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HomeMy WebLinkAboutMin - City Council - 1981 - 09/03 - RegularALLEN CITY COUNCIL Regular Session September 3, 1981 PRESENT - Mickey Pierson, Mayor (arrived at 7:31 p.m.) Council Members: Joe Farmer, Mayor Pro Tem Jim McClure H. R. Daugherty Glenn Andrew Ward Paxton Richard L. Chumbley City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Pro Tem Farmer at 7:30 p.m. on Thursday, September 3, 1981, at Rountree Elementary School, 800 E. Main Street. CONSENT AGENDA (Agenda Item II) At the request of Councilman Chumbley, Item "A" on the Consent Agenda was removed for individual consideration. Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Chumbley, the Council voted 7 - 0 to approve and adopt all remaining items on the Consent Agenda as recommended and as follows: B. Minutes of August 21, 22, 23, 1981 - FY 1981 - 82 Budget Retreat Lake Texoma Lodge C. Authorization to City Staff to pay bills associated with the 1979 - 82 Capital Improvements Program as follows: Ronald E. Fix & Associates: Contract No. 810708 $ 6,808.50 Raising Hillside Water Tank Preparation of Plans & Specs r00 ALLEN CITY COUNCIL September 3, 1981 Page 2 CONSENT AGENDA (continued) (Agenda Item II) Ronald E. Fix & Associates: Park Place & Jupiter Road $ 750.00 Right -of -Way Work & Layout Contract No. 800705R 1,500.00 Bethany Road, Pebblebrook & Butler Road - Survey Work Contract No. 810206 1,318.75 Reed Park Preparation of Plans & Specs Contract No. 810207B 4,105.49 Bethany Road Water Line Cullum Construction Company, Inc.. 42,068.34 Contract No. 810207B Bethany Road Water Line - 24" Division Products, Inc. 51,109.70 Contract No. 8024 Construction of Fire Station No. 2 D. Set Public Hearing Date for September 17, 1981 on a variance request by Johnny Caplinger at 305 W. Main Street for rear yard building line requirements. E. Approval of reappointment of Dr. Anthony E. Vita as the City Health Officer for another one year term of office, being from October 1, 1981 to September 30, 1982. F. Approval of the Pro Rata Contract with Lone Star Gas Company for a gas line to new Fire Station No. 2. END OF CONSENT AGENDA Approval of Minutes - August 20, 1981 (Consent Agenda Item A) Reaular Session Councilman Chumbley requested that the minutes of August 20, 1981, on page 4, Agenda Item VI - Resolution No. 358, be corrected to reflect a vote of five (5) for and one (1) opposed, with Councilman Chumbley casting the negative vote. Upon a motion made by Councilman Paxton and seconded by Council- man McClure, the Council voted 7 - 0 to approve the minutes of August 20, 1981 as corrected. ALLEN CITY COUNCIL September 3, 1981 Page 3 Appearance by the Allen Jaycees to Discuss Licensing Requirements on Nonprofit Civic Organizations (Agenda Item III) Mike Lindberg, representing the Allen Jaycees, spoke before the Council on the need to amend the existing peddlers, solicitors, and vendors Ordinance No. 52 in order to provide more leniency for nonprofit civic organizations. City Manager McCarty advised the Council that the Jaycees had provided the City with a list of their projects for the coming year. He had in turn provided the Jaycees the requirements that would have to be adhered to in order to meet City Ordinances. Ordinance No. 52 regarding peddlers, solicitors and vendors was one of the ordinances they had to meet the requirements of in order to solicit door-to-door requesting to paint street numbers on curbs in front of residences. The Council discussed with the Jaycees some of their projects conducted in the past years, the funds they had accumulated last year, what amount of funds were returned to the community and what amount of the funds were kept for the organization. Council discussed directing City Staff to amend the existing ordinance to provide leniency for nonprofit civic organizations, perhaps in the form of a one time yearly fee. The organizations should provide however a list of their planned activities in order for the City to review them and keep door-to-door soliciting to a minimum. The timetable for amending the ordinance would be by the next regular Council meeting, if possible. Upon a motion made by Councilman Daugherty and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to direct City Staff to review the existing Ordinance No. 52, regarding peddlers, solicitors and vendors, and per the Council's discussion, make some recommendations to