citizens. Also, with the opening of Celebration Park and additional median landscaping, there is one full-time Irrigation Technician position to maintain the additional parks irrigation systems. These positions are programmed for a January 1, 2004 hire date. The Police Department revisited their staffing priorities from the 2002-2003 budget, and actually reduced their total FTE's by two in the 2003-2004 General Fund budget. The department gave up three civilian positions in exchange for the creation of another Communications Technician position to respond to increased emergency call volumes. This also included the reclassification of a Police Officer position to Lieutenant allowing for the continued implementation of the career development program and provides for a Senior Command Officer to oversee the Patrol Division during the night shift. The addition of a Police Officer will be assigned specifically for the Municipal Court and will be funded out of the Court's designated building security funds. The Police Department will be responsible for the hiring, supervising, training and public safety related oversight to ensure consistency with their standard operating policies, and the Municipal Court will manage the actual day-to-day operations and assignments for the Officer to include serving warrants, acting as court bailiff, and researching insurance claims for tickets and other duties related to court. City of Allen 5 FY 2004 Budget • With the growth in the community and in the organization, it is important to continue the expansion of the Fire Department's career development program with the addition of two Battalion Chiefs to allow for a senior command structure during each shift. These positions will be funded starting April 1, 2004. Additional changes to the General Fund staffing levels in the 2003-2004 fiscal year budget include the elimination of two positions including the Deputy City Secretary position and the Administrative Intern position in the City Manager's Office. The Human Resources department will increase a currently vacant part- time position to a full-time Human Resources Technician position. The Library will add one additional part-time Clerk to work in the circulation division in response to increased library services provided to citizens. Finally, the Water and Sewer Fund will include an additional part-time Customer Service Clerk to address increased numbers of customers in the Utility Collections division. • With the Library project underway, another project to begin in fiscal year 2003- 2004 is planning and analysis for the adaptive reuse of the existing facility for the Municipal Court operations. Funding for this study will include the allocation of $50,000 in interest earnings from the public safety bonds previously sold. General Fund The General Fund accounts for expenditures of traditional government services, such as public safety, parks and recreation, library, planning, community services, engineering and building and code inspections. General Fund revenue is generated from ad valorem property taxes, one -cent sales tax, and a variety of fees and services. General Fund revenues and budget transfers total $34,580,902 for the 2003-2004 fiscal year budget, an increase of 3.5% from the original 2002-2003 budget. The sales tax remains at the state maximum rate of 8.25%, with 1% contributed to the City of Allen's General Fund and is projected to generate revenue of $7.18 million. As a result of the current economic conditions, during the 2002-2003 fiscal year we adjusted the sales tax projections to reflect less than expected revenue. Therefore, the projection for sales tax revenues is estimated based on a more conservative approach with a 7.5% increase from the 2002-2003 revised budget. Total General Fund expenditures are anticipated to be $34,418,848 reflecting a 3.4% increase from the original 2002-2003 budget. The increase in expenditures is for the most part due to monetary inflation in service delivery costs, and population growth that ties directly to the increase in operations to maintain service at the same relative level. In addition, expenditures this year also show the full cost of a year with the newly implemented classification and compensation plan. After taking into account those factors, the emphasis again this year is on budgeting conservatively in consideration of current slow national economic conditions. This focus has resulted in fewer new programs and expenditures than in previous years. City of Allen 6 FY 2004 Budget We will continue to closely monitor the budget and plan to waft until the 2n° quarter of the 2003-2004 fiscal year to purchase any capital items, which will be phased in over the course of the year. Although Allen has been affected less than other cities, this conservative approach is important to ensure financial stability and to maintain current service levels. The total ending fund balance for the General Fund is projected to be $6,674,628, which will leave 71 days of operational expenditures in reserve, well above the required 60 days. Water and Sewer Fund The 2003-2004 fiscal year represents the second year of the implementation of the water and sewer rate study, resulting in an overall rate increase of 6%. An increase in the City's rates to purchase water and wastewater treatment from North Texas Municipal Water District (NTMWD) results in the increase in rates to the customer. The rate structure continues to reflect the shift to conservation water rates, which is a year- round inclined block rate system based on increasing charges for increasing water usage levels. A new program funded in the Water and Sewer Fund is the initiation of a water conservation program that will be in consonance with an emerging NTMWD Regional Conservation Program. This program will likely include community education, a rebate program for water conserving devices, daytime watering restrictions in the summer months, and an intensified City preventative maintenance program to detect and remedy water system leaks. In addition, Community Services and Engineering will be implementing capital projects needed to reduce water and sewer system vulnerabilities identified through federally mandated vulnerability assessments. As indicated in the Staffing section of this letter, the Water and Sewer Fund will also realize the addition of one part-time staff member to the Utility Collections division. The fund is expected to begin fiscal year 2004 with $5.86 million as its fund balance, allowing for budgeted expenses of $1,350,000 for water and sewer capital projects. Specifically, the transfer to capital projects will contribute $350,000 to the Prestige Water Tower project, and $1,000,000 designated for a water/sewer line capital replacement project fund. The fiscal year 2003-2004 budget includes a $3.4 million revenue bond issuance to continue the implementation of the water/sewer master plan to ensure capacity will continue to meet the needs of the community and will include such projects as the construction of Prestige Water Tower and cross-town waterline installation. The fund will finish 2004 at $5.77 million, which holds with bond covenant requirements of keeping the reserve at 1.2 times the size of current debt service obligations. City of Allen 7 FY 2004 Budget Drainaae Fund Stone drainage facilities and services are funded by a specific fee charged to all utility customers. Service and staffing levels will remain constant in the fiscal year 2003-2004 budget ensuring the same level of quality services. Such programs funded by the Drainage Fund include street sweeping services, storm drain marking program to deter illegal dumping, and starting this year, the Drainage Fund will be covering the purchase costs associated with the annual mosquito larvicide treatment program which is implemented by the environmental health staff. Additionally, we will be using $120,000 from the fund reserves to fund the engineering portion of the Twin Creeks drainage diversion project. Solid Waste Fund The Solid Waste Fund represents the financial activity related to solid waste collection and disposal, including, recycling services and management of household hazardous waste (HHW). The Household Hazardous Waste pilot program initiated through grant funding in February 2001, and a successful partnership with the City of Plano will continue through the 2003-2004 fiscal year with a $0.33 monthly fee charged to residents. The existing programs will continue to include litter control along U.S. 75 and throughout the City. Parks and Recreation Special Revenue Fund The Parks and Recreation Special Revenue Fund represents the services and operations of the recreation programs provided by the City of Allen. This includes the operations of the Don Rodenbaugh Natatorium and Ford Pool, the Joe Farmer Recreation Center, the athletics programs and special events. This fund combines all the recreation programs and operations whose revenue comes mostly from user fees, but also includes special events and programs that do not typically generate revenue. Although most activities pay for themselves, the other special event related programs require a General Fund contribution to offset the cost/recovery mechanism. The Parks and Recreation Special Revenue Fund reflects one additional position assigned to athletics to respond to the expanded programming levels offered to Allen residents. Consistent with previous years, the General Fund will transfer $1,125,000 into the Parks and Recreation Special Revenue Fund. Employee Compensation and Self Insurance Fund The new Employee Classification and Compensation Plan was implemented on April 1, 2003, to ensure the City of Allen's salaries remain competitive. The fiscal year 2003- 2004 budget reflects a full year of employee compensation at the new level. This year's budget provides up to a maximum 4% merit increase based on performance evaluations City of Allen 8 FY 2004 Budget for general government employees and an average of 4% merit increase for public safety employees based on their new performance based "step -in -grade" pay plan. I believe that these increases will keep the Compensation Plan competitive in our labor market. Total funds budgeted in the 2003-2004 fiscal year budget for salary merit adjustments are $431,865, and health and dental insurance costs total $2.7 million including some adjustments to the Self Insurance plan. The total health insurance cost increase to the City is estimated at 20% for the next fiscal year. Conclusion This completes the highlights of the proposed 2003-2004 fiscal year budget. I would like to give thanks to the Department Directors and their staffs for contributing to the budget process and for prioritizing the community's needs effectively and to the Finance Department for contributing to the development of the budget document. In addition, I would like to give a special thanks to all City employees who have worked so hand to provide quality services to our citizens and who are committed to the success of the City of Allen. Respectfully submitted, Peter H. Vargas / / City Manager `/// City of Allen a FY 2004 Budget CITY OF ALLEN FUND STRUCTURE 2003-2004 FISCAL YEAR The funds that make up the budget are divided into three categories: Governmental Funds, Proprietary Funds, and Component Units. Governmental Fund Types Governmental funds are used to account for the City's general government activities. Governmental funds types use the flow of current financial resources measurement focus using the modified accrual basis of accounting. General Fund The General Fund is the general operating fund for the City. It is used to account for all financial resources except those required to be accounted for in other funds. All general tax revenues and other receipts that are not allocated by law or contractual agreement to other funds are accounted for in this fund. Debt Service Fund The Debt Service Fund accounts for the accumulation of resources for, and the payment of, general long-term debt principal, interest and related costs. SDecial Revenue Funds The Special Revenue Funds account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. Parks and Recreation Fund The Parks and Recreation Fund is used to account for funds received and expended for classes and other leisure activities offered by the City. Antenna Rental Fund The Antenna Rental Fund is used to account for funds received and expended for capital items for the City. Hotel Occupancy Tax Fund The Hotel Occupancy Tax Fund is used to account for funds received from hotel occupancy tax and expended as allowed by state law. Proprietary Fund Types Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are recorded when City of Allen 70 FY 2004 Budget CITY OF ALLEN FUND STRUCTURE 2003-2004 FISCAL YEAR earned and expenses are recorded at the time the liability is incurred. There are two types of proprietary funds included in the budget: Enterprise Funds and Internal Service Funds. Enterorise Funds The Enterprise Funds are used to account for operations that are financed and operated in a similar manner to a private business enterprise. The intent of the governing body is that the cost (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through charges, or where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. Water and Sewer Fund The Water and Sewer Fund is used to account for the provision of water and sewer services to the residents of the City. Activities include administration, operation and maintenance of the water and sewer system and billing and collection activities. Acquisition and construction of major water and sewer capital facilities and repayment of indebtedness from related bond issues and lease purchases are accounted for by this proprietary fund. All costs are financed through charges made to utility customers with rates reviewed and adjusted if necessary to ensure integrity of the fund. Solid Waste Fund The Solid Waste fund is used to account for revenue and expenses associated with the privately contracted trash collection service and the solid waste disposal contract with the North Texas Municipal Water District. Drainage Fund The Drainage Fund is used to account for the provision of developing and maintaining proper drainage services to the residents of the City. Internal Service Funds The Internal Service Funds are used to account for financing of goods or services provided by one department or agency to other departments or agencies of the City, or to other governmental units, on a cost -reimbursement basis. Vehicle Replacement Fund The Vehicle Replacement Fund accounts for the cost associated with the acquisition through the rental of such vehicles to other departments. City of Allen 11 FY 2004 Budget CITY OF ALLEN FUND STRUCTURE 2003-2004 FISCAL YEAR Self Insurance Fund The Self Insurance Fund accounts for the collection of employee insurance premiums and remits payment as necessary to health care vendors. Component Units Allen Economic Develooment Corporation (AEDC) The AEDC is a legally separate entity from the City and is responsible for aiding, promoting and furthering economic development within the City. Community Development Corporation (CDC) The CDC is a legally separate entity from the City and is responsible for supporting the improvements in community parks and recreation, streets and sidewalks, public safety and the community library. City of Allen 12 FY 2004 Budget CITY OF ALLEN BUDGETPROCESS 2003-2004 FISCAL YEAR Budgeting Basis The budget process is set forth in the City Charter, Article IV, Section 4.01 to 4.10. The City Council adopts an annual budget prepared by the City Management. The City of Allen uses a budget format based on modified accrual accounting for governmental funds. This means that budgeted expenditures are recorded when the services or goods are received and the liabilities are incurred, but revenues are recognized only when they are measurable and available. Proprietary Funds are budgeted based on an accrual accounting basis. Expenditures are still recognized as they are encumbered, but revenues are recognized as they are obligated to the City. The Comprehensive Annual Report (CAFR) shows the status of the City's finances on the basis of "generally accepted accounting principles" (GAAP). In most cases this conforms to the way the City prepares the budget with the exception of compensated absences (accrued but unused vacation and sick leave), which is treated differently in the budget and in the CAFR. Budget Process The budget process is a yearly activity. It is part of the strategic planning process the City of Allen uses to proactively forecast programs needed in a fast growing community. The budget process starts each year in January with the City Staff analyzing new projects and goals that the City Council has identified as areas of interest and would like to see developed into the strategic plan. The Finance department prepares analyses of current revenues and expenditures for the City Manager and Department heads in order to begin preparing for midyear budget adjustments. In February, Human Resources meets with each department to prepare personnel requests for the coming year. At the budget kickoff meeting in April, the City Manager gives departments the guidelines to be used in preparing budget requests. The budget is broken down into three parts: a year-end estimate, a base budget for the upcoming year and new programs for the new fiscal year. The year-end estimate is a projection of revenues and expenditures for the remainder of the current fiscal year. All accounts are evaluated to determine if they are in line with current budgets. Accounts that are under or over budget are revised to meet year-end estimates. New projects are not added to the year-end estimate. Only the cost for maintaining the current base operation is revised as needed. The base budget estimate for the upcoming fiscal year is the proposed cost for maintaining the current base operation, and assumes no additional personnel or additional equipment will be added. Activities that require additional resources to maintain the current service level, due to factors such as growth or new facilities, are considered additions to the base budget, and are included in the new programs part of the budget. Increases to the operating portion of the base estimate are limited by a set percentage that is tied to an economic indicator to reflect inflation. All capital and one time purchases from the previous fiscal year are not included in the base budget. The third part of the budget is new programs. This is defined as any change in program emphasis, expenditure of funds, or allocation of personnel or equipment that will result in a City of Allen 13 FY 2004 Budget CITY OF ALLEN BUDGET PROCESS 2003.2004 FISCAL YEAR change in the level of service currently being delivered. All requests for new personnel, fleet, or equipment that represent a net addition to the operation are included in new costs. For each new program, the department provides a description, itemization, and justification for all costs included in the new program. These are submitted by the departments in a list prioritized according to need. When all three parts of the budget have been prepared by the departments, Finance reviews them to ensure they are within the budget guidelines. Once all departmental budgets are completed, each director meets with the City Manager to review them. The City Manager makes any necessary changes, and submits the proposed budget to Council at the second Council meeting in July. At the budget workshop meeting in August, Council has the opportunity to review the budget with the City Manager and Directors, and voice any opinions and concerns they have. After the Council budget workshop there is a public hearing on the budget and a public hearing on the tax rate if it is necessary. This gives the public a chance to voice their opinions. At the first regular Council meeting in September, the City Council adopts the final budget. Budget adjustments/amendments Budget changes that do not affect the "bottom line" total for a department, but transfer dollars from one line item to another within a departments' operating budget, or changes between divisions within a department, are allowed at each Director's discretion. Any budget adjustment that brings about a change in the total appropriation for a department may be allowed by the City Manager at the written request of the department, based on the City's ability to fund these requests. Any budget adjustment that brings about a change in the total appropriations requires Council's approval in the form of an ordinance. City of Allen 14 FY 2004 Budget CITY OF ALLEN BUDGET CALENDAR FISCAL YEAR 2003-2004 March 1 Strategic Planning with Council April 11 Capital Projects information due to Planning department April 16 Budget kickoff workshop May 2 Budget input deadline for. Public Information Finance Purchasing City Secretary and Council Planning Library Community Svcs. Admin. Utility Collections IT May 9 Budget input deadline for: Police Fire City Administration Parks and Recreation Building and Code Human Resources Community Services (all other) Municipal Court Engineering May 9 Budget input deadline for Capital Projects May 2-16 Finance reviews departmental submittals to ensure budgets are within defined targets May 19 -June 10 City Manager/Department Head budget review Jane 20 Department Summary Pages due to Finance lune 10 -July 15 Final budget preparations July 18 Briefing to Department Heads on proposed budget July 22 Deliver Proposed Budget to City Council Aug. 15-17 Council budget workshop Aug. 18 Briefing to Department Heads on results of budget workshop Aug. 26 Public hearing on budget Aug. 26 Public hearing on tax rate (if needed) Sept. 9 Adopt budget at regular Council meeting; Adopt tax rate at regular Council meeting City of Allen 15 FY 2004 Budget CITY OF ALLEN BUDGETPROCESS 2003-2004 FISCAL YEAR Strategic Plan The City of Allen takes the "team approach" to strategic planning. All departments participate in the development of the City's Strategic Plan, which is a detailed expansion of the ten goal statements developed by the City Council. The City Council, along with the City Manager and Directors, has identified one or more strategies related to each goal. Each of those strategies has one or more objectives which are incorporated into the budget as resources are needed to achieve them. Although the department summaries found throughout this document primarily have information regarding their normal, "daily' operations, you will also see some tasks which relate to the attainment of these objectives, as applicable. Each year, beginning in October, departments provide the City Manager's office with an updated status for each objective, as well as any suggestions for additional objectives which will help achieve the City's overall goals. These are compiled into the updated Strategic Plan document, which is presented to Council at the January strategic planning session. This session is attended by the Council, the City Manager, Assistant City Manager, and Directors. At this meeting, Council reviews the status of existing goals, and identifies additional goals. Based on this input, any newly identified goals and objectives are then incorporated into the revised, updated document. On the following pages the Strategic Plan Summary is presented, followed by a list of the objectives for each goal strategy. A complete list of tasks related to each objective may be found in the complete Strategic Plan document, published by the City Manager's office. The information presented here is from the 2003 Strategic Plan document, which was the basis and justification for some of the budget items requested for FY 2003-2004. Capital Budget The capital planning and budgeting process is a major, ongoing part of the strategic planning process. Each year, the Engineering and Planning departments, working with other departments, reevaluate project priorities, review funding sources, and identify new projects as applicable. This information is incorporated into the five-year CIP document. The updated document is given to the City Council in late July, at the same time the proposed budget is presented. Although not formally adopted as part of the annual budget, this document is used as a guide for project, debt, and other related budget planning. As such, future years are subject to change; in addition, debt issuance for many future projects is subject to voter approval. Throughout the year projects are monitored and reprioritized as needed. The City utilizes the project accounting and budgeting components of the financial software to assist with the monitoring aspect of the process. Monthly reports are provided to Council to keep them informed of the status of projects. Information from the CIP document, along with further discussion of capital projects, may be found in the "Capital Projects" section of this book. City of Allen 16 FY 2004 Budget CITY OF ALLEN Implementation Plan Strategic Plan Summary 2003 Strategic Plan (Three Year Program) p oal 1 Enhance neighborhood livability and safety Year STRATEGY Rea cibili Identified Tern Date Strategy 1 Sustain new and existing buslia ssrnighbothood integrity Admin/Plan 2001 Oct -03 Strategy Establish inspection program for mufti -family re -occupancies Bldg/Bode 2000 May -03 Strategy Develop affordable housing strategy and pursue CDBG funds Plan 2002 Dec -03 Goal Cultivate alliances and partnerships with agencies and governmental units that affect AiQW veer STRATEGY Res naibilit Identified Tai Dab Strategy 1 Pursue opportunities to share with surrounding entities the development m a joint Arts facility AdminVED 2000 Sap -03 Strategy 2 Attract institutions of higher education Admltu D 2000 Ongoing Strategy Expand Partnerships with AISD Admin 2003 Jan -04 Strategy Work w/ USPS to build new Post Office or expand existing facility in Allen Admin/Plan 2001/2003 May 05 Goal Continue to provide progressive and efficient emergency services Year STRATEGY Responsibility Identified Target Date Strategy 1 Develop & enhance standards for quality, fire protection Fire 2001 May -03 Strategy 2 Analyze Fire Service Delivery Fire 2001 Feta 3 Strategy 3 Improve/enhance radio communication coverage PoIke/Fine 2002 2004 Strategy Improve/enhance communications center Police/Fire 2002 01 Strategy 5 Realignment of 'districts' to enhance data capture and analysis Police 2002 Oct -03 Strategy Enhance public safety response capabilities Police/Fire 2002 Apr -03 Strategy] Enhance and improve public education Police/Fire 2002 Cct-04 Goai Manage growth and development to preserve Allen's character Year STRATEGY Responsibility Identified Target Oat. Strategy/ Create an 'identity' for Allen through joint economic development chords Admin 2003 Dec -03 Strategy 2 Maintain dumbly constructed residential neighborhoods Plan 2003 Dec -03 Goal Improve regional mobility through transportation initiatives Year STRATEGY Responsibility Identified Target Date Strategy 1 Develop a locapreglonaf throait plan including mass transofight rail Plan 2000/2003 Nov -03 Goal 6 Promote the continued development of recreational opportunities " Year STRATEGY Responsibility Identilied Target Dida Strategy Incorporate anther Citywide celebration to 'ideally Allen P&R 2001 Jun43 Strategy 2 Identdy passive activities for adults through Parks and Recreation P&R 2001 Jun -03 Strategy 3 Construct Allen Station Park Phase II P&R 2000 2005 Strategy 4 Sustain and enhance youth development programs P&R 2001 2(105 Strategy 5 Construct Celebration Park, Phase I P&A 2002 Apr -03 Strategy 6 Advance Trails Plan to ensure continuation & connectedly of the trails system P&R 2002 Ongoing Strategy? Construct Senior Center P&R 2003 TBD Strategy a Update Palls & Recreation Open Space Master Plan P&R 2002 Aug -03 'Abbreviations used: Atlmin = Cit Adminisfrefion (City Managers OFCO) Plan = Planning Department ED = Economic Devebpmem (AEDC) P&R= Parks and Recmafion Eng = Engineering Cs=Community Se. City of Allan Gird Sae= City Secretary IT= chlorination Tachnokgy HR= Human Resources P/0= Pubik Information Office bb ulmry Fm = Finance 511/03 17 PY 2004 Budget CITY OF ALLEN Implementation Plan Strategic Plan Summary 2003 Strategic Plan (Three Year Program) Goal 7 Systematically invest in public infrastructure Year STRATEGY nMMI Idenailed Tar Date Ifrategy 1 Identity the Citys plan for synchronizing traffic signals on a demand system Eng 2000 Ongoing Strategy 2 Develop Drainage & Erosion Control Master Plan Eng 2000 2004 Strategy Inlrestmcture Maintenance Plan/schedules for Community Service operations. CS 2000 2004 Strategy 4 East Stacy Road Improvement Eng 2000 TBD Strategy 5 East Main Street Reconstruction Eng 2000 Dec -05 Strategy 6 East Exchange Parkway Eng 2000 Aug -03 Strategy 7 Wast Exchange Padway Eng 2000 TBD Strategy 8 West Bethany Drive Erg 2000 May -03 Strategy 9 Alma Drive expansion Eng 2000 Jan414 Strategy 10 East Bethany - Allen Heights to FM 2551 Erg 2000 TBD Strategy 11 East Bethany - 75 to Allen Heights Erg 2000 Mai Strategy 12 Hedgcoxe Road - Suncreek Phase III to Beverly Elementary Erg 2002 TBD Strategy 13 Identify a solution for the intersection of Main/Jupiter Eng 2003 Aug -05 Strateriv 14 Develop plan to meet federal/state mandates winen census Population reaches 50,000 E 2000 2004 Goal 8 Achieve operational excellence in City government services ` vear STRATEGY Responsibility Identified Target Date Strategy 1 Mumcipal Volunteer Program City Sac 2001 2003 Strategy 2 Strengthen City CourldVaoard reletionshlp City SecJAdmin 2001 2003 Strategy 3 Oa1¢e teohnwlogy for optimum performance and customer serves IT 2001 2003/2004 Strategy 4 Develop Human Resources programs to effectively recruit &retain quality employees HR 2000 2003 Strategy5 Develop Intranet for internal communication PI0dT 2001 Mini Strategy Construction of new library Eng/lib 2000 Deo04 Strategy 7 Develop a plan for the adaptive reuse of City facilities Eng/Admin 2001 2003 Strategy 8 Obtain All -America City Status P10 0m, 2005 Strelegy9 Identify outreach opportunities for the community IJINP&R 2002 Cct-03 Strategy 10 Maintain resources needed to promote cultural and intellectual development P&R/Lb 2002 2003 Strategy 11 Franchise negotiations for utilities Admin 2002 2003 Strategy 12 Enhance the recoNs management program City Sac 2002 Mari Strategy 13 Strategic Communication Plan PIO 20IXt Aug -03 Strategy 14 Analyse the consumption of a Service Cerner Facility CS 2000 Ongoing Strategy 15 Continue to maintain & enhance web -site to improve customer service IT/PIO 2001 Oct -I3 oal 9 Signify City of Allen identity through beautification efforts Year STRATEGY Responsibility Identri Tiamet Deb Strategy Express TONdey llaome' throughout the City P&R 2001 2003 Strategy 2 Develop and Implement Citywide median beeutdleation plan Including Iantlscape, lights, entry way Pff / dg 2000 Ongoing Strategy 3 Completion of Civic Center Plaza P&R 2001 2003 Strategy 4 Molson Farm Dedication P&R 2502 2003 Strategy 5 Renovate Story and Stacy Ridge Peds P8R 2002 2003/2004 Strategy 6 Redevelop Hillside Pad P&R 2502 Oct -03 Strategy? Improve City signage for facilities, parks&events P&R 2003 Jun -05 Goal 10 Ensure good fiscal management Year STRATEGY Responsibility, Itlentitled Target Date Strategy 1 Analyze and understand Impact of SB5. remon-attainment It energy conservation Admin/CS 2002 Ongoing Strategy 2 Formal assessment of e-wmmerco on the Ideal economy Isaias tax) Fin 2000 May -03 Strategy 3 Improve revenue collections by monitoring accounts receivables Fin 2502 5/1/2003 Stmtegy 4 Change to electronk payroll relatnd procasse r Fin 2002 Jun -03 Strategy 5 Implement GASB 34 Fin 2002 Mar -04 Strategy Lower tax rate Fin 2003 Jun -03 Strategy 7 Maintain/sustain financially sound oganivation Fin 2003 Jun -03 Strategy 8 Smah/DisartvanMge Business Pdicy Fin 2002 Jun -03 IStrategy 9 Develop contract adminlatmion tinction of purchasing division Fin 2002 Jul -03 5/1/03 City of Allen 18 FY 2004 Budget CITY OF ALLEN 2003 Strategic Plan Goal 1 Enhance Neighborhood Livability and Safety Implementation Plan (Three Year Program) Strategy Objective Admin Responsibility Target Date Strafeay1 Sustain new and existing business/neighborhood intearily Objective 1 City Manager establishng a task force to further address neighborhood integrity 8 CDBG goals Admin May -03 Objective 2 Develop a revitalization plan for older neighborhoods and commercial developments Plan Aug -03 Objective 3 Stimulate the formation of neighborhood organizations Plan 2003 Objective 4 Improve the appearance of the community Plan 2003 Objective 5 Implement a neighborhood integrity program w/ public/private partnership Plan Oct 2003 Strateov2 Establish inspection program for tti-fam'I re -occupancies Objective 1 Research other cities inspection programs I Bld Code Completed Objective 2 Developprogram and identifythe scope Bld Code May -03 Objective 3 Research the need for additional staffing Bldg/Code Ma 03 Objective 4 Begin maintenance inspections with multi -family structures Bldg/Code May -03 Strategy Develop affordable housing strete and pursue CDBG funds Objective 1 Actively pursue CDBG entitlement status and related fundin PlanmMay-03 Objective 2 Im lament guidelines for distributingfunds Plan Objective 3 Research other rant opportunities Plan Goal Cultivate alliances and partnerships with agencies and governmental Attract institutions of higher education to pursue Exoand Partnerships with AISD Objective 1 Evaluate feasibility of a joint project to construct a multi- Admin Jan -04 use stadium Work w/ USPS to build new Post Office or exoand existing facility in Allen 511/03 City of Allen 19 FY 2004 Budget CITY OF ALLEN Implementation Plan 2003 Strategic Plan (Three Year Program) Goal 3 Continue to provide progressive and efficient emergency services Strategy Objective Responsibility Target Dat9;y Strategy 1 Develop & enhance standards for P ality fire Protection Objective 1 Identify Fire & EMS standards to review in order to benchmark performance Fire May -03 Objective 2 DevelopSOP's to rovide standards of rotection Fire On Pin Objective 3 Develop implementation plan to meevexceed standards Fire 2004 Stratecv 2 Analyze Fire Service Del' ery Objective 1 Review need to locate a facility in the southwest portion of Fire he Citv Feb -03 Objective 2 Develop Automatic Assistance Agreements with Fire inelohlooring cities Ongoing Objective 3 lResearch possibility W including a police satellite Fire Objective 4 1 Include in comprehensive plan Fire Oct -02 Strateov3 Improvelienhance radio 2QMmunication coverage Objective 1 lResearch alternatives to obtain improved coverage I Police/Fire 1 2004 Objective 2 Conduct a cosVbenefit study of placing antennae on water tower or construct a dedicated tower to lease to additional com anies Police/Fire Apr -03 Objective 3 Involve IT staff in the review of technology options Police/Fire I Apr -03 Stratelarl, Improve/enhance, communications center Objective 1Review staffing levels to designate communications staff to Plica Hire dispatch dudes Police/Fire Oct -03 Stretspv 5 Real'onme t of'distnct "to enhance data capture and analysis Objective 1 Review police districts Police I Oct -03 Strateav 6 Enhance public safety response capabilities Objective 1 Ensure City is prepared to respond in areas of specialized Polica/Firs Apr -03 rescue Objective 2 Tactical/Medics I Police/Fire r-03 Stratem,7 Enhance and'mcrove p bl' education Objective 1 Work in conjunction with Police/Fire to assess feasibility of combining community education academies Police/Fire Oct -04 Objective 2 Conduct CPR training and first aid training for citizens Fire Dec02 5/1/03 City of Allen 20 FY 2004 Budget CITY OF ALLEN Implementation Plan 2003 Strategic Plan (Three Year Program) Goal 4 Continue to provide progressive and efficient emergency services Strategy Objective Responsibility Target Date strateov / Create an "identity" for Allen throuah joint economic development efforts Objective 1 City Manager to develop task force to identify a work plan to augment AEDC program to aggressively recruit restaurants retail and other types of developmant Admin May -03 Objective 2 Implement SH 121 corridor development plan Plan/ED Dec -03 Objective 3 Research external issues related to attracting restaurants to Allen Plan/Admin 2003 Objective 4 Increase development of CBD Plan/ED 2003 Objective 5 Fill vacant retail & offices ace Plan/ED 2003 Strateov 2 Maintain durably constructed residential neighborhoods Objective 1 jAmend Land Development Code Sep -03 I Dec -03 Goal s Improve regional mobility through transportation initiatives Systematically invest in public infrastructure on re: ,arch funding issues related to public transportation to for DART' or other public transportation and analyze 5/1/03 City of Allen 21 FY 2004 Budget CITY OF ALLEN Implementation Plan 2003 Strategic Plan (Three Year Program) Goal 6 Promote the continued development of recreational opportunities Strategy Objective Responsibility Target Date- Stnateny 1 Incomorate another Citywide celebration to "identify"Allen Objective 1 Work with stag to identify & develop project P&R Completed Objective 2 Present ideas to Park Board & City Council P&R I Completed Objective 3 lImplement new celebratiowevent P&R I Jun -03 Stratem,2 Identify Passive activities for adults through Parks and Recreation Ob'edive 1 Develop assive parks P&R Jun -03 Streteov3 C nsinxtAlien Statin Par-kPar—k Phase 11 Objective 1 Fund Project P&R Apr -03 Objective 2 Update Perk Master Plen P&R Completed Objective 3 IPrograrn and Design Phase II P&R Jun -03 Objective 4 lConstruct Phase II P&R 1 2005 Stratem, Sustain and enhance vo th development programs Objective 1 IDevelop a Youth Master Plan P&P 2005 Strategy Construct Celebration Park. Phase 1 Objective 1 Construct Phase I P&R r-03 ONectiva 2 Develo a Maintenance Plan P&R Completed! Objective 3 IDevelop a Recreational Program Plan I P&R I Au 03 Strategy Advance Tnquis Plan to eMUM continuation & connectivity of the trails system Objective 1 Prepare project listing for 2002 and 2003 trail improvements P&R Completed Objective 2 jimplement trail improvements P&R On oin Objective 3 lPromote the City's trail system as an amenity P&R Ongoina Stratem,7 Construct Senior Center Objective 1 Evaluate feasibility of selling bonds sooner without increasina to rate Fin Apr -03 Objective 2 Identify a location for the facility P&R TBD Objective 3 Phase in the Senior Center project - prepare arohitedural work and desian before construct on bonds am sold Identity other funding sources (grant funding for design work Eng TBD Objective 4 P&R Ongoing Stralsov g Update P rk$ & Recreation Ooen Space Mester Plan Oj1 MaPlan process for P&R open space P&R Me -03 Obeve bjvBre fisndings to other departments &City Manager P&R Jul -03 Objective 3 Review plan recommendations with appropriate Boards/Council for consideration P&R Aug -03 511103 City of Allen 22 FY 2004 Budget CITY OF ALLEN 2003 Strategic Plan Goal 7 Systematically invest in public infrastructure Implementation Plan (Three Year Program) Strategy Objective Responsibility Target Date Strategy I Identify the City's plan fors nchroninng traffic is s'ona/s on a demand system Objective 1 Construct an integrated traffic signal system to provide for im roved monitoring and coordination Eng Ongoing Strateav 2 Develop Drainatre & Erosion Control Master Plan Objective 1 Hire consultant to work with staff to develop a Eng Completed comprehensive Stonn Water Drainage program to conform Ito NPDES Phase II mandates Objective 2 Submit NPDES permit request Eng Ongoing Objective 3 JUpdate, Allen Land Development Code I Eng 2004 Sf2tam, 3 /nfrast=t re Maintenance PlaMschedu/es for Community Service operations. Objective 1 Update current tlapartment standard operating proc;edures CS Completed Objective 2 Increase budget for sidewalk & curb maintenance and begin re ular program CS Ongoing Objective 3 Begin alley/alley approach replacement program from bond funds CS Jul -03 Objective 4 Develop formal infrastructure O&M guides for water, sewer, storm water & building maintenance CS 2004 Strategy 4 East Stacy Road Improvement Objective 1 lConstruct East Stacy Road as a 64ane divided arterial Eng TBD strategy 5 Easf Main Street Reconstruction Objective 1 Reconstruction of East Main Street from Allen Heights Dr. to FM 2551 as a 6lane urban arterial Eng Dec -05 strateov6 East Exchange Parkway Objective 1 Construct two additional lanes between SH 5 and Malone; Malone to FM 1378; Exchange Pkwy intersection with An el P 1000 It roadway) Eng Aug -03 Strategy 7 West Exchange Parkway Objective 1 Construction of a 6lane urban arterial from US 75 to SH 121 Eng TBD 5/1/03 City of Allen 23 FY 2004 Budget CITY OF ALLEN 2003 Strategic Plan Goal ? Systematically invest inpublic infrastructure Implementation Plan (Three Year Program) Strategy Objective Responsibility Target Date Strafetry West Bethany onve Objective 1 Construction of a 6 lane urban arterial from Warrant Rd to Alma Dr. Eng May -03 Strategy Alma Drive exoanswn