the Council on amending the existing ordinance. Ordinance No. 359: An Ordinance of the City Council of the City of Allen, Collin County, Texas, Approving Rate Schedules to be Charged by Texas Power & Light Company in the City of Allen, Texas; Providing for an Effective Date for Such Rate Schedules and Providing Conditions Under Which Such Rate Schedules May Be Changed, Modified, Amended or Withdrawn. (Agenda Item IV) City Manager Jon McCarty advised that the Council had been provided with information on the action taken by the Public Utility Commission on the Texas Power & Light rate case, as well as a sheet showing the rate increase by customer classification. City Staff had prepared an ordinance approving the rate schedules and was therefore recommending that it be adopted by the Council. ALLEN CITY COUNCIL September 3, 1981 Page 4 Ordinance No. 359 (continued) (Agenda Item IV) Mr. Jerry Lockhart, General Manager of Texas Power & Light, was present and spoke briefly before the Council. The Council discussed the automatic adjustment clause, the effective date of the increases, being August 4, 1981, Section 3 of the ordinance pertaining to the schedule of rates and tariffs, and the incorporation of the new rates in the proposed City of Allen's FY 1981 - 82 Budget. Upon a motion made by Councilman McClure and seconded by Councilman Chumbley, the Council voted 7 - 0 to adopt Ordinance No. 359, establishing the new rates for Texas Power & Light. Approval of Preliminary & Final Plat - POWER, Inc. (Agenda Item V) Joe Counts, Chairman of the Building Committee for POWER, Inc., presented and reviewed the Preliminary & Final Plat for POWER, Inc., located north of Main Street and east of Cedar Street. Mr. Counts advised the Council that this would be the location of an 8,000 sq. ft. building to be used as a sheltered workshop for the handicapped, serving the Collin County area. He further advised the Council that the plat met all of the building, zoning and eng- ineering specifications. He pointed out a 15' utility easement, which POWER, Inc., would be dedicating to the City of Allen, at their request, to permit maintenance and future accessibility to the underground drainage system on the land. Mayor Pierson advised the Council that the Planning and Zoning Commission had recommended approval of the Preliminary and Final Plat for POWER, Inc., with acceptance of the dedication of the 15' utility easement for the maintenance of the underground drainage system. The Council discussed with Mr. Counts the parking, the vacant land to the east of the building to be used for future expansion, landscaping of the site, location of the loading dock, and the easement for the maintenance of the underground drainage system. Mr. Counts also presented an artist rendering of the proposed building to be erected on the site. Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Daugherty, the Council voted six (6) for and one (1) opposed, with Councilman Chumbley casting the negative vote, to approve the Preliminary and Final Plat for POWER, Inc., as presented and in accordance with the recommendations of the Planning and Zoning Commission as stated. ALLEN CITY COUNCIL September 3, 1981 Page 5 Award of Bid for Construction of Reed Park (Agenda Item VI) John Uland, Director of Parks & Recreation, spoke before the Council on the recommendations of the Parks & Recreation Board as recorded in their minutes of August 27, 1981, regarding the award of bids for construction of Reed Park, Walden and Rolling Hills Parks. City Manager Jon McCarty advised the Council that bid tab- ulation sheets had been provided; and as shown, the bids still came in over the proposed budget figures. Mr. McCarty further advised of the discussion with the Texas Parks & Wildlife Depart- ment on the grant funds involved in the development of Reed Park and Ford Park. Mr. McCarty stated that it was City Staff's recom- mendation to award only the bid for Reed Park to the lowest bidder, being Forward Corporation in the amount of $278,900.00, and to use City Staff to develop Walden and Rolling Hills Parks. The Council discussed the amount of difference between the low bidder and the other bids received for Reed Park. Ron Fix, City Engineer, spoke before the Council on references and projects which the Forward Corporation had been involved in. City Manager McCarty advised that the amount of the project could be reduced by eliminating the inspection fees, which can be done by City Staff, and also eliminating some of the contingencies. Council discussed with the City Engineer changes in the plans and specifications which had been done to try and bring the bid total within the budget for the second bid opening. The major item had been the drainage system in the park and the Council discussed that aspect. In connection with the grant funds for Reed Park, Council discussed the land acquisition for Ford Park and at what phase the City was in regardingthat park site. In reviewing the recommendations of the Parks & Recreation Board, several Council Members questioned the recommendations of the Park Board with regards to specific plans being made to complete Walden and Rolling Hills Parks Per original1p ans within eighteen (18) months. John Uland advised he believed the Board meant implementing plans for those parks making the best use of whatever- funds were available. Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Andrew, the Council voted 7 - 0 to award the bid for Reed Park to the low bidder, being Forward Corporation in the amount of $278,900.00, to eliminate the inspection fees of $5,000.00 and to encourage the City Staff to eliminate as many of the contin- gencies occurring in this project as possible. ALLEN CITY COUNCIL September 3, 1981 Page 6 Approval of Change Work Order for Bethany Road Water Line (Agenda Item VII) Ron Fix, City Engineer, spoke before the Council on the Change Work Order, consisting of a tap to the 24" water line constructed on Butler Road and bringing an 8" line between the AISD Service Center and the City of Allen Service Center/City Hall Annex in order to realize a substantial savings. The Council discussed the route of the water line, the size of the line and payment of the project with water and sewer revenue bonds. Upon a motion made by Councilman Andrew and seconded by Councilman Chumbley, the Council voted 7 - 0 to authorize the City Staff to negotiate the Change Work Order with Cullum Con- struction Company in an amount not to exceed $12,000.00. Mayor Pierson recessed the regular session at 8:51 p.m. The meeting reconvened at 9:05 p.m. Approval of Plans 6 Specifications and Authorization to Receive Bids for Raising the Hillside 500,000 Gallon Elevated Water Storage Tank (Agenda Item VIII) City Manager Jon McCarty advised the Council that plans and specifications had been provided to the Council on raising the 500,000 gallon Hillside Elevated Water Storage Tank. Funds were available to pay for this project with the sale of water and sewer revenue bonds. City Engineer Ron Fix presented a sketch of the existing elevated water storage tanks in Allen and a proposed water storage tank to be located on the west side of U. S. 75. The sketch showed the heights of the tanks above sea level. Mr. Fix spoke before the Council on the reasons for raising the tank at this time, some of those being to provide a better insurance key rate for the City, raising the tank before costs go any higher, and the work on the tank must be done in the fall and winter months when water con- sumption is at its lowest. Mr. Fix further advised of the methods of raising the tank and the increase in water pressures. There was considerable discussion on the necessity for having the tank raised at this time, the considerable amount of costs - involved in the project, the insurance key rate for the City of Allen, similar tank raising projects in Tyler, Texas, implementation of the second water delivery point, construction of another water tank on the west side of U. S. 75 some time in the future, method of raising the tank, insurance or bond to cover expenses if the tank fell, another engineering opinion on feasibility of raising tank, and discussion of engineering and inspection fees. ro4 ALLEN CITY COUNCIL September 3, 1981 Page 7 Approval of Plans & Specifications and Authorization to Receive Bids for Raising the Hillside 500,000 Gallon Elevated Water Storage Tank (cont'd) (Agenda Item VIII) Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Chumbley, the Council voted 7 - 0 to approve the plans and specifications and authorize the receipt of bids for raising the 500,000 gallon Hillside Elevated Water Storage Tank. Approval of Specifications and Authorization to Receive Bids on City Insurance, Including General Liability, Property, Misc. Property, Automobile, Police Professional and Public Officials