Obiective 1 Construction of roadwa from Tatum Rd to Bel Air Dr Eng_Jan-04 sfrafew 10 East Bethany- Allen Heights to FM 2551 Objective 1 Construction of Roadway from Allen Heights Rd to FM 2551 as a 4 -lane divided arterial Eng TBD Stratew 11 East Bethany -75 to Allen Heiahts Objective 1 Construction of Roadway from 75 to Allen Heights Rd - 1widening from 4lanes to 6lanes Eng May -04 sfreteov 12 Hedoecm Road Objective 1Constnlct 2 lanes westbound from Suncreek Phase III to Beved Elements Eng TBD Strategy 13 Identify a solution for Me giltersectior, of Me'nOuDd r Objective 1 Reconstruct the intersection of Main/Jupiter to allow for segregated, northbound tum movements Eng Aug -05 snatew 14 De eloo plan to meet fed Usfate mandates when census o0o / ton reaches 50,000 Objective 1 ITraffic signals -determine level of service I Eng/CS 2004 5/1/03 City of Allen 24 FY 2004 Budget CITY OF ALLEN Implementation Plan 2003 Strategic Plan (Three Year Program) Goal 8 Achieve operational excellence in City government services Strategy Objective Responsibility Target Date Strategy Municipal Volunteer Proaram Ob'ectwe l ISurev volunteer needs I city Sec Com leted Objective 2 Provide guidelines for administering city-wide volunteer o ram City Sec Completed Objective 3 lProgram implementation I City Sec 2003 Stratepv2 Sfrenathen City CounciVSoard relationship Objective 1 Conduct a joint workshop meeting with various Board Chai ersons once a quarter City Sec 2003 Objective 2 lHold joint meetings with boards as needed I City Sac 2003 Objective 3 Wevelop procedures for board appointments I Admin/CiSec Jun -03 Sfrateov 3 Ufflias technologyfor optimum Performance and customersaakif Objective 1 lResearch the use of mobile data units in the field IT 2003 Objective 2 E and use of GIS use tools Plan Be -03 Objective 3 JCCCC/City of Allen facility connectivity IT 2004 Objective 4 IUpqrade phone switch I IT/Admin Com feted Streteav 4 Develop Human Rearources, proararns to effectively recruit 6 retain duality employes Objective 1 Recruit staff by offering non-traditional and creative work environment HR 2003 Objective 2 Design and establish diversity Program HR Mar -04 Objective 3 Develop a mentoring program for city employees HR 2004 Objective 4 Recognition and rewards program HR 2003 Objective 5 Comprehensive Customer Service Program HR Au -03 Objective6 Enhance organization -wide traininq protirams HR 2003 Strategy 5 Develoo Intranet for internal communication Objective 1 Developrimplement an intranet whichis user friendly to increase communication throughout the org.nintion PIO/IT May -03 Strategy 6 Construction ofnew library Ob'eclive 1 Acquire propert for library Admin Completed Objective 2 Establish Council ad-hoc committee Admin Completed Objective 3 Select architectural firms & begin design En /Lib Completed Objective 4 Begin construction En ib May -03 Objective 5 Construction completed En ib Dec -04 Objective 6 Reconstruct Allen Drive and construct a portion of St. Mary Drive and Coats Drive to serve the Library Eng Nov -03 Streteav 7 Develop a plan for the adaptive re -use of City facilities Obiective 1 !DeveloD Plan for use of existing Library facility En/Admin 1 2003 Objective 2 IDevelop plan for Central Fire Station I P&R/En May -03 Strategy 8 Obtain All -Arena City Status Objective 1 Obtain All -America City Status PIO 2005 5/1/03 City of Allen 25 FY 2004 Budget CITY OF ALLEN Implementation Plan 2003 Strategic Plan (Three Year Program) Goal 8 Achieve operational excellence in City government services Strategy Obiective Responsibility Target Date Strafeav9 Identify outreach 0000rtunitiea for the community Objective 1 Offer services to local nursing homes through visits to Lib Jan -03 deliver materials Ob'ective 2 R alar visits to Heatl Stad Pre -K 2 times er month Lib Completed Ob'ective 3 Visits to AISD's Kid's Club imerschool ram P&R Fall 2003 Objective 4 Identify available public facilities such as AISD facilities for P&R Oct -03 increased programming o ortunib" Strategy 10 Maintain resources needed to promote cultural and int Ilectual de elooment Objective 1 Advance Allen Ahs Alliance Board through Strategic P&R tannin Completed Ob'ective 2 Develop Interpretive Exhibits at "The Woods" P&R 2003 Ob'ective 3 Concentrate on Adult Programming P&R 2003 Ob'ective 4 Develop bilin uaI collection for ESL population Lib Ongoing Objective 5 Continue to develop library collections to meet 2 Nems per Lib ca ita standard Completed Objective 6 Work with Arts Alliance to build music, drama and visual Lib arts collection Spring'03 Strateov 11 Franchise negotiations for mil@ies Ohiective 1 lNegotiate Gas Franchise A regiments Admin Feb -03 Ob'ective 2 Negotiate, Electric Frenchise A reemums Admin Au -03 Strategy 12 Enhance the records manaCement program Objective 1 Research feasibility of implementing a city-wide document imaging and retrieval system including a cost analysis City Sec May -03 Strategy 13 Strategic Communication Plan Objective 1 Revisit and evaluate current existing communication resources and tools PIO Aug -03 Objective 2 Identify new methods/systems to communicate to the ubh2 PIO Aug -03 Objective 3 Determine best approach for communicating to people who dont have cable intemet or receive the paper PIO Aug -03 Objective 4 Separate tax issues from school district in current communications to public Flo Ongoing Ob'ective 5 Work with rte artments to expand cable programming PIO Aug -03 Strategy 14 Analyze ft construction of a Service Center Facility Objective 1 Research/evaluete opportunities with AISD to develop a joint Service Center Facility versus building a new Service Center for theCi 's use alone CS Completed Objective 2 Develop user -defined space assessment for build out Service Center size and characteristics Establish working committee to work with consultant on desi n CS Completed Objective 3 CS Apr -03 Objective 4 Continue to work w/ AISD to determine feasibility of joint projects by evaluating CIP bond schedules to determine each o anization's schedules CS/Admin Ongoing City of Allen 26 FY 2004 Budget CITY OF ALLEN Implementation Plan 2003 Strategic Plan (Three Year Program) Goal Achieve operational excellence in City government services Continue to maintain & enhance web -site to imorove customer service Objective 1 I Continue to investigate & research feasibility of e, Goal 9 Signify City of Allen identity through beautification efforts Strategy Objective Responsibility Target Date $tratecy 1 Express "holiday theme" throughout the Cit Objective 1 Identify Ian P&R 2003 Objective 2 1 Research feasibility of installing lights along the streets I P&R I Com leted Objective 3 Involve outside organizations - Chamber, schools, nee hborhood organizations P&R 2003 Strategy 2 Develop and 1 p/ t C'tvwide median beautification plan including landscave. lights entry ways Objective 1 Work with consultant to develo a Street Image Stu P&R/Plan Com leted Objeclive2 eveop implementation pan an tun no Torm ian landscaping P&R/Eng Ongoing Strategy 3 Completion of Civic Center Plaza Objective 1 IlDesian Civic Plaza I P&R May -03 Objective 2 Bid ro'ect I P&R May -03 Objective 3 nstmct wm aza I P&R May -U3 Strategy 4 Molson Fam Dadwadon Objective 1oson arm identified as a possible Agricultural Heritage Center p&R 2003 Strategy Renovate Story and Stacy Ridge Parks Objective 1 lComplete Community-based planning I P&R Feb -03 Objective 2 lGonstruct5torypaw I P&R 2003 Objective 3 luonsirum wacy Ridge rarK I P&R May -04 Strategy6 Redevelop Hillside Park Obedive 1 Hire consultant P&R Completed Objective 2 Determine r ram for ark develo ment P&R Jul -03 Objective 3 e lne vegtlon or 1 sl e a P&R I Oct -03 Strategy 7 Improve CTv s once for facilities Darks 8 vents Objective 1 !Replace signs at Police Bld & enjsbn Libra P&R Jun -05 Objective 2 mprove appearance o even) nob lcebons P&R I Jun -03 5/1/03 City of Alen 27 FY 2004 Budget CITY OF ALLEN Implementation Plan 2003 Strategic Plan (Three Year Program) Goal 10 Ensure good fiscal management Strategy Obiective Responsibility Target Date Strateav 1 Analyze and understand impact of SB5- renon-attainment & energy conservation Objective 1 Improve City's Electric Usage efficiency in consonance with Senate Bill 5 -reduce 5% r year for 5 ears CS Ongoing Objective 2 Conduct studies to find opportunities to reduce electric consumption CS 2003 Objective 3 Strategically plan for improvement in electric efficiency or reduction of elect use e CS Ongoing Objective 4 incorporate aci 4 a ectnc efficiency design review fora future facility designs CS/Eng Ongoing Strategy 2 Formal assessment o/ -commerce on the local economy !sales tail Objective 1 lResearch various approac es to project Fin May -03 straleaty improve even collections by motaftonnat accounts receivabl s Objective 1 Develop and implement procedures to improve tracking of franchise and antennae lease Daments Fin Completed Objective 2 Develop and implement procedures to audit solid waste revenue NTMWD vs. CAD tonna differences Fin Completed Objective 3 eve op an imp proceurea to monitor aci ity Pr agreements Fin Ongoing Strategy 4 Chance to electronic payroll relatedProcesses Objective 1 Work with HR to assess cost/benefit of H.T.E.nd determine need to submit for FY 03-04 budget= Fin Jun -D3 St 5 Implement GASB 34 Objective 1Ensure compliance with legal requirements for the City to im lament changes to governmental accountin Fin Mar -04 Stratecy 6 Lower tear rate Objective 1 Developlong-range financial pans to evaluate the feasibility, of this strategy Fin Jun -03 Strafe7 Maintains stain financially sound omanization Objective 1 IDevelop a Ion -ran a strategic financial plan FinJun-03 Objective 2 Maintain strop reserves Fin Jun -03 Objective 3 Continue to be conservative in financial planning (revenues vs. expenses) Fin Jun -03 Strateav a SmaLlDisad antam Business Policy Objective 1 IDevelop a policy regarding small/disadvantaged business I Fin I Jun -03 Strategy 9 Develop contract administration function of pumhasino division Objective 1 Cleady define goals and objectives related to contract administration Fin May -03 Objective 2 lAnaiyze starting needs I Fin Oct -04 5/1103 City of Allen 28 FY 2004 Budget CITY OF ALLEN FISCAL YEAR 2003-2004 Investment Policies Investments are categorized into three categories as defined by GASB Statement No. 3 to give an indication of the level of risk assumed by the entity at year end: Category 1 includes investments that are insured or registered or for which the securities are held by the City or its agents in the City's name. Category 2 includes uninsured and unregistered investments for which the securities are held by the counterparty's trust department or agent in the City's name. Category 3 includes uninsured and unregistered investments for which the securities are held by the counterparty, or by its trust department or agent but not in the City's name. At September 30, 2002, the City had no Category 2 or 3 investments. The City, AEDC and CDC invest in the Texpool which is an investment fund authorized by the Texas Legislature and administered by the Texas State Treasury. The Texas Treasury Safekeeping Trust Company is trustee of Texpool and is a limited purpose trust company authorized pursuant to Texas Government Code. The purpose of the Texpool is to allow for the pooling of public funds to provide a higher yield on the pooled investment than would be possible with the investment of the individual public entity's funds. Texpool investments are subject to the same investment policies maintained by the State Treasury for all state funds. The Legislature has authorized only certain investment instruments for public funds, including repurchase agreements, U.S. Treasury bills and bonds, securities of other U.S. government agencies, commercial paper and other safe instruments. The investment in Texpool and any accrued interest may be redeemed at the City's discretion. The City's position in the pool is not materially different from the value of the pool shares. Other Financial Practices Although not formally adopted policies, the City of Allen follows a set of guidelines that address the need for a long-term view, seek stability, and ensure that finances will be managed conservatively. The following are the key practices adhered to by the City's management. Balanced Budget The City is committed to a balanced budget, and provides full disclosure when a deviation from a balanced budget is planned, or when one occurs. Lona -Range Planning The City supports a financial planning process that assesses the long- term financial implications of current and proposed operating and capital budgets, cash management and investment policies. This is evidenced by the City's Capital Improvements Program and the related long-term debt projections. Revenue Diversification The City is cognizant of the fact that a diversity of revenue sources is important in order to improve it's ability to handle fluctuations in individual sources. This was helpful in FY 2003, when a budget contingency plan was put in place as sales tax revenues declined for the first time after many years of sustained growth. City of Allen 29 FY 2004 Budget Use of One-time Revenues The City of Allen does not use one-time revenues for ongoing expenditures. Similarly, it does not allow ongoing expenditures to result in a decrease to fund balance in any fund. Debt Capacity Issuanceand Management The City of Allen only uses debt for long-term financing of capital projects, with the length of the debt not to exceed the useful life of the associated asset. The City has identified the maximum amount of debt and debt service that should be outstanding at any time. Reserves The City maintains a prudent level of financial resources to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. In the General Fund, that level is 60 days of operating expenses. In the Water and Sewer fund, various bond ordinances require that operating revenues cover the current debt requirement (both principal and interest) by a minimum of 1.2 times. In the Self-Insurance fund, the City keeps at least $500,000 to cover unexpected costs. Other fund balances are monitored and managed according to the needs of the individual funds. Operating / Capital Expenditure Accountability The City compares actual expenditures to budget periodically. Individual departments are encouraged to review reports monthly. The Finance department reviews operating revenues and expenditures monthly, recommending adjustments as needed. Reports are provided to Council quarterly. Financial reports for capital projects are provided to Council monthly. City of Allen 30 FY 2004 Budget CITY OF ALLEN REVENUE SUMMARY 2003-2004 FISCAL YEAR The revenue summary section of the budget provides a description and underlying assumptions for the major revenue sources included in the budget. It also includes any significant trends that are affecting the revenue assumption in the current and future fiscal years. General Fund Tax Revenue Ad Valorem Taxes Ad Valorem Taxes are the City's largest revenue source; they make up 46.8% of the general fund budgeted revenue and are estimated at $16.20 million for fiscal year 2003-2004. The City's property tax is levied each October 1 on the assessed value listed as of the prior January 1 for all real and certain personal property located in the City. Appraised values are established by the Central Appraisal District of Collin County at 100% of estimated value and certified by the Appraisal Review Board. The assessed value upon which the 2003 levy was based is $4,432,999,647. The collection rate is set at 100% and is based on the City's historically high collection rate. The total tax rate was cut to $.561 per $100 of valuation of which $.359237 per $100 of valuation is for the General Fund operations. The remainder of the tax rate, $.201763 per $100 of valuation, is used for the Debt Service Fund. The City, in an effort to rely less on property taxes has cut the tax rate the last 11 years. Sales Tax Sales taxes are collected by retailers and remitted to the State Comptroller's Office for the sale of goods and services within the City of Allen. The State returns the portion designated for the City. The City collects 2 cents of the total sales tax collected. One cent is used in the General Fund, and the other 1 cent is split between the Allen Economic Development Corporation and the Allen Community Development Corporation. The City's sales tax collections continue to grow, although at a slower rate than in the last few years, as the economy continues to be sluggish. With the growth in previous years, the City Council has made an effort to use sales tax revenue to reduce the property tax rate for the citizens of Allen. General Fund Sales Tax rrr rrr $6,000,000 ■ ■ ■ $5,000 ,000 ■ ■ ■ rrr rrr ■ ■ ■ ■ rrr r�� ■ ■ ■ ■ ■ 811#161Tt ■ MEN ■ ■ ■ ■ Mee, ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ Franchise Taxes Franchise Taxes are charged to specific businesses that conduct business in the City of Allen. Utilities (electric, telephone, gas, and cable) that operate in the City pay this tax for their use of the City's right of way to run their utility lines. Telephone franchise taxes are based on number of access lines. Other franchise taxes are based on a percentage of gross receipts. Projections City of Allen 31 f -Y 2004 Budget CITY OF ALLEN REVENUE SUMMARY 2003-2004 FISCAL YEAR are based on population increase and projected utility use. Franchise fees for fiscal year 2003- 2004 are projected at $3.34 million. This represents an 8.6% increase from the previous year's revised estimate, reflecting slightly slowed growth compared to previous years. Licenses and Permits Licenses and Permits revenues represent 3.6% of the total projected revenues for the new fiscal year. They are made up of commercial permits, city licensing revenues and inspection fees, and are collected by the. Building Inspections department. They include project permits that cover all parts of construction (electrical, plumbing, and mechanical permits and certificate of occupancy fees), specific permits (fences, electric, plumbing, etc.) and service fees (re - inspections, special inspections and special services). Permit activity in FY 2004 is projected to decrease slightly from the 2003 revised estimate. Existing projects have moved forward after a significant slowdown in the prior year. Residential permits remain steady, but new commercial activity continues to occur much more slowly than in prior years due to the current economy. Water and Sewer Fund Water & Sewer collection revenues are the revenues collected for the sale of water and disposal of sewage for residential, commercial and apartment usage. Collections for fiscal year 2003- 2004 are budgeted at $11.8 million for water sales and $4.6 million for sewer charges. Water and sewer revenues are budgeted according to the rate study that was completed in 2003, with rates increasing by an average of 6%, and including a growth factor of approximately 6%, which is in line with City growth projections. A comparison of recent trends in water and sewer sales with that of building permits is presented below. Solid Waste These fees are charged for residential, commercial, and apartment garbage collection and solid waste disposal. These fees cover the cost of collection and disposal of this waste by Community Waste Disposal and the North Texas Municipal Water District. Collections for garbage, recycling, commercial collections, and solid waste disposal are projected for fiscal year 2003-2004 at $3.4 million. City of Allen 32 FY 2004 Budget Building Permits and W/S Sales _ 2.000 20,000 $ a ,sem 1,500 �� mow--r•—� - 15,000 to 3 E 1,000 10,000 d 500 5,000 a N FY2000 FY2001 FY2002 FY2003 FY2004 f Single Famlly Pann0s Commercial Permits Total W&S Solid Waste These fees are charged for residential, commercial, and apartment garbage collection and solid waste disposal. These fees cover the cost of collection and disposal of this waste by Community Waste Disposal and the North Texas Municipal Water District. Collections for garbage, recycling, commercial collections, and solid waste disposal are projected for fiscal year 2003-2004 at $3.4 million. City of Allen 32 FY 2004 Budget City of Allen Organizational Chart City of Allen 33 FY 2004 Budget CITY OF ALLEN COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES FOR FISCAL YEAR 2003-2004 Distribution of Revenues - All Funds Ad Valorem Taxes Operating Transfers In 31.60% 4.25% Reimbursements _ 0.54% Interest Earned 0.64% Miscellaneous .93% Fines_Sales Tax 2.01% 17.93% _ Franchise Taxes 4.16% _ Licenses and Permits Charges for Services 1.58% 34.84% Grants & Contributions 1.52% City of Allen 34 FY 2006 Budget Enterprise Funds Gemeral Debt Water& Solid Drainage Fund Service Sewer Wests UBlity BEGINNING BALANCE $ 6,512,574 $ 1.325,010 5863,940 $ 924,OO6 $ 535,020 REVENUES Ad Valorem Taxes 16,201.630 9,182,619 - - Sales TU 7,225,000 - Franchise Taxes 3,341,006 Licenses and Permits 1,266,350 - - - Grants & Contributions 1,220,805 Charges for Services 1,129,200 - 16,638,751 3,447,539 888,900 Fines 1,378.300 - 232,200 Miscellaneous 45,935 - 178,968 - - Interest Earned 182,000 - 158,600 10,500 7,500 Reimbursements 318,110 - - OperebngTameless ln 2,272566 13,844 - - TOTAL REVENUES 34,0902 58 9,182,619 1],222,163 3,458,039 896,400 TOTAL AVAILABLE $ 41,093.476 $ 10.507,629 $ 23088103 $ 4382045 $ 1431 20 EXPENDITURES General Government 7,140,541 - 471,980 - ' Public Safety 14,343,630 - - - Public Works 2,974,148 - 11,444,485 3,398,562 711,485 Culture & Recreation 5.611,594 - - - Community Development 1,564,841 - - - GrantMininstration 1,659,094 Transfers Out 1,125,000 - 2,039,769 47,1]2 133,269 Debt Service - 8,951,100 2,009,970 - - Capital Projects 1350000 - 120.000 TOTAL EXPENDITURES 34,418.848 8.951,100 17,316,204 3,445,734 964.754 ENDING BALANCE $ 6,674,628 $ 1.556.529 $ 5,769.899 $ 936,311 $ 468.666 Distribution of Revenues - All Funds Ad Valorem Taxes Operating Transfers In 31.60% 4.25% Reimbursements _ 0.54% Interest Earned 0.64% Miscellaneous .93% Fines_Sales Tax 2.01% 17.93% _ Franchise Taxes 4.16% _ Licenses and Permits Charges for Services 1.58% 34.84% Grants & Contributions 1.52% City of Allen 34 FY 2006 Budget CITY OF ALLEN COMBINED BUDGET SUMMARY OF REVENUES A FOR FISCAL YEAR 2003-2004 25,384,249 3,590,000 3,590,000 - - - - - 14,405,000 - - - - - 279,894 - 3,341,006 - - - - 53,500 - 1,266,350 - 408,975 2,965,539 332,000 195,655 - - 1,220,805 - - 1,688,618 - - 847,192 3,346,870 27,987,070 . - - - - 1,610,500 - - 64,620 261,488 195,655 - - 746,666 00 62,500 450 4,700 850 54,500 14,600 511,700 - - - 85,000 - - 32,000 435,110 2,647,781 3,125,845 1.1a,000 332,000 195,655 349,394 3,248,135 3,411,210 3,605,500 3,652,500 2,878,688 3511188 196,505 901,692 3,393,470 80,319,666 $ 3.0D4.040 $ 879,661 $ 158,532 $ 281,873 $ 59,141 $ 4,566,861 $ 616,994 $ 241971,135 $ 5,651,821 $ 4,005,506 $ 3124 071 $ 613,873 $ 254,796 $ 4.916,255 $ 3,865,129 $ 102,932,124 2,617,781 - - - - 16,000 3,248,135 13,494,437 - - - - - 279,894 - 14,623,524 - - - - 53,500 - 18,582,180 - 408,975 2,965,539 332,000 195,655 - - 9,513,763 - 1,564,841 . - 1,659,094 30,000 35,000 - - - - - 3,411,210 - 1,645,870 - - - - - 12,606,940 1,035,000 2,505,000 2,647,781 3,125,845 2,965,539 332,000 195,655 349,394 3,248,135 T,M,989 $ 3.0D4.040 $ 879,661 $ 158,532 $ 281,873 $ 59,141 $ 4,566,861 $ 616,994 $ 241971,135 Distribution of Expenditures - All Funds Capital Projects Debt Service 321% 16.17% _General Government 17.31% Transfers Out 4.38% 2.13% - - 18.76% Community Development_ 2.00% vm*�7 Culture & Recreation 12.20% Public Works 23.84% City of Allen 35 FY 2004 Budget CITY OF ALLEN STAFFING FISCAL YEAR 2003.2004 Solid Waste Fund REVISED ORIGINAL PROPOSED Increase (Decrease) General Fund 2001-2002 2002-2003 2003.2004 FY2003 to FY2004 City Secretary 3.00 3.00 2.00 (1.00) Municipal Court 8.00 8.00 9.00 1.00 City Administration 9.00 9.50 8.50 (1.00) I.T. 5.00 5.00 5.00 - Human Resources 4.00 4.50 5.00 0.50 Internal Services - - - - Police 109.00 115.00 116.00 1.00 Parks 8 Recreation 55.00 53.25 48.25 (5.00) Library 18.75 20.75 21.25 0.50 Fire 82.00 84.00 86.00 2.00 Building 8 Code Compliance 18.00 18.00 18.00 - Planning & Development 7.50 7.00 7.00 - Community Services 23.00 23.00 23.00 - Finance 11.25 12.75 12.75 - Solid Waste Fund 3.00 5.00 5.00 - Drainage Fund 5.00 6.00 6.00 - Parks 8 Ree. Special Revenue Fund 52.35 58.60 60.60 2.00 Economic Development Fund 3.00 3.00 3.00 - SeB Insurance Fund 1.00 1.00 1.00 - COAST' 1.00 1.00 (1.00) Total City of Allen Employees all Funds 475.85 502.35 502.85 0.50 All positions are shovm as full-time equivalents (FTE). Combined With Parks Special Revenue Fund. City of Allen 36 FY 2004 Budget General Fund CITY OF ALLEN GENERALFUND REVENUE AND EXPENDITURE SUMMARY FISCAL YEAR 2003-2004 Grant Administration 2001-2002 2002-2003 2002-2003 2003-2004 1,220,805 ACTUAL BUDGET AMENDED BUDGET BEGINNING FUND BALANCE $ 6,628,917 $ 6,800,881 $ 6,956,066 $ 6,512,574 REVENUES $ 39,094,557 $ 41,093,476 EXPENDITURES Ad Valorem Taxes 12,594,565 14,646,631 14,603,165 16,201,630 Sales Tax 6,621,496 7,290,250 6,722,230 7,225,000 Franchise Taxes 3,224,646 3,516,700 3,075,583 3,341,006 Licenses and Permits 1,484,887 1,888,100 1,356,700 1,266,350 Contributions 29,869 6,500 7,008 - Charges for Services 1,147,410 1,287,777 1,108,776 1,129,200 Fines 1,179,270 1,208,171 1,318,800 1,378,300 Miscellaneous 138,265 26,240 124,797 45,935 Interest Earned 181,544 183,312 180,000 182,000 Reimbursements 337,844 292,349 353,562 318,110 Operating Transfers In 2,113,294 2,238,668 2,257,158 2,272,566 Capital Leases 396,945 $ 1,659,094 TOTAL GENERAL FUND EXPENDITURES $ 30,019,207 TOTAL OPERATING REVENUES $ 29,450,035 $ 32,584,698 $ 31,107,779 $ 33,360,097 Grant Administration 896,321 802,768 1,030,712 1,220,805 TOTAL GENERAL FUND REVENUES $ 30,346,356 $ 33,387,466 $ 32,138,491 $ 34,580,902 TOTALAVAILABLE $ 36,975,273 $ 40,188,347 $ 39,094,557 $ 41,093,476 EXPENDITURES General Government 5,766,249 6,659,021 6,306,874 7,140,541 Public Safety 12,433,489 13,795,166 13,607,756 14,343,630 Public Works 2,360,228 2,828,819 2,644,115 2,974,148 Culture 8 Recreation 4,937,469 5,454,006 5,213,592 5,611,594 Community Development 1,522,634 1,560,058 1,527,244 1,564,841 TOTAL OPERATING EXPENDITURES $ 27,020,069 $ 30,297,070 $ 29,299,581 $ 31,634,754 FUND BALANCE BEFORE TRANSFERS 8 GRANTS $ 9,955,204 $ 9,691,277 $ 9,794,976 $ 9,458,722 Transfers Out $ 2,101,562 $ 1,825,000 $ 1,911,753 $ 1,125,000 Grant Administration $ 897,576 $ 1,156,159 $ 1,370,649 $ 1,659,094 TOTAL GENERAL FUND EXPENDITURES $ 30,019,207 $ 33,278,229 $ 32,581,983 $ 34,418,848 ENDING FUND BALANCE $ 6,956,066 $ 6,910,118 $ 6,512,574 $ 6,674,628 DAYS OPERATIONAL EXPENSES IN RESERVE Fund Balance Required: 60 days operational expenses 70.8 $ 5,657,893 City of Allen 37 FY 2004 Budget CITY OF ALLEN GENERAL FUND REVENUE FY 2003-2004 Franchise Taxes Licenses and Permits 9.66% 3.66% Charges for Services 3.27% Sales Tax Fines Culture & Recreation 16.30% Public Works 8.64% BY FUNCTION FY 2003-2004 Community Transfers Out Development 3.27% Grant Administration 4.55% 4.82% Public Safety 41.67% General Government 20.75% City of Allen 39 FY 2004 Budget CITY OF ALLEN GENERALFUND REVENUES FISCAL YEAR 2003-2004 2001-2002 2002-2003 2002-2003 2003-2004 REVENUE -DETAIL ACTUAL BUDGET AMENDED BUDGET Current $ 12,251,513 $ 14,446,631 $ 14,302,165 $ 15,924,931 Delinquent 125,000 167,731 144,580 90,000 135,000 241,000 1,200 216,699 Penalty & Interest 1,500 68,548 20,000 60,000 16,000 60,000 30,000 60,000 Miscellaneous 26,495 106,773 32,000 50,000 1,400 - 1,050 1,000 SUBTOTAL $ 12,594,565 $ 46, 14,6631 $ 14,603,1630 65 S 16,201, SALES TAX 27,000 25,650 SUBTOTAL $ 1,484,887 $ 1,888,100 $ 1,356,700 $ 1,266,350 29,869 6,500 Municipal Sales Tax - 6,575,564 61500 $ 7,225,450 - 6,679,530 24,276 7,180,000 Mixed Drink Tax - 45,932 11,999 64,800 1,860 42,700 940 45,000 SUBTOTAL $ 6,621,496 $ 7,290,250 $ 6,722,230 $ 7,225,000 FRANCHISE TAXES Electric 1,948,584 2,223,515 1,941,015 2,139,676 Gas 411,134 445,103 307,958 339,430 Communication 277,588 252,840 290,000 309,000 Cable 373,000 342,000 320,000 333,000 Solid Waste 214,340 211,242 180,000 180,000 Public Education Govt Access Fee 42,000 36,610 39,900 SUBTOTAL $ 3,224,646 $ 3,516,700 S 3,075,583 $ 3,341,006 PERMITS & LICENSES Single Family Permits Multi -Family Permits Commercial Permits Building Permits -Other Tree Permits Uniform Fire Code Permits Health Permits Sign Permits Clearing & Grading Permit Development Permits Animal Licenses Licenses & Registrations CONTRIBUTIONS Donations/Sponsorships CHARGES FOR SERVICE Court Fees Local Forfeitures (Bonds) Teen Court Arrest Fees Alarm Registration Fees 908,830 862,200 862,200 858,000 138,800 240,000 97,600 - 138,347 500,000 125,000 150,000 144,580 135,000 135,000 120,000 1,200 - - 1,500 29,338 20,000 15,000 16,000 34,020 30,000 30,000 30,000 26,495 38,000 32,000 30,400 1,400 1,050 1,050 1,000 2,900 1, 850 1,850 1,800 31,359 30,000 30,000 32,000 27,618 30,000 27,000 25,650 SUBTOTAL $ 1,484,887 $ 1,888,100 $ 1,356,700 $ 1,266,350 29,869 6,500 7,008 - SUBTOTAL $ 29,869 $ 61500 $ 7,008 $ - 23,148 24,276 27,900 28,700 - - 11,999 - 1,860 2,133 940 800 51,367 53,748 65,400 67,400 94,500 95,000 95,000 100,000 City of Allen 40 FY 2004 Budget REVENUE - DETAIL -continued CHARGES FOR SERVICE - cont. CITY OF ALLEN GENERALFUND REVENUES FISCAL YEAR 2003-2004 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET Police Reports 6,906 6,000 6,000 7,000 Finger Print Revenue 5,050 4,000 4,000 5,500 Reproduction Revenues 3,083 2,500 2,500 3,000 Ambulance Services 405,971 475,620 410,000 400,000 Fire Reinspections 3,507 1,500 2,364 1,000 Reinspection Fees 237,510 275,000 275,000 265,000 Zoning/Platting/Admin Fees 93,384 96,000 47,673 45,000 Sale Of Materials 3,759 2,000 - - Inspection Fees 217,385 250,000 160,000 205,800 SUBTOTAL $ 1,147,410 $ 1,287,777 $ 1,108,778 $ 1,129,200 FINES 8 FORFEITURES Court Fines 1,125,743 1,152,171 1,261,600 1,299,300 False Alarm Fines 9,725 14,000 14,000 14,000 Library Fines 43,802 42,000 43,200 65,000 SUBTOTAL $ 1,179,270 $ 1,208,171 $ 1,318,800 $ 1,378,300 MISCELLANEOUS Sale of Land/Buildings 30,203 - 5,800 - Auction Revenue - - 24,159 20,000 Interest 181,544 183,312 180,000 182,000 Street Light Surcharge 44,132 24,100 24,100 24,945 Miscellaneous 63,9302,140 29,450,035 70,738 990 SUBTOTAL $ 319,809 $ 209,552 S 304,797 $ 227,935 REIMBURSEMENTS School Resource Officer 168,533 263,749 263,749 302,710 Street Sign Reimbursement 46,062 28,600 23,000 15,000 Other Reimbursements 123,249 66,813 400 SUBTOTAL $ 337,844 S 292,349 $ 353,562 $ 318,110 OTHER FINANCING SOURCES Operating Transfer In 2,113,294 2,238,668 2,257,158 2,272,566 Capital Leases 398,945 - - - SUBTOTAL $ 2,510,239 $ 2,238,668 $ 2,257,158 $ 2,272,566 TOTAL OPERATING REVENUE -$ 29,450,035 $ 32 584,698 $ 31,107,779 $ 33,360,097 GRANT ADMINISTRATION Library Grant Funds 30,902 15,580 37,541 37,263 Misc Grants 5,220 5,097 7,118 72,109 Police Grants 403,054 561,018 247,877 553,433 Parks Grant 457,145 221,073 738,176 558,000 SUBTOTAL 896,321 802,768 1,030,712 1,220,805 TOTAL GENERAL FUND REVENUE $ 30,346,356 $ 33,387,466 $ 32,138,491 $ 34,580,902 City of Allen 41 FY 2004 Budget CITY OF ALLEN TAX STRUCTURE FISCAL YEAR 2003-2004 ASSESSED VALUE - 2003 Tax Year $ 4,432,999,647 15,924,931 REVENUE AT $.561 PER $100 VALUATION $ 24,869,128 8,944,197 CONTRIBUTION TO DEBT SERVICE $ 8,944,197 CONTRIBUTION TO GENERAL FUND 100.0% COLLECTION RATE $ 15,924,931 TAX RATE DISTRIBUTION RATE PERCENT AMOUNT GENERAL FUND 0.35924 64.04% $ 15,924,931 DEBT SERVICE FUND 0.20176 35.96% 8,944,197 0.56100 100.00% $ 24,869,128 City of Allen 42 FY 2004 Budget CITY OF ALLEN REVENUE ASSUMPTIONS FISCAL YEAR 2003-2004 Assumptions Used for Projecting 2003.2004 Revenues 1. Tax rate used = $ .561 Based upon final FY04 appraised value of $4,432,999,647 (8.74% increase) FY03 Final assessed value = $4,076,548,994 2. Growth in sales tax revenue of 7.5% FY2003 sales taxes through May are 2.44% greater than the same period FY02 3. Overall City growth FY04 Residential growth projected at 1,372 permits FY04 Commercial growth projected at 540,000 s.f. plus various tenant finishes FY04 Multi -family growth projected at "zero" based upon discussions with developers 4. Population- FY04 approximately 70,100 5. Franchise fees TU electric franchise projected at a 10% increase over the revised FY03 budget CoSery and GCEC electric franchises projected at a combined 10% increase over the revised FY03 budget. GCEC projected a 20% increase based upon growth in their area. TXU gas franchise projected at 10% increase over the revised FY03 budget CoSery gas franchise projected at a 10% increase over the revised FY03 budget SW B Communications - Access line fees projected at same amount as FY03 Access line fees for other providers projected at 15% above revised FY03 and 97% above original FY03 Cable franchise fees projected at 4% due to competition with sateli0e systems City of Allan 43 FY 2004 Budget CITY OF ALLEN GENERALFUND EXPENDITURE BY FUNCTION FISCAL YEAR 2003.2004 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET GENERALFUND General Government City Secretary 311,840 333,372 317,202 201,370 Municipal Court 403,360 514,240 459,522 662,625 City Administration 663,004 747,596 730,868 741,107 Information Technology 704,544 917,998 892,429 841,403 Human Resources 420,138 464,404 461,773 517,158 Internal Services 2,017,713 2,115,609 1,964,213 2,544,490 Building Maintenance 523,008 684,270 658,656 718,314 Finance 722,642 881,532 822,211 914,074 Total General Government $ 5,766,249 $ 6,659,021 $ 6,306,874 $ 7,140,541 Public Safety: Police 6,703,821 7,651,188 7,584,134 7,867,717 Fire 5,729,668 6,143,978 6,023,622 6,475,913 Total Public Safety $ 12,433,489 $ 13,795,166 $ 13,607,756 $ 14,343,630 :AAI TVz- :d? Community Services Administration 245,669 260,472 265,463 271,265 Streets 1,393,990 943,689 825,916 909,779 Engineering 720,569 1,624,658 1,552,736 1,793,104 Total Public Works $ 2,360,228 $ 2,828,819 $ 2,644,115 $ 2,974,148 Culture & Recreation: Parks & Recreation 3,847,987 4,183,467 3,959,951 4,285,254 Library 1,089,482 1,270,539 1,253,641 1,326,340 Total Culture & Recreation $ 4,937,469 $ 5,454,OO6 $ 5,213,592 $ 5,611,594 Community Development: Building & Code Compliance 983,549 1,050,146 1,009,734 1,040,618 Planning & Development 539,085 509,912 517,510 524,223 Total Community Development $ 1,522,634 $ 1,560,058 $ 1,527,244 $ 1,564,841 TOTAL OPERATING EXPENDITURES $ 27,020,069 $ 30,297,070 $ 29,299,581 $ 31,634,754 Total Grant Administration $ 897,576 $ 1,156,159 $ 1,370,649 $ 1,659,094 Total Transfers Out $ 2,101,562 $ 1,825,000 $ 1,911,753 $ 1,125,000 TOTAL GENERAL FUND EXPENDITURES $ 30,019,207 $ 33,278,229 $ 32,581,983 $ 34,418,848 City of Allen 44 FY 2004 Budget TOTAL $ 30,019,207 $ 32,581,983 General Fund Expenditures By Classification Operations 21.83% 2003-2004 %OF BUDGET BUDGET 22,737,762 66.06% 7,512,929 21.83% 789,700 2.29% 1,119,078 3.25% 600,285 1.74% 1,659,094 4.82% $ 34,418,848 City of Allen 45 FY 2004 Budget CITY OF ALLEN EXPENDITURE CLASSIFICATION AS A PERCENT OF TOTAL GENERAL FUND BUDGET FISCAL YEAR 2003-2004 2002-2003 2001-2002 %OF REVISED %OF CLASSIFICATION ACTUAL ACTUAL BUDGET BUDGET Personnel Services 19,025,190 63.38% 20,776,771 63.77% Operations 7,392,883 24.63% 7,817,636 23.99% Debt Payments 680,805 2.27% 776,200 2.38% Professional Services 974,296 3.25% 1,101,106 3.38% Capital 1,048,457 3.49% 739,621 2.27% Grant Administration 897,576 2.99% 1,370,649 4.21% TOTAL $ 30,019,207 $ 32,581,983 General Fund Expenditures By Classification Operations 21.83% 2003-2004 %OF BUDGET BUDGET 22,737,762 66.06% 7,512,929 21.83% 789,700 2.29% 1,119,078 3.25% 600,285 1.74% 1,659,094 4.82% $ 34,418,848 City of Allen 45 FY 2004 Budget CITY OF ALLEN CITY SECRETARY DIVISIONS CITY SECRETARY 001-1000-411 MAYOR & COUNCIL 001-1010-411 City Secretary 1 Senior Administrative Assistant 1 CITY OF ALLEN FY 2003-2004 City of Allen 47 FY 2004 Budget FUND CITY DEPARTMENT DESCRIPTION To strive for excellence by providing efficient and effective quality service, responding to the needs of all customers and anticipating future growth so that public confidence in city government is enhanced. PROGRAM NARRATIVE Accomplishments for FY 2003: Objectives for FY 2004: S• Administered General and Runoff ❖ Respond promptly to requests for election in accordance with State Law. documents so that customers receive information in a timely manner. ❖ Continued the new outreach program for Board and Commission applicants. E• Publish legal notices to satisfy State law and to inform the public through ❖ Provided advanced information to print media. citizens via the Web site. S• Disposed of city records in accordance with the Texas State Library requirements. ❖ Continued research on the feasibility study of implementing a citywide imaging program as directed by the strategic plan. S• Continued a program to encourage and increase voter participation in city elections. City of Allen r Maintain official City Records to ensure the efficient retrieval of those records. S• Administer City Elections in accordance with State Law being unbiased and ethical in the process. S• Provide increased support for the records management program ensuring compliance with the Texas State Library guidelines for records management. ¢• Complete the feasibility study of implementing a citywide imaging program per the strategic plan. ❖ Continue the program to encourage and increase voter participation in city elections. ❖ Conduct annual Open Records and Open Meetings training program for city personnel. 48 FY 2004 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND CITY SECRETARY 001-1000-411 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 182,420 193,811 191,641 114,864 Operations 129,420 139,561 125,561 86,506 Professional Services - - - - Capital - - - DEPARTMENT TOTAL $ 311,840 333,372 $ 317 202 201,370 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET FULL TIME City Secretary 1 1 1 1 Deputy City Secretary 1 1 1 0 Senior Administrative Assistant 1 1 1 1 TOTAL FULL TIME 3 3 3 2 EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 139,797 150,703 152,445 89,405 Longevity 1,228 1,372 1,372 480 FICA Expenses 10,555 11,385 11,736 6,855 TMRS Expenses 14,690 15,245 15,372 8,827 Workman's Comp Expenses 379 471 452 306 Health Insurance 13,863 12,594 8,781 7,582 Dental Insurance 1,170 1,088 854 796 Long -Term Disability 367 452 288 278 Life Insurance 371 501 341 335 SUBTOTAL E 182,420 $ 193,811 E 191,641 $ 114,864 OPERATIONS Conferences & Training 27,805 44,160 34,000 28,200 Dues & Subscriptions 23,608 29,617 31,007 3,502 Mileage 775 500 400 500 Printing & Reproduction 2,609 3,800 2,800 2,750 Advertising 4,776 5,000 5,716 5,000 Meeting & Receptions - 16,700 16,700 12,000 Ordinance Codification 3,350 4,500 2,934 4,500 Miscellaneous Oper, Exp. 2,993 800 800 400 City of Allen 49 FY 2004 Budget FUND GENERALFUND DEPARTMENT CITY SECRETARY ACCOUNT 001-1000-411 EXPENDITURE DETAIL - cont. 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET OPERATIONS - cont. Office Supplies 7,724 5,000 3,000 3,700 Computer Supplies 4,445 1,994 1,994 1,994 Boards & Commissions 12,254 9,500 5,500 6,500 Miscellaneous Supplies 6,607 - - - Small Tools & Minor Equip 471 - - - Equipment Maintenance 66 2,500 2,500 2,500 Professional Services 795 1,200 1,200 1,200 Mayor/Council Salaries 1,943 2,190 1,910 2,160 Election Expenses 26,836 9,000 14,000 11,000 Records Management Exp. 2,363 3,100 1,100 600 SUBTOTAL $ 129,420 $ 139,561 $ 125,561 S 86,608 DEPARTMENT TOTALS $ 311,840 $ 333,372 $ 317,202 $ 201,370 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen 50 FY 2004 Budget MUNICIPAL COURT DIVISIONS MUNICIPAL COURT 001-1200-412 Finance Director Municipal Court Coordinator 1 Senior Deputy Deputy Court yyarrant Officer Court Clerk � 1 5 CITY OF ALLEN FY 2003-2004 City of Men 51 FY 2004 Budget FUND DEPARTMENT ACCOUNTI GENERAL FUND MUNICIPAL COURT 001-1200-412 DEPARTMENT DESCRIPTION The Municipal Court is responsible for the maintenance of court records on the disposition of cases, the issuance of warrants for those individuals who do not meet their obligations to the court, and the collection of fines. PROGRAM NARRATIVE Accomplishments for FY 2003: Included Traffic Violations in Teen Court Program. Received Juvenile Accountability Incentive • Block Grant in the amount of $5,995 with $5 the City to provide an additional 99 to aid in the administration of our Teen Court program and other aspects of our Juvenile Crime Diversion Program. :• Implemented standard operating • procedures for the Municipal Court ❖ Automated all Court forms from Court software system to improve customer service. Included Customer Service training for all Municipal Court staff. Revised and implemented municipal courts cash handling policies and procedures. Objectives for FY 2004: Investigate possibility of paying court fines over the telephone andfor interni ❖ Implement process to improve warrant collections. :• Explore potential of expanding community service program. :• Identify opportunities and implement procedures to improve court operations such as automating the jury selection program. Continue to identify and implement methods to improve customer service in municipal court. Complete and implement standard operating procedures manual for the municipal court Upgrade existing court computer systems and be trained on the new system to increase court efficiency and accuracy. Major Expenses for 2004 S Upgrade court computer systems • ($120,000) from Court Technology Revenue. F�m City of Allen 52 IY 2004 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND MUNICIPAL COURT 001-1200412 EXPENDITURE SUMMARY 2001.2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 335,325 396,444 390,685 462,837 Operations 53,441 107,796 53,017 38,868 Professional Services 14,594 10,000 15,820 10,420 Capital - - 150,500 DEPARTMENT TOTAL $ 403,360 $ 514,240 $ 459,522 $ 662,625 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET FULL TIME Municipal Court Administrator 1 1 1 1 Senior Deputy Court Clerk 1 1 1 1 Deputy Court Clerk 5 5 5 5 Judge 1 1 1 1 Police (Warrant) Officer 0 0 0 1 TOTAL FULL TIME 8 8 8 9 EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 251,730 300,609 291,902 338,994 Longevity 1,364 1,572 1,676 1,372 Overtime 2,334 1,000 1,000 1,000 FICA Expenses 19,275 22,645 21,659 25,095 TMRS Expenses 26,630 30,294 29,391 33,323 Workman's Comp Expenses 686 937 881 2,940 Health Insurance 29,388 34,674 39,387 54,058 Dental Insurance 2,712 2,938 3,183 4,251 Long -Term Disability 658 901 805 934 Life Insurance 548 874 801 870 SUBTOTAL $ 335,325 $ 396,444 $ 390,685 S 462,837 OPERATIONS Conferences & Training 1,901 4,676 3,200 3,500 Dues & Subscriptions 324 813 813 825 Mileage 470 11000 500 500 Clothing and Uniforms - - - 1,845 Printing & Reproduction 8,303 12,043 10,000 10,000 Jury Fees 3,486 5,000 4,000 4,000 City of Allen 53 FY 2004 Budget FUND GENERAL FUND DEPARTMENT MUNICIPAL COURT 5,000 ACCOUNT 001-1200-412 EXPENDITURE DETAIL - cont. 2001-2002 2002-2003 2002-2003 2003-2004 5,000 ACTUAL BUDGET AMENDED BUDGET OPERATIONS - cont. AL _ 0 - Miscellaneous Oper. Exp. 218 276 276 - Court Security -Bailiff 21,621 iter Equipment 40,015 25,000 - Gasoline - - - 500 Depreciation -Vehicle Replacement - - - 3,050 Office Supplies 3,547 4,728 4,728 5,648 Miscellaneous Supplies - 420 - - Court Technology Expenses- 12,339 35,425 - - Small Tools 8 Minor Equip 1,103 900 3,000 7,000 Vehicle Maintenance - - - 500 Equipment Maintenance 129 2,500 1,500 1,500 SUBTOTALS 53,441 $ 107,796 $ 53,017 $ 38,868 sional Services 10,858 5,000 10,820 5,420 Card Costs 3,736 5,000 5,000 5,000 SUBTOTALS 14,594 $ 10,000 $ 15,820 $ 10,420 AL _ 0 - 25,500 sa iery & Equipment - 0 - 51000 iter Equipment - 0 120,000 SUBTOTALS $ - It - $ 150,500 DEPARTMENT TOTALS $ 403,360 $ 514,240 $ 459,5 A corresponding revenue dedicated for this use is budgeted in General Fund revenues. CAPITAL EXPENDITURES LIST QUANTITY VEHICLES Patrol Car for Warrant Officer 1 SUBTOTAL 1 Computer System SUBTOTAL TOTAL CAPITAL 2003-2004 BUDGET City of Allen 54 FY 2004 Budget CITY ADMINISTRATION DIVISIONS CITY ADMINISTRATION 001-1501-413 PIO 001-1530-0413 City Manager 1 Executive Assistant to CM 2 Part -Time Assistant City Manager .5 Assistant City Manager 1 Senior Administrative Assistant I I Public Information Officer 1 r 1 Specialist Video Production Assistant 1 CITY OF ALLEN FY 2003-2004 City of Allen 55 FY 2004 Budget FUND CITY DEPARTMENT DESCRIPTION The City Manager serves under the policy direction of the City Council and is responsible for making recommendations to the Council concerning policies and programs and developing methods to insure the efficient operation of city services. The office of the City Manager coordinates and administers the implementation of ordinances, policies and procedures that will provide for the orderly, positive and planned growth and development of the City of Allen. PROGRAM NARRATIVE Accomplishments for FY 2003: ❖ Continued implementation of the City Council's Strategic Plan through facilitating the annual workshop meeting and ensuring goals are accomplished. ❖ Developed the City of Allen's organizational values to ensure they are consistent with the City's Mission statement. P.R.I.D.E. stands for People First, Respect, Integrity, Deliver, and Excel. The City has developed a program to recognize employees for displaying these values in their service delivery to citizens and co-workers. 4- Ensured the City of Allen is prepared to respond to emergency situations by making certain the vadous department operations have the necessary procedures in place and tools and equipment available. Held a bond election in November 2002, • which resulted in voters approving a new Senior Center facility and a performing arts facility as a regional facility with Plano, Frisco, and McKinney S• Assisted in the oversight of vadous construction projects including Celebration Park, Stacy Road pump station, and Bethany Drive. Prepared the annual budget with a reduction of the tax rate for the eleventh straight year ❖ The Public Information Office received two 2003 Telly Awards for its PEG Access Fee informational video and the City's annual budget video. Objectives for FY 2004: Continue to identify and participate in mutually favorable partnerships with other public and private organizations in order to better provide services and benefits to the City of Allen Continue to execute the policies and directives of the City Council in the areas of communications and City operations. ❖ Continue to offer employees professional growth and development opportunities while identifying outlets to celebrate organizational successes. :• Encourage creativity, flexibility and accessibility in responding to customers' requests. :• Maintain fiscally responsible policies and procedures to continue to operate the City of Allen in a cost efficient manner ❖ Oversee the ordedy development and growth of the City so as to continue to provide optimum levels of community services and maintain the City's high quality of life Enhance citizen communications through • the website, newsletters, and town hall meetings in order to provide timely information City of Allen 56 FY 2004 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND CITY ADMINISTRATION 001-1500-413 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 591,580 651,601 629,442 629,362 Operations 63,544 74,995 86,059 63,245 Professional Services 840 1,000 300 4,500 Capital 7 040 20,000 15,067 44,000 DEPARTMENT TOTAL $ 663,&04 747,596 730,858 $ 741,107 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET FULL TIME City Manager 1 1 1 1 Assistant City Manager 1 1 1 1 Executive Assistant to City Manager 2 2 2 2 Senior Administrative Assistant 1 1 1 1 Video Production Specialist 1 1 1 1 Video Production Assistant 1 1 1 1 Public Information Officer 1 1 1 1 TOTAL FULL TIME 8 8 8 8 PART-TIME Intern City Manager's Office 0.5 1.0 1.0 0.0 Temporary Assistant City Manager 0.5 0.5 0.5 0.5 TOTAL PART TIME 1.0 1.5 1.5 0.5 EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 446,381 497,613 475,630 481,463 Longevity 992 1,404 1,452 1,740 Overtime 5,729 5,900 6,500 3,000 Deferred Compensation 7,059 7,125 7,512 7,619 FICA Expenses 30,286 37,671 34,595 32,404 TMRS Expenses 48,024 48,629 49,041 47,040 Workman's Comp Expenses 1,324 1,572 1,468 1,687 Health Insurance 40,869 40,015 41,329 42,292 Dental Insurance 3,238 3,266 3,510 3,585 Long -Term Disability 1,107 1,402 1,334 1,442 Life Insurance 1,171 1,604 1,671 1,690 Car Allowance5,400 5,400 5,400 5,400 SUBTOTAL -$ 597,580 S 651,607 $ 629,142 $ 629,382 City of Allen 57 FY 2004 Budget FUND GENERAL FUND DEPARTMENT CITY ADMINISTRATION ACCOUNT 001-1500413 EXPENDITURE DETAIL - cont. 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET OPERATIONS Conferences & Training 12,510 16,200 9,500 11,900 Dues & Subscriptions 5,387 5,476 6,526 6,535 Mileage 1,067 960 510 660 Clothing and Uniforms - 300 100 200 Printing & Reproduction 19,166 21,900 19,750 20,600 Advertising 424 500 590 600 Rentals - 3,650 - - AudioNisual Expenses - 10,700 30,604 2,500 Board/Commission Training 2,411 3,900 3,450 3,450 Miscellaneous Oper. Exp. 894 - 600 600 900 Lease Expenses - - 3,570 8,000 Office Supplies 3,318 7,800 5,500 6,500 Computer Supplies 1,049 409 409 400 Small Tools & Minor Equip 17,318 2,600 4,950 1,000 SUBTOTAL $ 63,544 E 74,995 E 86,059 f 63,245 PROFESSIONAL SERVICES Professional Services 840 1,000 300 4,500 SUBTOTAL E 840 $ 11000 E 300 $ 4,500 CAPITAL OUTLAY Machinery and Equipment 7,040 20,000 15,067 44,000 SUBTOTAL $ 7,040 $ 20,000 E 15,067 $ 44,000 DEPARTMENT TOTALS $ 663,004 $ 747,596 E 730,868 $ 741,107 CAPITAL EXPENDITURES LIST 2003-2004 BUDGET MACHINERY AND EQUIPMENT Council Chamber Cameras 16,000 Upgrade Editing System 8,000 Field Camera 10,000 Videctoaster 10,000 TOTAL CAPITAL f 44,000 City of Allen 58 FY 2004 Budget INFORMATION TECHNOLOGY (IT) DIVISIONS IT ADMINISTRATION 001-1610-413 IT INTERNAL ITEMS 001-1620-413 City Manager MIS Director 1 AS400 Analyst IT Specialist 1 1 IT Systems IT Technician Administrator 1 CITY OF ALLEN FY 2003-2004 City of Nbn 59 FY 2004 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND IT 001-1600-413 DEPARTMENT DESCRIPTION The I.T. (Information Technology) Department provides support to internal computer users so they can perform their daily job duties. I.T. also provides support to Emergency Services dispatching systems for continued support to the community. PROGRAM NARRATIVE Accomplishments for FY 2003: Completed the replacement of our oldest Windows NT server. Brought the new server up with Windows 2000 and SOL for database support Installed a new Compaq server running Windows Exchange Server for email services to all employees. Converted all users to the new email system. ❖ Through an agreement with CCCC we have fiber to most our facilities on the East side of town. Currently installing the conduit and building entrances to use this fiber. Installed a new Firewall to allow for more remote support and usage of the current network. Replaced a desktop technician to help maintain current levels of service and to support weekend activities in the Library. Replaced the Voice Response system for Building Permits City of Allen 60 Objectives for FY 2004: Purchase and install routers to activate the • fiber from the CCCC agreement. S• Upgrade the disk space in the AS/400 to get another year of use out of that machine. •:• Replace the Talley printer and the Line printer on the 2"" floor of City Hall. Purchase more licenses for Server 2000 • CAL, Exchange CALS, and Office XP Pro CALS, to continue to support our growing user base. Major Budget Items: -. Routers for Fiber Connectivity. fi CALS for additional licenses for all major software groups. Replacing the line printer on the 2" floor Avg. Number of Days to Resolve IT Requests 2000 2001 2002 2003 FY 2004 Budget 5 i I s 2000 2001 2002 2003 FY 2004 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND IT 001-1600-413 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 231,325 282,928 282,414 318,420 Operations 391,879 403,570 394,873 438,298 Professional Services 43,815 18,000 40,000 18,000 Capital 37,525 213,500 175,142 66,685 DEPARTMENT TOTAL 1 704,544 917,998 892,429 941,403 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET FULL TIME MIS Director 1 1 1 1 IT Systems Administrator* 0 0 0 1 IT Specialist 2 2 2 1 IT Technician 1 1 1 1 AS/400 Analyst 1 1 1 - 1 TOTAL FULL TIME 5 5 5 5 * Upgraded from IT Specialist. EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 169,804 208,324 209,419 232,805 Longevity 500 692 752 884 Overtime 6,600 8,236 6,280 8,895 FICA Expenses 13,170 15,518 15,870 17,355 TMRS Expenses 18,465 20,954 21,395 22,948 Workman's Comp Expenses 564 648 638 795 Health Insurance 19,788 25,349 24,901 30,918 Dental Insurance 1,605 1,960 1,956 2,391 Long -Term Disability 433 624 583 723 Life Insurance 396 623 620 706 SUBTOTAL E 231,325 $ 282,928 $ 282,414 $ 318,420 OPERATING EXPENSES Conferences & Training 10,772 18,950 4,600 14,000 Dues & Subscriptions 1,133 810 810 810 Mileage 402 500 - - Telephone 37,090 62,900 62,900 62,900 Printing & Reproduction - 300 300 300 Rentals/Leasing 42 100 100 100 Database Services 2,638 4,225 4,225 7,425 Computer Costs and Supplies 257,698 238,935 287,701 City of Allen 61 FY 2004 Budget GENERAL FUND IT 001-1600-413 EXPENDITURE DETAIL. cont. 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL .BUDGET AMENDED .BUDGET OPERATING EXPENSES - cont. Miscellaneous Oper. Exp. 62 - - - Gasoline 43 1,500 500 500 Office Supplies 1,048 600 600 600 Computer Supplies 50,226 286,735 55,953 53,500 Vehicle Maintenance 495 1,500 500 800 Computer Maintenance 30,230 25,450 25,450 29,662 SUBTOTAL $ 391,879 $ 403,570 $ 394,873 $ 438,298 PROFESSIONAL SERVICES Professional Services 43,815 18,000 40,000 18,000 SUBTOTAL $ 43,815 $ 18,000 $ 40,000 $ 18,000 CAPITAL OUTLAY , Office Equip & Furniture 37,525 28,000 28,000 - Computer Equipment - 185,500 147,142 66,685 SUBTOTAL $ 37,525 $ 213,500 $ 175,142 $ 66,685 DEPARTMENT TOTALS 704,544 917,998 892,429 841,403 CAPITAL EXPENDITURES LIST 2003-2004 BUDGET COMPUTER EQUIPMENT Routers for connectivity of City facilities 36,000 AS/400 Upgrade Disk Space 2,600 Tally Printer 3,000 Line Printer - 2nd floor City Hall 9,500 Exchange Licenses 5,175 Additional Server Seats 840 Microsoft Offce XP Pro Licenses 9,570 TOTAL CAPITAL 66,685 City of Allen 62 FY 2004 Budget HUMAN RESOURCES DIVISIONS HUMAN RESOURCES 001-1700-414 H R Director 1 Senior Risk Manager Administrative HR Generalist HR Tech 1 Assistant 1 1 1 CITY OF ALLEN FY 2003-2004 City of Allen 63 FY 2004 Budget FUND HUMAN DEPARTMENT DESCRIPTION Human Resources works in partnership with departments to maximize their workforce to ensure they deliver the highest level of services to both our external and internal customers. The Department provides management expertise in manpower planning, compensation and benefits planning, diversity and employee relations issues, training, and long-range human resources planning. PROGRAM NARRATIVE Accomplishments for FY 2003: :• Worked with an employee committee to develop and implement the P.R.I.D.E. program, which included developing values and instituting a recognition program for employees who go above and beyond in providing effective customer service to both external and internal customers Finalized new compensation and classification program which enhanced the City's relative market standing with respect to our total compensation strategies S• Facilitated the 3rd Annual Employee Day at the Park and the fid' Annual Employee Awards Banquet S• Worked with various departments in resolving employee relations issues ❖ Sponsored the 2nd Annual Employee Health Fair, in which area health care providers offered screenings and valuable health related information 001-1700-41 S• Sponsored the first Dynamic Leadership series for supervisors as part of our formal training program to help them develop necessary skills to be effective leaders f• Conducted organization -wide Harassment Prevention training for all employees; partnered with the Finance Department to provide training to supervisors on HR/Payroll related procedures; continued to conduct safety training to help reduce lost -time accidents ❖ Enhanced safety program by getting supervisors more involved in reporting and prevention processes A Earned the Risk Management Achievement Award from the Texas Public Risk Management Association, and honorable mention recognition from the National Public Risk Management Association for our Eye on Safety return to work program. Enhanced the Wellness program by offering Hepatitis B and TB vaccinations for targeted employees objectives for FY 2004: Continue to develop and implement an organization -wide diversity initiative, that includes recruiting, training, and employee relations 6• Continue to improve and promote a safe working environment L• Develop a mentoring program for city employees to help with succession planning and development of our workforce City of Allen 64 FY 2004 Budget FUND GENERAL FUND DEPARTMENT HUMAN RESOURCES 2002-2003 ACCOUNT 001-1700-414 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 212,687 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION 828 602 300 300 Personnel Services 260,835 283,199 275,769 333,203 Operations 124,343 136,805 147,604 136,955 Professional Services 34,960 44,400 38,400 42,000 Capital - - - 51000 DEPARTMENT TOTAL $ 420,138 $ 464,404 $ 461,773 $ 517,158 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 HR Generalist 1 1 1 1 HR Technician 0 0 0 1 Risk Manager 1 1 1 1 Senior Administrative Assistant 1 1 1 1 TOTAL FULL TIME 4 4 4 5 TOTAL PART - DETAIL Longevity Overtime ,FICA Expenses TMRS Expenses Workman's Comp Expenses Health Insurance Dental Insurance Long -Term Disability Life Insurance Tuition Reserve SUBTOTAL OPERATING EXPENSES Conferences & Training Dues & Subscriptions Mileage Printing & Reproduction Advertising _ 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET 195,440 212,687 206,199 246,728 404 636 636 828 602 300 300 300 14,945 16,245 15,774 18,881 20,495 20,604 20,662 24,223 528 2,743 620 844 13,683 12,434 13,898 22,943 1,426 1,305 1,457 2,124 504 614 587 662 457 631 636 670 7,746 9,950 2,400 5,000 3,471 4,315 4,315 4,015 270 450 450 450 615 1,250 1,250 1,250 6,876 45,000 55,731 50,000 City of Allen 65 FY 2004 Budget FUND GENERAL FUND DEPARTMENT HUMAN RESOURCES ACCOUNT 001-1700-414 EXPENDITURE DETAIL cont. 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Special Activities - 24,500 23,639 12,000 Meetings & Receptions - 1,500 500 700 Computer Costs - - - 1,600 Miscellaneous Oper. Exp. 813 - - - Office Supplies 1,621 3,000 1,854 2,065 Miscellaneous Supplies 20,642 - - - Small Tools & Minor Equip 2,589 3,790 740 1,200 PRIDE Program - - 14,725 14,725 Unemployment Claims 15,636 12,000 12,000 12,000 Employee Recognition 24,064 31,050 30,000 31,950 SUBTOTAL $ 124,343 E 136,805 $ 147,604 E 136,955 PROFESSIONAL SERVICES _ Professional Services 34,960 44,400 38,400 42,000 SUBTOTAL $7 34,960 $ 44,400 $ 38,400 E 42,000 CAPITAL Office Equipment and Furniture -T - 5,000 SUBTOTAL - E - $ - E 5,000 DEPARTMENT TOTALS E 420,138 $ 464,404 E 461,773 S 517,158 CAPITAL EXPENDITURES LIST 2003-2004 BUDGET OFFICE EQUIPMENT AND FURNITURE Workstation for Generalist 5,000 TOTAL CAPITAL $ 5,000 City of Allen 66 FY 2004 Budget INTERNAL SERVICES DIVISIONS INTERNAL SERVICES 001-1800-415 No Personnel in this Department CITY OF ALLEN FY 2003-2004 City of Allen 67 FY 2004 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND INTERNAL SERVICES 001-1800415 DEPARTMENT DESCRIPTION The Internal Services budget, administered by the City Manager's Office, captures expenses that are shared between many departments. Highlights of some of the items included in this fund are as follows: v Professional Services fees for City Attorney, annual audit, tax appraisal and tax collection services. ❖ Copier services including monthly lease fees and maintenance. Salary increases for general fund employees. 4 Costs associated with City of Allen Strategic Planning. S• Transfer out for Parks Special Revenue subsidy. C Transfers out for Capital Projects. City of Allen 68 FY 2004 Budget FUND GENERAL FUND DEPARTMENT INTERNAL SERVICES ACCOUNT 001-1800-415 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services - 181,437 - 340,000 Operations 2,628,125 2,622,537 2,661,124 2,115,390 Debt Payments 680,805 595,676 776,200 789,700 Professional Services 396,056 540,959 438,642 424,400 Capital 414,289 - - - DEPARTMENTTOTAL $ 4119,275 $ 3,940,609 $ 3,875,966 $ 3,669,490 EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salary Reserve' 181,437 340,000 SUBTOTAL $ - $ 181,437 $ $ 340,000 OPERATING EXPENSES Dues & Subscriptions 17,776 10,909 15,720 45,603 Telephone 116,580 125,000 174,135 175,000 Insurance 185,236 202,723 248,847 323,544 Postage & Freight 41,669 41,979 41,979 45,000 Printing & Reproduction 3,436 6,000 6,000 7,000 Miscellaneous Oper. Exp. 4,090 3,000 2,500 2,000 Lease Expenses' - - 75,689 66,243 Depreciation - Vehicle Replacement - - - 3,200 Office Supplies 15,487 17,000 19,500 19,300 Release of Claims - - 7,894 - Strategic Planning Exp. 142,289 390,926 157,107 303,500 Capital Projects Transfer Out 2,101,562 700,000 786,753 - Operating Transfer Out 1,125,000 1,125,000 1,125,000 SUBTOTAL $ 2,628,125 $ 2,622,537 $ 2,661,124 $ 2,115,390 PROFESSIONAL SERVICES Audit Fees 30,250 35,700 35,700 25,000 Tax Service -Collin County 15,504 17,500 16,798 17,200 Tax Service -CAD 84,797 97,823 99,928 105,000 Retainer Fee -City Attorney 203,116 180,000 180,000 200,000 Other Legal Fees 2,212 40,000 15,000 40,000 Consulting Services 7,771 69,936 66,938 - Copier Service' 52,406 100,000 24,278 37,200 SUBTOTAL $ 396,056 $ 540,959 $ 438,642 $ 424,400 ' Lease payments moved to Lease Expenses; Copier Service is for "click counts'. City of Allen 69 FY 2004 Budget FUND GENERAL FUND DEPARTMENT INTERNAL SERVICES ACCOUNT 001-1800-415 EXPENDITURE DETAIL - cont. 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET. AMENDED BUDGET DEBT PAYMENTS Chelsea Loan Payments 680,805 - 776,200 789,700 Chelsea Grant Payments 595,676 - - SUBTOTAL $ 680,805 $ 595,676 $ 776,200 $ 789,700 CAPITAL OUTLAY Capital Leases 396,945 - - - Land 13,646 Office Equip 8 Furniture 3,698 - - - SUBTOTAL S 414,289 $ - $ - $ - DEPARTMENT TOTALS $ 4,119,275 $ 3,940,609 E 3,875,966 $ 3,669,490 • Salary Reserve is transferred to each department as part of the pay plan adjustment. CAPITAL EXPENDITURES LIST 2002.2003 2003-2004 Capital Proiects Transfers Out AMENDED BUDGET Allen Drive 700,000 TOTAL 700,000 Operatinc Transfer Out: Park 8 Rec. Special Revenue Fund (Natatorium) 1,125,000 1,125,000 TOTAL 1,125,000 1,125,000 City of Allen 70 FY 2004 Budget City of Allen 71 FY 2004 Budget POLICE DIVISIONS ADMINISTRATION 001-2010 SUPPORT SERVICES 001-2040 CRIMINAL INVESTIGATIONS 001-2020 PATROL 001-2030 ChiefofPolice SCHOOL RESOURCE OFFICER 001-2021 Assistant Chief of Police S w Admmistretive Auismnt 1 1 Ac..tlllg Assistant II Internal Affairs l 1 Sa ,;1 Corymal Chaplams Qoanevrester 1 officer Snppon Services Gptmn Q mina) Invesngenons Wpmin Petrol Services Captain 1 1 ] B ro Amnmiahetive.lauw� ] CkM1 %A11vNi1trdtiw Auutml 1 1 Coco- S 1 yya,,. LieNa�ml 3 nnooal Cano-ol OR Gimiiml loveuigeuon 1 I SheM1u Avrntlavt 1 yugeyn 1(apaal B loveuigums q WUT Flee[Memtmmce 2S e SmiahcNtiovo 1Capon4 1 Nuwlliee B S. Ofi Dumtiw an-2 2lnvmgemn B Wa Pobk SafnY S]stem 2Sa AEmmivttum-1 Cmrc AmIyM 2 C-pm I BOR Cmmowny R<luiaon 1 Capoml]OR FMual Teak Fuse CWueh 1Sege®� 2S . I loreuipptar ICapml Scbxl Resam OR 90ff s cwpn I CmFuel Cmomelin OR 1 iMic Sngenn 1 Cmpw 50R I]igplcb 1 CaryaN. l l oiryel<hers K-9 nvmg Cw l 20R I Sageen� CITY OF ALLEN FY 2003-2004 City of Allen 71 FY 2004 Budget FUND Department Description The City Charter provides for the Allen Police Department to preserve order within the city limits and secure the residents from violence and property loss. Program Narrative ACCOMPLISHMENTS FOR FY2003: i• Conducted a cost analysis and feasibility study to determine the need of enhanced radio coverage capabilities. The study concluded that was sufficient radio coverage. :• Researched the possibility of enhancement of the communications center through improved call -taking and emergency medical dispatch training. Research concluded that the plan was not economically feasible at this time. 9 Continued training of personnel in the response to bio -terrorism, HAZMAT and specialized rescue and tactical. Designated city -officials meet periodically to discuss current events, updates and future trends. Meetings with the Director of Homeland Security are ongoing. Realignment of "Districts" was accomplished to enhance data capture and analysis. Upgrades to the CAD system and RMS also enhanced the performance of the system. O The Student Police Academy was approved for academic credit by A.I.S.D. The SRO Program won the National Award for "Model SRO Program". The Explorer Post won "Post of the Year'. The Citizen's Police Academy training is ongoing with volunteers and Alumni assisting the department in many aspects. Total Cellsfor Service 1999 2000 2001 2002 2003` Objectives for FY 2004: 4 Enhance crime analysis capabilities through the use of upgraded CAD and RMS systems. 4 Enhance field reporting, whereby reports are generated in the field electronically by officers. O Enhance K-9 capabilities by certifying personnel as trainers, and increased utilization of K-9 teams on patrol. t• Continue efforts to investigate and report suspicions of terrorist activity, and provide training and education to police personnel and citizens. :• Continue to improve and enhance our education, prevention and enforcement efforts relating to illegal narcotics. O Enhance data collection of racial profiling information in response to racial profiling statutes. G Create a police department website to provide up-to-date information regarding topics of interest to citizens with interactive communication, complaint process and online surveys. Continue to enhance the Community Policing efforts through the established programs such as Citizen's Police Academy & Alumni, Explorer Post and the Student Police Academy. Budget Items FY 2004: 7 Seven replacement patrol vehicles and one replacement animal control truck G Two Laser Radars 5 22 Wireless GPRS Radio Modems 4 Two Mobile Data Computers Index Crimes 1200 1000 800 600 400 200 0 1999 2000 2001 2002 2003 ■Rope ■Robbery ■Burglary ■Theft City of Allen 72 FY 2004 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND POLICE 001-2000-421 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 5,643,382 6,472,261 6,486,309 6,958,809 Operations 839,606 928,612 819,332 793,020 Professional Services 97,023 41,348 31,348 35,788 Capital 123,810 208,967 247,145 80,100 DEPARTMENT TOTAL $ 6,703,821 $ 7,651,188 $ 7,584 134 $ 7,867,717 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 FULL TIME ACTUAL BUDGET AMENDED BUDGET Police Chief 1 1 1 1 Assistant Police Chief I 1 1 1 Police Captain 3 3 3 3 Police Lieutenant 0 0 0 1 Police Sergeant 12 13 13 13 Police Corporal 12 12 12 12 Police Officer * 50 52 55 54 Police Services Technician 1 1 1 1 Communications Lead Technician 1 1 1 1 Communications Technician 10 9 9 10 Public Safety Systems Administrator 1 1 1 1 Accounting Assistant II 1 1 1 1 Police Records Technician 3 4 4 3 Criminalist 1 1 1 1 Criminal Analyst 1 1 1 1 Senior Administrative Assistant 1 1 1 1 Administrative Assistant 2 3 3 2 Detention Officer 2 2 2 2 Animal Control Supervisor 1 1 1 1 Animal Control Officer 2 3 3 2 Shelter Attendant 1 1 1 1 TOTAL FULL TIME 107 112 115 113 PARTTIME Temp Communications Tech 2 3 3 3 TOTAL PART TIME 2 3 3 3 * FY2003 amended budget includes 3 officers added with UHP grant match. EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 3,984,842 4,705,798 4,711,596 5,031,155 Field Training Officer Pay 11,445 12,000 9,580 8,400 Dispatch Trainer Pay 1,593 1,800 1,624 1,800 Longevity 21,640 24,084 25,188 29,688 City of Allen 73 FY 2004 Budget FUND GENERAL FUND DEPARTMENT POLICE ACCOUNT 001-2000-421 EXPENDITURE DETAIL -cont. 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES - cont. Overtime 217,419 150,000 150,000 150,000 FICA Expenses 320,563 355,255 363,683 375,755 TMRS Expenses 446,018 467,074 480,653 489,185 Workman's Comp Expenses 138,444 176,979 166,588 199,692 Health Insurance 430,409 495,968 491,303 577,505 Dental Insurance 36,317 41,478 42,499 49,007 Long -Term Disability 10,024 13,503 12,835 14,665 Life Insurance 6,858 11,522 10,506 11,557 Clothing/Comp Allowance -T- 17,810 16,800 20,254 20,400 SUBTOTAL 5,643,382 $ 6,472,261 $ 6,486,309 $ 6,958,809 OPERATING EXPENSES Conferences & Training 40,675 39,149 29,149 29,149 Dues & Subscriptions 8,029 6,989 6,989 9,000 Mileage - 536 100 100 Clothing & Uniforms 59,859 54,809 54,809 46,117 Electricity 52,586 95,000 70,000 98,677 Natural Gas 6,414 15,000 7,500 10,000 Water 3,803 5,465 5,465 5,465 Postage & Freight 7,845 9,406 7,036 6,094 Printing & Reproduction 23,630 25,932 22,056 22,056 Rentals 21,252 22,721 257 257 Canine Maintenance 3,322 7,044 7,044 7,044 Crime Prevention 3,966 10,930 6,930 6,930 Prisoners Keep 4,067 6,000 6,000 6,000 Narcotics Operations 2,999 10,309 8,309 8,309 Computer Costs 879 - - 1,570 Miscellaneous Oper. Exp. 6,574 6,430 6,430 6,430 Gasoline 75,818 100,000 86,000 86,000 Lease Expenses - - 27,910 35,552 Vehicle Replacement 234,168 166,814 186,814 140,480 Office Supplies 14,174 16,000 16,000 16,000 Computer Supplies - 6,000 6,000 6,000 Animal Supplies 9,724 13,662 8,662 8,662 Small Tools & Minor Equip 72,811 110,432 71,632 69,822 Donation Expenses 4,183 - 10,256 - Building Maintenance* 23,357 - - - Vehicle Maintenance 84,647 78,000 78,000 78,000 Equipment Maintenance 13,688 23,104 21,104 19,306 Radio Maintenance 60,936 78,880 68,880 70,000 SUBTOTAL $ 839,606 $ 928,612 $ 819,332 S 793,020 • Building Maintenance Expense moved to Building Maintenance Division in FY2003. City of Allen 74 FY 2004 Budget FUND GENERAL FUND DEPARTMENT POLICE ACCOUNT 001-2000-421 EXPENDITURE DETAIL - cont. 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PROFESSIONAL SERVICES Professional Services 95,564 39,288 29,288 34,288 Plaques & Awards 1,459 2,060 2,060 1,500 SUBTOTAL $ 97,023 $ 41,348 $ 31,348 $ 35,788 CAPITAL OUTLAY Vehicles 78,335 109,369 108,747 - Animals - Police Service Dogs - - 11,000 - Offce Equip & Furniture - 12,390 12,390 - Machinery & Equipment 45,475 87,208 115,008 - Computer Equipment - 80,100 SUBTOTAL $ 123,810 $ 208,967 $ 247,145 $ 80,100 DEPARTMENT TOTALS $ 6,703,821 $ 7,651,188 $ 7,584,134 $ 7,867,717 CAPITAL EXPENDITURES LIST 2003-2004 QUANTITY BUDGET COMPUTER EQUIPMENT Wireless Radio Modems for MDC program 22 31,900 Laptop Modems 2 1,200 MDC's 2 20,000 MDC software 2 27,000 TOTAL CAPITAL 80,100 See Vehicle Replacement Fund for replacement vehicle expenditures. City of Allen 75 FY 2004 Budget CITY OF ALLEN rNrcn,a ANIJ nel,rc DIVISIONS ADMINISTRATION 001-2510 PARK PLANNING & DEVELOPMENT 001-2515 PARKS MAINTENANCE 001-2520 HORTICULTURE & FORESTRY 001-2522 SPECIAL SERVICES 001-2524 Director - 1 Senior Administrative Assistant - 1 GROUNDS MANAGEMENT 001-25261 FACILITY MANAGEMENT 001.2528 RECREATION 001-2540 SENIOR CITIZENS 001-2560 Assistant Director - 1 Administrative Assistant - 1 Cultural Arts Coordinator` Marketing Coordinator - 1 --------------- JLandscape Architect - 1 Athletic Fields Chemical Tech - 2 Grant Coodin rator - 1 Rec Services Manager - 1 Parks Services Manager - 1 Maintenance Worker -1 Maintenance Worker -2 Horticulture/Forestry Senior Services Urban Forester - 1 Park Dev Inspector - 1 Seniors Program Coordinator - 1 Crew Leader - 2 Recreation Specialist II -1 Maintenance Worker - 4 Recreation Specialist I - 1.0 Facility Maintenance Park Planner - 1 Parks Special Revenue Fund' Facility Foreman - 1 Recreation Center Park Technician - 1 Intern - Athletics Maintenance Worker - 2 .25 Natatorium Custodian` Special Events Grounds Maintenance Operations Supervisor - 1 Crew Leader - 2 Maintenance Worker- 2 1 Chemical Specialist - 1 Irrigation Specialist - 1 Athletic Fields Chemical Tech - 2 Irrigation Tech - 2 Crew Leader - 2 Maintenance Worker -1 Maintenance Worker -2 Equipment Operator -2 Maintenance Worker - 5 ' Funded in Parks Special Revenue Fund CITY OF ALLEN FY 2003-2004 City of Allen 77 FY 2004 Budget FUND DEPARTMENT DESCRIPTION The Park & Recreation Department strives to provide park facilities and recreation programs that enhance the aesthetic value of the City and help our citizens more fully enjoy living in Allen. Mission statement: "To establish a Parks and Recreation system for our citizens that provides them with a source of pleasure, promotes economic development, minimizes demands on valuable City resources, and instills pride in those who make it happen.- DEPARTMENT appen- DEPARTMENT NARRATIVE Awards Recreation Facility Design Award for the Don Rodenbaugh Natatorium, TRAPS 6 G.D.P.C. Urban Design Award for The Six Cities Trails Plan 4 Merit Award American Society of Landscape Architects for The Six Cities Trail Plan Accomplishments for FY 2003: +.• Obtained NRPAnet grant for senior citizen computer training Developed and opened the Allen Heritage Center, Watters Branch Trail, Construction of Celebration Community Park Began Development of Allen Station Park Phase II > Installed a new playground at Reed Park • and Replaced existing playgrounds at Cottonwood Bend and Ford West Park ❖ Completed design and started construction of Story Park, Stacy Ridge Park and the Allen Civic Plaza RECREATION 001-2500.4 •r Receive a grant for the third and final year from the Texas Forest Service for the establishment of an Urban Forestry Program ❖ Held P Annual Arbor Day Celebration at Watters Crossing Park ❖ Completed Phase III of Centralized Irrigation Obtained over $165,000 in grants for park development and operations ❖ Completed renovations of Old Central Fire Station for temporary Senior Citizen Center Objectives for FY 2004: Receive $500,000 Texas Parks and Wildlife • Grant for Development of Allen Station Park Phase II h Complete Development of the Allen Civic Plaza, Story Park, Stacy Ridge Park and Ford East renovations Complete the design of the New Senior Center Facility ❖ Complete revision of the Parks, Recreation, and Open Space Master Plan v Complete planning, prioritizing and identify funding sources for land acquisition of future park properties induding Molson Farm, Watters Branch Neighborhood Park, Bush Elkins, Twin Creeks Phase VII, Twin Creeks Community Park and Twin Creeks PD 88 Major Budget Items: Irrigation personnel and equipment ❖ Contract Maintenance Senior Services Recreation Specialists Personnel Upgrades to match current responsibilities City of Allen 78 FY 2004 Budget FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500-451 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 2,170,390 2,343,003 2,210,195 2,398,800 Operations 1,212,982 1,345,464 1,258,032 1,376,464 Professional Services 255,847 405,500 378,673 444,990 Capital 208,768 89,500 113,051 65,000 DEPARTMENT TOTAL $ 3,847,987 $ 4,183,467 $ 3,959,951 _1___1,285 254 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 FULL TIME ACTUAL BUDGET AMENDED BUDGET Director 1 1 1 1 Assistant Director -1 1 1 1 Project Construction Manager* 1 1 1 0 Landscape Architect** 1 1 1 1 Park Planner*** 0 1 1 1 Parks Development Inspector 1 1 1 0 Grant Coordinator 1 1 1 1 Marketing Coordinator 1 1 1 1 Senior Administrative Assistant 1 - 1 1 1 Administrative Assistant 1 1 1 1 Park Services Manager 1 1 1 1 Urban Forester 1 1 1 1 Park Operation Supervisor 2 2 2 2 Crew Leader 5 6 6 6 Equipment Operator 2 3 2 2 Facility Foreman 1 1 1 1 Parks Maintenance Technician 1 1 1 1 Maintenance Worker 19 20 16 16 Chemical Specialist 1 1 1 1 Chemical Technician 2 2 2 2 Irrigation Specialist 1 1 1 1 Irrigation Technician 1 1 1 2 Recreation Services Manager 1 1 1 1 Seniors Program Coordinator 1 1 1 1 Recreation Specialist U 1 1 1 1 Athletic Coordinator**** 1 0 0 0 Special Event Coordinator**** 1 0 0 0 Recreation Center Supervisor**** 1 0 0 0 Custodian**** 1 0 0 0 TOTAL FULL TIME 53 53 48 47 Moved to Engineering Division. FY2003: 25% of expenses funded in the General Fund; FY2004: 100% of expenses funded in the General Fund. FY2003: funded 100% by transfer in from CDC; FY2004: funded 100% by bond funds. Moved to Parks Special Revenue Fund in FY2003. City of Allen 79 FY 2004 Budget FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500-451 PERSONNEL SUMMARY -cont. 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PART TIME Recreation Specialist I 0.00 0.00 0.00 1.00 Intern 0.25 0.25 0.25 0.25 Cultural Arts Coordinator*** 0.50 0.00 0.00 0.00 - Youth After School Coordinator*** 0.50 0.00 0.00 0.00 Youth After School Activity Leader*** 0.75 0.00 0.00 0.00 TOTAL PART-TIME 2.00 0.25 0.25 1.25 "'• Moved to Parks Special Revenue Fund in FY2003. EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 1,493,567 1,663,411 1;522,861 1,663,277 Longevity 7,145 7,723 7,931 8,415 Overtime 103,211 64,105 88,147 65,580 FICA Expenses 120,698 124,655 114,355 121,086 TMRS Expenses _ 168,710 168,472 158,496 163,817 Workman's Comp Expenses 39,245 44,716 41,179 51,449 Heath Insurance 214,433 242,007 250,260 293,824 Dental Insurance 17,089 19,157 19,162 22,315 Long -Term Disability 3,681 4,676 4,236 4,997 Lite Insurance 2,611 4,081 3,568 4,040 SUBTOTALS 2,170,390 $ 2,343,003 $ 2,210,195 $ 2,398,800 OPERATING EXPENSES Conferences & Training 35,409 26,265 23,014 27,069 Dues & Subscriptions 6,300 6,761 5,379 5,455 Mileage 3,768 7,250 4,470 3,500 Clothing & Uniforms 15,062 22,031 17,813 24,780. Electricity 166,906 130,551 174,632 204,652 Natural Gas - 6,000 1,585 2,000 Water 229,881 336,791 306,890 332,391 Printing & Reproduction 17,398 17,700 17,450 19,500 Advertising 8,077 9,000 6,820 7,000 Rentals 21,879 8,457 4,776 8,207 Special Activities 42,004 6,000 3,735 6,000 Senior Citizens Support 19,161 16,500 11,763 25,500 Meetings & Receptions 1,649 2,200 1,900 2,200 Board/Commission Training 50 5,600 1,918 2,000 Cemetery Expenditures 20,141 32,000 7,375 14,000 Miscellaneous Oper. Exp. 5,822 1,000 - - Gasoline 21,128 18,255 27,941 22,000 City of Allen 80 FY 2004 Budget 2_1:73.43 EXPENDITURE DETAIL - cont. 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET Oil & Lubricants 531 3,252 2,417 2,500 Lease Expenses - - 1,358 1,800 Depreciation -Vehicle Replacement 146,579 85,026 95,060 143,111 Office Supplies 16,920 8,400 7,128 9,320 Computer Supplies - 9,000 4,843 13,900 Boards & Commissions --- _ 22 575 575 450 Miscellaneous Supplies 3,326 750 100 200 Janitorial Supplies 10,113 15,000 8,612 9,200 Medical & Chemical Supply 1,481 6,360 4,290 6,995 Agriculture Supplies 95,934 208,000 _155,430 161,393 Small Tools & Minor Equip 59,610 51,949 49,472 36,808 Minor Equipmt-Recreation 13,827 1,000 1,000 1,000 Building Maintenance 48,818 47,429 67,804 50,140 Vehicle Maintenance 11,055 9,152 19,341 15,000 Equipment Maintenance 33,181 29,041 38,537 31,500 Ground Sprinkler System 41,396 44,781 36,657 34,571 Ballfield Maintenance 32,098 51,134 47,208 57,000 Landscape/Forestry 47,761 51,892 51,367 47,622 Park & Open Space Maint. 35,695 70,362 49,352 47,700 SUBTOTAL $ 1,212,982 $ 1,345,464 $ 1,258,032 $ 1,376,464 PROFESSIONAL SERVICES Professional Services 255,847 405,500 378,673 444,990 SUBTOTAL $ 255,847 E 405,500 $ 378,673 $ 444,990 CAPITAL OUTLAY Vehicles 73,275 36,000 69,797 24,000 Machinery & Equipment 99,614 45,000 34,754 41,000 Computer Equipment 35,879 8,500 8,500 SUBTOTAL $ 208,768 E 89,500 E 113,051 $ 65,000 DEPARTMENT TOTALS f 3.847.987 E 4.183.467 S 3.959.951 S 4.285.254 2003-2004 EXPENDITURES LIST QUANTITY BUDGET Heavy Duty Truck for Irrigation Technician SUBTOTAL Equipment Storage Facility 1 32,000 Toro Sand Pro 1 9,000 SUBTOTAL 2 41,000 TOTAL CAPITAL $ 65,000 City of Allen 81 FY 2004 Budget CITY OF ALLEN LIBRARY DIVISIONS LIBRARY 001-3000-455 Director 1 Senior Administrative Heritage Coordinator Assistant 1 1 I 2Ri Adult Librarian Children's Supervisor Librarian Supervisor LibrarLibrarian 2 PT Librarian 5 Children's Clerk 1 PT Library Clerks PT Library Clerk 3.75 5 LibraryAssociate PT Library Page 1 1.0 Catalog Librarian 1 Temporary Library Page .5 CITY OF ALLEN FY 2003-2004 City of Allen 83 FY 2004 Budget FUND DEPARTMENT ACCOUN GENERAL FUND LIBRARY 001-3000-455 DEPARTMENT DESCRIPTION •'r Began development of a Spanish language collection. The Allen Public Library is dedicated to improving the quality of fife of its users by supporting their lifelong learning and information needs. (Mission Statement adopted by Library Board, 1993). PROGRAM NARRATIVE Accomplishments for FY 2003: Use of the library and its services continued to grow: 19% increase in people visiting the library. 10% increase in items checked out 72% increase in public use of Intemet/Microsoft office package. Added an additional preschool Slorytime session to accommodate growing numbers of preschool children. M Partnered with other agencies to provide mutually beneficial programs: Dinosaur exhibit with the Friends "Dirt Doctor" with Park Department. "Summer Jobs: Tips for Teens" with Human Resource Department. "Jazzy Night" with Allen High School Jazz Band. Special project for new library/auditorium with Friends, Library Board, Arts Alliance. :• Expanded outreach programs to Victoria Garden's nursing home and senior daycare center and continued outreach to local schools, Headstart and Senior Center. :• Started Teen Advisory Board and implemented some of their ideas to improve services to teens. Started a new DVD collection. Implemented Pharos Computer Management System of public access workstations. Hosted a HomeSchool Workshop. 4 Hosted a Legislative breakfast to promote library issues to area legislators. Objectives for FY 2004: Continue to offer citizens library services. } Continue to foster alliances with other community groups to provide mutually beneficial programs. t Continue pursuit of grant funds to benefit library services. :• Develop plans for library move, staffing, and programs and services for future building. :• Implement cost-effective Materials Recovery System. :• Explore opportunities for future exhibits. Major Budget Items: ❖ Ongoing costs to purchase library materials ($177,216) and electronic resources ($14,000) for use by library customers. A- Planned replacementtupgrade of one-third of library's workstations ($8,450) and replacement of worn, outdated equipment ($4,700). ❖ Use of specialized collection agency to recover library materials cost effectively ($10,000). City of Allen 84 FY 2004 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND LIBRARY 001-3000-455 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 824,121 981,739 984,841 1,032,807 Operations 150,934 169,600 152,390 167,091 Professional Services 1,779 9,200 6,410 16,442 Capital 112,648 110,000 110,000 110,000 DEPARTMENT TOTAL $ 1,089 482 ; 1,270,539 $ 1,253 641 $ 1,326,340 PERSONNEL SUMMARY _ 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director I 1 1 I Support Services Manager 1 1 1 1 Library Services Manager 2 2 2 2 Ubrarian 2 4 4 4 Circulation Supervisor 1 1 1 1 Heritage Coordinator 0 1 1 1 Ubrary Associate 1 1 1 1 Senior Administrative Assistant 1 1 1 1 Catalog Librarian 1 1 1 1 Circulation Clerk 1 1 1 1 Chiklrens Clerk 1 1 1 1 TOTAL FULL TIME 12 15 15 15 PARTTIME Librarian 1.50 0.50 0.50 0.50 Library Clerk 3.25 3.25 3.25 4.25 Library Page 1.50 1.50 1.50 1.00 TOTAL PART-TIME 6.25 5.25 5.25 5.75 TEMPORARY Library Page 0.50 0.50 0.50 0.50 TOTALTEMPORARY 0.50 0.50 0.50 0.50 EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 653,801 780,997 775,855 811,414 Longevity 5,363 6,144 5,313 6,249 Overtime 148 - - 400 - FICA Expenses 50,093 59,853 59,194 61,903 TMRS Expenses 65,464 75,546 74,762 75,541 Workman's Comp Expenses 2,022 2,770 2,488 2,934 Health Insurance 41,236 48,341 57,914 64,840 City of Allen 85 FY 2004 Budget FUND GENERAL FUND DEPARTMENT LIBRARY ACCOUNT 001-3000-455 EXPENDITURE DETAIL - cont. 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES - cont. 3,971 4,840 5,574 6,236 Dental Insurance Long -Term Disability 1,150 1,693 1,766 1,994 Life Insurance 873 1,555 1,575 1,696 SUBTOTALS 824,121 $ 981,739 $ 984,841 S 1,032,807 OPERATING EXPENSES 3,540 6,700 4,200 5,200 Conferences & Training 2,188 3,500 3,148 3,200 Dues & Subscriptions 949 800 1,500 1,000 Mileage Electricity 44,365 44,500 36,780 41,841 Water 721 1,000 900 1,000 Postage & Freight 2,570 .2,700 2,000 2,500 Printing & Reproduction 572 1,800 1,400 1,500 Rentals 408 1,200 Database Services 13,206 13,550 13,550 14,000 Special Activities 9,487 10,000 10,000 10,000 Libr.Book-Continuation Fd 11,300 12,000 14,300 Audio Visual Expense 19,536 20,500 20,500 20,500 Computer Costs 5,098 - 5,200 Miscellaneous Oper. Exp. 769 500 - - 1,200 - 1,200 Lease Expenses Office Supplies - 3,392 4,000 4,500 4,500 Periodicals 11,450 13,900 13,900 13,900 Boards & Commissions 310 500 500 500 Small Tools & Minor Equip 1,133 7,500 3,662 3,500 Library Supplies 8,149 8,250 8,250 8,250 Building Maintenance- 11,863 - - - Equipment Maintenance 2,085 2,500 2,500 2,500 Book Collection Maintenance 141 500 500 500 Computer Maintenance 9,002 14,400 11,400 12,000 SUBTOTAL $ 150,934 S 169,600 $ 152,390 $ 167,091 PROFESSIONAL SERVICES 9,200 6,410 16,442 Professional Services1,779 SUBTOTAL $ 1,719 $9,200 $ 6,410 $ 16,442 CAPITAL OUTLAY Library Books 112,648 110,000 110,000 110,000 SUBTOTAL 112,648 110,000 110,000 110,000 DEPARTMENT TOTALS S 1,089,482 S 1,270,539 $ 1,253,641 $ 1,326,340 • Building Maintenance Expense moved to Building Maintenance Division. City of Allen 86 FY 2004 Budget FIRE DIVISIONS FIRE 001-3500-422 CITY OF ALLEN FY 2003-2004 City of Allen 87 FY 2004 Budget FUND FIRE 001 DEPARTMENT DESCRIPTION The Allen Fire Department Serves and Protects its citizens and visitors by providing the best in Emergency Medical Services, Fire Suppression, Fire Prevention/Education and Emergency Management. PROGRAM NARRATIVE Accomplishments for FY 2003: S• Enhanced training through the creation of a new Training Captain position and implementation of an in- house career development program. Expanded the public education program by hiring a Public Education Coordinator and implementing programs such as the Citizen Fire Academy. ❖ Reorganized Fire Administration into function based divisions. ❖ Shift Personnel and Administration jointly developed and implemented a new promotional process. ❖ Developed a five-year plan for annually increasing promotional requirements. {• Created career development opportunities by promoting one Battalion Chief, two Captains, and two Driver Operator Engineers. Two Firefighter Paramedics were assigned as Field Training Officers. ••r Updated Procedures to be compliant with state law. Updated the Emergency Management Plan and added a section on terrorism response. f• Updated the Emergency Operations Center. S• Certified the Gentry Training Center as an approved training site through the Texas Commission on Fire Protection. E• Personnel completed training and received certifications in Hazardous Material Operations, Weapons of Mass Destruction, Safety Officer, Methods of Teaching, Driver/ Operator and many more. ❖ Increased interoperability with neighboring fire departments through joint training, policy developmenU sharing, and response sharing. ❖ Expanded the Fire Explorer Post membership and scope of operations. ❖ Remounted the 1997 Frazer ambulance ($55,000). v Replaced the 1987 Fire Engine ($354,900). ❖ Installed the remainder of Exhaust Removal system at Stations 3 and 4. objectives for FY 2004: ❖ Install new Outdoor Warning System through the use of existing bond money and CDC funds. ❖ Expand employee development program to prepare to become future Driver/Operators and Officers. ❖ Expand Special Rescue Training B• Develop a strategic plan for the FD with shift personnel involvement. Develop and implement new medical treatment protocols. Major Budget Items: 4 Replace Outdoor Warning Sirens ($300,000 total, less $150,000 from bonds and $150,00 from the CDC) City of Allen 88 FY 2004 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND FIRE 001-3500422 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED -BUDGET CLASSIFICATION Personnel Services $ 5,067,743 $ 5,429,961 $ 5,351,437 $ 5,786,089 Operations 546,474 650,017 601,357 614,796 Professional Servioes 56,649 64,000 70,828 75,028 Capital 58 802 - - - -- - -.-DEPARTMENT TOTAL $ 5729;668 $ 3,978 $ 6,023 622 $ _547S-2h PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET FULL TIME Fire Chief 1 1 1 1 Assistant Fire Chief 1 1 1 1 Fire Division Chief 2 2 2 2 Battalion Chief 1 1 1 3 Fire Captain - 13 13 13 13 Training Captain 0 1 1 1 Apparatus Operator 12 12 12 12 Firefighter 49 49 49 49 Fire Prevention Specialist 1 1 1 1 Public Education Coordinator 0 1 1 - 1 Senior Administrative Assistant 1 1 1 1 Administrative Assistant 1 1 1 1 TOTAL FULL TIME 82 84 84 86 EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 3,512,649 3,928,714 3,749,908 4,050,449 Longevity 27,868 28,916 29,720 33,292 Overtime 282,014 195,000 245,000 235,000 FICA Expenses 279,843 290,881 288,813 301,986 TMRS Expenses 398,822 397,150 397,925 409,912 Workman's Comp Expenses 80,541 97,283 92,813 113,379 Health Insurance 438,430 437,708 491,063 577,458 Dental Insurance 32,593 33,142 36,320 42,119 Long-Term Disability 8,996 11,503 10,911 12,577 Life Insurance 5,987 9,664 8,964 9,917 SUBTOTAL $ 5,067,743 $ 5,429,961 $ 5,351,437 $ 5,786,089 OPERATING EXPENSES Conferences & Training 20,061 50,000 35,000 35,000 Dues & Subscriptions 5,156 4,800 4,358 9,000 Mileage 144 1,500 500 500 Worker's Comp Claims 300 300 300 City of Allen 89 FY 2004 Budget FUND GENERAL FUND DEPARTMENT FIRE ACCOUNT 001-3500-422 EXPENDITURE DETAIL - cont. 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Clothing & Uniforms 53,337 62,460 54,821 64,500 Electricity 25,974 50,000 27,810 30,694 Gas 5,795 13,800 8,800 8,800 Water 9,240 10,000 10,000 10,000 Printing & Reproduction 962 2,000 2,500 6,200 Advertising - - 81 500 Rentals 521 500 500 500 Meetings and Receptions - - - 2,000 Code Enforcement 41 2,0000 3, 2,000 2,000 Computer Costs 425 1,000 1,000 5,000 Employee Tenure Pins - 300 300 300 Miscellaneous Oper. Exp. 2,314 - - - Gasoline 17,983 21,000 21,000 21,000 Oil & Lubricants 1,348 4,000 4,000 4,000 Depreciation - Vehicle Replacement 284,761 275,954 275,954 222,140 Office Supplies 2,767 3,600 5,100 6,600 Janitorial Supplies 4,099 5,000 6,000 7,800 Medical & Chemical Supply 37,300 45,000 41,286 41,886 Chemical Spill Supplies 1,181 5,250 3,000 5,000 Small Tools & Minor Equip 11,200 25,025 22,558 29,501 Building Maintenance 27,423 12,828 14,828 34,050 Vehicle Maintenance 18,758 40,000 46,000 50,000 Equipment Maintenance 10,779 10,000 10,000 15,425 Radio Maintenance 1,939 2,700 2,100 2,100 Donation Expenses 966 - 1,561 - SUBTOTAL E 546,474 $ 650,017 $ 601,357 $ 614,796 PROFESSIONAL SERVICES Professional Services 56,649 64,000 70,828 75,028 SUBTOTAL $ 56,649 $ 64,000 S 70,628 $ 75,028 CAPITAL OUTLAY Vehicles 45,809 - - - Machinery &Equipment 12,993 - - SUBTOTAL $ 58,802 $ $ $ - DEPARTMENT TOTALS $ 5,729,668 E 6,143,978 E 6,023,622 $ 6,475,913 CAPITAL EXPENDITURES LIST No Capital Outlay for this department; see Vehicle Replacement Fund for replacement vehicle expenditures. City of Allen 90 FY 2004 Budget BUILDING AND CODE COMPLIANCE DIVISIONS HEALTH INSPECTION 0014520-460 BUILDING INSPECTION 001-4530460 CODE ENFORCEMENT 0014540-460 Chief Building Official Code Compliance Coordinator Permit Technician 1 Code Inspectors 7 Residential Plans Examiner 1 Customer Service Representative 2 Receptionist 1 Environmental Services Coordinator Code Enforcement Officer 3 CITY OF ALLEN FY 2003-2004 City of Allen 91 FY 2004 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND BUILDING & CODE COMPLIANCE 001-4500-460 DEPARTMENT DESCRIPTION The Department of Building and Code Compliance is a multi -functional department charged with the responsibility of managing compliance of building codes, zoning, health, and property maintenance ordinances. PROGRAM NARRATIVE Accomplishments for FY 2003: :• Processed permits, completed plan review, and inspected 1,457 single-family homes, 282 apartments, and over 140 businesses. Over 5,700 total permits were issued including swimming pools, fences, irrigation systems, and accessory buildings among others. :• Implemented 2000 International Energy • Conservation Code provisions for commercial buildings as mandated by the Texas Legislature. Implemented pilot program for mosquito control by treating selected areas with environmentally safe larvicide. B• Purchased custom restaurant inspection and reporting software. Objectives for FY 2004: Process, review and issue single family • permits within five working days. ❖ Adopt 2002 National Electrical Code with regional NCTCOG amendments. Implement multi -family re -occupancy inspection program. :• Expand mosquito larvicide program to monthly treatment of selected areas through the entire mosquito season and explore other control methods. Single Family Permits Issued 99-00 00-01 01-02 02-03 Permits Issued for Commercial Buildings 99-00 00-01 01-02 02-03 City of Allen 92 FY 2004 Budget 0 0 0 0 0 0 0 0 0 0 99-00 00-01 01-02 02-03 City of Allen 92 FY 2004 Budget rURE SUMMARY 2001-2002 2002-2003 2002-2003 2003.2004 & Subscriptions ACTUAL BUDGET AMENDED BUDGET CATION 38 2,400 1,200 1,200 Services 895,193 935,417 932,989 977,053 > 63,257 100,884 64,300 63,565 iONNELSUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 & Subscriptions ACTUAL BUDGET AMENDED BUDGET TIME 38 2,400 1,200 1,200 Building Official 1 1 1 1 Compliance Coordinator 1 1 1 1 Inspector 7 7 7 7 mmental Services Coordinator 1 1 1 1 Examiner 1 1 1 1 t Technician 1 1 1 1 Amer Service Representative 2 2 2 2 Enforcement Officer 3 3 3 3 rtlonlst 1 1 1 1 TOTAL FULL TIME 18 18 18 18 EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 & Subscriptions ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES 38 2,400 1,200 1,200 Salaries 653,423 709,513 698,380 729,878 Longevity 2,642 3,168 3,196 3,828 Overtime 26,820 5,000 7,857 5,000 .FICA Expenses 50,931 53,216 52,795 54,759 TMRS Expenses 71,002 71,446 70,829 72,051 Workman's Comp Expenses 5,548 6,833 6,012 6,962 Health Insurance 75,558 75,565 82,737 92,165 Dental Insurance 6,422 6,638 7,391 8,233 Long -Tenn Disability 1,630 2,128 2,014 2,268 Life Insurance 1,217 1,910 1,778 1,909 SUBTOTAL $ 895,193 $ 935,417 $ 932,989 $ 977,053 !renes&Training 4,875 7,434 6,054 6,054 & Subscriptions 3,020 2,703 1,803 1,803 ge 38 2,400 1,200 1,200 City of Allen 93 FY 2004 Budget FUND GENERAL FUND DEPARTMENT BUILDING AND CODE COMPLIANCE ACCOUNT 001-4500-460 EXPENDITURE DETAIL - cont 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Clothing & Uniforms 2,112 3,500 3,500 3,428 Printing & Reproduction 6,289 27,050 750 750 Computer Costs - - - 800 Gasoline 5,686 8,227 8,227 8,227 Depreciation - Vehicle Replacement 26,040 25,382 23,403 24,630 Office Supplies 6,785 6,962 6,962 6,962 Computer Supplies - 5,990 2,690 1,000 Miscellaneous Supplies 2,956 - - - Small Tools & Minor Equip 1,614 5,173 3,648 2,648 Vehicle Maintenance 3,453 4,750 4,750 4,750 Equipment Maintenance 389 1,313 1,313 1,313 SUBTOTAL E 63,257 E 100,884 E 64,300 E 63,565 CAPITAL OUTLAY Vehicles 25,099 13,845 12,445 - SUBTOTAL E 25,099 E 13,845 E 12,445 E - DEPARTMENT TOTALS 983,549 1,050,146 1,009,734 1,040,618 CAPITAL EXPENDITURES LIST No capital expenditures in this department. City of Allen 94 FY 2004 Budget PLANNING AND DEVELOPMENT DIVISIONS PLANNING 001-4800-460 Senior Administrative Assistant 1 Senior Planner Planner 1 Director 1 GIS Administrator 1 I -- Planning Technician 1 GIS Analyst 1 CITY OF ALLEN FY 2003-2004 City of Allen 95 FY 2004 Budget DEPARTMENT ACCOUNTI FUND PLANNING & DEVELOPMENT 001-4800.461 DESCRIPTION Department of Planning & Development is risible for land use and transportation planning, g administration, development coordination, rl improvement planning and for providing staff )rt for the Planning & Zoning Commission, the I of Adjustment, the Sign Control Board and the City Council. NARRATIVE for FY 2003: .• Initiated implementation of the Central Business District Redevelopment Plan. 4 Revised CBD sidewalk plan as part of the revised 2002-2022 Comprehensive Plan. ❖ Completed the 2002-2022 Comprehensive Plan. E• Updated the Impact Fee Study and Capital Improvement Plan. J Updated the Allen Land Development Code. +.• Published 2003 Facts & Figures. E• Completed the 2003-2007 Capital Improvement Program. Completed design of the Historic Village. ♦+ Completed web -based Interactive Map. ++ Initiated community training workshops for interactive maps. :• Sponsored regional planning symposium. Objectives for FY 2004: J Implement development plans for Hillside, Windridge, Greengate and Timberbend subdivisions. Initiate a plan to partner with businesses to improve aging commercial areas. :• Complete utilities mapping. •:• Publish 2004 Facts & Figures. J Complete 2004-2008 CIP. J Develop Comprehensive Housing Assistance Plan. Hssidentlal Acreage Ratted Non-Reelderdiel Agee Ratted 2DD3 due is piojecld City of Allen 96 FY 2004 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND PLANNING & DEVELOPMENT 001-4800-461 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ,ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 493,005 456,393- 451,271 482,523 Operations 35,794 43,169 40,794 38,700 Professional Services 10,286 10,350 12,950 3,000 Capital - 12,495 - DEPARTMENTTOTAL E 539,085 9 E 50912 517,510 E 524 223 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 _ FULL TIME ACTUAL BUDGET AMENDED BUDGET Director 1 1 1 1 Assistant Planning Director* 1 1 1 0 Senior Planner* 0 0 0 1 Planner 2 1 1 1 GIS Administrator 1 1 1 1 GIS Analyst** 0 0 1 1 Senior Administrative Assistant 1 1 1 1 Planning Technician 1 1 1 1 TOTAL FULL TIME 7 6 7 7 PARTTIME Intem** 0.50 1.00 0.00 0.00 TOTAL PART-TIME 0.50 1.00 0.00 0.00 * Assistant Planning Director changed to Senior Planner. ** Intern upgraded to GIS Analyst at midyear FY2003. EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 384,181 360,200 347,649 369,131 Longevity 2,372 1,796 1,656 1,896 Overtime 1,035 1,308 1,308 1,308 FICA Expenses 28,858 27,015 26,035 27,823 TMRS Expenses 40,412 35,146 34,984 36,435 Workman's Comp Expenses 1,392 1,532 1,600 2,017 Health Insurance 30,395 25,188 33,279 38,500 Dental insurance 2,604 2,176 2,725 3,187 Long -Term Disability 969 1,023 1,017 1,146 Life Insurance 787 1,009 1,018 11080 SUBTOTAL E 493,005 E 456,393 E 451,271 E 482,523 OPERATING EXPENSES Conferences & Training 6,968 10,133 10,133 8,200 Dues & Subscriptions 2,897 2,586 2,586 3,700 Mileage 786 750 500 - ,Printing & Reproduction 4,738 10,000 10,000 6,900 City of Allen 97 FY 2004 Budget FUND GENERAL FUND DEPARTMENT PLANNING & DEVELOPMENT ACCOUNT 001-4800-461 EXPENDITURE DETAIL - cont. 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Advertising - 500 200 300 Board/Commission Training 970 2,000 1,800 1,800 Plat Administration Exp 8,796 8,000 8,000 8,000 Miscellaneous Oper. Exp. 43 - - - Office Supplies 2,368 3,300 3,300 2,500 Computer Supplies - 3,400 1,900 1,000 Miscellaneous Supplies 1,810 - - - Small Tools & Minor Equip 6,418 2,500 2,375 6,300 - SUBTOTAL $ 35,794 $ 43,169 $ 40,794 $ 38,700 PROFESSIONAL SERVICES Professional Services - 10,350 10,350 3,000 Computer Services 10,286 - 2,600 - SUBTOTAL $ 10,286 $ 10,350 $ 12,950 $ 3,000 CAPITAL OUTLAY Office Equipment and Furniture - - 12,495 - SUBTOTAL $ - $ $ 12,495 $ DEPARTMENT TOTALS $ 539,085 $ 509,912 $ 517,510 $ 524,223 CAPITAL EXPENDITURES LIST No capital outlay for this department city of PJlen 98 FY 2004 Budget COMMUNITY SERVICES DIVISIONS ADMINISTRATION 001-5110-432 BUILDING MAINTENANCE 001-5120-418 STREETS 001-5130-431 Director 1 Senior Administrative Assistant 1 Assistant Community Services Director 1 Streets Foreman Building Maint Foreman 1 � Crew Leader Lead Custodian 2 t Building Maint Tech =Equipment Maintenance Worker 2 7 Custodian 4 CITY OF ALLEN FY 2003-2004 City of Allen 99 FY 2004 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND COMMUNITY SERVICES/ADMINISTRATION 001-5110-432 DEPARTMENT DESCRIPTION Community Services Administration is responsible for the efficient and effective administration and direction of the following Divisions: Streets, Drainage, Building Maintenance, Solid Waste, Water & Sewer, and Utility Collections. The Department manages its budget from the following funds: General Fund, Solid Waste, Drainage, and Water and Sewer. PROGRAM NARRATIVE Accomplishments for FY 2003: E• Represented the City at the Cities Aggregation Power Project (CAPP) meetings to stay aware of electric deregulation issues and electricity cost factors. s Completed energy audits required under Senate Bill 5 initiatives to decrease electric usage under professional services contract of City Hall, Police Station, Natatorium, Joe Fanner Recreation Center, and the Water Pumping stations. S• Supported transition of three employees from CS to Engineering to form a Traffic Division. :• Assisted in preparation of a City Service Center needs assessment. 4 Met responsiveness reaction times for customer requests for assistance and information. S• Director reappointed to NCTCOG Resource Conservation Council Solid Waste Committee and appointed as Chair of the Loral Projects Subcommittee that oversees the solid waste grant program. ❖ Director appointed to the NCTCOG Hazard Mitigation Team that is overseeing a consultant's efforts to develop a COG -wide disaster mitigation plan to fulfill a FEMA requirement. Objectives for FY 2004: ❖ Provide responsible strategic planning to address long range water, sewer, and solid waste needs; both City Capital Improvement Investments and investments made by NTMWD. f• Continue to stay involved in electric deregulation through the Cities Aggregation Power Project (CAPP) and in management of the City's power procurement and usage monitoring. ❖ Repair major water main breaks within three hours during normal duty hours; and within six hours after normal duty days/hours. Respond back on customer calls, e- mails, comment fors, or letters within one work day of the day of receipt. 4• Continue fleet conversion to alternative fuels or vehicles meeting low emission standards (LEV). City of Allen 100 FY 2004 Budget EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 BUDGET ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION 1 1 1 1 Personnel Services 232,985 242,228 251,351 253,923 Operations 12,684 15,744 11,612 14,842 ial Services DEPARTMENTTOTAL NEL SUMMARY nt Director Administrative Assistant TOTAL FULL DETAIL FICA Expenses TMRS Expenses 'Workman's Comp Expenses Health Insurance Dental Insurance Long -Term Disability Life Insurance SUBTOTAL OPERATING EXPENSES Conferences & Training Dues & Subscriptions Mileage Printing & Reproduction Gasoline Depreciation -Vehicle Replacement Office Supplies Computer Supplies Miscellaneous Supplies Vehicle Maintenance Radio Maintenance SUBTOTAL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET 1 1 1 1 1 1 1 1 1 1 1 1 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET 185,804 194,201 195,374 195,715 652 808 808 952 14,108 14,763 14,925 14,764 19,453 19,550 19,596 19,313 969 •1,172 7,692 9,077 9,826 9,325 10,423 11,373 1,247 1,198 1,339 1,461 469 582 552 608 1,839 3,300 1,191 3,300 1,987 1,990 1,592 2,240 599 1,000 125 - 25 750 200 500 978 1,350 1,350 1,000 3,675 3,179 3,179 3,427 2,053 2,900 2,900 3,100 85 300 100 300 1,426 - - - 17 725 725 725 City of Allen 101 FY 2004 Budget FUND GENERAL FUND EXPENDITURE DETAIL - cont. OPERATING EXPENSES - cont. PROFESSIONAL SERVICES Professional Services SUBTOTAL DEPARTMENT TOTALS DEPARTMENT/DIVISION COMMUNITY SERVICESIADMINISTRATION 2001-2002 2002-2003 2002-2003 ACTUAL BUDGET AMENDED - 2,500 2,500 $ - $ 2,500 $ 2,500 S 245,669 $ 260,472 $ 265,463 ACCOUNT 001-5110432 2003-2004 BUDGET 2,500 $ 2,500 $ 271,265 CAPITAL EXPENDITURES LIST No Capital Outlay for this Department city of Amon 102 FY 20134 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND COMMUNITY SERVICES/ 001-5120-418 BUILDING MAINTENANCE DIVISION DIVISION DESCRIPTION The Building Maintenance Division is responsible for maintaining a high quality interior building appearance and administering maintenance and repair contracts for the City Hall, the City Hall Annex/Municipal Court, the City Library, Police Station, Police Animal Shelter; and the second floor fire department administrative offices and the training classrooms in the new Central Fire Station. Building Maintenance performs a variety of tasks including: janitorial services, building mechanical system preventive maintenance and repair, furniture assembly, bulk mail transport to/from the post office, completion of minor remodeling projects, and other minor tasks/requirements to ensure efficient building operations and staff support. PROGRAM NARRATIVE Accomplishments for FY 2003: ❖ Undertook funding responsibility for the Library and Police Department building maintenance programs into the Community Services building maintenance account. S• Incorporated two new custodial staff members into operations. Objectives for FY 2004: ❖ Finalize building maintenance division's preventive maintenance schedule and checklists (Strategic Plan item). ❖ Participate in Library and Senior Center Design processes to assure building maintenance aspects are addressed. S• Begin training program for two building maintenance preventive maintenance workers. Major Budget Items: ❖ Electric and Gas Utilities - $173,787 ❖ Building Maintenance- $115,897 30,000 25,000 ❖ Completed annual preventive 20,000 maintenance contracts for City Hall, w Annex, Library, Police Station, & Animal Shelter. Helped Fire Department and 1s o00 Parks and Recreation coordinate y contracts with some of the same 10,000 contractors. Heating, Ventilation, and 5,000 Air Conditioning (HVAC) ➢ Elevators ➢ Stand -By Emergency Generators 0 Annual Fire Sprinkler Inspections Total Square Feet Cleaned per Employee 24,960 21,36021,360 19,285 9,28 s,1oo 1999 2000 2001 2002 2003 2004 City of Allen 103 FY 2004 Budget EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 279,031 314,441 318,707 342,750 Operations 236,441 347,229 292,349 339,454 Professional Services 7,536 22,600 47 600 36 110 DEPARTMENT TOTAL § 523 008 684,270 § 658,656 § 718 314 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 MExpenses ACTUAL BUDGET AMENDED BUDGET FULL -nIVIE 8,331 10,273 1 1 Foreman 1 1 1 1 Lead Custodian 1 1 3,164 3,852 Building Technician 2 2 2 2 Custodian 2 44 8 4 8 TOTAL FULL TIME 6 8 $ 318,7117 $ 342,750 ENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET' AMENDED BUDGET SONNEL SERVICES 2,725 4,234 4,115 4,592 ries 170,097 206,528 202,735 216,393 levity 1,004 1,292 1,388 1,344 lime 29,391 18,000 25,000 25,000 Expenses 14,658 15,118 16,514 15,854 MExpenses 20,908 21,021 22,582 21,381 kman's Comp Expenses 8,331 10,273 10,017 11,452 Ith Insurance 31,326 38,023 36,294 46,279 tal Insurance 2,585 3,199 3,164 3,852 7 -Term Disability 436 536 562 672 Insurance -_-- 295 -- 451 -- 451 523 SUBTOTALS 279,031 $ 314,441 $ 318,7117 $ 342,750 ice and Training - - - 1,100 - 50 - - & Uniforms 2,725 4,234 4,115 4,592 y 115,577 160,000 120,964 159,312 6,756 21,675 11,000 14,475 4,540 8,000 5,000 7,000 364 500 500 500 ition-Vehicle Replacement 3,675 3,273 3,273 3,475 1 Supplies 20,012 20,000 23,000 23,000 City of Allen 104 FY 2004 Budget FUND GENERAL FUND DEPARTMENT/DIVISION COMMUNITY SERVICES/BLDG MAINT ACCOUNT 001-5120-418 EXPENDITURE DETAIL -cont. 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Small Tools & Minor Equip 5,521 10,600 8,600 7,500 Building Maintenance 75,576 115,897 107,397 110,000 Vehicle Maintenance 35 500 500 500 Equipment Maintenance 1,660 2,500 8,000 8,000 SUBTOTAL $ 236,441 E 347,229 $ 292,349 $ 339,454 PROFESSIONAL SERVICES Professional Services - 7,536 22,600 47,600 36,110 --- SUBTOTAL $ - - 7,536 E 22,600 $ - 47,600 $ 36,110 DEPARTMENT TOTALS $ 523,008 E 684,270 $ 658,656 $ 718,314 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen 105 FY 2004 Budget FUND DIVISION DESCRIPTION Major Budget Items: Streets Division is responsible for promoting quality of life and the public's •:• Concrete Street Maintenance safe driving experience through maintaining $125,000 public streets, sidewalks, and alleys. ¢• Sidewalk Replacement - $35,000 PROGRAM NARRATIVE potentially available for Neighborhood Revitalization strategic planning Accomplishments for FY2003. community integrity efforts. ❖ Performed routine concrete and asphalt i• Asphalt Street Maintenance- $30,000 street maintenance needed to extend the life of the City's infrastructure :• Support transition of three streets Centerline Miles Maintained division employees to engineering division to form the Traffic Division. sao Objectives for FY 2004: 4 Complete annual street and alley condition assessments and use the assessment to formulate the division's pavement maintenance program. ❖ Perform crack sealing and other routine maintenance activities to extend pavement life. ❖ Replace curbs that have been damaged or failed. Manage the City -resident cost -shared sidewalk replacement program. 250 200 Miles 150 100 50 240 216 198 170 176 1998 1999 2000 2001 2002 Ficsal Year City of Allen 106 FY 2004 Budget EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003.2004 & Subscriptions ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION 205 300 100 100 Personnel Services 526,302 523,983 493,811 552,211 Operations 802,169 418,206 330,605 321,068 Professional Services 11,653 1,500 1,500 1,500 Capital 53,866 - 24,093 35,000 DEPARTMENTTOTAL $ 1,393,990 ; 943,689 $ 825,916 $ 909,779 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 Health Insurance ACTUAL BUDGET AMENDED BUDGET FULL TIME 4,778 4,812 4,744 5,712 Foreman 1 1 1 1 Crew Leader 2 2 2 2 Equipment Operator 2 2 2 2 Maintenance Worker 6 7 7 7 Senior Signal Technician* 1 0 0 0 Signal/Signs/Markings Technician* 1 0 0 0 Traffic Signal Technician* 1 0 0 0 TOTAL FULL TIME 14 12 12 12 EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 & Subscriptions ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES 205 300 100 100 Salaries 344,579 341,304 323,528 354,935 Longevity 2,260 1,408 1,700 2,272 Overtime 16,274 15,000 15,000 15,000 FICA Expenses 26,686 25,237 24,093 26,014 TMRS Expenses 37,885 34,460 33,099 35,078 Workman's Comp Expenses 34,710 38,104 33,521 41,829 Health Insurance 57,728 81,858 56,475 69,419 Dental Insurance 4,778 4,812 4,744 5,712 Long -Term Disability 840 978 917 1,102 Life Insurance 562 822 734 850 SUBTOTALS 526,302 $ 523,983 $ 493,811 $ 552,211 rences & Training 1,717 3,350 1,350 3,250 & Subscriptions 199 150 150 300 1e 205 300 100 100 ng & Uniforms 7,633 7,366 7,187 7,724 icity-Street Lights* 376,035 - - - icity-Trattc Signal' 16,856 - - nA ,n T -W- 1n =-i-A- City of Allen 107 FY 2004 Budget 1DITURE DETAIL -cont. 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET ATING EXPENSES - cont. 900 900 200 g & Reproduction 23 889 3,250 2,750 2,750 s 12,605 18,439 18,439 18,439 ne e Propane Gas 170 1,200 200 500 ciation-Vehicle Replacement 74,797 70,901 57,879 57,155 Supplies 349 700 500 500 Ilaneous Supplies 645 500 - 500 500 al & Chemical Supply 124 Tools Minor Equip -- ---_- - 17,765- -6,100 6,100 8,100 eMaintenance 8,150 9,000 9,000 9,000 ment Maintenance 21,737 14,750 14,750 17,050 Maintenance - 800 800 500 tlt Maintenance 23,964 100,000 75,000 30,000 ,alk Replacement - 20,000 10,000 35,000 :Signal Maintenance 34,793 - - - Maintenance 181,008 150,000 120,000 125,000 t Sign Replacement' 20,233 - - - tl Street Maintenance 2,272 8,500 5,000 5,000 talk Bond Interest - 2,000 SUBTOTAL f 802,169 f 418,205 f 330,605 f 321,068 Services SUBTOTAL M 21,764 - - 26,500 Signs' 31,523 - - - iery & Equipment 579 - - 8,500 SUBTOTAL f 53,866 f - S f 35,000 DEPARTMENT TOTALS f 1,393,990 f 943,689 f 825,918 S 909,779 QUANTITY BUDGET Duty Truck SUBTOTAL Saw SUBTOTAL City of Allen 108 FY 2004 Budget FINANCE DIVISIONS FINANCE 001-5500-416 PURCHASING 001-5510-416 Finance Director 1 Senior Administrative Assistant 1 Assistant Finance Director Purchasing Manager Budget Analyst 1 1 1 Senior Accountant Senior Buyer 2 1 Accountant Buyer 1 � Accounting Asst II 2 Payroll Specialist 75 CITY OF ALLEN FY 2003-2004 City of Allen 109 FY 2004 Budget FUND DEPARTMENT DESCRIPTION DEPARTMENT FINANCE The Finance Department's purpose is to provide responsive and accurate technical staff support to the City Manager and all operating departments, and to plan, manage, and maintain the financial affairs of the city. PROGRAM NARRATIVE Accomplishments for FY 2003: ❖ Received the 4th Certificate of Achievement for Excellence in Financial Reporting Award. Notified that the city will receive the 4th Distinguished Budget Presentation Award. ❖ Received the 2nd Achievement of Excellence in Procurement Award from the National Purchasing Institute. ❖ Continued reviewing and training for the implementation of a new financial reporting model (GASB 34) at the end of FY 2003. ❖ Developed policies and standards for Grant Administration. ❖ Began implementation of an on-line cash receipting system. f• Reconciled all capital project accounts to reflect funded totals. ❖ Established a fuel card system for use by city staff and as a back up to the normal fuel system. ❖ Maintained the city's bond ratings of Aa3 and AA- from Moody's and Standard and Poor's, respectively, on its general obligation debt. Developed quarterly in-house training programs for financial software users. S• Reviewed cash handling procedures at various locations and implemented controls. Began long range financial planning for debt management and operating funds. S• Began initial implementation of procurement cards with Directors. f• Began a Diversity Procurement Program ❖ Modified the Investment Policy Objectives for FY 2004: ❖ Receive 5th Certificate of Achievement for Excellence in Financial Reporting Award. 4 Receive 5th Distinguished Budget Presentation Award. ❖ Receive 3rd Achievement of Excellence in Procurement Award from the National Purchasing Institute. ❖ Continue implementation of the new financial reporting model (GASB 34). ❖ Update policies relating to business expenses. :• Continue long range financial planning to address debt and operations in various funds. ❖ Establish a centralized accounts receivable program. S• Finalize a procurement card program. ❖ Establish a centralized contract administration function in the Purchasing Division. ❖ Initiate electronic payroll related processes City of Allen 110 FY 2004 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND FINANCE 001-5500416 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 620,358 795,956 741,260 846,179 Operations 52,416 70,665 66,040 63,995 Professional Services 43,258 6,635 6,635 3,900 Capital 6,610 8 276 8 276 DEPARTMENT TOTAL $ 722,642 881 532 $ 822 211 ; 914,074 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 Assistant Director 1 1 1 1 Senior Accountant* 1 1 2 2 Accountant 2 2 1 1 Budget Analyst 1 1 1 1 Senior Administrative Assistant 1 1 1 1 Purchasing Manager 1 1 1 1 Senior Buyer 0 1 1 1 Buyer 1 1 1 1 Accounting Assistant II 1 2 2 2 TOTAL FULL TIME 10 12 12 12 PART TIME Accounting Assistant II *** 0.50 0.00 0.00 0.00 Payroll Specialist 0.75 0.75 0.75 0.75 TOTAL PART-TIME 1.25 0.75 0.75 0.75 ' One Accountant position upgraded to Senior Accountant at midyear FY2003. •` Position upgraded from part time to full time in FY 2003. EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 481,465 624,434 576,847 651,577 Longevity 1,824 1,556 1,556 2,172 Overtime 7,423 2,500 5,500 7,500 FICA Expenses 37,078 47,492 43,862 47,976 TMRS Expenses 51,370 63,014 58,611 64,193 Workman's Comp Expenses 1,319 1,923 1,752 2,223 Health Insurance 32,945 47,188 42,046 61,443 Dental Insurance 3,247 4,394 4,043 5,444 Long -Term Disability 1,022 1,644 1,560 1,934 Life Insurance 665 1,811 1,483 1,717 Relocation Expenses 2,000 4,000 SUBTOTAL E 620,358 $ 795,956 $ 741,260 $ 846,179 City of Allen 111 FY 2004 Budget City of Ailen 112 FY 2004 Budget FUND GENERAL FUND DEPARTMENT FINANCE ACCOUNT 001-5500416 EXPENDITURE DETAIL - cont. 2001-2002 2002-2003 2002-2003 20032004 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES Conferences & Training 9,669 21,900 19,500 14,000 Dues & Subscriptions 3,673 5,875 5,575 5,495 Mileage 1,343 975 1,500 1,500 Banking Services 14,780 15,000 15,000 17,000 Printing & Reproduction 8,043 10,000 10,000 8,750 Advertising - 550 200 1,200 Meetings & Receptions 1,414 1,000 200 800 Miscellaneous Oper. Exp. 408 - - - Of ice Supplies 12,592 14,275 13,275 14,100 Small Tools & Minor Equipment 494 490 490 550 Equipment Maintenance 600 300 600 SUBTOTAL $ 52,416 $ 70,665 $ 66,040 $ 63,995 PROFESSIONAL SERVICES Professional Services 37,448 1,000 1,000 1,000 Courier Services 5,610 5,635 5,635 2,900 SUBTOTAL $ 43,258 S 6,635 $ 6,635 $ 3,900 CAPITAL OUTLAY Office Equip & Furniture 6,610 8,276 8,276 - SUBTOTAL $ 6,610 $ 8,276 $ 8,276 $ - DEPARTMENT TOTALS $ 722,642 E 881,532 $ 822,211 $ 914,074 CAPITAL EXPENDITURES LIST No capital outlay for this departrnent. City of Ailen 112 FY 2004 Budget City of Allen 113 FY 2004 Budget ENGINEERING DIVISION ENGINEERING 001-6000-437 TRAFFIC 001-6020-438 Director 1 Senior Administrative Assistant 1 Civil Engineer/ Traffic Engineer Construction Civil Engineer Floodplain 1 Manager" 2' 1 Construction Sr. Signal Project Inspector Technician Technician 4 1 1 Project Traffic Sign 8 Markings ROW/Utility Technician Signal Tech Tech Coordinator' 1 1 1 1 Utility Locator Tech 1 ` 1 Position funded in Water 8 Sewer " Position funded in CIP CITY OF ALLEN FY 2003-2004 City of Allen 113 FY 2004 Budget 1 City of Allen 113 FY 2004 Budget FUND DEPARTMENT DESCRIPTION The Engineering Department provides architectural, planning and engineering services for the City's infrastructure and facilities including buildings, streets, traffic signals, drainage, water and wastewater. In addition to the implementation of the capital improvement program the department insures that all traffic signalizalion is operating safely and efficiently to move vehicular traffic through the community and provide inspection services for public and development construction projects. PROGRAM NARRATIVE Accomplishments for FY 2003: Completed construction on the following projects: • Streets: West Bethany from Bel Air to Alma; Exchange Parkway from Greenville Ave, to Angel Pkwy; Ash Drive from McDermott Drive to Main Street; Ridgeview Dr. from Stacy Rd. to 1700 ft. east; Misc. Thoroughfare Light installations (waters Rd., Exchange Pkwy., Alma Dr. and Stacy Rd); Phase 2 of the alley replacement program and Phase 2 of Asphalt Street Rehabilitation. • Water/Sewer: Cottonwood Creek 24' Sanitary Sewer Line; Hillside Relief Storm Sewer. • Traffic Signal Installation at Bethany/Cheyenne; Bethany/Aylesbury; Exchange/Allen Heights; and Exchange/Angel Parkway intersections. • Sidewalks and Trails: Aylesbury Trail replacement. Transferred traffic division from Community Services Department including maintenance of signals, signs, markings, and street lights. 9 Assumed maintenance for Greenville Ave. from Chaparral to Exchange including 4 new traffic signals. Continued Engineering on the following streets projects listed below: • Greenville from Exchange to Stacy; East Main from Allen Heights to FM 2551; Bel Air Dr. from West Bethany to 1400 feet south; engineering and right-of-way acquisition for Allen Dr. from Main to Whisenant Dr., and engineering and land acquisition for St. Mary Dr. from Cedar Dr. to Ash Dr. National Pollutant Discharge Elimination System (NPDES) Impiementation Plan was submitted to TCEQ for permitting. Objectives for FY 2004: ❖ Complete the construction projects below: • Streets: Alma Rd Widening from Tatum to Bel Air (includes 18" and 30' waterline); Bethany Dr. widening from US 75 to Allen Heights; Allen Dr from McDermott to the new Library site; Coats Drive from Allen Dr to Butler Dr; St. Mary Dr from Cedar Dr to Ash Dr; Bel Air Drive from West Bethany to 1400' South*; Exchange Pkwy (2 -lanes from Twin Creeks Dr west to Twin creeks Phase 7; and, • Water/Sewer: Ola/Cottonwood Creek Sewer Improvements*; Water Tower Security Lighting. • SH5 Street Lights and Landscaping installation from Chaparral Rd to Exchange Parkway. The New Central Library Begin Engineering and implementation of Solution for Twin Creeks Drainage Situation. c Complete right-0f—way acquisition for Chaparral Road Bridge and Bethany Drive from Malone Rd to FM 2551. ❖ Continue Implementation of the NPDES permitting requirements. 4. Begin/continue/complete engineering and architectural efforts on the following Projects: • Greenville from Exchange to Stacy"; East Main from Malone Road to FM 2551•'; Bel Air Dr from West Bethany to 1400 feet south'; Prestige Circle Water Tower, Custer Road Pump Station - Phase 2, Westside 36 -inch Water Line, Bethany Drive Malone Road to FM 2551. • New Senior Citizens Recreational Facility. • Adaptive reuse of the existing library as a new Municipal Court and possible related uses. -Project schedule subject to right-of-way acquisition. —Project schedule subject to Tx -DOT processes. City of Allen 114 FY 2004 Budget FUND DEPARTMENT ACCOUNT GENERALFUND ENGINEERING 001-6000-437 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 671,195 884,246 784,649 907,932 Operations 49,374 695,912 712,587 840,672 Professional Services - 500 9,500 500 Capel - 44 0046,000 44,000 DEPARTMENT TOTAL ; 720,569 $ 1624,658 $ 1,552736 $ 1,793,104 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 Traffic Engineer 1 1 1 1 Project Construction Manager* 0 0 0 1 Construction Inspector 4 4 4 4 Senior Administrative Assistant 1 1 1 1 Project Technician 2 2 2 2 Civil Engineer 1 1 2 2 Graduate Civil Engineer 1 1 0 0 Senior Signal Technician** 0 1 1 1 Signal/Signs/Markings Technician** 0 1 1 1 Traffic Signal Technician** 0 1 1 1 TOTAL FULL TIME 11 14 14 15 * Moved from Parks Division; funded 100% by bond funds. "Positions tranferred from Streets Division of Community Services, EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 515,684 668,853 590,199 680,290 Longevity 3,224 4,232 4,232 2,972 Overtime 5,900 8,000 12,100 10,300 FICA Expenses 38,857 50,894 45,409 50,946 TMRS Expenses 54,668 67,477 61,066 67,097 Workman's Comp Expenses 3,767 16,070 12,059 12,974 Health Insurance 42,951 59,863 51,449 73,013 Dental Insurance 3,743 5,005 4,798 6,373 Long -Term Disability 1,353 2,006 1,742 2,113 Life Insurance -$- 1,048 1,846 1,595 1,854 SUBTOTAL 671,195 $ 884,246 $ 784,649 $ 907,932 OPERATING EXPENSES Conferences & Training 5,549 5,650 4,650 5,150 Dues & Subscriptions 1,355 4,400 4,400 4,400 ,Mileage 2,511 2,500 2,500 3,000 City of Allen 115 FY 20134 Budget City of Allen 116 FY 2004 Budget DEPARTMENT ACCOUNT D RAL FUND ENGINEERING 001-6000-437 NDITURE DETAIL - cont. 2001-2002 2002-2003 2002-2003 2003-2004 rOPERATING ACTUAL BUDGET AMENDED BUDGET EXPENSES - cont. 4,551 4,151 4,551 ng & Uniforms 421 - 410,000 466,500 553,000 icity-Street Lights' 60,000 20,000 25,000 Electricity -Traffic Signals' - 750 750 Printing & Reproduction 5,711 750 750 750 Rentals - 4,099 750 5,880 4,780 5,000 Gasoline 800 500 500 Vehicle Propane Gas Depreciation -Vehicle Replacement - 18,689 27,858 27,858 26,423 Office Supplies 6,699 8,500 7,100 7,100 Computer Supplies 1,339 2,200 2,075 2,075 Miscellaneous Supplies 635 271 -- 3,750 3,250 1,400 Small Tools & Minor Equip 2,095 4,323 4,323 4,323 Vehicle Maintenance - 750 750 750 Equipment Maintenance 250 250 - Radio Maintenance Street Marking Maintenance- - - 30,000 20,000 20,000 Traffic Signal Maintenance- - 50,000 35,000 35,000 Street Light Maintenance- - 30,000 60,000 98,500 Street Sign Replacement• - 21,000 21,000 21,000 School Crossing Guards- - 22,000 22,000 22,000 SUBTOTAL $ 49,374 $ 695,912 $ 712,587 $ 840,672 PROFESSIONAL SERVICES 500 Professional Services $ 500 500 $ 9,500 9,500 $ 500 SUBTOTAL $ - CAPITAL OUTLAY - 44,000 36,000 44,000 Traffic Signs 10,000 - Machinery and Equipment SUBTOTAL $ - $ 44,000 $ 46,000 $ 44,000 DEPARTMENT TOTALS $ 720,569 $ 1,624,658 E1,552,738 $ 1,793,104 • Expense moved from Streets Division of Community Services. CAPITAL EXPENDITURES LIST 2002-2003 BUDGET TRAFFIC SIGNS 44,000 Ongoing program 44,000 TOTAL CAPITAL City of Allen 116 FY 2004 Budget GRANT ADMINISTRATION DIVISIONS GRANTS - COURT 001-9412-412 GRANTS - POLICE 001-9420-421 GRANTS - PARKS 001-9425-451 GRANTS - LIBRARY 001-9430-455 GRANTS - FIRE 001-9435-422 No Personnel in this Department CITY OF ALLEN FY 2003-2004 City of Allen 117 FY 2004 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND GRANT ADMINISTRATION 001-9400-400 DEPARTMENT DESCRIPTION The Grant Administration division was created in FY2002 to track grants received and matching funds committed. Grants are tracked by department within the Grant Administration division. Budgets for personnel are split, showing only the matching portion of funds in this division. However, for purposes of staffing count, all personnel are reported under their respective operating divisions. City of Allen 118 FY 2004 Budget FUND GENERALFUND DEPARTMENT GRANT ADMINISTRATION ACCOUNT 001-9400-4XX REVENUE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET Municipal Court 4,459 4,335 6,335 5,396 Police Department 403,054 561,018 247,877 553,433 Parks & Recreation 457,145 221,073 738,176 558,000 Library 30,902 15,580 37,541 37,263 Fire Department 761 762 783 66,713 DEPARTMENTTOTAL 896,321 802,768 1,030,712 1,220,805 EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET MUNICIPAL COURT Juvenile Accountability Grant4,954 _$__ 4 539 7 039 '195 SUBTOTAL 4,954 $ 4,539 $ 7,039 $ 5,995 POLICE DEPARTMENT TCLEOSE Training Grant 7,574 6,080 9,359 6,711 LLEBG Grant 2,638 - 12,279 - Cops In School Grant' 167,775 234,683 244,114 253,081 Tobacco Compliance Grant 3,013 3,000 3,000 3,000 STEP Overtime Grant 15,007 86,282 86,282 102,000 Bulletproof Vest Partnership Grant 4,098 2,600 2,600 3,290 COPS More Grant 206,910 - 181,441 - CJD 421-Mobile Crime Unit-Grant - 46,000 46,000 - UHPGrant - 535,560 - 535,560 Child Abuse Investigator Grant _$__ - 66,662 SUBTOTAL 407,015 $ 914,205 $ 585,075 $ 970,304 PARKS & RECREATION Urban Forestry Grant 30,218 10,000 10,000 12,000 Rowlett Creek Acquisition Grant 426,927 73,073 73,073 - Celebration Park Grant - - 500,000 - National Recreation Trails Grant - 100,000 100,000 - North Texas Soccer Grant - 28,000 33,500 - Library Sculpture Garden Grant - 10,000 10,000 - NRPA Tennis Grant - - 5,000 - Kodak American Greenways Grant - - 1,200 - Mid-American Arts Alliance Grant - - 1,000 - Liberty Gardens Grant - - 4,403 - Allen Station Park Ph II Grant - - - 500,000 Civic Plaza Grant (TX Comm Arts) - - - 35,000 Verizon/SBC Library Tech Grant - - - 17,000 SUBTOTAL $ 457,145 $ 221,073 $ 738,176 $ 564,000 **This grant ended dudng FY 2003. The salaries for FY 2004 are budgeted in the grant account for hacking purposes. City of Allen 119 FY 2004 Budget FUND GENERAL FUND DEPARTMENT Grant Administration ACCOUNT 001-9400-4XX EXPENDITURE DETAIL - cont. LIBRARY TCH Listening to the Prairie Grant 3,327 - 15,280 15,580 - 27,113 - 27,113 Collin County Library Grant 9 855 10428 10 150 Loan Star Libraries Grant SUBTOTAL $ 28,462 E 15,580 E 37,541 E 37,263 FIRE DEPARTMENT - 762 2,818 762 LEOSE - Training Grant - - 37,023 Emergeny Operations Grant - 43,747 Risk Watch Grant SUBTOTAL $ - - $ 762 $ 2,618 $ 81,532 DEPARTMENTTOTAL $ 897,576 $ 1,156,159 $ 1,370,649 $ 1,659,094 NOTES Grants included in 2003-2004 budget (application submitted but not vet awarded): Revenue Expense POLICE DEPARTMENT $ 6,711 $ 6,711 TCLEOSE Training Grant 3,000 3,000 Tobacco Compliance Grant Bulletproof Vest Partnership Grant 3,290 3,290 STEP Overtime Grant 102,000 102,000 UHP Grant 401,670 535,560 Child Abuse Investigator Grant 66,662 66,662 SUBTOTAL $ 583,333 $ 717,223 PARKS & RECREATION Urban Forestry Grant $ 6,000 $ 12,000 Allen Station Park Ph II Grant 500,000 500,000 Civic Plaza Grant (TX Comm Arts) 35,000 35,000 Verizon/SBC Library Technology Grant 17 000 17,000 SUBTOTAL $ 558,000 $ 564,000 LIBRARY Collin County Library Grant $ 27,113 $ 27,113 Loan Star Libraries Grant 10,150 10,150 SUBTOTAL 37,263 37,263 City of Allen 120 FY 2004 Budget FUND DEPARTMENT GENERAL FUND Grant Administration ACCOUNT 001-9400-4XX NOTES - cont. FIRE DEPARTMENT LEOSE - Training Grant $ 762 $ 762 Emergency Operations Grant 33,321 37,023 Risk Watch Grant 32,630 43,747 SUBTOTAL $ 66,713 $ 81,532 GRAND TOTAL $ 1,245,309 $ 1,400,018 Note: The City of Allen was awarded a total of $234,000 from the Governor's Office for the purpose of enhancing homeland security. This will not have a budgetary impact as R will be treated as donated equipment/supplies. City of Allen 121 FY 2004 Budget CITY OF ALLEN Debt Service Fund CITY OF ALLEN DEBT SERVICE FUND FISCAL YEAR 2003-2004 Debt Policy The City of Allen issues general obligation bonds for a term of generally twenty years, for the purpose of constructing major capital improvements which include municipal facilities, parks and streets. Article XI, Section 5 of the Texas Constitution, applicable to cities of more than 5,000 population states that the maximum rate shall not exceed $2.50 per $100.00 of assessed valuation of taxable property. The City's Charter (Article 5, Section 1) states: "In accordance with the constitution of the State of Texas, and not contrary thereto, the City of Allen shall have the power to borrow money against the credit of the city for any public purpose that is not now nor hereafter prohibited by the constitution and laws of the State of Texas". The City's debt policy goal is to keep the portion of ad valorem tax collections appropriated to the debt service fund below 40%. The proposed tax rate at October 1, 2003 is $0.561 per $100.00 of assessed valuation of which $0.20176, or 35.96%, is designated to the debt service fund. This is within the limits of the state law and is below the City's policy limit. Bond Ratings Bond ratings on the City's General Obligation debt are Aa3 from Moody's and AA- from Standard. & Poor's. The ratings on the City's Revenue debt are A3 and A-, from Moody's and S&P, respectively. FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/03 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/04 " FUND BALANCE REQUIRED: 10% OF ANNUAL DEBT SERVICE $ 1,325,010 9,182,619 (8,951,100) $ 1,556,529 $ 894,419 City of Allen 123 FY 2004 Budget CITY OF ALLEN DEBT SERVICE REQUIREMENT FISCAL YEAR 2003.2004 GENERAL OBLIGATION BONDS: 10,000 1,150 1966 11/01/99 $ Balance Required Required Total Bond Date of Amount Interest Maturity as of Principal Interest Required Sense Issue Issued Rate Date 10/12003 2003-2004 2003-2004 2003-2004 GENERAL OBLIGATION BONDS: 10,000 1,150 1966 11/01/99 $ 100,000 5.75% 05/01/05 "1992 10/01/92 16,053,921 3.0095 6.35% 09/01/06 1994 10/06/94 7,015,000 5.50%- 8.00% 09/01/04 1996 07/01/96 7,100,000 5.00%- 7.00% 09/01/16 1998 04/01/98 10,000,000 4.50%- 6.50% 09/01/18 1999 08/01/99 13,340,000 4.875%- 6.375% 09/01/19 2000 05/01/00 11,100,000 5.00%- 6.50% 09/01/20 2001 05/01/01 20,715,000 4.00%- 5.25% 0910121 2002 05/01/02 13,000.000 4.2%-5.5% 09/0122 2003 01/01/03 2,705,000 2.00% 3.00% 09/01/07 2003 06/01/03 7,210,000 2'75%- 4.25% 09/01/23 TOTAL $ 108,338,921 WATER & SEWER REVENUE BONDS: 10,000 1,150 1992 07/16/92 8,545.000 3.25%- 6.40% 06/01/12 1995 09/01/95 4,100,000 5.125%- 06/01/15 295,000 302,930 597,930 7.125% 390,000 1999 02/01/99 12,545,000 3.95-%- 5.0% 06/01/19 TOTAL $ 25,190,000 569,324 944,324 "1992 G.O. Refunding issue next paynrent due 9/1/05. 25,000 10,000 1,150 11,150 1,978,921 180,000 - - 300,000 300,000 24,000 324,000 51515,000 295,000 302,930 597,930 8,535,000 390,000 426,430 816,430 11,745,000 475,000 614,040 1,089,040 10,295,000 375,000 569,324 944,324 18,890,000 1,725,000 887,016 2,612,016 12,825,000 410,000 634,922 1,044,922 1,925,000 955,000 47,875 1,002,875 7,210,000 175,000 326,500 501,500 111 79,243,921 $ 5,110,000 $ 3,834,187 $ 8,944,167 830,000 135,000 52,150 187,150 2,985,000 180,000 160,334 340,334 10,710.000 835,000 495,323 1,330,323 $ 14,525,000 If 1,150,000 $ 707,806 $ 1,857,806 City of Allen 124 FY 2004 Budget Water & Sewer Fund CITY OF ALLEN WATER AND SEWER FUND REVENUE AND EXPENDITURE SUMMARY FISCAL YEAR FY 2003-2004 2001-2002 2002-2003 2002-2003 2003-2004 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenues 2001-2002 2002-2003 2002-2003 2003-2004 Water Sales 9,703,921 10,900,000 10,900,000 11,800,000 Sewer Charges 3,320,060 3,400,000 3,594,571 4,613,751 Connections 288,882 250,000 250,000 225,000 Service Charges 225,901 223,700 223,000 232,200 Miscellaneous 4,357,137 245,608 289,975 178,968 SUBTOTAL T 17,895,901 $ 15,019,308 $ 15,257,546 $ 17,049,919 Non -Operating Revenues Interest` 235,159 299,967 158,600 158,600 Operating Transfer In 230,662 12,536 12,536 13,644 Residual Equity Transfer In 3,268,561 - - - SUBTOTAL $ 3,734,382 $ 312,503 $ 171,136 $ 172,244 TOTAL REVENUES $ 21,630,283 $ 15,331,811 $ 15,428,682 $ 17,222,163 Public Works: Water 8 Sewer Operating Expenditures 9,939,845 11,690,036 12,131,304 13,484,254 Capital Improvement Projects` 2,749,839 2,844,167 2,632,670 1,350,000 TOTAL PUBLIC WORKS $ 12,689,684 $ 14,534,203 $ 14,763,974 $ 14,834,254 Debt Service $ 1,861,484 $ 1,861,101 $ 1,861,101 $ 2,009,970 TOTAL EXPENDITURES S 14,897,100 $ 16,877,589 $ 17,089,282 $ 17,316,204 PROJECTED FUND BALANCE 10/1/03' TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/04 5,863,940 17,222,163 (17,316,204) $ 5,769,899 City of Allen 125 FY 2004 Budget 2001-2002 2002-2003 2002-2003 2003-2004 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET General Government: Utility Collections345,932 482,285 464,207 471,980 TOTAL GENERAL GOV. $ 345,932 $ 482,285 S 464,207 $ 471,980 Public Works: Water 8 Sewer Operating Expenditures 9,939,845 11,690,036 12,131,304 13,484,254 Capital Improvement Projects` 2,749,839 2,844,167 2,632,670 1,350,000 TOTAL PUBLIC WORKS $ 12,689,684 $ 14,534,203 $ 14,763,974 $ 14,834,254 Debt Service $ 1,861,484 $ 1,861,101 $ 1,861,101 $ 2,009,970 TOTAL EXPENDITURES S 14,897,100 $ 16,877,589 $ 17,089,282 $ 17,316,204 PROJECTED FUND BALANCE 10/1/03' TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/04 5,863,940 17,222,163 (17,316,204) $ 5,769,899 City of Allen 125 FY 2004 Budget WATER & SEWER FUND REVENUES FY 2004 Sewer Charges 26.79% Water & Sewer 85,67i Service Charges 1.35% Connections _Miscellaneous 1.31% 1.02% _Interest 0.93% Transfers In 0.08 _ Water Sales 68.52% WATER & SEWER FUND '. EXPENDITURES BY FUNCTION FY 2004 Debt Service 11.60% Utility Collections 2.73% City of Allen 126 FY 2004 Budget CITY OF ALLEN WATER AND SEWER FUND REVENUE DETAIL FISCAL YEAR 2003.2004 Non-ODeraOna Revenues Interest on Investments 2001-2002 2002-2003 2002-2003 2003-2004 REVENUE -DETAIL ACTUAL BUDGET AMENDED BUDGET Operating Revenues 118 100 100 100 Water Sales 9,703,921 10,900,000 10,900,000 11,800,000 Sewer Charges 3,320,060 3,400,000 3,594,571 4,613,751 Connections 288,882 250,000 250,000 225,000 Re -Connect Fees 44,428 45,000 45,000 50,000 Penalties 178,373 176,500 176,500 180,000 Sewer Clean Outs 3,100 2,200 1,500 2,200 Miscellaneous 37,534 45,608 164,975 50,000 Other Reimbursements 4,190,054 - - - Inspection Fees 129,549 200,000 125,000 128,968 SUBTOTAL $ 17,895,901 $ 15,019,308 $ 15,257,546 S 17,049,919 Non-ODeraOna Revenues Interest on Investments 206,841 274,867 133,500 133,500 Interest-I&S Reserve Fund 28,200 25,000 25,000 25,000 Interest-Buckinham W&S 118 100 100 100 Operating Transfer In 230,662 12,536 12,536 13,644 Residual Equity Transfer In 3,268,561 - - - SUBTOTAL f 3,734,382 f 312,503 f 171,136 $ 172,244 TOTAL REVENUE $ 21,630,283 $ 15,331,811 f 15,428,682 $ 17,222,163 City of Allen 127 FY 2004 Budget CITY OF ALLEN CITY OF ALLEN WATER & SEWER FUND EXPENDITURE CLASSIFICATIONS AS A PERCENT OF TOTAL BUDGET FISCAL YEAR 2003-2004 2002-2003 2001-2002 %OF REVISED %OF 2003-2004 %OF CLASSIFICATION ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET Personnel Services $ 1,791,921 12.03% $ 2,078,186 12.16% $ 2,343,784 13.530/. Operations $ 11,168,283 74.97% $ 12,358,669 72.32% $ 12,223,813 70.59% Professional Services $ 75,412 0.51% $ 177,262 1.04% $ 204,330 1.18% Debt Service Payments $ 1,861,484 12.50% $ 1,861,101 10.899/6 $ 2,009,970 11.61% Capital $ - 0.00% $ 614,064 3.59% $ 534,307 3.09% TOTAL $ 14,897,100 $ 17,089,282 $ 17,316,204 Water & Sewer Fund Expenditures By Classification Professional Services Debt Service 1.18% - Payments 11.61% Operations____ 70.59% --- Capital ------ -- 3.09% Personnel - Services 13.53% City of Allen 129 FY 2004 Budget CITY OF ALLEN WATER AND SEWER DIVISIONS WATER AND SEWER 200-6500-433 UTILITY BILLING 200.7000-419 Communlly Services M o Aaeist mCgmmun0y Services Di m Adminish lvs AssW M-1 CommuMly Services SuperlMer -1 Sewer Faemen Water Foremen llWity Blllirg 1 1 Supenoa 1 Meta ServMxs Sewn Cmw Weld Crew Chief Weld Oualhy Pump Station Cwtarer Crew Chief Chbf 4 Tech 0pa Service Rep 1 3 4 5 Equipment Mels Services Equipment Operaar PT Cwmma Tech Operebry Service Rep q 3 4 .5 Malnlename MeiMenence WOMa Worker Meld SM M»s 5 S MOM 2 CITY OF ALLEN FY 2003-2004 city of A lett 131 FY 2004 Budget AND SEWER DIVISION DESCRIPTION DEPARTMENT/DIVISION COMMUNITY SERVICES/ WATER AND SEWER DIVISION The Water and Sewer Division is responsible for delivering potable water purchased from the North Texas Municipal Water District to Allen customers; and collecting wastewater from customers and delivering it to the North Texas Municipal Water District's sewer trunk lines. FUND NARRATIVE Accomplishments for FY 2003: 6• Provided the City of Allen residents with high quality potable water as evidenced by the receipt of a TCEQ certificate for outstanding performance for having no violations to the total coliform rule from 1997 to 2001. ❖ Achieved a 7.61% water loss for the year. ❖ Only one minor instance of a sewer discharge in violation of TCEQ guidelines. ❖ Completed TCEQ inspection with no operational deficiencies noted. 6• Constructed a new sewer lift station under emergency conditions at Summerside Drive and Malone Roads to remedy odor control problems. ❖ Undertook contractual O&M of the AISD lift station at Bolin Elementary to help - assure sewer system integrity. Objectives for FY 2004: ❖ Anticipate future growth and plan water/sewer system infrastructure, construction, modernization, and maintenance to prevent City -controllable service shortfalls or interruptions. 4 Maintain sanitary sewer system to minimize stoppages and back-ups; have no sewer discharges in violation of NPDES rules, and control and lessen sewer inflows and infiltration (I&I). 4 Begin a water leak detection program. 4 Develop a Water Conservation program in concert with a NTMWD model conservation ordinance. ❖ Identify and eliminate cross connections within the water system. ❖ Continue regular 10% meter replacement program and phase-in of touch -read meter reading capability. ❖ Maintain an acceptable water loss of < 10%. Water loss is the difference between the amount of water NTMWD sells the City and what we bill our customers. Major Budget Items: ❖ Water payments NTMWD- $4,260,418. 4 Sewage interceptor, sewer pretreatment program, and sewage treatment payments to NTMWD - $3,374,000. 4 Capital projects transfer out- $1,350,000 4 Electricity -$481,250. ❖ Meter Replacement Program and Touch -Read pads- $296,207. Miles of Water & Sewer Linea 1998 1999 2000 2001 2002 Year City of Allen 132 FY 2004 Budget A wMimi In M M M MIM 1998 1999 2000 2001 2002 Year City of Allen 132 FY 2004 Budget FUND DEPARTMENT/DIVISION ACCOUNT WATER AND SEWER W&SNJATER AND SEWER 200-6500-433 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 1,559,177 1,820,111 1,842,110 2,044,830 Operations 11,065,411 12,010,116 12,221,388 12,086,117 Professional Services 65,096 198,740 141,740 170,000 Capital - 505,236 558,736 533,307 DEPARTMENT TOTAL 12,689 684 ; 14 534 203 $ 14,763,9 ; 14,834 254 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET FULL TIME Superintendent 0 1 1 1 Foreman 2 2 2 2 Administrative Assistant 1 1 1 1 Pump Station Operator 4 4 4 4 Crew Leader 7 8 8 8 Civil Engineer* 1 1 1 1 Utility Coordinator* 1 1 1 1 Utility Locator* 1 1 1 1 Equipment Operator 6 7. 7 7 Water Quality Technician 1 1 1 1 Meter Service Technician 4 4 7 7 Meter Service Maintenance Worker 2 2 0 0 Maintenance Worker 10 11 10 10 TOTAL FULL TIME 40 44 44 44 • These Dositions are under supervision of Engineering Dept. EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 1,055,677 1,267,336 1,255,730 1,385,504 Longevity 6,420 6,028 6,136 9,016 Overtime 69,490 56,276 70,000 70,000 FICA Expenses 83,273 94,113 96,359 101,309 TMRS Expenses 118,170 128,220 131,799 136,942 Workman's Comp Expenses 34,323 46,267 50,568 63,763 Health Insurance 173,569 199,041 208,339 250,745 Dental Insurance 13,913 16,299 16,899 20,054 Long-Term Disability 2,572 3,549 3,491 4,233 Life Insurance 1,770 2,982 2,789 3,264 SUBTOTALS 1,559,177 S 1,820,111 $ 1,842,110. $ 2,044,830 OPERATING EXPENSES Conferences & Training 3,908 5,000 5,000 5,780 Dues & Subscriptions 10,610 11,160 11,160 12,600 City of Allen 133 FY 2004 Budget FUND WATER AND SEWER DEPARTMENT/DIVISION W&S/WATER AND SEWER ACCOUNT 200-6500-433 EXPENDITURE DETAIL - cont. 2001-2002 2002-2003 2002-2003 2003.2004 OPERATING EXPENSES - cont. ACTUAL BUDGET AMENDED BUDGET Mileage 96 400 400 400 Clothing & Uniforms 25,286 27,538 27,538 27,538 Electricity 295,924 382,392 425,000 481,250 Natural Gas Telephone - 5,510 - 17,860 - 7,860 350 7,800 Water 13,094 12,000 12,000 12,000 Insurance 39,918 39,918 39,918 48,521 Postage & Freight 6,712 5,800 3,000 3,800 Printing & Reproduction 2,035 5,800 3,000 5,800 Advertising - 369 1,500 - 1,500 1,500 1,500 Rentals Gasoline 26,543 29,400 29,400 31,400 Propane Gas 534 500 500 500 Vehicle Propane Gas 1,672 1,800 800 1,250 NTMWD-Upper E. Fork 889,228 909,500 1,005,000 1,367,000 NTMWD-Regional Treatment 1,511,283 1,614,239 1,912,000 1,975,000 Water District -Water 3,162,182 3,691,436 3,691,436 4,260,418 NTMWD Pretreatment 25,038 32,000 32,000 32,000 Depreciation - Vehicle Replacement 164,558 140,278 140,278 148,666 Office Supplies 1,838 2,700 - 2,700 2,700 Computer Supplies 4,094 4,295 4,295 8,600 Miscellaneous Supplies Mechanical Supplies 308 45,566 - 46,000 - 46,000 50,000 Medical & Chemical Supply 216 1,250 1,250 1,250 Chlorine Gas 288 1,500 1,500 1,500 Small Tools & Minor Equip 39,242 25,000 28,500 30,900 Building Maintenance 28,541 40,000 40,000 40,000 Vehicle Maintenance 17,068 15,200 15,200 15,200 Equipment Maintenance 17,501 14,000 14,000 14,DDO Radio Maintenance 135 2,600 2,600 2,600 Meter Maintenance 10,395 18,525 18,525 18,525 Water System Maintenance 28,448 35,000 35,000 35,000 Sewer System Maintenance 29,348 35,000 35,000 35,000 Bad Debt Expense 19,656 12,000 12,000 12,000 Interest -Water Deposits 4,242 4,000 4,000 4,000 Operating Transfer Out 1,884,186 1,980,358 1,980,358 2,039,769 Capital Projects Transfer Out 2,749,839 2,844,167 2,632,670 1,350,000 SUBTOTAL $ 11,065,411 $ 12,010,116 S 12,221,388 $ 12,086,117 PROFESSIONAL SERVICES Professional Services 38,321 132,000 75,000 100,000 Contract Mowing 26,775 66,740 66,740 70,000 SUBTOTAL E 65,096 $ 198,740 $ 141,740 $ 170,000 City of Allen 134 FY 2004 Budget FUND DEPARTMENT/DIVISION ACCOUNT WATER AND SEWER W&S/WATER AND SEWER 200-6500433 CAPITAL OUTLAY Vehicles - 20,837 20,837 - Mains & Connections - 120,000 120,000 120,000 Meters - 279,441 279,441 296,207 Office Equipment & Furniture - - - 15,000 Machinery & Equipment - 84,958 138,458 102,100 SUBTOTAL $ - $ 505,236 $ 558,736 $ 533,307 DEPARTMENT TOTALS $ 12,689,664 $ 14,534,203 $ 14,763,974 6 14,834,254 FUND DEPARTMENT/DIVISION ACCOUNT WATER AND SEWER W&SfWATER AND SEWER 200-6500-433 CAPITAL EXPENDITURES LIST 2002-2003 QUANTITY BUDGET MAINS & CONNECTIONS Mains & Connections 120,000 SUBTOTAL $ 120,000 METERS Meters 296,207 SUBTOTAL $ 296,207 OFFICE EQUIPMENT & FURNITURE Telephone System for Stacy Rd. Pump Station 15,000 SUBTOTAL $ 15,000 MACHINERY AND EQUIPMENT Digital Leak Correlator Detection System 1 40,000 Permalog Leak Noise Logger 1 27,000 Upgrade to Digital Recording for Camera Truck 1 35,100 SUBTOTAL 3 $ 102,100 TOTAL CAPITAL $ 533,307 City of Allen 135 FY 2004 Budget FUND DEPARTMENT/DIVISION ACCOUNT WATER AND SEWER COMMUNITY SERVICES/ 200-7000-419 UTILITY COLLECTIONS DIVISION DIVISION DESCRIPTION The Utility Collections Division is responsible for billing and processing payments from City utilities that includes water, sewer, drainage, solid waste, and recycling services. Process all City and Municipal Court bank deposits. Operate the division with a strong customer service emphasis and philosophy. PROGRAM NARRATIVE Accomplishments for FY 2003: Entire staff underwent customer service training. f• Procured a new utility billing envelope - stuffing machine (bursting machine) to provide more reliable and faster operations. ❖ Implemented the 'round trip" envelope system to allow a second page of additional materials to be inserted with the monthly water bill. A Developed a water bill envelope insert schedule for all departments to use to check availability of the system to handle inserted materials. ❖ Updated utility service application to reflect criminal liability for using false personal information. Objectives for FY2004: Hire one part-time customer service representative to assist during peak customer service hours. ❖ In coordination with the Information Technology and Finance Departments, monitor studies to implement a capability to accept customer payments through the Internet. Major Budget Items: f• Postage - $80,000 Printing/Reproduction- $30,000 :• Annual Audit Expense- $15,000 Utility Accounts Managed 25,000 20,000 15,000 0 10,000 5,000 19,525 20,363 15,866 1999 1999 2000 2001 2002 2003' Fiscal Year '2003 includes accounts managed through May 31, 2003 (4.30% growth to this date). Accounts Annual Percentage Growth FY99 FY00 FY01 FY02 12.7% 20.5% 12% 9.7% City of Allen 136 FY 2004 Budget FUND DEPARTMENT/DIVISION ACCOUNT WATER AND SEWER W&S/UTILITY COLLECTIONS 200-7000-419 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 - ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 232,744 269,476 236,076 298,954 Operations 102,872 138,309 137,281 137,696 Professional Services 10,316 24,000 35,522 34,330 Capital Outlay - 50,500 55 328 1,000 DEPARTMENT TOTAL $ 345,932 $ 482,285 $ 464,207 4 471 980 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET FULL TIME Utility Billing Supervisor 1 1 1 1 Customer Service Representative 5 5 5 5 TOTAL FULL TIME 6 6 6 6 PART-TIME Customer Service Representative - - - 0.50 TOTAL PART-TIME - 0.50 EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 166,072 179,313 170,136 192,426 Salary Reserve - 24,243 - 32,000 Longevity 660 1,004 872 860 Overtime 1,255 1,575 1,575 1,575 FICA Expenses 12,339 12,973 12,438 13,998 TMRS Expenses 17,713 18,077 17,203 18,948 Workman's Comp Expenses 456 559 515 659 HeaBh Insurance 29,221 28,457 30,092 34,709 Dental Insurance 2,315 2,286 2,395 2,789 Long -Term Disability 427 537 473 561 Life Insurance 286 452 377 429 SUBTOTALS 232,744 $ 269,476 $ 236,076 $ 298,954 OPERATING EXPENSES Conferences & Training 1,245 3,500 3,500 3,000 Dues & Subscriptions 33 100 100 100 Mileage 53 204 204 204 Telephone 2,475 2,972 2,972 3,032 Insurance 1,844 2,188 2,660 2,660 Banking Services 5,726 3,800 3,800 3,800 Postage & Freight 60,145 80,000 80,000 80,000 Printing & Reproduction 14,496 35,000 35,000 30,000 Advertising 100 100 100 City of Allen 137 FY 2004 Budget FUND WATER AND SEWER DEPARTMENT/DIVISION W&S/UTILITY COLLECTIONS ACCOUNT 200-7000,419 EXPENDITURE DETAIL - cont. 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Computer Costs 7,548 3,000 2,000 3,000 Miscellaneous Oper. Exp. 358 - - - Office Supplies 4,867 3,500 6,000 6,400 Equipment Maintenance 4,082 3,945 945 5,400 SUBTOTAL $ 102,872 $ 138,309 $ 137,281 $ 137,696 PROFESSIONAL SERVICES Audit Fees - - 15,000 15,000 Professional Services 3,801 16,500 12,672 13,430 Courier Services 4,916 5,450 5,450 2,900 Credit Card Costs1,599 2,050 2,400 3,000 SUBTOTAL $ 10,316 $ 24,000 $ 35,522 $ 34,330 CAPITAL OUTLAY Office Equip & Furniture - 50,500 55,328 1,000 SUBTOTAL 50,500 55,328 1,000 DEPARTMENT TOTALS $ 345,932 $ 482,285 $ 464,207 $ 471,980 CAPITAL EXPENDITURES LIST OFFICE EQUIPMENT & FURNITURE Cubicle Sections for Update 1,000 TOTAL CAPITAL $ 1,000 Cay of Mien 138 FY 2004 Budget Solid Waste Fund REVENUES Ooeratinq Revenues CITY OF ALLEN SOLID WASTE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2003-2004 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET Garbage Fees 1,709,924 1,758,331 1,937,115 2,117,765 Recycling Revenues 593,942 620,352 662,582 725,512 Commercial Garbage Fees 518,613 420,000 424,727 488,269 Recycling Materials 19,166 30,000 47,000 30,000 Recycle Bin Revenue 1,586 1,000 1,365 1,000 Franchise Fees 46,053 14,000 14,000 - Household Hazardous Waste - - - 84,993 Miscellaneous 21,661 - 4,924 - SUBTOTAL $ 2,889,284 $ 2,843,683 $ 3,091,713 $ 3,447,539 Non -Operating Revenues Interest On Investments 16,926 17,295 10,500 10,500 SUBTOTAL $ 16,926 $ 17,295 $ 10,500 3 10,500 Grant Administration Revenues Grant Administration 26,205 - 65,240 - SUBTOTAL 26,205 - 65,240 - TOTAL REVENUES $ 2,932,415 $ 2,860,978 $ 3,167,453 $ 3,458,039 TOTAL EXPENDITURES $ 2,724,015 $ 2,889,500 $ 3,259,950 $ 3,445,734 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/03 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/04 $ 924,006 3,458,039 (3,445,734) $ 936,311 City of Allen 139 FY 2004 Budget 2001-2002 2002-2003 2002-2003 2003-2004 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Public Works Solid Waste 2,702,354 2,846,797 3,163,385 3,445,734 TOTAL PUBLIC WORKS $ 2,702,354 $ 2,846,797 $ 3,163,385 $ 3,445,734 Grant Administration Grant Administration 21,661 42,703 96,565 - SUBTOTAL 21,661 42,703 96,565 - TOTAL EXPENDITURES $ 2,724,015 $ 2,889,500 $ 3,259,950 $ 3,445,734 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/03 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/04 $ 924,006 3,458,039 (3,445,734) $ 936,311 City of Allen 139 FY 2004 Budget CITY OF ALLEN SOLID WASTE DIVISIONS SOLID WASTE 205-0000-435 Services Director Recycling Coordinator 1 HHW Maintenance Maintenance Worker Worker Litter 1 1 2 - Works under direction of Parks Operations Supervisor CITY OF ALLEN FY 2003-2004 City of Allen 141 FY 2004 Budget SOLID FUND DESCRIPTION The Solid Waste Fund represents the financial activity related to solid waste collection and disposal, including recycling services and management of household hazardous waste (HHW). Revenues fund contracts with North Texas Municipal Water District (NTMWD) and the City's franchised waste provider. The City's Solid Waste/Recycling/HHW Coordinator manages the City's solid waste contracts and responds to citizen issues and concerns. The coordinator also develops educational programs and provides staff support to the City's Keep Allen Beautiful Board. FUND NARRATIVE Accomplishments for FY 2003: ¢• Intensively managed CWD contract administration to assure the contractor was responsive to citizen needs. f• Funded two new maintenance workers to dedicate to litter collection that work in Parks and Recreation Department. 4• Assisted the Keep Allen Beautiful (KAB) Board in execution of their key seasonal events- Fall Texas Recycles Day, Arbor, Day, Spring Great American Trash -Off, and the summer Corporate Challenge litter collection event. ¢• Continued a contract to accomplish weekly litter collection on US75. ❖ Revitalized the KAB/City school educational efforts to include provision of book covers and conduct of fall and spring "theme" educational competitions; support the spring National Arbor Day activities, and ran a reuse -a -shoe campaign in coordination with Nike tennis shoe company. E• Increased the City's school -focused educational programs for recycling, hazardous waste, illegal dumping, and support other environmental programs. Objectives for FY 2004: Successfully convert from grant funded to customer funded. Household Hazardous Waste program with fee of $0.33 per residence per month. ❖ Work with the Keep Allen Beautiful (KAB) Board to make all their events successful. 4• Begin contract extension negotiations with CWD. ❖ Prepare competitive solid waste and recycling award nominations. V Apply for COG solid waste grants for a HHW mascot (Billy Bullfrog) costume and dedicated illegal dumping grapple arm vehicle for bulk item pick-up. Major Budget Items: ❖ CWD solid waste & recycling services - $1,767,807. ❖ North Texas Municipal Water District solid waste transfer station and landfill services- $1,225,975. 6• Weekly US75litter collection contract - $61,000. S• KAB Board - $23,500 City of Allen 142 FY 2004 Budget City of Allen 143 FY 2004 Budget DEPARTMENT ACCOUNT E SOLID WASTE 205-0000-435 SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 rEXPENDITURE ACTUAL BUDGET AMENDED BUDGET TION rvices $ 87,340 $ 149,626 $ 122,000 $ 248,281 115,416 95,591 92,159 147,871 roessnaServices 2,499,598 2,579,480 2,927,126 3,039,782 Capital - 22,100 22100 9,800 DEPARTMENT TOTAL 2,702,354 4i 2,846 797 3 163 385 ¢ _3,445 734 SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET 1 FRercydingrdinator 1 1 1 Worker 2 4 4 4 TOTAL FULL TIME -----y3-5 5 5 EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL - BUDGET AMENDED BUDGET PERSONNEL SERVICES 62,528 103,401 83,894 159,191 Salaries - - 3,400 Salary Reserve - 124 172 172 416 Longevity 694 500 1,200 1,200 Overtime FICA Expenses 4,609 7,699 6,044 11,446 TMRS Expenses 6,640 10,605 8,438 15,673 Workman's Comp Expenses 1,988 6,339 4,486 14,522 Health Insurance 9,765 19,052 16,198 38,894 Dental Insurance 733 1,456 1,140 2,659 Long -Term Disability 155 219 237 494 Life Insurance 104 183 191 386 SUBTOTAL $ 87,340 $ 149,626 S 122,000 $ 248,281 OPERATING EXPENSES - 2,450 1,500 2,450 Conferences & Training 200 250 300 Dues & Subscriptions - 194 2,151 - 2,151 2,868 Clothing & Uniforms 365 800 200 800 Postage & Freight - 1,000 500 5,000 Printing & Reproduction Miscellaneous Oper. Exp. 194 395 - 1,500 - 1,000 1,500 Gasoline Vehicle Replacement - 4,916 4,604 25,531 Office Supplies - 500 300 500 Medical & Chemical Supply - 1,300 500 1,300 Small Tools/Minor Equipment 1,630 2,620 3,000 1,750 City of Allen 143 FY 2004 Budget FUND SOLID WASTE DEPARTMENT SOLID WASTE ACCOUNT 205-0000-435 EXPENDITURE DETAIL - cont. 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET Vehicle Maintenance - 500 500 500 Bad Debt Expense 5,821 4,000 4,000 4,000 Compensating Absences 1,543 - - - Illegal Dumping - 1,500 1,500 1,500 Household Hazardous Waste 18,405 11,500 11,500 29,200 Beautification 22,058 23,500 23,500 23,500 Operating Transfer Out 64,811 37,154 37,154 47,172 SUBTOTAL $ 115,416 $ 95,591 $ 92,159 $ 147,871 PROFESSIONAL SERVICES Sanitation Services 935,571 877,000 1,101,057 1,193,795 Professional Services 36,838 65,000 65,000 76,000 Recycling 548,400 535,000 525,922 574,012 Solid Waste-NTMWD 978,789 1,102,480 1,235,147 1,195,975 SUBTOTAL $ 2,499,598 $ 2,579,480 $ 2,927,126 $ 3,039,782 CAPITAL OUTLAY Vehicles - 22,100 22,100 Machinery & Equipment - - - 9,800 SUBTOTAL $ - $ 22,100 $ 22,100 $ 9,800 TOTAL EXPENSES $ 2,702,354 $ 2,646,797 $ 3,163,385 $ 3,445,734 CAPITAL EXPENDITURES LIST 2003-2004 Quanti BUDGET Dual -wheel Dump Trailer 1 $ 9,800 SUBTOTAL 1 $ 9,800 TOTAL CAPITAL E 91800 City of Allen 144 FY 2004 Budget FUND SOLID WASTE DEPARTMENT Grant Administration ACCOUNT 205-9475 REVENUE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET Community Clean Up Grant - - 53,794 - Household Hazardous Waste Grant 26,205- DEPARTMENTTOTAL 26,205 $ - 65 240 $ EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 9,984 27,914 28,162 - Longevity - - 52 Overtime 273 - 3,747 - FICA Expenses 708 1,900 1,961 - TMRS Expenses 1,091 2,798 2,877 - Workman's Comp Expenses 989 3,124 3,059 - Health Insurance 2,443 6,377 7,126 - Dental Insurance 167 436 487 - Long -Term Disability 24 84 80 - Life Insurance 19 70 64 - SUBTOTAL 15,698 42,703 47,615 OPERATING EXPENSES Conferences & Training - - 1,650 Printing and Reproduction - - 3,624 Advertising 2,828 - 3,572 - Office Supplies - - 460 - Small tools/Minor equipment 31135 - 1,734 - Professional Services - - 6,893 - Recycling - - 16,800 - SUBTOTAL 51963 - 34,733 - CAPITAL EXPENDITURES Vehicles - 14,217 SUBTOTAL - - 14,217 - TOTAL EXPENSES 21,661 42,703 96,565 City of Allen 145 FY 2004 Budget CITY OF ALLEN Drainage Fund CITY OF ALLEN DRAINAGE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2003-2004 2001-2002 2002-2003 2002-2003 2003-2004 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenues Inspection Fees 106,132 110,000 75,000 102,900 Drainage Fees 667,268 700,000 741,000 786,000 SUBTOTAL $ 773,400 $ 810,000 $ 816,000 $ 888,900 Non Operating Revenues Auction Revenue - - 2,331 - Interest On Investments 15,428 15,216 7,500 7,500 SUBTOTAL $ 15,428 $ 15,216 $ 9,831 $ 7,500 TOTAL REVENUES $ 788,828 $ 825,216 $ 825,831 $ 896,400 2001-2002 2002-2003 2002-2003 2003-2004 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Public Works: Drainage Operating Expenditures 648,445 904,962 891,329 844,754 Capital Improvement Projects 126,610 130,694 120,000 TOTAL PUBLIC WORKS $ 648,445 $ 1,031,572 $ 1,022,023 $ 964,754 TOTAL EXPENDITURES $ 648,445 $ 1,031,572 $ 1,022,023 $ 964,754 PROJECTED FUND BALANCE 10/1/03 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/04 535,020 896,400 (964,754) $ 466,666 City of Allen 147 FY 2004 Budget CITY OF ALLEN DRAINAGE DIVISIONS DRAINAGE 210-0000-434 Streets Foreman Crew Leader Equipment Operator 2 Maintenance Workers 4 CITY OF ALLEN FY 2003-2004 City of Allen 149 FY 2004 Budget DRAINAGE DIVISION DESCRIPTION The Drainage crew maintains the City's drainage inlets & storm sewers, and open drainage channels & ditches to assure they remain free of vegetation and hazardous wastes, sedimentation is controlled, and channels can carry their design flows. FUND NARRATIVE Accomplishments for FY 2003: d• No homes or businesses flooded during the year. ❖ Maintained street sweeping frequency as twice monthly on arterial and thoroughfares; while keeping frequency to once monthly on collectors. Added new roads to the sweeping plan based on funds made available by a lower cost street sweeping contract. f• Purchased new Gradall and put it to work for drainage and streets purposes. Objectives for FY 2004: ❖ Inspect and clear all storm sewer inlets after major storm events. d• Continue installation of markers in support of the storm drain marking program. ❖ Have no homes or businesses flooded due to maintenance issues with City drainage structures or channels. City of Allen Major Budget Items: Capital projects transfer out- $120,000 ❖ Drainage Maintenance- $110,000. d• Contract Street Sweeping- $85,000 :• Contract mowing of greenbelts - $80,000. ❖ Continue contract funding for Phase II NPDES professional services contract- $21,000. ❖ Pro Rata of NPDES Best Practices Manual from COG - $9,000 Curb Miles of Street Sweeping Monthly 400 350 300 250 n u a 200 U 150 100 50 0 150 1998 1999 2000 2001 2002 2003 2004 FY 2004 Budget FUND DEPARTMENT ACCOUNT DRAINAGE DRAINAGE 210-0000-034 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 203,793 235,626 221,993 268,184 Operations 312,470 409,336 394,905 442,370 Professional Services 132,182 80,000 80,000 134,200 Capital 306610 325125 120,000 DEPARTMENT TOTAL $ 648,445 1,03 572 110 023 964 754 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET FULL TIME Crew Leader 1 1 1 1 Equipment Operator 1 2 2 2 Maintenance Worker 3 3 3 3 TOTAL FULL TIME 5 6 6 6 EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 137,763 155,868 148,760 171,547 Salary Reserve - 3,092 - 1,700 Longevity 1,440 1,132 1,172 1,236 Overtime 2,316 3,832 5,100 5,100 FICA Expenses 10,616 12,000 11,464 12,828 TMRS Expenses 14,733 15,657 15,352 16,967 Workman's Comp Expenses 13,660 17,290 15,541 20,233 Health Insurance 20,689 23,594 21,748 34,709 Dental Insurance 1,966 2,197 2,136 2,923 Long -Term Disability 362 415 401 533 Life Insurance 248 349 319 408 SUBTOTAL $ 203,793 $ 235,626 S 221,993 $ 266,184 OPERATING EXPENSES Conferences & Training - 1,000 1,000 1,000 Mileage 7 150 150 150 Clothing & Uniforms 3,118 5,134 5,134 5,134 Telephone 86 70 70 70 Insurance 5,082 5,082 5,082 6,177 Postage & Freight 23 150 150 150 Printing & Reproduction 13 250 250 250 Advertising 100 100 100 City of Allen 151 FY 2004 Budget E DEPARTMENT DRAINAGE ACCOUNT 210-0000-434 DETAIL - cont. 2001-2002 2002-2003 2002-2003 2003-2004 rEXPENDITURE ACTUAL BUDGET AMENDED BUDGET NG EXPENSES - cont. - 6,100 6,100 6,100 4,822 7,000 7,000 7,000 cants 486 500 500 500 Vehicle Propane Gas 42 1,000 1,000 500 Vehicle Replacement 52,000 42,941 42,941 42,270 Office Supplies 217 400 400 400 Miscellaneous Supplies 7,541 - - - Medical & Chemical Supply - 500 500 18,500 Agriculture Supplies - 4,000 4,000 4,000 Small Tools & Minor Equip 8,407 9,550 9,550 7,650 Vehicle Maintenance 2,232 4,250 4,250 4,250 Equipment Maintenance 8,010 7,950 7,950 6,500 Radio Maintenance - 400 400 400 Street Sweeping Maint. 62,3100 49 79, 79,100 85,000 Drainage System Maint. 32,328 110,000 95,569 110,000 Bad Debt Expense 1,604 1,000 1,000 1,000 Compensating Absences Operating Transfer Out 295- 123,808 122,709 122,709 133,269 SUBTOTALS 312,470 $ 409,336 $ 394,905 S 442,370 PROFESSIONAL SERVICES Professional Services 29,940 40,000 40,000 54,200 Depreciation Expense 55,148- 47,094 40,000 - 40,000 - 80,000 Contract Mowing SUBTOTAL $ 132,182 $ 80,000 $ 80,000 $ 134,200 CAPITAL OUTLAY Machinery&Equipment - 180,000 194,431 - Capital Projects Transfer Out 126,610 130,694 120,000 SUBTOTAL -S-- - $ 306,610 $ 325,125 $ 120,000 TOTAL EXPENSES 1 648,445 S 1,031,572 $ 1,022,023 S 964.754 CAPITAL EXPENDITURES LIST 2003-2004 BUDGET CAPITAL PROJECTS TRANSFER OUT Twin Creeks Drainage 120,000 SUBTOTAL 120,000 TOTAL CAPITAL $ 120,000 City of Allen 152 FY 2004 Budget Economic Development Corporation Fund CITY OF ALLEN ECONOMIC DEVELOPMENT CORPORATION FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2003.2004 2001-2002 2002-2003 2002-2003 2003-2004 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenue Sales Tax 3,287,782 3,612,725 3,339,7fi5 3,590,000 SUBTOTAL 1 3,287,782 $ 3,612,725 $ 3,339,765 $ 3,590,000 Non Operating Revenues Interest on Investments 32,233 35,870 15,500 15,500 Other Reimbursements 60,734 - - - Intergovernmental Revenue 531,294 - - - SUBTOTAL $ 624,261 $ 35,870 $ 15,500 $ 15,500 TOTAL REVENUES $ 3,912,043 $ 3,648,595 $ 3,355,265 $ 3,605,500 2001-2002 2002-2003 2002-2003 2003-2004 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET General Government Economic Development 4,346,318 3,387,834 2,526,134 2,647,781 TOTAL GENERAL GOV. $ 4,346,318 $ 3,387,834 $ 2,526,134 $ 2,647,781 TOTAL EXPENDITURES $ 4,346,318 $ 3,387,834 $ 2,526,134 $ 2,647,781 FUND BALANCE PROJECTIONS FUND BALANCE 10/1103 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9130104 $ 2,046,321 3,605,500 (2,647,781) $ 3,004,040 City of Allen 153 FY 2004 Budget CITY OF ALLEN ECONOMIC DEVELOPMENT DIVISIONS ECONOMIC DEVELOPMENT 500-0000-417 Allen City Council AE DC Board of Directors Director 1 Marketing Coordinator 1 D. Assistant 1 F CITY OF ALLEN FY 2003-2004 My of Allen 155 FY 2004 Budget FUND DEPARTMENT ACCOUNT ECONOMIC DEVELOPMENT CORP. ECONOMIC DEVELOPMENT 500-0000.417 FUND DESCRIPTION The Allen Economic Development Corporation's primary purpose is to aggressively market and promote Allen to attract high quality, aesthetically attractive, environmentally sound businesses to increase the local employment and tax base. Formed in 1992 by the voters of Allen, the AEDC receives funds from a half -cent sales tax for economic development. The five -member board is appointed by the Allen City Council. Projects of the AEDC assisted in relieving the property tax burden by covering the equivalent of $.053 per $100 of the City's 2002 tax rate and $.258 per $100 of the Allen School District's 2002 tax rate. FUND NARRATIVE Accomplishments for FY 2003: •'a The recruitment of Sanmina-SCI proved to be the largest relocation to Allen this fiscal year. The company retained approximately 90 former Alcatel employees and added over 300 new jobs to the community. Sanmina's highest technology unit will be housed in Allen and will provide at least $23 million in personal property value on the local tax rolls. •Y Concentrated retention/expansion activities resulted in the commitment by Sage Telecom to remain in Allen through 2010. The effort retained 320 employees and added 104 new employees. Sage will ultimately expand to a total of 115,000 square feet of office space. S• Through the AEDC's combined efforts with building owners in the marketing of existing space, Allen realized new companies including Velocity Sports, Mustang Technology, Our Children's House -Baylor, Home at Last and the leasing of the Atrium at 1333 McDermott. With growing interest in the Central Business • District, the AEDC facilitated in the sale of city - owned property, resulting in the construction of a 3,200 square foot office building at 305 E. McDermott Drive and the sale of property at 101 Butler Drive, which will start renovation by the end of the year. } Retail recruitment efforts were enhanced as the AEDC joined forces with City staff to identify and solicit specific retail providers. The effort resulted in the development of a retail properties database. ❖ This year's activity by the AEDC resulted in an increase of approximately $27 million on the local tax rolls, 447 new jobs, 410 retained jobs, and the leasing of approximately 380,000 square feel of existing space. Objectives for FY 2004: Utilize retention program in maintaining • Allen's current tax base and ensuring the continued success and growth of Allen's existing local industries. ❖ Recruitment of quality companies to Allen, thereby increasing the local employment and ad valorem tax base. ❖ Promote and develop quality business parks designed with the amenities desired by tech, medical and corporate entities. Identify and promote new areas for multi- use development, specifically along the US 75 and SH 121 corridors. ❖ Recruit industries to fill vacant office, office//tech and major retail space in Allen. Continue to enhance the community's position to attract major retail, restaurant, and entertainment products, providing increased sales tax revenue and recreation opportunities to the community. •r Enhance the quality of commercial developments by influencing the landscaping, construction materials, and appearance of buildings through the use of incentives. City of Allen 156 FY 2004 Budget FUND DEPARTMENT ACCOUNT ECONOMIC DEVELOPMENT CORP. ECONOMIC DEVELOPMENT 500-0000-417 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 227,935 271,270 268,074 289,271 Operations 1,180,949 1,827,260 1,148,260 1,853,960 Professional Services 25,674 56,700 56,700 69,700 Debt Payments 1,948,195 862,604 388,100 394,850 Capital 963,565 370,000 665,000 40,000 DEPARTMENT TOTAL 4,346,318 $ 3,387,834 $ 2,526,134 $ 2,647,781 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 I 1 Marketing Coordinator 1 1 I 1 Economic Development Assistant 1 1 1 1 TOTAL FULL TIME 3 3 3 3 EXPENDITURE DETAIL 2001.2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 173,605 207,000 207,000 228,215 Longevity 324 504 504 648 FICA Expenses 13,165 15,138 16,128 15,501 TMRS Expenses 18,464 21,054 21,283 20,231 Workman's Comp Expenses 484 1,563 640 701 Health Insurance 13,863 17,371 14,074 15,361 Dental Insurance 1,170 1,500 1,216 1,328 Long -Term Disability 439 566 582 618 Life Insurance 421 574 647 668 Car Allowance 6,000 6,000 6,000 6,000 SUBTOTALS 227,935 $ 271,270 $ 268,074 $ 289,271 OPERATING EXPENSES Conferences & Training 4,566 8,000 7,500 8,000 Dues & Subscriptions 3,152 4,000 22,000 29,500 Mileage 855 1,500 1,500 1,500 Telephone 2,625 7,000 7,000 7,000 Insurance 3,257 3,600 4,400 51000 Postage & Freight 6,248 81000 8,000 8,000 Printing & Reproduction 25 100 - - Advertising -1,500 - 1,500 Rentals/Leasing 36,060 36,060 36,060 36,060 Travel 5,854 8,500 8,500 8,500 Meetings 4,276 5,500 5,500 5,500 City of Allen 157 FY 2004 Budget City of Allen 158 FY 2004 Budget DEPARTMENT ACCOUNT DEVELOPMENT CORP. ECONOMIC DEVELOPMENT 500-0000-417 RE DETAIL - cont. 2001-2002 2002-2003 2002-2003 2003-2004 BUDGET rOPERATING ACTUAL BUDGET _ AMENDED EXPENSES - cont. 8,871 10,000 10,000 10,000 ies 193 700 700 700 aintenance 2,200 3,000 4,000 restry 384,136 1,353,806 800,000 1,500,000 Direct Grants 93,649 100,000 100,000 100,000 Marketing Expenses 100 200 Donation Expenses 555,294 176,194 30,000 30,000 Operating Transfer Out (3,408) 3,500 1,500 2,000 Electricity 21,122 30,000 24,000 28,000 Water Expenses 10,638 9,500 16,000 6,000 Miscellaneous Maintenance 1,330 4,800 5,000 5,000 Ground Sprinkler System 40,006 55,000 57,500 57,500 Landcape/Forestry SUBTOTAL $ 1,180,949 $ 1,827,260 E 1,148,260 E 1,853,960 PROFESSIONAL SERVICES 5,000 5,000 5,000 6,000 Audit Fees 9,758 25,000 35,000 35,000 Consulting Services 4,598 18,000 8,000 20,000 Professional Services 3,856 5,500 5,500 5,500 Copier Service 2,462 3,200 3,200 3,200 Janitorial Services SUBTOTAL E 25,674 $ 56,700 E 56,700 $ 69,700 DEBTPAYMENTS Debt Retimment-Principal 1,534,589 527,500 - - Debt Retirement -Interest 73,203 272,049 37,266 238,270 - 310,480 - 315,880 Chelsea - Stacy Rd. -Principal 68,354 59,568 77,620 78,970 Chelsea - Stacy Rd. - Interest SUBTOTAL $ 1,948,195 E 862,604 $ 388,100 S 394,850 CAPITAL OUTLAY (23) 300,000 210,000 - Construction 963,588 50,000 445,000 10,000 Land - 20,000 10,000 30,000 Professional Services SUBTOTAL E 963,565 $ 370,000 S 665,000 $ 40,000 TOTAL EXPENSES S 4,346,318 E 3,387,834 E 2,526,134 $ 2,647,761 2003-2004 CAPITAL EXPENDITURES LIST BUDGET Construction 10,000 Land 30,000 Architectural Fees S 40,000 TOTAL CAPITAL City of Allen 158 FY 2004 Budget Community Development Corporation Fund CITY OF ALLEN COMMUNITY DEVELOPMENT CORP. FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2003.2004 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET BEGINNING FUND BALANCE $ 4,121,034 $ 2,388,017 $ 358,004 $ 353,006 REVENUES Operating Revenues Sales Tax 3,287,782 3,612,725 3,339,765 3,590,000 Subtotal S 3,287,782 $ 3,612,725 $ 3,339,765 $ 3,590,000 Non ODeratino Revenues Interest On Investments 66,062 60,351 55,000 55,000 Interest l&S Reserve 13,433 7,500 7,500 7,500 Intergovernmental Revenue 531,294 BUDGET AMENDED BUDGET Subtotal $ 610,789 $ 67,851 $ 62,500 $ 62,500 TOTAL REVENUES $ 3,898,571 $ 3,680,576 $ 3,402,265 $- 3,652,500 TOTAL AVAILABLE $ 8,019,605 $ 6,068,593 $ 3,760,269 $ 4,005,506 2001-2002 2002-2003 2002-2003 2003-2004 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Operations & Professional Services 926,619 555,631 586,574 444,975 Debt Payment 860,776 857,689 857,689 848,340 Capital Projects 1,069,898 1,956,504 1,963,000 1,035,000 TOTAL EXPENDITURES $ 2,877,493 $ 3,369,824 $ 3,407,263 $ 2,328,315 ENDING FUND BALANCE $ 5,142,112 $ 2,698,769 $ 353,006 $ 1,677,191 Designated Fund Balance for Projects 4,784,108 2,030,013 - - Designated Fund Balance for Debt - - - 797,5: Undesignated Fund Balance 358,004 668,756 353,006 879,661 City of Allen 159 FY 2004 Budget CITY OF ALLEN COMMUNITY DEVELOPMENT CORP. DIVISIONS COMMUNITY DEVELOPMENT CORP. 504-0000-490 No Personnel In This Department CITY OF ALLEN FY 2003-2004 City of Allen 161 FY 2004 Budget DEVELOPMENT CORP FUND DESCRIPTION Formed in 1996 by the voters of Allen, the CDC receives funds from a half -cent sales tax for community development projects. The Allen City Council appoints the seven - member board. The Allen Community Development Corporation (CDC) identifies and authorizes projects to be funded by the 4B half -cent sales tax. Expenditures are subject to the provisions of the Development Corporation Act of 1979. FUND NARRATIVE Accomplishments for FY 2003: ❖ Conducted a 'Town Hall" meeting to receive citizen input on funding projects for the proceeds from the 4B half -cent sales tax. The input is then used to develop projects for a five-year work program. S• Updated the five-year work program listing 12 current projects at a total cost of $2,207,500 objectives for FY 2004: ❖ Publicize and conduct the annual "Town Hall" meeting to obtain public input regarding projects funded by the 4B half - cent sales tax. f• Oversee the expenditure of $1,035,000 of 4B half -cent sales tax revenue on the following projects: - 28 -Passenger, Handicap -accessible Bus Trails Development & Connectivity Collins Square Greenbelt Park - Celebration Park Sports Lighting - St. Mary Drive Construction - Allen Heritage Guild Historic Village •a Continue to improve the process for informing citizens regarding projects funded by the 4B half -cent sales tax. City of Allen 162 FY 2004 Budget EXPENDITURE SUMMARY 2001-2002 2002.2003 2002-2003 2003-2004 472,689 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION 848,340 Personnel Services - - - ' Operations 921,819 550,131 581,574 438,475 Professional Services 5,000 5,500 5,000 6,500 '.Debt Payment 860,776 857,689 857,689 848,340 (Capital Projects 1089,898 1,956 504 1 963,000 1,035 000 DEPARTMENT TOTAL 2, 77,4 3,369,8 4 ,407,263 2,328,315 NO PERSONNEL IN THIS FUND EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 472,689 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES 848,340 Conferences and Training 635 - - - Postage & Freight 13 125 - 125 Printing & Reproduction 53 500 - 500 Advertising 451 1,000 - 1,000. Miscellaneous Oper. Exp. 12,970 5,000 5,000 6,000 Direct Grants - - - - Board Discretionary Proj - - 89,000 - Chelsea (Stacy Road) Principal 49 272,0270 238, 310,480 315,880 Chelsea (Stacy Road) Interest 68,354 59,568 77,620 78,970 Operating Transfer Out 567,294 245,668 99,474 36,000 SUBTOTAL $ 921,819 $ 550,131 $ 581,574 $ 438,475 Fees 5,000 5,000 5,000 6,000 Attorney Fees - 500 500 SUBTOTAL $ 51000 $ 5,500 $ 5,000 $ 6,500 Retirement -Principal 365,000 385,000 385,000 400,000 Retirement -Interest 495,776 472,689 472,689 448,340 SUBTOTAL $ 860,776 $ 857,689 $ 857,689 $ 848,340 City of Allen 163 FY 2004 Budget FUND COMMUNITY DEVELOPMENT CORF DEPARTMENT COMMUNITY DEVELOPMENT ACCOUNT 504-0000-490 EXPENDITURE DETAIL - cont. 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET CAPITAL OUTLAY Construction 800,861 1,630,504 1,963,000 - Design & Engineering 276,268 326,000 - - Miscellaneous/Advertising/Legal/Furni 2,457 - - - Drainage Improvements - - - 2130,01)(11 Street Improvements - - - 220,000 Park Improvements - - - 520,000 Office Equipment & Furniture 10,312 - - - Vehicles 95,000 SUBTOTAL $7- 1,089,898 $ 1,956,504 $ 1,983,000 $ 1,035,000 TOTAL EXPENSES 2,877,493 3,369,824 3,407,2 2,32 5 CAPITAL EXPENDITURES LIST 2003-2004 BUDGE 28 Passenger Bus 95,000 Trails Development 270,000 Collins Square Greenbelt Park 200,000 Celebration Park Sports Lighting 250,000 St. Mary Drive Construction 220,000 TOTAL CAPITAL 1,035,000 City o1 Allen 164 FY 2004 Budget Parks & Recreation Special Revenue Fund REVENUES Operating Revenues Athletics Sallfield Rentals Pool Admission Fees Pool Concessions Learn To Swim Fees Pool Rental Membership Revenue Class Fees Parlymania Saturday Night Revenue Concession Sales Facility Rental Fees Special Activities Rev Swim Team Revenue' Non -Operating Revenues Interest On Investments Donations/Sponsorships Retail Store Operating Transfers In CITY OF ALLEN PARKS & RECREATION SPECIAL REVENUE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2003-2004 2001-2002 2002-2003 2002-2003 2003-20004 ACTUAL BUDGET AMENDED BUDGET 128,081 109,502 205,438 272,120 2,856 6,390 6,390 6,390 11,900 26,250 25,500 27,037 5,018 13,400 4,467 13,030 93,623 111,700 223,234 115,051 60,003 27,254 83,515 8,354 700,914 795,334 695,791 796,939 300,492 370,817 333,873 364,264 - 88,110 30,878 72,308 19,800 - - - 19,982 - - - 9,922 - - - 28,524 - - - 13,125 SUBTOTAL $ 1,381,115 $ 1,548,757 $ 1,609,086 $ 1,688,618 8,466 8,860 450 450 6,990 75,000 35,000 50,000 3,311 18,000 11,500 14,620 1,125,000 1,125,000 1,125,000 SUBTOTAL $ 18,767 $ 1,226,860 S 1,171,950 $ 1,190,070 TOTAL REVENUES $ 1,399,882 $ 2,775,617 $ 2,781,036 $ 2,878,688 PROJECTED FUND BALANCE 10/1/03' TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/04 COAST fund combined with Park and Rec Special Revenue fund beginning in FY 2004. $ 245,383 2,878,688 (2,965,539) $ 158,532 165 City of Allen FY 2004 Budget 2001-2002 2002-2003 2002-2003 2003-20004 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Culture & Recreation Parks and Recreation 1,698,318 2,773,164 2,659,746 2,965,539 TOTAL EXPENDITURES $ 1,698,318 E 2,773,164 $ 2,659,745 $ 2,965,539 PROJECTED FUND BALANCE 10/1/03' TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/04 COAST fund combined with Park and Rec Special Revenue fund beginning in FY 2004. $ 245,383 2,878,688 (2,965,539) $ 158,532 165 City of Allen FY 2004 Budget CITY OF ALLEN City of Allen 167 FY 2004 Budget PARKS AND RECREATION SPECIAL REVENUE FUND 520-8500-451 SPECIAL ACTIVITIES 520-8530-451 ATHLETICS 520-8540-451 JOE FARMER REC CENTER 520-8550-451 FORD POOL 520-8560-451 DON RODENBAUGH NAT 520-8570-451 Assistant Director Rec Services Manager Custodian - 2 Cultural Arts Coordinator -.50 Center Supervisor Athletic 1 Coordinator1 Rec Spec II Rec Spec I I TA,.a 4 1 Rec Spec I Park Attendant 4.3 5 Supervisor 1 After School Program COAST .50 Coordinator Leader .25 Head Coach ___ _ _pec II.75 .25 Assistant Coach Spec I EFitnograms nstructor Day Camp Program 1.3 Counselor Aquatics Programs o rams 94.5 Leatler Head Lifeguard ____ _ ec 11.25 18 Lifeguard Spec 1 7 Learn to Swim Saturday Night Program .65 Supervisor 2 Chaperone CITY OF ALLEN FY 2003-2004 City of Allen 167 FY 2004 Budget FUND DEPARTMENT ACCOUNT PARKS RECREATION PARKS RECREATION SPECIAL REVENUE 520-8500-453 SPECIAL REVENUE FUND DESCRIPTION The Recreation Special Revenue Fund is established to support the classes and other leisure activities offered at Ford Pool, Joe Farmer Recreation Center, Don Rodenbaugh Natatorium, Athletics, Special Events and Recreation Programs. It funds all recreation activities except Recreation Administration and Senior Programming. FUND NARRATIVE Accomplishments for FY 2003: E• Held the Allen USA Spectacular at Celebration Park, marketed as a regional event ❖ Held 2nd Annual Wild Water Rodeo at the Don Rodenbaugh Natatorium ❖ Implemented the 2nd Annual Kid -Fish program S• Increased revenue in the Athletics E• Increased cost recovery in special events through establishment of Sponsorships monetary donations and in-kind services S• Increase Learn To Swim programming at the Don Rodenbaugh and at Ford Pool Established a tennis program at a low cost by receiving a grant through the N.R.P.A. and the U.S.T.A. S• Established several new leagues, paintball, golf and tennis play City of Allen 168 Objectives for FY 2004: :• Begin planning for another citywide celebration or continue to build upon single event E• Enhance Customer Service training program and establish performance measures for evaluating service skills and customer satisfaction ❖ Offer increased programming for family events ❖ Develop wellness program to extend to the corporate community :• Study fee structure of the Joe Fanner Recreation Center S• Develop sponsorship program to enhance special events and to lesson dependence on general fund ❖ Further Outdoor Education Opportunities Improve relations with other governmental organizations by establishing partnerships for programs, activities and camps •:• Increase Fund Balance Major Budget Items: ❖ Recreation Specialist II — Athletic Programs f• Personnel upgrades to match current responsibilities FY 2004 Budget EXPENDITURE SUMMARY CLASSIFICATION Personnel Services Operations Professional Services Capital DEPARTMENT TOTAL $ 2001-2002 ACTUAL 1,011,183 685,077 2,058 - 1,698,318 2002-2003 BUDGET 1,617,930 1,097,969 57,265 - $ 2,773,164 2002-2003 AMENDED 1,500,343 1,102,963 56,440 - ; 2,659,746 2003-2004 BUDGET 1,780,775 1,178,636 6,128 - ; 249659 39 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET FULL TIME Recreation Specialist II 5 7 7 8 Athletic Coordinator 0 1 1 1 Recreation Center Supervisor 0 1 1 1 Aquatic & Fitness Supervisor 1 1 1 1 Asst Aquatics & Fitness Supervisor 1 1 1 1 Custodian 1 2 2 2 Head Life Guard (FT) 1 1 1 1 TOTAL FULL TIME 9 14 14 15 PART TIME Recreation Specialist I 8.15 8.15 8.15 8.15 Park Attendant 0.50 0.50 0.50 0.50 Cultural Arts Coordinator 0.00 0.50 0.50 0.50 Youth After School Coordinator 0.00 0.50 0.50 0.50 Youth After School Activity Leader 0.00 0.25 0.25 0.25 Fitness Instructors 2.00 2.00 2.00 2.00 TOTAL PART-TIME 10.65 11.90 11.90 11.90 TEMPORARY Head Life Guard (Temp) 3.50 3.50 3.50 3.50 Lifeguard 18.00 18.00 18.00 18.00 Learn to Swim Instructor 5.00 5.D0 5.00 5.00 Learn to Swim Aides 2.00 2.00 2.00 2.00 Camp Counselor 1.30 1.30 1.30 1.30 Camp Leader 0.25 0.25 0.25 0.25 Saturday Night Event Supervisor 0.65 0.65 0.65 0.65 Saturday Night Event Chaperone 2.00 2.00 2.00 2.00 COAST Coach* 0.00 0.00 0.00 0.25 COAST Assistant Coaches* 0.00 0.00 0.00 0.75 TOTAL TEMPORARY .70 32.70 32.70 33." COAST fund combined with Park and Rec Special Revenue fund beginning in FY 2004 City of Allen 169 FY 2004 Budget FUND P&R ENTERPRISE DEPARTMENT P&R SPECIAL REVENUE ACCOUNT 520-8500-453 EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 808,840 1,331,741 1,203,808 1,434,444 Salary Reserve - - - 24,000 Longevity 252 1,688 2,326 2,990 Overtime 32,030 - 29,310 - FICA Expenses 63,794 101,454 93,699 109,245 TMRS Expenses 50,432 81,586 76,313 80,986 Workman's Comp Expenses 23,655 44,079 38,616 51,957 Health Insurance 28,710 50,055 49,837 69,222 Dental Insurance 2,532 4,785 4,510 5709 Long -Term Disability 541 1,382 1,069 1254 Life Insurance 397 1,160 855 968 SUBTOTAL $ 1,011,183 $ 1,617,930 $ 1,500,343 $ 1,780,775 OPERATING EXPENSES Conferences & Training 2,407 6,500 5,550 5,960 Dues & Subscriptions 490 2,186 2,186 1,857 Mileage 803 1,890 1,820 2,354 Clothing & Uniforms 7,157 14,069 14,069 9,894 Electricity 98,008 186,800 186,800 201,798 Natural Gas 45,000 45,000 80,000 Telephone - 11,700 11,700 11,700 Water 13,729 6,900 6,900 16,900 Insurance 14,300 14,300 14,300 Postage & Freight 1,561 10,270 11,170 7,900 Printing & Reproduction 1,368 6,920 7,045 7,740 Advertising 9,637 14,060 15,260 19,320 Rentals/Leases 68,764 65,090 3,896 2,900 Saturday Night Expenses 34,763 - Athletics Expenses 96,978 57,600 116,456 153,874 Class/Day Camp Expenses 191,000 237,067 237,337 235,170 Partymania 12,547 69,800 69,080 97,775 Special Activities 2,292 - - - Retail Store Cost of Sales 989 3,675 3,675 2,825 Meetings & Receptions 4,332 2,608 2,308 2,558 Concession Expenses 2,119 19,220 19,220 20,220 Lease Expenses - - 59,344 57,100 Vehicle Depreciation - - 3,634 3,634 Office Supplies 9,629 7,900 7,718 8,200 Computer Supplies 3,315 3,500 3,500 5,000 Janitorial Supplies 4,944 8,500 8,500 8,100 Medical & Chemical Supplies 2,762 3,935 3,885 3,635 Chlorine Gas 10,522 - - 0 Pool Supplies 18,136 28,335 28,335 27,835 Miscellaneous Oper. Exp. - - 3,080 City of Allen 170 FY 2004 Budget FUND P&R SPECIAL REVENUE DEPARTMENT P&R SPECIAL REVENUE ACCOUNT 520-8500-453 EXPENDITURE DETAIL - cont. 2001-2002 2002-2003 2002-2003 2003.2004 ACTUAL BUDGET AMENDED BUDGET Class Supplies 5,396 4,859 4,859 4,350 Small Tools & Minor Equip 33,518 6,700 6,700 5,257 Minor Equipment -Recreation 11,207 18,147 18,147 15,100 Building Maintenance 3,926 153,238 139,238 116,600 Equipment Maintenance 936 4,000 4,000 4,000 Pool Maintenance 15,479 71,800 2,800 10,300 Credit Card Costs 11,213 11,400 11,400 11,400 Donation Expenses - - 27,131 - Operating Transfer Out 5,150 SUBTOTAL $ 685,077 $ 1,097,969 $ 1,102,963 $ 1,178,636 PROFESSIONAL SERVICES Professional Services -$- 2,058 57,265 56,440 6,128 SUBTOTAL 2,058 $ 57,265 $ 56,440 S 6,128 CAPITAL OUTLAY Vehicles - _ Machinery & Equipment Computer Equipment -$- SUBTOTAL - $ - $ - $ - TOTAL EXPENSES $ 1,696,318 $ 2,773,164 $ 2,659,746 $ 2,965,539 City of Allen 171 FY 2004 Budget CITY OF ALLEN Antenna Rental Fund CITY OF ALLEN ANTENNA RENTAL FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2003-2004 2001-2002 2002-2003 2002-2003 2003-2004 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenue Water Tower Rental Fees 318,711 241,195 230,983 261,488 SUBTOTALS 318,711 $ 241,195 $ 230,983 S 261,488 Non Operating Revenues Interest On Investments 8,719 7,426 4,700 4,700 Other Reimbursements 85,000 SUBTOTAL $ 8,719 S 7,426 $ 4,700 $ 89,700 TOTAL REVENUES $ 327,430 $ 248,62L $ 235,683 $ 351,188 EXPENDITURES 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET Culture and Improvements 368,531 411,000 353,669 332,000 TOTAL EXPENDITURES $ 368,531 $ 411,000 $ 353,669 S 332,000 TOTAL EXPENDITURES $ 368,531 $ 411,000 $ 353,669 $ 332,000 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/03 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/04 262,685 351,188 (332,000) $ 281,873 City of Allen 173 FY 2004 Budget CITY OF ALLEN ANTENNA RENTAL FUND DIVISIONS ANTENNA RENTAL FUND 505-0000-480 No Personnel In This Department CITY OF ALLEN FY 2003-2004 City of Allen 175 FY 2004 Budget FUND uteri ANTENNA RENTAL FUND ANTENNA FUND DESCRIPTION The Antenna Rental Fund is administered by the City Administration Department. Revenues are collected from the rental of space on water towers to companies for placement of various types of antennas. It is the City Council's directive that these funds should be used for advancement of the arts in the City. FUND NARRATIVE Objectives for FY 2004: Ensure fund collection is adequate to allow for continued cultural arts programs sponsored by the City. City of Allen 176 FY 2004 Budget FUND DEPARTMENT ACCOUNT ANTENNA RENTAL FUND ANTENNA RENTAL FUND 505-0000-480 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services - - - - Operations 146,824 145,000 145,000 155,000 Professional Services - - - - Capital 221,707 266,000 208,669 177,000 DEPARTMENTTOTAL $ 368,531 $ 411,000 $ 353,669 $ 332,000 EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES Allen Art Alliance 113,717 115,000 115,000 120,000 Allen USA Celebration 31,009 30,000 30,000 35,000 Senior Citizens Support 2,098 SUBTOTAL $ 146,824 $ 145,000 $ 145,000 S 155,000 Capital Project Transfer Out' $ 221,707 $ 266,000 $ 208,669 $ 177,000 TOTAL EXPENSES $ 368,531 $ 411,000 $ 353,669 $ 332,000 CAPITAL EXPENDITURES LIST 2003-2004 BUDGET *Capital Project Transfer Out: Heritage Village $ 100,000 Performing Arts $ 77,000 TOTAL S 177,000 City of Allen 177 FY 2004 Budget CITY OF ALLEN Hotel Occupancy Tax Fund CITY OF ALLEN HOTEL OCCUPANCY TAX FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2003.2004 2001-2002 2002-2003 2002-2003 2003-2004 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenue Hotel Occupancy Tax 62,706 69,560 199,767 195,655 SUBTOTAL $ 62,706 $ 69,580 $ 199,767 $ 195,655 Non Operating Revenues Interest On Investments 1,034 1,184 850 850 SUBTOTAL $ 1,034 $ 11184 $ 850 $ 850 TOTAL REVENUES $ 63,740 $ 70,764 $ 200,617 $ 196,505 2001-2002 2002-2003 2002-2003 2003.2004 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Culture & Recreation Culture 44,349 154,580 225,302 195,655 TOTAL EXPENDITURES $ 44,349 $ 154,580 $ 225,302 $ 195,655 TOTAL EXPENDITURES $ 44,349 $ 154,580 $ 225,302 $ 195,655 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 1011/03 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30104 $ 58,291 196,505 (195,655) -T-59 141 City of Allen 179 FY 2004 Budget CITY OF ALLEN HOTEL OCCUPANCY TAX FUND DIVISIONS HOTEL OCCUPANCY TAX 506-0000-417 No Personnel In This Department CITY OF ALLEN FY 2003-2004 City of Allen 181 FY 2004 Budget OCCUPANCY TAX HOTEL FUND DESCRIPTION The Hotel Occupancy Tax Fund collects funds from a 7% tax on hotel rooms rented in the City of Allen. These funds are used to support various projects that enhance and promote tourism, the arts and the conventionthotel industry in the City of Allen. FUND NARRATIVE Accomplishments for FY 2003: The annual presentation of the Allen USA Celebration was attended by over 30,000 people. The event featured live entertainment including J.T. Taylor (former lead singer from Kool & the Gang), Loverboy, and the Allen Philharmonic Symphony. ❖ The Allen Civic Ballet presented two performances of the "Nutcracker' ballet and hosted the Allen Dance Festival. r"• The Allen Chamber of Commerce dedicated funds for the promotion and distribution of visitor materials that were provided to over 4,000 individuals. ❖ The Allen Heritage Guild completed the first phase of the photo -history of Allen. S Connemara Conservancy hosted the annual "Spring Season in the Meadow%' complete with musical performances. The free program brought visitors from outside the Allen area. The Allen Philharmonic Symphony performed four subscription concerts, a youth concert, a concert at "Harvest at the Farts", and provided music for the fireworks at the Allen USA Celebration. TAX Objectives for FY 2004: :• Annual presentation of the Allen USA Celebration — a major event celebrating the 0 of July, drawing residents across the DFW Metroplex. ❖ The promotion and development of a regional sports -related tournament that will utilize Allen's hotels/motels. The development of promotional materials and tourism -related advertising to direct visitors to various community attractions and encourage use of the local hotels. Assistance with performances presented by the Allen Civic Ballet including the "Nutcracker" and participation in the "Allen Dance Festival". ❖ Assistance for the preservation of Allen's history through the placement of historical markers. ❖ Assistance in providing the orchestra and vocalist for the "Big Band" Concert event hosted by the Allen Philharmonic Symphony at the Hilton Hotel. The unique event will include a night of dinner and dancing with an overnight stay at the hotel. City of Allen 82 FY 2004 Budget FUND DEPARTMENT ACCOUNT HOTEL OCCUPANCY TAX HOTEL OCCUPANCY TAX 506-0000-417 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services - - - _ Operations Professional Services 44,349 - 154,580 - 225,302 _ 195,655 _ Capital DEPARTMENT TOTAL ; ",349 154,580 $ 225,302 ; 195,655 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET FULL TIME TOTAL FULL TIME 0 0 0 0 PART TIME TOTAL PART-TIME 0 0 0 0 EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES Administrative Expenses 43,953 68,000 - 1,427 Advertising 132 - - - Miscellaneous Oper Exp 264 - - _ Legal Expenses - 1,580 1,580 - Rentals/Leasing - 17,000 153,477 150,797 Allen USA Celebration - 20,000 20,000 7,431 Community Events - 8,000 10,245 8,000 Regional Sporting Event - 7,000 7,000 7,000 Allen Civic Ballet - 4,000 4,000 1,000 Allen Chamber of Commerce - 81000 8,000 15,000 Allen Heritage Guild - 6,000 6,000 1,000 Connemara Conservancy - 3,000 3,000 - Philharmonic Symphony - 10,000 10,000 4,000 Friend of the Allen Public Library - 2,000 2,000 - SUBTOTAL $ 44,349 $ 154,580 $ 225,302 $ 195,655 TOTAL EXPENSES $ 44,349 $ 154,580 $ 225,302 $ 195,655 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen 183 FY 2004 Budget CITY OF ALLEN Vehicle Replacement Fund CITY OF ALLEN VEHICLE REPLACEMENT FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2003-2004 2001-2002 2002-2003 2002-2003 2003-2004 REVENUES ACTUAL BUDGET AMENDED BUDGET INTEREST EARNED Interest On Investments 74,978 76,034 54,500 54,500 SUBTOTAL $ 74,978 $ 76,034 $ 54,500 S 54,500 CHARGES FOR SERVICES General Fund 792,384 678,387 673,420 627,091 Water & Sewer 164,558 140,278 140,278 148,666 Solid Waste 4,916 4,604 25,531 Drainage 52,000 42,941 42,941 42,270 Aquatics - - 3,634 3,634 SUBTOTAL $ 1,008,942 $ 866,522 $ 864,877 $ 847,192 OTHER REVENUES Operating Transfer In $ $ 18,490 $ $ SUBTOTAL $ - $ 18,490 $ - $ - TOTAL REVENUES $ 1,083,920 $ 961,046 $ 919,377 S 901,692 2001-2002 2002-2003 2002-2003 2003-2004 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Capital Outlav Vehicle Replacement Fund 255,606 434,348 616,606 349,394 TOTAL CAPITAL OUTLAY $ 255,606 $ 434,348 S 616,606 $ 349,394 TOTAL EXPENDITURES $ 255,606 $ 434,348 $ 616,606 $ 349,394 PROJECTED FUND BALANCE 1011103 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9130104 4,014,563 901,692 (349,394) $ 4,566,861 City of Allen 185 FY 2004 Budget CITY OF ALLEN VEHICLE REPLACEMENT FUND DIVISIONS VEHICLE REPLACEMENT 600-0000-490 No Personnel In This Department CITY OF ALLEN FY 2003-2004 City of Allen 187 FY 2004 Budget REPLACEMENT FUND DESCRIPTION The Vehicle Replacement Fund is administered by the Finance Department to collect depreciation allowances on current vehicles so that the City is able to replace them in a timely manner on a cash basis. FUND NARRATIVE objectives for FY 2004: S• Complete analysis and re-evaluation of current vehicle replacement plan to ensure vehicles are in service for appropriate lengths of time. i Continue to ensure that funds put into the Vehicle Replacement Fund are adequate to facilitate future replacement of department vehicles. loo FY 2004 euoget City of Allen rURE SUMMARY CATION Services al Services DEPARTMENT DETAIL Finance Police Fire Public Works / Water 8 Sewer SUBTOTAL TOTAL EXPENSES CAPITAL EXPENDITURES LIST Pool car - general use SUBTOTAL Patrol cars Animal Control Truck SUBTOTAL Explorer SUBTOTAL c Works / Water and Sewer 3/4 Ton Truck Howard Riding Mower TOTAL CAPITAL 2001-2002 2002-2003 ACTUAL BUDGET NO PERSONNEL IN THIS FUND 2001-2002 2002-2003 ACTUAL BUDGET 255,606 146,904 249,644 17 Ann 2002-2003 2003-2004 AMENDED BUDGET 2002-2003 2003-2004 AMENDED BUDGET - 16,000 147,526 248,894 431,280 31,000 2003-2004 QUANTITY BUDGET 7 222,824 1 40,500 City of Allen 189 FY 2004 Budget CITY OF ALLEN Self Insurance Fund CITY OF ALLEN SELF INSURANCE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2003-2004 TOTAL REVENUES $ 2,809,953 $ 2,586,107 S 2,784,701 $ 3,393,470 2001-2002 2002-2003 2002-2003 2003-2004 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET General Government Self Insurance 2,522,201 2,872,349 3,083,564 3,248,135 TOTAL GEN. GOVERNMENT $ 2,522,201 S 2,872,349 $ 3,083,564 $ 3,248,135 TOTAL EXPENDITURES $ 2,522,201 $ 2,872,349 $ 3,083,564 $ 3,248,135 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/03 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/04 471,659 3,393,470 (3,248,135) $ 616,994 City of Allen 191 FY 2004 Budget 2001-2002 2002-2003 2002-2003 2003.2004 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenues Charges for Self Insurance: Employee 530,663 473,326 586,345 640,088 Employer 1,947,911 1,737,444 2,152,173 2,706,782 COBRA/Retiree Reimbursements 17,923 26,583 26,583 27,000 Other Reimbursements 299,766 336,022 5,000 5,000 SUBTOTAL $ 2,796,263 $ 2,573,375 $ 2,770,101 $ 3,378,870 Non Operating Revenues Interest on Investments 13,690 12,732 14,600 14,600 SUBTOTAL $ 13,690 $ 12,732 S 14,600 IS 14,600 TOTAL REVENUES $ 2,809,953 $ 2,586,107 S 2,784,701 $ 3,393,470 2001-2002 2002-2003 2002-2003 2003-2004 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET General Government Self Insurance 2,522,201 2,872,349 3,083,564 3,248,135 TOTAL GEN. GOVERNMENT $ 2,522,201 S 2,872,349 $ 3,083,564 $ 3,248,135 TOTAL EXPENDITURES $ 2,522,201 $ 2,872,349 $ 3,083,564 $ 3,248,135 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/03 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/04 471,659 3,393,470 (3,248,135) $ 616,994 City of Allen 191 FY 2004 Budget CITY OF ALLEN SELF INSURANCE FUND DIVISIONS SELF INSURANCE 610-0000-490 Human Resources Director Benefit Coordinator CITY OF ALLEN FY 2003-2004 City of Allen 193 FY 2004 Budget FUND DESCRIPTION The Self Insurance Fund was established in the 2000/2001 budget. It accounts for contributions and expenditures relating to health and dental insurance benefits provided to City employees. The City of Allen retains the risk for individual claims up to $60,000, up to a lifetime maximum of $2,000,000 in -network, and $1,000,000 out -of -network. Contributions to the fund are comprised of charges to operating departments for the City's share of benefits and payroll deductions for the employees' share. One goal of the fund is to recover the costs of the health plan through charges to departments and employees. The Self Insurance Fund will allow the City to effectively manage the plan's performance. City of Allen 194 FY 2004 Budget FUND DEPARTMENT ACCOUNT SELF INSURANCE SELF INSURANCE 610-0000490 EXPENDITURE SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 54,614 60,452 57,570 58,643 Operations 2,467,587 2,611,897 3,025,994 3,189,492 Professional Services - - _ - Capital DEPARTMENT TOTAL $ 2,522,201 $ 2,872,349 $ 3,083,564 $ 3,248,135 PERSONNEL SUMMARY 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET FULL TIME Benefit Coordinator 1 1 1 1 TOTAL FULL TIME 1 1 1 1 EXPENDITURE DETAIL 2001-2002 2002-2003 2002-2003 2003-2004 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 43,186 44,716 44,497 44,357 Salary Reserve - 742 1,550 Longevity 60 108 108 166 Overtime - - - 253 FICA Expenses 3,097 3,193 3,336 3,372 TMRS Expenses 4,509 4,494 4,456 4,371 Workman's Comp Expenses 116 139 133 151 Health Insurance 2,991 6,377 4,414 3,791 Dental Insurance 469 436 396 398 Long -Term Disability 111 134 127 138 Life Insurance 75 113 101 106 SUBTOTAL $ 54,614 $ 60,452 $ 57,570 $ 58,643 OPERATING EXPENSES Immunization Expense - 40,000 25,000 22,440 Miscellaneous Operating Expenses 445,007 410,000 537,000 658,600 Prescription Claims 270,767 264,012 300,000 345,000 Health & Dental Claims 1,751,813 2,097,885 2,163,994 2,163,452 SUBTOTAL $ 2,467,587 $ 2,811,897 $ 3,025,994 $ 3,189,492 TOTAL EXPENSES $ 2,522,201 $ 2,872,349 $ 3,083,584 $ 3,248,135 CAPITAL EXPENDITURES LIST No capital outlay for this departiment City of Allen 195 FY 2004 Budget CITY OF ALLEN Capital Projects City of Allen, Texas _ Capital Improvements CITY OF ALLEN FY 2003-2004 CAPITAL PROJECTS The City's five-year Capital Improvement Program represents the Capital Budget for 2004 and is a financial plan for infrastructure and other improvements through 2008. This plan is prepared by the Planning department, in conjunction with those departments whose projects are included. Although not formally adopted as part of the annual budget, the CIP is used as a guide for project, debt, and other related budget planning. Current year projects have been approved. Future years of the plan may change, with the later years being the most subject to change. Also, it is important to note that debt funding for many of the future projects listed is subject to approval by the electorate. Following are brief descriptions of some of the major projects that will be in progress during FY 2004 (these are indicated by category on the locator map on the previous page), a discussion of the relationship between the capital budget and the operating budget, a complete list of all CIP projects that are included in the current plan, and debt information as it relates to capital projects. More complete information may be found on each project in the City's Capital Improvement Program document. Highlights Library Main Library / Auditorium. Construction of a 60,000 square -foot facility for a librarylauditorium to replace the present library facility to be located on Allen Drive at St. Mary Drive. Adaptive reuse of former library. Convert former library to municipal court and county offices. Central Business District The City is redeveloping the CBD in the historic area of Allen surrounding Main Street. It covers approximately 200 acres, and will be home to the City's new library, the Historic Village, designed to preserve some of the City's significant structures, and an expanded Allen Station Park. The goal is to attract residential, retail, and commercial development that would forth a mixed use environment to provide an area for people to live, work, and play. The result would be to transform an area that is underutilized to one that is a rich and vibrant part of the community. Civic Center Plaza. Completion of Allen Civic Center Plaza landscaping, public art, and water feature. St Mary Drive Extension. 700 feet from Ash Drive to Cedar Drive. Coats Drive. Allen Drive to Butler Drive (340 feet). Arts Performing Arts Complex. A regional performing arts center in conjunction with Plano, McKinney, and Frisco if authorized by the voters. City of Allen 198 FY 2004 Budget Parks Celebration Park. Phase II: Additional baseball fields, restrooms, concession building, signage, parking and trails. (Phase I, completed during FY 2003, included approximately 80 to 85 percent of the total 103 acres this park will cover.) Neighborhood Parks Lost Creek Park Development. A 4 -acre park site to include a playground, sport court, picnic shelters and landscaping. Jupiter Field. Includes a protective landscape barrier in Phase 1, and playground, new sports field, parking and restrooms in Phase 2. Greenbelts Dayspring Nature Preserve. Design and development of former Park Cities Baptist Camp with interpretive center and day camp facilities. Sidewalks From Chaparral Road to Exchange Parkway on the east side of U.S. 75, and along Custer Road on the west side of U.S. 75. Streets U.S. 75 Intersection Landscaping. Joint project between the City and the Texas Department of Transportation (TXDOT). Includes material and annual maintenance costs. Greenville (SH5) Expansion. Expansion of SH5 from Exchange Parkway to Stacy Road. Main Street (FM 2170) Extension. Construction of 6 -lane urban section along main Street from Allen Heights to FM 2551 in conjunction with TXDOT. Drainage Twin Creeks Drainage. Correction of stormwater flows to reduce stream erosion. Traffic Signal Shop and Signals. In-house signal maintenance and installation. Advanced Traffic Management. Includes coordinated signal control at various locations. Water Prestige Elevated Storage. This project is intended to improve the capacity and pressure. Wastewater Ola Lift Station. Replacement project. West Side Water Main. 36" and 24" mains extending from Custer Road Pump Station to Twin Creeks Phase VIII and from Twin Creeks Phase VI to Alma/Bel Air intersection. City of Allen 199 FY 2004 Budget RELATIONSHIP BETWEEN OPERATING AND CAPITAL BUDGETS The City's operating and capital projects budgets are closely linked. The capital budget is a multi-year financial plan for the capital improvement program (CIP) for the acquisition, expansion, or rehabilitation of infrastructure, capital assets, or productive capacity of City Services. Revenues for the capital budget come primarily from bond sales, supplemented by development fees and some current revenues. The capital improvement program, unlike the operating budget, is a five-year plan. The plan is reviewed and projects are reprioritized on an ongoing basis. Impact of Capital Projects on the Operating Budget Capital projects impact the operating budget in several ways. First, since the City is committed to systematically investing in infrastructure (Strategic Goal #7), each year funds are set aside in the operating budget to provide "Cash financing" for some projects. Also, once projects are completed, there is usually a need for additional funding to cover ongoing maintenance, utilities, and other operating costs, and sometimes additional personnel or equipment. Finally, the City must generate enough operating revenues to cover any payments for General Obligation and Revenue debt incurred for long-term financing of capital projects approved this year and in prior years. These represent funds that would otherwise be available to pay for other programs, services, or projects. This year the total estimated impact of the capital budget on the operating budget is about $12.95 million. Debt service payments and cash financing for projects comprise $12.45 million of this total. The debt service payments are $10.8 million; of this amount, $8.9 million is for General Obligation debt, and $1.9 million is for Revenue debt. Budgeted transfers from operating funds to the Capital Projects funds are $1.65 million, and include: Water and Sewer Fund: $1,350,000. Of this total, $350,000 is for the construction of a new water tower located on Prestige Circle. Also, $500,000 each is allocated for various water replacement and sewer replacement projects. Drainage Fund: $120,000. This is for Twin Creeks drainage. Antenna Rental Fund: $177,000. This includes $100,000 for the Heritage Village, and $77,000 towards the Performing Arts Complex. General Fund: Transfers are usually appropriated in the original budget for specified capital projects. Also, it has been the practice of the City of Allen to transfer additional funds at the end of each year when possible, once operating and fund balance needs have been met. At the end of FY 2003, $450,000 was transferred for various projects. This is in addition to the $700,000 included in last year's original budget. Due to continued slow economic conditions, no funds for FY 2004 have been appropriated in the original budget for capital projects transfers. As always, though, the condition of the fund will be evaluated at the end of the fiscal year, and transfers will be made at that time, if possible. City of Allen 200 FY 2004 Budget 196pn9 b00Z Aj LOZ uellV 10 Al!o 'se6ed 6ulmollol eyl uo sl go03 Ad g6nayl 4003 Ad jo; sloefwd pasodoid;o isil aleldwoo V is!l sloafojd lelldeo -Aiobeleo slgl ui papnloul an sisoo 6u!lejedo jeglo ao lauumed leuolllppe ON 91040Jd Ja;e,Ha;seM pue JaleM suolloun; osegj jol pun; jaglle ui papnloul eju lauuosied leuolllppe ON 'aoueualulew welsAs a6eumup jeylo pue 6uldeams hails 10; 000'03$ Alawwlxoidde ;o aseaaoul ue sloal;ai pun; a6eulej4 aql 'Alleuid spu6ls olyejl mau jo; Allouloele jol papnloul s! 000'9$ to aseejoul uV -Apulools jol 1700Z Ad ui ejow OOS'99$ pue aoueualulew lg6ll leads sol OoS'8£$10 eseenul ue yl!m '6u!pun; leuolllppe lsow agi Jo; peau sq; palejau96 sl46ll laeils mou ;o jegwnu agi -aha of ul6eq seja;g6naogl ;samou eqj ;o Auew se 'sieeA ma; lxau eql ulgilm aseajoul of poloedxe aia sisoo aoueualulelnl •su6ls olyeal mou jol 000'9$ ;o asmoul ue Aluo pue 's6uiVew pue su6ls ;o aoueualulew Jo; sesmoul ou Wam eJegl '170OZ Aj 01 £OOZ Ad lua; 000'Sl$ to aseeKoep a sloal;aa aoueualulew mlemapls pue laails jol pun; leaauaE) eqj ui pole6pnq lunowe eqj 'slo;♦a aoueualulew pue uollonilsuoo 6ulobuo gBnoigl '000'£17l$ s! /uo6aleo slyl uj loedwl you Ialol agi uopezpeu6ig pue 'a6eu/eip 'Binned -s9!3!Il;n ao; sl 000'99$ pue'6ulmow loeiluoo Jo; sl 000'99$ '(uelolugoai uoue6wl) lemosied jol sl 000'17£$ Alelewlxoidde 'lunowe slyl ;O '196pnq 6ulleaedo boot -£o03 Aj eqj ui l sisoo leuolllppe u! 000'99L$ Alalewlxojdde ui pollnsai sloefoid sMied i9gjo pue )led uollujgeleo ;o uollaldwoo eqi sl OWd seed •seggloe;omlasagiJo;seseeioulleuolllppe Aua loel;ej you scop 196pnq 1700? &A eyi 'joeA leyl 6uunp pozllaaa aaam (aoueualulew pue sall!I!ln jo; Aluewud :Alanlloedsai '000'OS$ pue 00019Ll$) seseajoul 196pnq peleloosse eqj lagl jueA agi ui g6noue Alae palaldwoo ejam Aagl '£OOZ-ZOOZ Ad ui palaldwoo aiam uollels ejld pluso mau agl pue uolsuadxe 6wpllnq eopod agi g6noglly 'soilglin ul 000'0S$ pue 'sisoo leuuosied u! 000'09L$ Alalewlxadde sl la6pnq 6upiedo egl uo slgl;o loedw! agi '170OZ-£0o3 Ad ul suollejado;o ieaA pn; lu; s,l! aneg @m wnuolaleN agi sloa/oJd sopllloed oll9ed 196pnq paslnaa £OOZ Ad egl 01 uosuedwoo ui polels eie seseaioul adAl;oefad Aq molaq palsil OIL eseyl '000'609 $ slelol 'sloafoid lelldao palaldwoo of anp '196pnq 17003-£OOZ A=l agl ui slsoo 6ullujedo ui seseejoul eqj 'aolnias igep pue 6uloueull gseo of uo!l!PPe ul _;+ e VON a 711 §§!!_ \\\\\ � I§ \ �. j \ (& }} / / \\. \ �f .|;� !" {° =\B! lEiR f| //22r:B()/)\!$i°, (/ ( !I |!�|�[||!!&!! ; \§|! f « ( |! $9.8 g ■; �, I �! ;§\:! � � . ....!| �. .. . . § . .. ,.. .. . . . ....!| ! JeF--- ---- . . Uelty Jo FAO 181 aaIIH 10 40 )Pn9 boo<: Ad N N NN OOppm 2ll y yq yq(2 yN 7N77N y N N (/1 W QN ~ 5 C_ Qy g _ 01M.0 <i T m P j N 0 C r M, D S_ t7 r N b D?F pdi39�� m�D�m-pl 3vg ASi£�N�B<�pmm u �p-_Oja°9Ta a = c 0000 polo 3N N m n Am N G]LfN 0 0 pN =o0 0000 =000<o<o=moo 5 C c c c 0 o o o 0 v Pao ,0 00�; neo OM w aSomogoo ooeo S o m o o .0 000 °< moo el_ Cl m 9 S E�'e� u25a 9 2 : c O o =B `m S' �p S W oyT � m "zr N o m o F w a 3 02 3 j 'fid N A In W N0 Om N fl i p O p O �9 O N0 P 6 � �9 O .C. d y O yN W O G W O O O> ®! !! ®§ ` °! § ! !.| §! § ( § § § } !\® ® .§ I ,. , . • .§# 8 a . , .. .� .� . . .1 . - 20 - �!®§!■®®, ; !§■.K;:§■ , ��■ !■ ! ! : �° / \\ ;�)§r !! ;k ! • • !K !k ! ! !u • ! ®§ # ! § # r r¥! _ � )�'.�I�i /\) Gm N !!!!!! ! !)!!!4!)z!!� ! !! sjU |. {! JEVE.E! § } 3:3: !! | ! ||2 | !|| 411 "$ / Debt On the following pages are long-term scenarios of the City's General Obligation and Revenue debt, based on the projects planned for the next several years. Below are the assumptions used in the development of these scenarios. Again, this is based on the current CIP plan, and future years are subject to change, with some future debt being subject to voter approval. General Obligation Debt Assumptions The General Obligation projections assume that the tax rate will continue to decrease each year, in accordance with the City's strategic plan. The decrease factored in is .001 per $100 of assessed valuation per year, with a collection rate 99%. Also, the debt portion of the tax rate is held at the current year level of .20176 for future years, thereby keeping the portion of the tax rate dedicated to debt below the City's policy limit of 40%; in this scenario, the amount equates to approximately 36% each year. The growth in the tax base is assumed at approximately 6% per year. Finally, debt payments are calculated based on the issuance schedule shown. Revenue Debt Assumptions One of the outcomes of the City's recently completed Water and Sewer rate study was to gradually increase rates over the next several years in order to have revenues to meet upcoming cost increases, and to continue regularly funding infrastructure improvements, as well as to provide adequate debt coverage. Revenue calculations include an average rate increase of 6%, and then 5% per year in future years. Also included is a population growth factor which is tied to the City's long-range plan (Comprehensive Plan). The target debt coverage percentage is 1.2%, based on existing bond covenants. Projections also take into consideration a revenue adequacy test of approximately 90 to 120 days of expenditures in working capital. City of Allen 206 FY 2004 Budget M' Om vNm m eo mmo (mw m y ( 9 C H Ili 0 (mm`1 N N m m n.i'i m' �m N !� N x♦pp fV N C H N OOtn a mN N mN� m0 O S �vmi �lyy N^ O N Im n N o E $� CSm as � h N rM m 66 mv' of noo Q m m n W N & o r m m m r m n m m V, r I " n rn m n m aR oo r��oi m of n mvir o'ri ro Zro mg ERI nW v'c4im m a mm N� `� o%m O C y'm(l Yil o O N N 16 ui N � Wp y O < O m m Y m A $$mG (h(QO O N WO f0 ' ' mW Obl r W r ' ' V O CmO VNf gas gypp�(( pp mh21 m� OIiN �nN r W p W pO Vl Opl r X OO OO � W m Ol O w N N O O OW O N W W W m W N UOI m O 0 Oml VmI N Wm ; p W m N n �cm G m m m o 0 o m m m g o a o m o m o ['f m m m y 0 Oi y� Yp Cl p m m 0 �m m Y m N O A O NO m P• m n O o w w n r O r .. n W m W w m$ 4 t ' mmm m momor e m m ;yP 4 t- S w 0 ofo c 6 �i vi m o m 'ri w 'li of yp ui n A pm mm and o cd of e'°�+ee �rI8 am8m S m mom wm W m n q,�V�y,II.0nYm v o ' mof m mom ' ' �n No < wxo Nae m m� a min a� m �� gi�aYi r nm m mm n� ccc LLom 88'go $ .P.O 'c n m o Xot- m $ Q m F i0 0 d m C w a s p W$ o 2 a`n f m m'S d $ mmEE o Effie, 15 m O U m d m m m E E c c m v m m >'m @ o '0 0 00 0 0 U Q p d fL H F N c U m m U U K w m LL o xx 0 >m m m W m W K K m E c m l0- 10- LL City of Allen 207 FY 2004 Budget 811812003 Debt Payments "Authorized" GC Debt Peymats Current and PrgecOed Van. Arm Vena1-11-1 1_ Ftcel vast. 55,100 58,905 principal _ lawn go2{�1 92,750 2m 249't 290 2972 24QS? Existing: P 4,370,000 5,110,000 4,183,251 4,255,670 5,595,000 3,620,000 42.393 Irsirimostl erest varque 3,988,944 3,839,190 4,748,546 4,657,588 3,189,014 2,869,222 AWprlxad CIP $7.21m (June 2003) k*Kaat 3.eS% _ _ 8,844,190 9,840,014 11,155,938 Pert. Art Cella $1.98m (June 2004): Tats Prh*W: _ _ 63,115 65,955 68,823 72,024 Tata lraerei: Prim" htm,W 4.50% - - 89,100 86,260 83,282 80,19D Auticrbad CIP (a) $5.834m (June 2(104): 11,155,338 11,182,088 _ 18.5,985 194.394 203,078 212,217 Principal Itdarast 4.50% _ - - 282.530 254,162 245,417 238,278 Senior Center Som (June 2004): _ - 127,505 133,242 138,238 145,504 Prllclpst lastest 4.50% 180,000 174,282 168,288 182,001 Part. Art Calla $15.655m(May 2(X5): - - _ 486,408 509,510 533,712 PACApst Interest 4.75% - _ _ 7M,088 720.963 898,782 AL&"tmd CIP ( b) $1,316 (May 2005) �, 862 42AM 44.837 Principal- 8x..496 Van. Arm Vena1-11-1 1_ _ 55,100 58,905 principal _ - - 92,750 89.949 I'd" 5.0D% - - 11or2ed CIP (c) $1 3.'i5m (May 2006): - _ 40,374 42.393 In - 0975D 64.731 Interest 5.00% Fiscal Yr. Tats: 8,358,994 8,844,190 9,840,014 11,155,938 11.282,088 9,007,2M Tats Prh*W: 4,370,001) 5,110,000 4.559.838 5,176,469 6,855,027 4,729,591 Tata lraerei: 3,988,944 3,834,190 5.290,178 5,978,889 4.607,041 4,277.885 Tay. 8,358,944 8,944,190 9,840,014 11,155,338 11,182,088 9,007-'76 (a): FY2004 aaharto d CIP includes Drainage $940,000; Parks $2,150,000; Street $2,744,000. (b): FY20050100tmd CIP llcludas pa $1,316,0D0 (c): FY2006 aullrodzed CIP includes Fire Slstlnn 5.5 at $1,335,000 City of Allen 208 FY 2004 Budget I ( }\ ■ "Al ! ;§ k �§ 23aEIE§ FICUR �$ ' ■ § ,•,,, /t#|�§§,r / \ �4 A1. ` ' !# \!§■+!!!� k / !;' i , § \r|. !![`&``` , ! (■:;rr k H E,� U WE, F 95IF !■t §` !:, ■ § r■r.: !;' i , rF!•! (■:;rr ,.� „K•! {}� ■ ` , ;■! !. ■ ; E##•t || �|! \ /§ | | ! • ,:!§! !�E ..■■, ` �'EM , ,.;. _ | ) !|;!!.!F° | ,.;. ! i MPH ,.1;,.! . • :, . �1,, �'!!!!!!|!, s ! !|■; | ! !_:|!:! \ | (�I!\_ « |�) ■| „ |!!!i ! _ !|!| • • !!!!. b lh. 2&29!|! !�/\/!|!/•®- / ...................;,,..,......�..,,...,.;.,........ " 209 e 2004 Budget (■:;rr || �|! \ /§ | | ! • ,:!§! !�E ..■■, ` �'EM , ,.;. _ | ) !|;!!.!F° | ,.;. ! i MPH ,.1;,.! . • :, . �1,, �'!!!!!!|!, s ! !|■; | ! !_:|!:! \ | (�I!\_ « |�) ■| „ |!!!i ! _ !|!| • • !!!!. b lh. 2&29!|! !�/\/!|!/•®- / ...................;,,..,......�..,,...,.;.,........ " 209 e 2004 Budget CITY OF ALLEN Appendix Budget and Tax Ordinances ORDINANCE NO. 2209-9-03 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003 AND ENDING SEPTEMBER 30, 2004; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan for 2003-2004; and, WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin County, Texas; and, WHEREAS, the City Council has conducted the necessary public hearings as required by law. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: SECTION 1: The proposed budget of the revenues of the City of Allen, Collin County, Texas, and the expenditures of conducting the affairs of the City, providing a complete financial plan for the ensuing fiscal year beginning October 1, 2003, and ending September 30, 2004, as submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues and acpenditures of the City for the fiscal year beginning October 1, 2003, and ending September 30, 2004. SECTION 2. The sum of $77,960,989 is hereby appropriated for the payment of the expenditures established in the approved budget, attached hereto as Exhibit "A" and made part hereof for all purposes. SECTION 3. The City Council reserves the authority to transfer appropriations budgeted from one account or activity to another within any individual activity of the City and to transfer appropriations frorn designated appropriations to any individual department or activity. That all transfers of appropriations budgeted from one account or activity to another within any individual activity for the fiscal year 2002-03 are hereby ratified. General Fund transfers of unexpended appropriations in the amount not to exceed $450,000 for the fiscal year 2002-03 are hereby ratified. SECTION 4. All notices and public hearings required by law have been duly completed. The City Secretary is directed to provide a certified copy of the budget to the County Clark of Collin County for recording after final passage hereof. SECTION S. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, be adjudged or held to be void a unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance, as amended hereby, which shall remain in full force and effect. SECTION 6. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed; provided, however that all other provisions of said ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect. 212 SECTION 7. This Ordinance shall take effect immediately from and after its passage as the law and charter m such cases provide DULY PASSED AND APPROVED BY THE CITY COUNCIL OF TIE CITY OF ALLEN, COLLIIN COUNTY, TEXAS, ON THIS TAE 9r" DAY OF SEPTEMBER 2003. APPROVED AS TO FORM: Peter G. Smith, CITY ATTORNEY APPROVED: SteTphM — YOR ATTEST: ShelleyB. Geo , TRMC, CICRETARY 213 ORDINANCE NO. 2210-9-03 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING THE TAX RATE AND LEVYING THE AD VALOREM TAXES FOR THE FISCAL YEAR 2003-2004 TO PROVIDE REVENUE FOR THE PAYMENT OF CURRENT EXPENDITURES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, following public notice duly posted and published in all things as required by law, a public hearing was held on August 26, 2003, by and before the City Council of the City of Allen, the subject of which was the proposed tax rate for the City of Allen for Fiscal Year 2003-2004, submitted by the City Manager in accordance with provisions of the City Charter and state statutes; and, WHEREAS, the City Council, upon full consideration of the matter, is of the opinion that the tax rate hereinafter set forth is proper and should be approved and adopted. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: SECTION 1. There is hereby levied and shall be assessed for the tax year 2003 on all taxable property, real, personal and mixed, situated within the corporate limits of the City of Allen, Collin County, Texas, and not exempt by the Constitution of the State and valid State laws, a tax of $0.56100 on each and every $100 assessed valuation of taxable property apportioned and distributed as follows: (a) $0.359237 on each and every $100 valuation of said property is hereby reviewed and assessed to provide revenue for maintenance and operations of the City government and current expenses thereof; and, (b) $0.201763 on each and every $100 valuation of said property is hereby reviewed and assessed for the purpose of paying interest and bonded indebtedness of the City. SECTION 2. All ad valorem taxes shall become due and payable on October 1, 2003, and all ad valorem taxes for the year shall become delinquent if not paid prim to February 1, 2004: SECTION 3. A delinquent tax shall incur all penalty and interest authorized by law including a penalty of six percent (60/6) on the amount of the tax for the first calendar month it is delinquent, plus one percent (10/*) for each additional month or portion of a month the tax remains unpaid prim to July 1 of the year in which it becomes delinquent. A tax delinquent on July 1, 2004, incurs a total penalty of twelve percent (120/0) of the amount of delinquent tax without regard to the number of months the tax has been delinquent. A delinquent tax shall also accrue interest it the rate of one percent (1%) for each month or portion of a month the tax remains unpaid. Taxes that remain delinquent en July 1, 2004, incur an additional penalty of fifteen percent (15%) of the amount of taxes, penalty, and interest due; such additional penalty is to defray costs of collection due to. a contract with the City's tax collection attorney pursuant to Section 33.07 of the Texas Property Tax Code, as amended. SECTION 4. The City shall have available all the rights and remedies provided bylaw for the enforcement of the collection of taxes levied under this ordinance. SECTIONS. The tax roll as presented to the City Council, together with any supplements thereto, be and the same are hereby approved. 214 SECTION 6. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance which shall remain in full force and effect. SECTION 7. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed; provided, however, that all other provisions of said ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect SECTION & This ordinance shall be in full force and effect from and after its adoption. DULY PASSED AND APPROVED BY THE CITY COUNCH. OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS THE 9" DAY OF SEPTEMBER. 2003. APPROVED: Stephen Terrell, MAYOR APPROVED AS TO FORM: ATTEST: Peter r G. Smith, CITY ATTORNEY Shelley B. Georg , TRMC, CI ECRETARY 215 CITY OF ALLEN Demographics WHERE IS ALLEN, CITY OF ALLEN TEXAS? City of Allen is located approximately 25 miles north of Dallas, Texas. CITY OF ALLEN DEMOGRAPHICS 2003-2004 FISCAL YEAR The City of Allen is located in Collin County, which is in north central Texas. It is approximately 12 miles north of interstate 635 on U.S. 75. Allen is completely surrounded by incorporated cities. To the north lies the City of McKinney; to the south, the City of Plano; to the east, the City of Lucas; and to the west, the City of Plano. Allen was settled in the early 1850's from land grants given by the Republic of Texas as an inducement for settlers to come to the frontier. The railroad and telegraph came to Allen in 1872 and in future years made substantial contributions to the economy of the City. The town was officially incorporated in 1953 with a Council/Manager form of government. Similar in importance to the construction of the railroad almost a century before was the completion of U.S. 75 through Allen in 1960. Citizens could work at nearby companies because of the access and convenience of the highway. The relocation of high technology companies to the North Dallas and Richardson areas in the 1960's drastically increased employment opportunities for Allen's citizens, and the population rose to 1,940. It continued to increase to 8,324 in 1980, 19,198 in 1990, 39,482 in 1998, and over 60,000 this year. Allen's population is estimated to surpass 93,000 by the year 2010. 70,000 60,000 50,000 40,000 30,000 20,000 10,000 City of Allen Growth 1995 1996 1997 1998 1999 2000 2001 2002 2003 Allen is 25 miles north of downtown Dallas, on U.S. Highway 75. The City has established a reputation in the Dallas/Fort Worth Metroplex and in the state of Texas for being at the forefront of development and is promoting commercial and residential growth in ways that will aid in having a balanced community. Important transportation routes serving the city include U. S. 75, which bisects the city in a north/south direction in the center of the city and provides an important link to adjacent cities. F.M. 2170 (McDermott/Main) runs in an east/west direction in the center of the city. S.H. 5/ Greenville Avenue, which formerly was the main north/south thoroughfare, lies roughly parallel to U. S. 75. Since its inception in 1992, the Allen Economic Development Corporation has dedicated its resources to developing first-class technology parks and recruiting quality industries and corporate campuses to the community. Allen's corporate landscape is now a well- designed blend of telecommunication, medical, semiconductor, and other technology - related industries. City of Allen 219 FY 2004 Budget $5,000,000,000 $4,000,000,000 $3,000,000,000 $2,000,000,000 $1,000,000,000 $0 CITY OF ALLEN DEMOGRAPHICS 2003-2004 FISCAL YEAR Assessed Properly Valuations 1995 1996 1997 1998 1999 2000 2001 2002 2003 Development in Allen continued at a steady pace, despite a nationwide economic slump. While a few companies within the community were forced to lay off personnel, other businesses filled the gap by making Allen their home. During FY 2002-2003, the Allen Economic Development Corporation assisted businesses relocating to Allen and worked to retain those already in the community. AEDC's assistance with brokers and companies resulted in Sanmina-SCI, Mustang Technology Group and Velocity Sports choosing Allen as their home. Sanmina is a leading electronics contract manufacturer and will ultimately have 500 employees in the Allen location. In addition, negotiations helped to retain Sage Telecom's corporate headquarters in Allen through 2010. The company now has 500 employees and more than half -a -million customers in 10 states. Allen's attractive demographics and continued population growth has attracted new retail activity. Bennigan's Restaurant opened and construction is nearly complete on Chipotle. Bank of America and American National Bank opened full-service branches and several more new banks are under construction. Allen Premium Outlets now has 90 stores and plans to add an additional 70,000 square feet in the next year. In addition to creating jobs, AEDC projects relieve the property tax burden of the individual homeowner. In 2002, AEDC projects covered the equivalent of $.053 of the City's 2002 $.562 tax rate and $.258 of the 2002 Alien ISD's $1.808203 tax rate. City of Allen 220 FY 2004 Budget ;as Allen Development LP m Pointe/Sentinel R E y Boots/B.RJrwin Creeks ORIrXU/Lone Star Gas I Operating Partnership 'onics-Toppan TX Inc 1western Bell/SBC lian Settlers Gate LP Creeks Village LP Independent School District i Premium Outlets i City Hall mina SCI e Telecommunications . Enterprises :bytedan Hospital International CITY OF ALLEN PRINCIPAL TAXPAYERS September 30, 2003 Retail Apartment Complex Real Estate Utilities provider Commercial Real Estate Photomask Production Telephone services Apartment Complex Retail Total Assessed Valuation MAJOR EMPLOYERS September 30, 2003 Education National data center Retail Governmental Optical product design/mfg Telephone service Publishers Hospital/medical offices Semiconductor mfg Micro-electronics/gas tech Taxable 50,894,670 43,302,660 36,278,364 35,345,389 32,186,331 29,545,501 28,477,162 25,109,456 22,519,228 Approximate number 1500 800 741 534 400 397 286 233 220 203 Total IN City of Allen 221 FY 2004 Budget CITY OF ALLEN MISCELLANEOUS STATISTICAL INFORMATION 2003- 2004 FISCAL YEAR Date of incorporation Form of government Area Miles of street Population (2003) Fire protection: Number of stations Number of personnel Number of fire hydrants Police protection: Number of stations Number of personnel Water service: Supplier Number of consumers Average daily consumption Miles of water lines Sewer service: Sanitary sewer lines Storm sewer lines Building permits issued Parks Number Area Municipal employees: Full-time Part-time Temporary Public education Number of colleges Number of public schools Number of private schools City of Allen July 1, 1953 Council/Manager 27.1059 square miles 251 center line miles 63,643 4 84 2547 1 118 North Texas Municipal Water District 20,758 10,426,000 gallons 307 linear miles 236 linear miles 83 linear miles 5065 35 720 acres 418 90 15 0 11 elem., 2 middle schools, 1 freshman center, 1 high school 0 222 FY 2004 Budget Departmental Performance Measures Departmental Performance Measures Performance measurement can be defined as "measurement on a regular basis of the results (outcomes) and efficiency of services or programs."' The ultimate purpose of any performance measure is to provide a quantifiable measure of the results or effectiveness of an action. In the case of measurements in government, they are typically tied to programs and services. By finding quantifiable measures that are tied to the goals of a service, the effectiveness of the program can be judged against the preferred level of achievement, against the program's past performance, and against similar programs in other cities. Performance measures fall into five categories. The first, and most simple, is input measures which shows the amount and kinds of resources assigned to a program. Budgets actually contain input measures when they show divisions of money and personnel. The second category is output, or workload measures that show amount of work performed and services received. Individually, these first two categories only provide a frame for the activities of a program, but when outputs are examined in terms of the inputs needed to produce them, an efficiency measure is created which is the first real measure of actual performance. Outcome or Effectiveness measures are designed to report the results of a program, especially the quality of the results. "Effectiveness refers to the degree to which services are responsive to the needs and desires of a community." z The final category is productivity measures, which combine efficiency and effectiveness to show the cost to produce a quality result or how poor results harm total costs (for example having to repair a street twice after doing it poorly the first time). The measures in this appendix fall into the final four categories. An attempt was made to compose measures for the major functions of all City departments. The measures were also designed to tie in as closely as possible with the departmental goals and objectives listed in the departmental pages in the budget. As a result these measures can be used as a tool for more accurate budget decisions, as a gauge of goal achievement, plus as a running overview of trends in departmental performance. From page 5 of Harry P. Harry's book Performance Memurment From the National Center for Public Productivity, Rutgers University 224 City Administration Department Introduction The City Administration Department supports the City Manager in his task of advising the City Council on policy and fiscal matters and implementing those policies and procedures. The City Manager also provides administrative oversight and direction for the City, and is responsible for developing the annual budget. Website The City of Allen website is maintained by the Public Information division of City Administration. The number of visitors to the City website continues to increase, which may be attributed to the redesign to include additional information, and efforts to ensure that information continues to be current. Website Visitors 40,000 35,000 35,203 30,000 27,932 30950 25,000 22901 20,oao 15,000 10,000 5,000 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qtr 2002 2002 2002 2002` 2003 2003 The slight decrease in visitors in the 4" Quarter 2002 is due to a change in servers. 225 City Secretary Department introduction The City Secretary Department oversees all record preservation, retrieval, and destruction for the City. The department is also in charge of running municipal elections and conducting Open Records and Open Meetings educational programs for City personnel. Public Information Requests Under open record and freedom of information laws, citizens can request public records from their governing bodies. Other City departments request information as well. The number of requests has grown along with the City's population and government. Request Response Time The City Secretary's Department responds to all public and departmental requests for copies of stored documents. Although documents are now more often being recorded electronically, hard copies are still often needed, and the majority of older records exist only on paper. The Record Retrievals 2,0()0- 1,500 ,000 1,800 1.800 1,500pp 1,000 900 eoo 500 a 1998-99 1999-00 2000-01 2001-02 2002-03 Percent of Record Requests Responded within 3 Days Department has set three days as the goal for response time to a record request, which involves locating the document, copying the document, and then delivering it to the person making the request. 226 Human Resources Department Introduction The Human Resources Department works in partnership with departments in providing expert Human Resources advice in collaboratively shaping strategies to achieve organizational goals. This task is accomplished by the Department administering benefits, the workers' compensation program and risk management functions, recruiting and retaining employees, handling employee relations as with policy development. Employee Turnover The City of Allen experienced 20% turnover in 2002, primarily due to the opening of the Natatorium and placing those personnel as regular rather than seasonal employees. Because of the high turnover rate with seasonal employees those calculations are not included in the overall rate of turnover. Therefore, the change in Employee Turnover categorizing Natatorium staff as regular employees has contributed to an increase in the -2003 data is projected City's employee turnover rate. With the institution of the P.R.I.D.E. program, we hope to better control employee turnover. Our projected turnover for this year is 12.7%, which is a 7.3% decrease from last year. Training Safety Training includes programs that are part of the Safety Incentive Program. General Training is federally mandated training as with training that will enhance job skills for employees. FY 2002-2003 Sessions I Attendees ffiMoinie sent on training per employee Safe Trainin 187 3,495 $.821 General Trainin 75 1757 1$29.84 227 Harrassment and Discrimination Claims The City is still fortunate to have had only two Title VII related claims since 2001, which is a very low rate. Title VII refers to a specific section of the Federal Civil Rights Act of 1964 that discusses discrimination in the workplace. Title VII claims therefore are not related to injuries, but instead are from issues such as sexual harassment or discrimination based on race, ethnicity, sex, etc. A lack of claims indicates a positive organization culture combined with controls to prevent and resolve issues before they turn into formal grievances. Workers' Compensation Losses Through continued safety Workers' Compensation Losses training and close claims management, the losses in $30,000,000 $400.000 W workers' compensation $25,000,000 $300,000 8 have continued to _ $20,000,000 decrease. We are able to $15,000,000 $200,000 E keep the claims dollars low a $10,000,0000 due to an aggressive $5,000,000 $100,000 c return to work program $0 $0 3 and a collaborative effort 9900 00-01 01-02 02-03 of the City and medical providers willing to work +Total Payroll - Dollars spent on work Comp with the city to get employees back to work. We also have a staff that understands the importance of working safely. TY02-03 wrc sm1 is proleasd This chart shows the relation between injury claims and personnel expenses (salary and benefits) of all the funds containing personnel. It shows the effect of workers' compensation claims on the City's total staffing costs. It +hat even 2.50% 2.00% t3a% 1.50% 0.52% 1.00% 0.50% 0.50% 0.00% �mo_vrw� 9M ?ffl1 2001-2002 '2002-2003 also emphasizes a as new employees are added, they are being trained in our safety program. 228 Lost and Light Work Days During FY 2002-2003 employees missed an accumulated total of 237 days as a result of sickness or injury. The City also accommodated other injured employees who were temporarily unable to perform their normal job duties with 500 total days of light duty work. Rn*] Finance Department Introduction The Finance Department manages the City's financial resources in accordance with state law, and ensures that city ordinances and policies and procedures are followed. The Accounting and Purchasing divisions provide technical staff support to the City Manager's office and all operating departments. The Accounting division encompasses cash and investments, debt management, budgeting, accounts payable, payroll, fixed assets, and capital projects accounting. The Purchasing division was established in March 2001 and is responsible for assisting with the procurement of goods, services, and construction projects, and disposing of surplus city property. Awards Every year the City's budget is submitted to the Government Finance Officers Association to determine its all ibility for the 9 GFOA Distinguished Budget Presentation Award. This award recognizes budgets that clearly and accurately present budget information to the reader. Similarly, the City's Comprehensive Annual Financial Report is submitted to the GFOA to determine the document's eligibility for the Certificate of Achievement for Excellence in Financial Reporting, which recognizes a high standard of governmental accounting and financial reporting. In addition, each year the Purchasing Division applies for the Achievement of Excellence in Procurement Award from the National Purchasing Institute, which is awarded for superior performance in the field. Field Purchase Order Usage FPOs are issued to cover emergency purchases, and to initiate payment for dues, registration fees, personal or professional services, subscriptions, employee expenses, utility bills, advertising expenses, and intergovernmental FPOs Issued 8,000 7,016 5,923 6,000 3,621 4,000 2,000 0 Mar. 01 -Sep. FY 01-02 FY 02-03 01 payments. Although necessary, heavy usage of FPOs can more difficult. Therefore the Finance purchases as much as possible. . make budget estimation and planning Department encourages planning for 230 FY 99-M FY S01 FY 01-02FY02-0 -F-Budget Award Yes Yes Yes Yes GFOACAFRAward Yes Yes Yes SubmNed NPI Procurement Award WA Yes Yes Yes 9 GFOA Distinguished Budget Presentation Award. This award recognizes budgets that clearly and accurately present budget information to the reader. Similarly, the City's Comprehensive Annual Financial Report is submitted to the GFOA to determine the document's eligibility for the Certificate of Achievement for Excellence in Financial Reporting, which recognizes a high standard of governmental accounting and financial reporting. In addition, each year the Purchasing Division applies for the Achievement of Excellence in Procurement Award from the National Purchasing Institute, which is awarded for superior performance in the field. Field Purchase Order Usage FPOs are issued to cover emergency purchases, and to initiate payment for dues, registration fees, personal or professional services, subscriptions, employee expenses, utility bills, advertising expenses, and intergovernmental FPOs Issued 8,000 7,016 5,923 6,000 3,621 4,000 2,000 0 Mar. 01 -Sep. FY 01-02 FY 02-03 01 payments. Although necessary, heavy usage of FPOs can more difficult. Therefore the Finance purchases as much as possible. . make budget estimation and planning Department encourages planning for 230 Bids and Contracts The Purchasing division seeks to provide economic and timely purchases of goods and services through requests for proposals, bids, and informal quotes. The goal for turnaround time is 25 calendar days or less for formal bids, and 72 hours for processing of standard purchase orders. These and workload efficiency. Purchase Orders Average length of bid/contract processing time is approximately 25 calendar days (does not take Into account the evaluation time and approval by City Council). YTD number of bids/contracts processed: 143 Total award value: $33,550,325 YTD Bkls/contracts processed per employee: 71.5 FY 02/03 requisitions processed: 2,365 FY 02/03 dollar value of requisitions: $21,444,922 performance measures demonstrate service delivery Purchase orders are issued National Average Cost per Purchase Order: $80 for planned expenses. To measure the costs versus the City of Allen's Average Cost per Purchase Order. $67 results of the purchasing Purchase Order YTD Dollar Amount: $17,618,861 process, the total divisional Number of Purchase Orders to Date: 2,158 cost (personnel and operations) can be divided by the dollar amount of purchase orders issued. This measure specifically shows the return on the division's personnel and operational costs. Currently, the division's cost is $0.004 (less than '% cent) for every dollar purchased through contracts, and $.008 for every dollar purchased through purchase orders. 231 Municipal Court Department Introduction The City of Allen's Municipal Court handles all cases arising from violations of City ordinances and certain state laws, with the vast majority of the cases involving traffic offenses. They also have the responsibilities of issuing warrants and collecting all fines stemming from offenses. Warrants Warrants are issued for a person's arrest whenever a person fails to fulfill their legal obligations, such as failing to pay a fine or missing a court appearance. A warrant is served when the person for whom the warrant was issued has been found and arrested. The number of warrants issued in FY02-03 increased by 1678. The number of warrants served in FY02-03 increased by 966. Warra=Percentage 100% 80% 60% 40% 20% 0% FY00-01 FY01-02 FY02-03 Tickets The total number of tickets issued generally increases as the community grows. The decrease in FY01-02 was due to Police staffing vacancies and the resulting temporary reassignments of some traffic officers to patrol. Although traffic offenses constitute approximately 95% of the total A thar a not Total Tickets Issued FY 02-03 tickets issue , ey the only tickets written. The Municipal Court also receives tickets for animal and code enforcement violations. 232 FY 00-01 1 FY 01-02 I FY 02-03 Warrants Issued 3,175 13,106 4,784 Warrants Served 1 749 12,296 13,269 Tickets The total number of tickets issued generally increases as the community grows. The decrease in FY01-02 was due to Police staffing vacancies and the resulting temporary reassignments of some traffic officers to patrol. Although traffic offenses constitute approximately 95% of the total A thar a not Total Tickets Issued FY 02-03 tickets issue , ey the only tickets written. The Municipal Court also receives tickets for animal and code enforcement violations. 232 Police Department Department Introduction The Police Department's task is to enforce local, state, and Federal laws and to provide for the safety of both people and property. The Department has three divisions: Patrol, Criminal Investigations, and Support Services. The Department has a Community Relations Unit within the Support Services division, which interacts extensively with citizens, both with volunteer programs and public education programs involving both adults and children. The Department is also responsible for animal control and operation of the animal shelter. Calls for Service The number of calls for service is an indicator of the workload of the Police Department. The number of calls continues to increase concurrently with the population. Total calls have increased 130% since 1998, while population has grown 68 4°/ over the same Calls for Service o period. Although calls have increased at a greater rate than the population, the graph shows that most of the growth is from directed patrols and park and walks which are crime prevention measures rather than responses to actual crimes. 233 Response Time Response Time in 2002 Response time is divided into "queue time", which is the 15 time it takes dispatch to hand • — Clue Time a call off to the officers on 10 duty, and "response time" to 5 - Response the site of the incident. A rime quick response is vital to 0 prevent damage to property or 1 z a a s harm to individuals. It can be Priority influenced by many factors including traffic congestion and staffing levels. Priority reflects the type and seriousness of call. The Department strives to keep the response time as low as possible, especially in the case of emergency calls. Part I Crimes Part I crimes are divided into serious crimes against individuals, like murder, assault, rape, and robbery, and serious crimes against property, usually the theft of such. Part I crimes make up approximately 1.5% of the total number of calls. Part I Crimes Against Individuals aoo 300 _ Ell Assault Agg ASSault 200 Rape iW - Murder 0 1997 1998 1999 2000 2001 2002 Part I Crimes Against Property 2,000- 1,500 1,000 EArs 500 0 234 Part I Crimes Cleared A cleared crime is a case in which an arrest has been made (or points to an arrest that cannot be made because of circumstances beyond the control of law enforcement). Although this is good measure of police performance since one of their major goals is to solve crimes that have been committed, it is necessary to note that most crimes are never cleared. This is evidenced by the national average of 20.5% part I crimes cleared in 2000. In Allen the percentage of part I crimes cleared from January 2002 through October 2003 (the most recent numbers available) was 15.6%. Property Recovered Another measure of the success of police investigative efforts is the percentage of stolen property recovered relative to the total value of property stolen. From January 2002 through October of 2003 the value of stolen property was approximately $4,135,433 and the amount of property recovered was $1,195,443. Population "Calls per 1000 population" is a standard workload measure for police departments. For the City of Allen's Police Department, in addition to responses to citizen calls, this figure also includes directed patrols and park and walks, which are specifically focused on crime prevention. "Officers per 1000 Population" is a measure of police protection. The F.B.I. recommends on average 2.44 officers per 1,000 residents. The State of Texas average is 1.77 officers per 1,000 residents. The Allen Police Department will continue to increase police staffing as the city's population continues to grow. Once the city's population becomes constant, the police staffing increases will level out. Calls per 1000 Population 15.0011.51 10.74 10.36 10.00 92 5.00 0.00 1998 1999 2000 2001 2002 Officers per 1000 Population 2.00 1.76 1.57 1.42 1.41 1.50 1.26 1.00 0.50 0.00 1998 1999 2000 2001 2002 235 Calls per officer Again, these calls also include calls per Officer crime prevention patrols requested by citizens. An 2000 increasing workload is something 1514 1431 to guard against because it can 1500 1785 1280 ultimately harm officer performance if they are unable to 100°794 respond promptly to every call, or 500 are forced to reduce time spent per individual call or case. In 2002 0 calls did not increase in the same 1998 1889 two 2001 2002 proportion to the population as they had in previous years. The police force increased slightly, but also not in proportion to the population growth. The end result was fewer calls per positioned officer, but also fewer officers per capita. 236 Fire Department Department Introduction The Fire Department's task is to prevent and mitigate property loss in Allen from fires and the effects of natural and man-made disasters. Additionally, the Department provides emergency medical services. A heavy emphasis is placed on the prevention of these occurrences through public education, fire suppression system installation and code enforcement. Firefighter and Paramedic training and equipment are equally critical to insure a safe and effective response. Calls for Service One measure of the Fire Department is the total number of calls it receives. Emergency Medical Service (EMS) incidents continue to increase while fire incidents have remained steady. Fire calls include all non-medical calls such as fires, gas leaks, chemical spills and public assistance. Total Total Calls 2,000 1,558 1,662 1,500- 1,404 1,168 1,091 1,102 1,000 500 0 incidents in both categories are projected to increase as the community grows and both buildings and the population age. Response Time Response time measures the average time required for emergency personnel to be dispatched and then travel to the scene. A quick response is vital to prevent further damage to property or to begin medical treatment of a patient. Response time can be influenced by factors including traffic congestion, road construction, and fire station placement. The Department's goal minutes or less. 237 is an average response time of 5 4:48 Average Response Times 4 .4 :35 c 4:33 °u 4:19 4:15 4:05 4:04 3:55 4:00 3:50 ,5 3:36 3:21 Yr2000 Yr 2001 Yr2002 ■ Fire � EMS 237 is an average response time of 5 Injuries This measure shows severe injuries to both firefighters and the general public resulting from fires. Injuries cannot be completely eliminated, but an emphasis on public education and firefighter training will help keep these to a minimum. Fortunately there have been no deaths resulting from fires in the reporting period. Property Loss Property loss is a financial measure of the damage caused by fires in Allen. Property damage can be reduced to an extent by quick response times and well trained firefighters. Fire loss can vary widely from year to year. A single fire in an office or residence can easily create property loss in excess of $100,000. Property Loss $1,000,000 $800,000$803,460 $630,960 $600,000 $360,665 $400,000 $200,000 $0 Yr 2000 Yr 2001 Yr 2002 238 Injuries From Fires 6 6 5 4 4 3 3 2 2 1 1 0 0 Yr 2000 Yr 2001 Yr 2002 ■ General Public ■ Firefighter from fires in the reporting period. Property Loss Property loss is a financial measure of the damage caused by fires in Allen. Property damage can be reduced to an extent by quick response times and well trained firefighters. Fire loss can vary widely from year to year. A single fire in an office or residence can easily create property loss in excess of $100,000. Property Loss $1,000,000 $800,000$803,460 $630,960 $600,000 $360,665 $400,000 $200,000 $0 Yr 2000 Yr 2001 Yr 2002 238 Inspections The fire marshal inspects new buildings as part of the process to certify them for occupancy. In addition, all existing businesses are inspected annually for fire hazards. As Inspections and Plan Review 1,500 1,000 5001 ■ 44 ■ 321 ■ 254 constructed both 0 numbers will continue Yr 2000 Yr 2001 Yr 2002 to increase. The Department also IN Fire Inspections ■ PlanReview reviews building plans before construction to make sure the building will be constructed with the proper life safety systems such as sprinkler systems, alarm systems, exits, and fire mains. Educational Efforts The Fire Department offers numerous public education programs designed to increase fire safety knowledge. Currently, "Learn Not to Burn" classes make up the greatest share of programs offered. The Department added a Public Education Coordinator in February of 2003. This position has the responsibility of developing a comprehensive public education program including new programs such as the Citizen Fire Academy and 'Risk Watch'. 239 Public Education Programs 6,000 zs0 200 E 150 z,00a E n 100 a a ® a 0 5 o " Yr 2000 Yr 2001 Yr 2002 to Total Participants t LearnNotNot to Bum Students - Progms February of 2003. This position has the responsibility of developing a comprehensive public education program including new programs such as the Citizen Fire Academy and 'Risk Watch'. 239 4,000 150 z,00a 100 50 0 February of 2003. This position has the responsibility of developing a comprehensive public education program including new programs such as the Citizen Fire Academy and 'Risk Watch'. 239 Library Department Introduction The Library serves the continuing education and literary recreational needs of the City. In addition to providing reading and audio/visual materials for the citizens, it also provides numerous programs that focus on increasing reading skills and fostering a love for reading and learning in general. The current library is located at 301 Century Parkway, but a new library is being planned in the central business district area. Visitation The measurement of "Annual Visits" is the total number of library patrons, and is the simplest measure of library usage. "Annual Checkouts" is the total number of books checked out each year. Visitation is counted each day by counters at the door. The measurement of circulation per capita is the Visitation 500,000 402,50544 3 400,000 375 253 300,000 230,54 200,000180,363 ° 189,101 100,000 0 FY 00-01 FY 01-02 FY 02-03 ■ Annual visits o Annual Check -Outs total number of checkouts divided by the total population. Over the past year, visits and checkouts have increased 22% and 12% respectively. -FY02-03 data is projected 240 FY 00-01 FY 01-02 'FY 02-03 Circulation per capita 7.5 6.9 7.0 -FY02-03 data is projected 240 Books Another widely used library measure is the number of books in the library system divided by the City's population. "Books per Capita" provides a general measure of the availability and diversity of library books available for the community. The city council's standard is 2.00. The decline is explained by Allen's rapidly increasing population and a dearth of shelf space at the current library. Programs Library programs include such things as preschool storytimes, puppet shows and teen/adult programs, as well as outreach programs like Headstart programs, local school programs and senior citizen center and nursing home visits. The number of programs accounts for each time a program is held. 2.0 1.8 1.6 1.4 1.2 1.0 Books per Capita FY 99-00 FY 00-01 FY 01-02 'FY 02-03 •FY02.03 date Is projected Library Programs 01 !0 99-00 00-01 01-02 02-03 -r--Total Attendance at Programs -+- Programs Offered 241 25,000 600 20 ,000 500 v 15,000 ~ — 400 E 10'000 300 200 5,000 100 a 01 !0 99-00 00-01 01-02 02-03 -r--Total Attendance at Programs -+- Programs Offered 241 Operations The library devotes a great deal of time to making sure that the book collection stays current and in good condition. This means that the library is constantly replacing and adding new material, while trying to make it available to the public as quickly as possible. When the library receives new materials (books, magazines, etc.), they must be entered into the library database, adapted for check out, and shelved. The increase in time to complete this task has remained steady until the 01-02 fiscal year when turnover among the staff and an increasing number of new materials slowed the process. New efficiencies implemented in FY 02-03 cut processing time in half. 242 FY 00-01 FY 01-02 FY 02-03 Time Needed to Process New Material 12-15 days 20-21 days 10-12d 242 Parks and Recreation General Fund Department Introduction The City's parks, greenbelts, and recreation facilities are planned and maintained under the supervision of the Parks and Recreation Department. The expenses related to park maintenance are located in the General Fund, while revenue and expenses stemming from the Department's recreation programs and facilities are located in a separate Special Revenue Fund. General Fund Cost Per Capita During Fiscal year 2003, General Fund Cost per Capita General Fund cost per capita includes all park $100 related operations, $80 $72.86 $76'21 $58.42 $64.38 $61.14 recreation $60 administration, and $40 senior citizen support. The remainder of the $20 recreation division is $0 funded in the Special 2000 2001 2002 2003 2004 Revenue Fund. Years 2000-2002 included transfers to the Parks and Recreation enterprise funds that came from the Parks and Recreation General Fund budget. 2003 and 2004 do not include the cost of the General Fund transfer to the Parks and Recreation Special Revenue Fund. 243 Park Acres The ratio of park acres to population has historically been a benchmark of the adequacy of the park system for a city's residents. Numbers from the ratio are not always comparable between cities however, because of variations in how open space/greenbelts within each community are treated ii the ratio. Using developed acres as an alternative provides a useful benchmark for comparisons between city park systems. Developed parkland is currently about half of the total acreage, or 250 acres. The increase in developed acreage in 2003 is the result of the addition of over 100 acres in the new Celebration Park. Cost Per Acre of Parkland Maintenance of parks and recreation facilities has a large effect on the aesthetic value of a city. The past few years the department has been working to continue to meet the standards described in the City's Parks and Facilities Maintenance Standards guide. The decrease in cost per acre in 2003 and 2004 is a reflection of new cost efficiency initiatives that will permit the Department to maintain Allen's award-winning park system during the current economic doldrums at the high standards expected by the community. Developed Acres per 1000 Population ss 4 3.96 3.66 3.5 3.12 297 3 z.s 2 1.85 1.63 A1.651.74 1.5 1 0.5 0 2001 2002 2003 2006 ■ Nelghborhood Packs ■Community Padke •2004 data is projected Cost per Acre $7,000 $6,429 $6,000 $5 783 $5'844 $5,713 $5,000 $4,353 $4,000 w II $3,000 r $2,000 $1,000 $o 2000 2001 2002 2003 2004 244 '2004 data is projected Parks and Recreation Special Revenue Fund Division Introduction In FY 02-03 the Parks and Recreation Department combined all revenue and expenses from its programs and recreational facilities into one special revenue fund in order to make accounting easier and hold staff accountable for monies spent. General Fund Support Per Capita The Special Revenue Fund is partially self-supporting. Transfers from the General Fund help fund operational expenses not covered through user fees. The increase between the first two years is accounted for by the first full year of operating expenses for the Don Rodenbaugh Natatorium. Number of Recreation Visits Ford Pool Ford Pool attendance has decreased significantly since the late 1990s. Records from 1994 through 1999 indicate that Ford Pool yearly attendance ranged from 33,318 to 44,680. With the opening of the natatorium, Ford Pool is becoming a neighborhood pool. General Fund Support Per Capita $20 $17.64 $1s.os $15 $14.37 $10 $5 $0 2002 2003 2004 14,000 12,000 10,000 8,000 6,000 4,000 2,000 0 245 2004 data is projected Ford Pool Recreation Visits 9,640 71746 8,201 Daily Admissions COAST and Rentals ■ 2002 ■2003 Number of Recreation Visits Don Rodenbaugh Natatorium The Natatorium opened in January 2002. It offers a competition swimming pool, water playground equipment, a flowing river, a fitness area, and a rock climbing wall. It is frequently used by local organizations, such as Metroplex Aquatics and COAST, for events. Metroplex Aquatics, Learn To Swim and rentals account for the largest increases in attendance. Don Rodenbaugh Recreation Visits 100,000 80,757 87,886 80,000 75,369 g7 890 60,000 40,000 20,000 0 Member Admissions Non Member Admissions ■ 2002 ■ 2003 246 Don Rodenbaugh Activities 50,000 40,500 40,000 30,O00 29,60528,006 20,000 18,200 19,398 15,673 10,403 12,288 10,000 2,400 5,200 7, 3.840 2 180 0 Party Rentals Metro Lessons Classes Swim AISD Mania Aquatics Meets Activities ■ 2002 ■ 2003 246 Number of Recreation Visits Joe Farmer Recreation Center Joe Farmer has been established for 8 years: Within those eight years attendance has gradually increased as a result of the growth_ in population surrounding the center, and more diversified programs offered by the center. However, in 2002 Total Visits to Joe Farmer 150,000 96,801 108,532 105,166 100,000 70,468 81,886 50,000 0 1999 2000 2001 2002 2003 the number of visits started to level off due to the opening •2003 data is projected of the Don Rodenbaugh Natatorium and also due to programs being diverted to other available spaces and facilities through the park system. Joe Farmer Rec Center Visits 100,000 85,599 80,000 78,365 60,000 40,000 16,325 20,000 10 652 3,4103,840 8,8716,636 0 Admissions Classes Rentals Special Activities O 2002 � 2003 247 Building and Codes Department Introduction The Building and Codes Department monitors compliance with the City of Allen's codes and ordinances. To this end they conduct building and facility inspections on newly constructed buildings to make sure that they are suitable for occupancy. They respond to complaints of City code violations and work with the violators, and at times the municipal court, to make sure problems are corrected. The department also has the task of making health inspections at restaurants. Home Building Permit Review Time Developers and individuals who desire to construct homes within the City must fill out a permit application which is reviewed by a Building and Codes employee. The goal is to provide for regulated growth in compliance with City regulations. Since Allen is a growing city, with a large amount of new construction, this is one of the major tasks of the Department. These graphs indicate that while numbers are down slightly, healthy growth is still evident. Permit review time shows the average number of business days it takes an employee to review a single family home building permit. The decrease in processing time during 02- 03 is due to an increase in the field inspection staff allowing the plan review staff to spend all their time reviewing plans and not helping in the field to address inspection backlogs. Single Family Perm Its Issued 2000 1500 1000 500 0 FY 00-01 FY 01-02 FY 02-03 Commercial Building Permits Issued 200 150 100 50 0 FY OM1 FY 01-02 FY 02-03 Bingle Family Perm It Review Time laril 10 g 8 6 4 2 0 FY 00-01 FY 01-02 FY 02-03 248 Building Inspections New buildings are inspected multiple times before occupancy in order to ensure that they are being constructed in accordance with City codes and ordinances. 2s 20 15 10 Average Inspection Time (Minutes Per Stop) For the best combination of o efficiency and thoroughness, FY oo-ot FY 01-02 FY 02-0.3 building inspectors in the City aim to spend 20 minutes per inspection, including travel time. With the field inspection staff level now at 7, average time per stop in 02-03 was 21 minutes. Health Inspections The Department inspects all food -service establishments within Allen to make certain that health codes are being followed. A minimum score of 92 (Good) is the Department's goal. Scores below 92 require correction and re -inspection. Thorough and periodic inspections are a factor in keeping scones high. The average score for FY 02-03 is 95.8. 249 Planning Department Introduction The Department of Planning & Development is responsible for land use and transportation planning, zoning administration, development coordination, capital improvement planning and for providing staff support for the Planning & Zoning Commission, the Board of Adjustment, the Sign Control Board and the Allen City Council. Platted Acres The Planning Department reviews requests for subdivisions for technical compliance with the Citys requirements. The plats are approved by the Planning & Zoning Commission. Over 70% of property planned for residential development has construction underway. Residential Acreage Platted KIIfr7 The final plat is the last step in the review process prior to construction. The numbers shown include residential and commercial plats, plus other less frequently used categories such as church or institutional. Zoning Changes In a developing city like Allen, zoning changes and amendments can be made frequently. Although Allen follows the land use patterns laid out in the comprehensive plan, a balance must be found between short-term flexibility and the long tens goals. Therefore zoning changes are often made when the results are deemed beneficial to the city. 251 Engineering Department Introduction The Engineering Department plans and oversees infrastructure projects for the City, including the capital improvements program. With the transfer of traffic control from Community Services to Engineering, the Department is now also responsible for monitoring and improving traffic flow throughout the City. Capital Project Funding Every year the City spends millions of dollars on large scale construction or maintenance projects, and on comprehensive studies to prepare for such projects. These activities are overseen by Engineering. Some of the larger projects of the FY 02-03 year are the widening of West Bethany from Bel Air to Alma, Exchange Parkway from Greenville Avenue to Angel Parkway, Ash Drive from McDermott Drive to Main Street, Cottonwood Creek 24" Sanitary Sewer Line, and Aylesbury Trail sidewalk replacement. Total Dollars Spent -Capital Projects 15.0 $12.71 13.5- F12.0- .1 3.5 a 12.0 10.5 0 9.0 $6.34 $7.35 $8.97 $5.72 7.5 5.69 E 6.0 .5 $1.75 $635k 15 $817k 538k 0 Facilities Water/Sewer Drainage Streets Parks ■ FY2002 ■ FY2003 252 Developer Contribution to Infrastructure During construction of their project, developers build infrastructure improvements that the City later maintains. The Department helps plan for the infrastructure needs, oversees the construction, and facilitates the transfer. Value of Infrastructure from Commercial Development $800 m $600 2 $400 $200 $0 2001 2002 2003 —WATER -r-SEWER STREETS STORM Value of Infrastructure from Residential Development $10.0 $8.0 - $6.0 - $4.0 $2.0 $0.0 2001 2002 2003 WATER SEWER—STREETS --»-STORM. 253 New Residential Lots A larger number of New residential lots implies either 408 11360 larger or more numerous 1•5DO housing developments. In either situation, the result is t,ppp more site plans for the Department to review, and 6o0 more infrastructure that will 2z0 be turned over to the City. The significant drop 0 reflected in the number of 2001 2002 2oo3 new residential lots is attributed to a change in the method for determining the City's ownership of infrastructure built by developers as well as effects of the recent sluggish economy. In past years, we recorded lots complete upon filing of the final plat. Starting this year, we record lots complete upon acceptance of the public infrastructure. Using the old method, the FY 2003 number would be 571. 254 Community Services (Administration) Department/Division Introduction The Community Services Department is composed of several divisions and covers most of the public works functions of the City, including water, sewer, streets, building maintenance, drainage, and solid waste.The Administration Division oversees the functions of all of the Department's line divisions. Low Emission Vehicles The City of Allen is gradually replacing its high emission gas or diesel burning light duty (non -emergency) vehicles with low - emission or alternative fuel vehicles in order to meet EPA Percent of City's Fleet that is LEV/AFV requirements. Community Services, Engineering, Building and Codes, and Parks and Recreation are all affected by the EPA requirements and are gaining lower emission replacement vehicles as a result. Emergency vehicles are not included in the EPA requirements; however, all patrol cars purchased in the past two years are also LEV. 255 Community Services (Building Maintenance) Division Introduction The Building Maintenance division is responsible for keeping the Allen City Hall, the City Hall Annex, the Municipal Library, the Central Police Station, the Police Animal Shelter, and the administrative areas and classroom in the new Central Fire Station clean and maintained. Tasks include janitorial services, building mechanical system maintainance and repair, remodeling projects, and other tasks related building operations and staff support. Building Square Footage Cleaned The total amount of square footage cleaned increased as a result of the new Central Fire Station and Police Station renovation project completed in FY01- 02. r 111 100,000 50,000 Building Square Footage Cleaned FY 99.00 FY 00-01 FY 01-02 FY 02-03 Total Square Feet Cleaned per Employee This measure reflects the efficiency and effectiveness of the Division's cleaning efforts. The Division has a goal of 18,000 square feet cleaned per employee to allow for thorough cleaning. Square feet cleaned rose in FY01-02 due to new facilties such as the central fire station and the renovated police station. The decrease in square footage cleaned per employee in FY02-03 resulted from the addition of two new employees. Total Square Feel Leaned per Employee 39,ao0 25,000 z 28000 m 15,000 10,000 5,000 0 FY 9400 FY 0001 FY 01-02 A02 -M FY 03-06 Cleaning Cost This is the cost incurred by the division for each square foot cleaned. The dollar amount includes salary and benefits for employees, uniforms, supplies, and equipment. 257 Community Services (Streets) Division Introduction This division has the responsibility for maintaining the many miles of streets, alleys, and sidewalks within the City. Total Street Miles Total street miles in Allen have increased by approximately 50 miles in the past three years. Ther rate of increase has slowed along with new home construciton. Although maintenance will eventually increase as a result of the new construction, for the immediate future the new streets will require little maintenance. All new streets are constructed with concrete due to lower maintenance costs and greater Iffespan. Street Conditions The City's Pavement Service Rating (PSR) system rates streets on a 0-5 scale, with 0 being impassable, 3 being satisfactory, and 5 being excellent or newly constructed. The rating measures cracking, base condition, drainage, surface condition, Percentage of Streets in Satisfactory Condition or Better distortion, and ride Total Street Miles 250223.43 98.82 221,03 200 lrsas 150 cost) to maintain than Y 100 concrete. Concrete streets are 50 21.2 21.2 21. 21.2 Asphalt street ratings in 2002 and 2003 are considered and asphalt streets are 0 evaluated over a two year 2000 2001 2002 2003 other 50% the next. Many of the City's concrete ■Asphalt M1Sles � Concrete Miles immediate future the new streets will require little maintenance. All new streets are constructed with concrete due to lower maintenance costs and greater Iffespan. Street Conditions The City's Pavement Service Rating (PSR) system rates streets on a 0-5 scale, with 0 being impassable, 3 being satisfactory, and 5 being excellent or newly constructed. The rating measures cracking, base condition, drainage, surface condition, Percentage of Streets in Satisfactory Condition or Better distortion, and ride quality. Asphalt streets are cheaper to build but more A "satisfactory" rating for concrete streets means a cost) to maintain than Y rating of 3.5 better A "satisfactory" rating for asphalt streets means a rating concrete. Concrete streets are of 3.0 or better evaluated every four years, Asphalt street ratings in 2002 and 2003 are considered and asphalt streets are after the year's overlay and sealing projects. evaluated over a two year period, 50% one year and the other 50% the next. Many of the City's concrete streets are new, which partially accounts for their good condition. M Maintenance Dollars Funded per Year per Pavement Type The city has approximately 11 times more miles of concrete streets than asphalt. Even though asphalt streets are more expensive to repair than concrete, the difference in miles between the surface types typically results in concrete streets receiving the majority Maintenance Dollars Funded $800,000 $700,000 ssD,oaO $600,000 $500,000 5433,438 $400,000 $300,000 189,500 41,1 $200,000 $93,143 $111,000 5100,000$40,91 $59,830 $ 20DO 2001 2002 2003 siAsphafl � concrete of funding. The street 'The 2003 Asphalt figure includes $615,000 in bond money bond funds used to used for street overlays overlay existing asphalt streets in FYs 02 and 03 caused the typical funding relationship to be reversed. Maintenance Dollars Spent per Center Line Mile per Year This measure analyzes the maintenance funds spent per mile for both asphalt and concrete streets. The 2002 and 2003 numbers for asphalt includes additional bond money spent from overlay projects. 2000 or 2001 are therefore a more acurate measure of average yearly cost. The fact that $22,598 and $32,440 per mile was needed to repair asphalt streets in FY02 and FY03 respectively, does help to highlight the much higher annual maintenance costs inherent with that kind of surface. The asphalt overlay project specifically involves removing the worn down top layer of an asphalt street and then replacing it anew. 259 Community Services (Water and Sewer) Division Introduction The Water and Sewer Division operates and maintains the system of pump stations, ground storage, elevated storage, and mains that provides customers drinking water provided by North Texas Municipal Water District (NTMWD). The division also operates the system of lift stations and mains that retums wastewater to the NTMW D's interceptor system for treatment. Water Loss Water loss is the difference between the 15.00% 13.48% volume of water 11.52% purchased from NTMWD and the 10.00% 7.61% volume of water sold to 554% customers. The 5.00% 3.49% numbers do not include water lost resulting from routine daily 0.00% operations, but do FY 98 99 FY 99-00 FY 00-01 FY 01-02 FY 02-03 include losses from small leaks and evaporation. FY 99-00 and FY 00-01 were years where several large water line breaks and significant leaks were discovered. The City's water loss goal is to not PYfP.Prl 10% loss. 260 Community Services (Utility Billing) Division Introduction Utility Collections is the division of the Community Services Department that bills homes and business for water, sewer, solid waste, household hazardous waste (HHW), and recycling use and then processes those payments. Utility Accounts The total number of all utility accounts has grown steadily with the City's population. The number has, in conjunction, increased the number of accounts each employee must handle. The graph shows the average number of accounts handled thl f r four fiscal mon o y . years. In Fiscal Year 03-04, Note: FY02-03 data is proiected Utility Billing will gain one part-time employee (Y2 FTE) that will make the final FY03-04 accounts per employee drop back to about 3300 accounts per employee. Bill Payments Efforts to improve on-time utility bill payment include increasing customers' time allowed to pay their accounts, increasing penalty and late fees, and formally allowing establishment of payment plans. These measures plus customer service efforts have resulted in the City enjoying an 11% increase in on time utility bill Average Percentage of Bill Payments Received on Time 95% 90% 85% e0% 75% FY 99-00 FY 00-01 FY 01-02 FY 02-03 payments over the last three years. Note: FY02-03 data is projected 261 Utility Accounts 25,000 4,000 3,500 20,000 3.000 n � '0 15,000 2,500 s a u 2,000 e o ' M. 10,000 1,500 g E : 5,000 5W < w FY FY 9300 FY 00-01 01-02 FY 02-03 � # of Accounts +Accounts per Employee mon o y . years. In Fiscal Year 03-04, Note: FY02-03 data is proiected Utility Billing will gain one part-time employee (Y2 FTE) that will make the final FY03-04 accounts per employee drop back to about 3300 accounts per employee. Bill Payments Efforts to improve on-time utility bill payment include increasing customers' time allowed to pay their accounts, increasing penalty and late fees, and formally allowing establishment of payment plans. These measures plus customer service efforts have resulted in the City enjoying an 11% increase in on time utility bill Average Percentage of Bill Payments Received on Time 95% 90% 85% e0% 75% FY 99-00 FY 00-01 FY 01-02 FY 02-03 payments over the last three years. Note: FY02-03 data is projected 261 Community Services (Solid Waste) Division Introduction The Solid Waste division oversees garbage collection within Allen and also administers and operates the City recycling programs. The City is proud to have one of the highest recycling rates in the state. Recycling The City of Allen measures the impact of its recycling program by tracking the pounds of garbage recycled, including both co -mingled recyclables and yard waste. Diversion of recyclable materials continues to save on landfill costs. The City has won awards for their recycling and yard waste programs for the past three years. Trash Collection Complaints Recycling Levels 2001 2002 2003 EM The Solid Waste Division customer complaints pertooO Service contracts with Community Waste opportunities Disposal for trash collection, and provides oversight to their 1.2 09e operations. CWD is contractually 1 obligated to achieve fewer than 0.8 o.s5 0.a5 1.1 service inquiries per 1000 O.s 0.35 trash pickups. Complaints have 0.4 declined due to greater oversight 0.2 by the Division, improved 0 1111110 . E AL communication between the 2000 2001 2002 2003 Est Division and CWD, and increased public education programs. '2003 data is projected Although the City has experienced an 11% increase in homes serviced, there has been a 23% reduction in service inquiries to CWD. Multifamily recycling produced 15 tons of recyclables in 2003 (January — July); this statistic is separate from the curbside program. 262 Household Hazardous Waste Collection The HHW program is run in oo- operation with the City of Plano and was funded by a North Texas Council of Governments grant until August 2003. In September 2003, City Council approved continuation of the program with a .33 monthly fee assessed to each residential household to support the program. The program started in February 2002, and provides residents an environmentally safe way to remove household chemicals (paint, 3oao HHW Program zso zsoo zoo �z000 1w _ s E 1500 v U iWo 100 S � w 8 0 0 1st zntl 3N Ah 15t a 3N D r ar 0 r Qtr QV D ar M zoos M = 2003 TI10.3 2003 cleaners, oil, etc.) from around their homes. In the first year of operation an average of 26 pounds of chemicals per household were collected. In October 2002 — July 2003, an average of 23 pounds were collected from each participating household. The HHW program is part of our National Pollution Discharge Elimination System (NPDES) permit application for stone water discharges. 263 Community Services (Drainage) Division Introduction The Drainage Division monitors stone sewers and open drainage channels and cleans and maintains them in order to ensure the free flow of drainiage water that should prevent flooding. The division's budget also funds contract street sweeping. Street Sweeping Arterial and collector roads are swept during the year in order iso 272 299 to remove debris for both 300 aesthetic, safety, and for 250 ��o NPDES permit compliance. neo 140 These are actual "curb miles" 100 of streets swept. The number so of curb miles is larger than the o number of street miles in Allen 2000 2001 2002 2003 200 because there are at least two st curb miles per mile of road (one curb on each side) and up to four on roads with medians. The sweeping of arterials increased in frequency to twice a month starting in 2002. The number of curb miles swept has grown due to the increase in roads, a decrease in contract price in FY02-03 that allowed for an increase in sweeping, and increased frequency of sweeping arterial roadways. 264 Glossary Glossa A specified and distinguishable line of work performed by a division. Activity ADA Americans with Disabilities Act A tax computed from the assessed valuation of land and improvements. Ad Valorem AIso Allen Independent School District An authorization made by the legislative body of a government which permits Appropriation officials to incur obligations against and to make expenditures of governmental resources. Specific appropriations are usually made at the fund level and are granted for a one year period. - Appropriation The official enactment by the legislative body establishing the legal Ordinance authority for officials to obligate and expend resources. The ability to obtain tax-exempt bond proceeds and Invest the funds in higher Arbitrage yielding taxable securities resulting in a profit. Arbitrage restriction requirements describe the circumstances in which Investment in materially higher yielding compromising the tax-exempt status of the bond securities is allowed without issue. The rebate requirements identify what must be done with profits earned from those securities under the arbitrage restriction requirement. Assessed Valuation vane root is established s for te: Prropcerpersonal are established by theproperty for use as a hCentral levying property as. l Appraisal District.) Resources owned or held by the City which have monetary value. Assets A budget adopted by the legislative body and authority by ordinance where the Balanced Budget proposed expenditures are equal to or less than the proposed resources. A written promise to pay a sum of money on a specific date at a specified Bonds interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. A plan of financial operation embodying an estimate of proposed means of Budget financing it. The "operating budget" is the financial plan adopted for a single fiscal year. The "proposed budget" designates the financial plan initially developed by departments and presented by the City Manager to the Council for approval. The "adopted budget" is the plan as modified and finally approved by that body. The approved budget is authorized by ordinance and thus specifies the legal spending limits for the fiscal year. Budget Adjustment A legal procedure utilized by the City Staff and City Council to revise a budget appropriation. Budget Document The compilation of the spending plans for the various funds, along with supporting schedules, tables and charts which, in total, comprises the annual revenue and expenditure plan. Budget Control The control or management of the organization in accordance with an of keeping expenditures within the limitations approved budget for the purpose of available appropriations and revenues. 266 FY 2004 Budget City of Allen Glossary Capital Outlay An expenditure which results in the acquisition of or addition to fixed assets, and meets these criteria: has an anticipated useful life of more than one year; can be permanently identified as an Individual unit of property; belongs to one of the following categories: land, Buildings, Structures & Improvements, Equipment; constitutes a tangible, permanent addition to the value of the City assets; cost generally exceeds at least $5,000; does not constitute repair or maintenance; and, is not readily susceptible to loss. Capital Reserve Funds that have been appropriated from operating revenues which are to be set aside for designated types of maintenance to the existing infrastructure. CATV Cable Access Television CIP Capital Improvement Program Contingency Fund. A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Cost Center A section of the total organization having a specialized function or activity, and segregated cost and revenue data. Covenant A binding agreement; contract. Current Taxes Taxes that are levied and due within one year. DARE Drug Abuse Resistance Education DART Dallas Area Rapid Transit Delinquent Taxes Taxes that remain unpaid on and after the date on which a penalty for non- payment is attached. Debt Service Fund A fund used to account for the monies set aside for the payment of interest and principal to holders of the City's general obligation and revenue bonds, the sale of which finances long-term capital improvements, such as facilities, streets and drainage, parks and water/wastewater systems. Depreciation (1) Expiration In the service Iife of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset which is charged as an expense during a particular period. EMS Emergency Medical Service EMT Emergency Medical Technicians Encumbrances Obligations in the form of purchase order, contracts or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. When paid, the encumbrance is liquidated. City of Allen 267 FY 2004 Budget Glossa Enterprise Fund A fund established to account for operations that are financed and operated in the a manner similar to private business enterprises-- where the intent of governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. EPA Environmental Protection Agency ERF Equipment Replacement Fund The cost of goods received or services rendered whether cash payments have Expenditures been made or encumbered. A twelve-month period designated as the operating year for accounting and Fiscal Year budgeting purposes In an organization. The City of Allen has specified October 1 to September 30 as Its fiscal year. FLSA Fair Labor Standards Act An accounting device established to control receipt and disburse income from Fund sources set aside to support specific activities or attain certain objectives. Each fund is treated as a distinct fiscal entity with a self -balancing set of accounts. The excess of a fund's current assets over its current liabilities; sometimes Fund Balance caped woNong cap/b/in enterprise funds. A negative fund balance is often referred to as a deflot. Funding Provides budgetary resources to cover the total cost of a program or project at the time it is undertaken. GAAP Generally Accepted Accounting Principles GASB Governmental Accounting Standards Board The fund used to account for all financial resources except those required. to be General Fund accounted for in another fund. The General Fund Is tax supported. Generali Obligation Debt Monies owed on interest and principal to holders of the City's general obligation debt is supported by revenue provided from real properly hich is bonds. The through the taxation power of the local governmental unit. assessed Generally Accepted Detailed accountingstandardsr stateandlocalgovernments as ta rdsn�ti Accounting Principles prescribed by the malAccounting Standards d (GAAP) GIS Geographic Information System Go Debt General Obligation Debt That portion of a city's assets located at or below ground level, including the Infrastructure water system, sewer system, and streets. 268 FY 2004 Budget City of Allen Glossa Internal Service Fund A fund used to account for the financing of goods or services provided by one City department or cost center to other departments, on a cost -reimbursement basis. Liabilities Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed, or refunded at some future date. This term does not Include encumbrances. Modified Accrual The accrual basis of accounting adapted to the governmental fund type Basis spending measurement focus. Under It, revenues are recognized when they become both "measurable" and "available to finance expenditures of the current period." Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger -than -normal accumulations must be disclosed in the notes to the financial statements; (4) interest earnings on special assessment levies; and (5) principal and interest on long-term debt which are generally recognized when due. Mission Statement General statement of purpose. NCTCOG North Central Texas Council of Governments NTMWD North Texas Municipal Water District Note A certificate pledging payment, issued by a government or bank. Operating Budget Plans of corrent expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing, acquisition, spending, and service delivery activities of the City are controlled. The use of annual operating budgets is required by State taw. Performance Indicators Specific quantitative measures of work performed within an activity or program. They may also measure results obtained through an activity program. Property/ Liability Loss Monies contributed by several operating funds and set aside to finance Fund significant unforeseen losses, which are uninsured. A form of self-insurance. QIP Quality Improvement Process Reimbursement Repayment to a specific fund for expenditures incurred or services performed by that fund to or for the benefit of another fund. Replacement Cost The cost of an asset which can render similar service (but which need not be of the same structural form) as the property to be replaced. Reserve An account used to indicate that a portion of fund resources is restricted for a specific purpose, or is not available for appropriation and subsequent spending. Reserve Fund A backup fund for payment of matured bonds and interest should the Water & Sewer Debt Service Fund fall short of required amounts. 269 City of Allen FY 2004 Budget Glossa Revenues All amounts of money received by a government from external sources other than expense refunds, capital contributions, and residual equity transfers. Rolling Stock Those capital items such as motor vehicles, heavy equipment, and other apparatus which is maintained by the Equipment Services department. ROW Right-of-way Service Area Major division within the total organization performing a function, which is composed of departments and is under the oversight of an Assistant City Manager who reports to the City Manager. Service areas include: Administration, Development, and General Government. SH State highway SSI Service Standard Index STEP State Traffic Enforcement Program Strategic Plan Document which lists or describes major goals of an organization along with the strategies that will be employed in attaining them. Tax Rate A percentage applied to all taxable property to raise general revenues. It is derived by dividing the total tax levy by the taxable net property valuation. Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. THIRS Texas Municipal Retirement System TNRCC Texas Natural Resources Conservation Commission TxDOT Texas Department of Transportation W R S Water & Sewer City of Allen 270 FY 2004 Budget