Liability Insurance (Agenda Item IX) Linda Midtling, Finance, spoke before the Council on the specifications for City Insurances, which includes General Liability, Property, Miscellaneous Property, Automobile, Public Officials Liability, and Police Professional. Ms. Midtling advised that Police Professional Insurance was an addition to the insurance this year. City Manager Jon McCarty advised that the City of Allen has had considerable increases in their insurance in the various areas and after talking with the agents, anticipate that there could be more increases in the future. Therefore, it is City Staff's recom- mendation that Council review the specifications and approve the receipt of bids whereby packaging some of these items the agents can provide lower insurance costs to the City. The Council discussed the effective dates of the insurance, the proposed insurance costs in the FY 1981 - 82 proposed budget, the elimination of the fire, theft and collision insurance on City vehicles and setting up a risk management fund, and the bidding of the insurance as a total package, instead of separately. Upon a motion made by Councilman Paxton and seconded by Councilman Daugherty, the Council voted 7 - 0 to approve the spec- ifications and authorize the receipt of bids for the City Insurance. At this time, Ms. Midtling also advised the Council of the prebid conference held on the computer system with potential bidders at the City Hall today. She read off a list of the bidders at the conference and advised of some of the comments made. The Council briefly discussed the bid opening process to be conducted on September 22, 1981. ALLEN CITY COUNCIL September 3, 1981 First Reading of Annexation Ordinance for Annexation of 560.757 Acres of Land, Located East of Jupiter and north of Chaparral Road Page 8 (Agenda Item X) City Secretary Marty Hendrix read the ordinance caption into the record as follows: "An Ordinance of the City of Allen, Collin County, Texas, Annexing the Hereinafter -Described Territory to the City of Allen, Texas, a Total of 560.757 Acres of Land, More or Less, Out of the G. W. Ford Survey, Abstract No. 326, the R. L. Ingraham Survey, Abstract No. 462, the William Perrin Survey, Abstract No. 708, and the R. C. Whisenant Survey, Abstract No. 1012, Collin County, Texas, and Extending the Boundary Limits of the City So As to Include Said Hereinafter -Described Property Within the City Limits and Granting to All Inhabitants and owners of Said Property All of the Rights and Privileges of Other Citizens and Binding All Inhabitants by All the Ordinances, Acts, Re- solutions and Regulations of Said City; Providing a Sev- erability Clause; and Providing for the Effective Date of Said Ordinance." Mayor Pierson advised the Council that this ordinance would be on the agenda of October 1st for consideration of adoption. There was no action taken on this item. Tax Report - August 31, 1981 (Agenda Item XI -A) Tax Assessor - Collector Walter Curtis presented to the Council the Schedule of Taxes Receivable as of August 31, 1981. The Council briefly reviewed the schedule. Councilman Chumbley requested that Mr. Curtis provide the Council with a percentage of the collections for the current year's taxes for approximately the last ten years for the upcoming meeting scheduled for Tuesday, September 8, 1981. There was no action taken on this item. Street Department Update (Agenda Item XI -B) City Manager Jon McCarty advised the Council that the Street Superintendent position is being advertised and several applications have been received, but no appointment has been made at this time. In connection with the Street Department, Ron Fix presented color -coded maps of several streets in Allen in need of repair at this time, those being Anna, Boyd and Coats. He also provided ALLEN CITY COUNCIL September 3, 1981 Page 9 Street Department Update (continued) (Agenda Item XI -B) a copy of the rating system used for street evaluation for the Bond Program, and a summary of the appraisal of the streets with costs to either resurface or replace. Mr. Fix advised that these reports had been provided for Council's review and comments at a later date. The Council discussed the asphalt repair on Boyd and Coats and the water drainage problem on Boyd in front of the Post Office. There was no action taken on this item. General Discussion City Manager Jon McCarty advised the Council that another Workshop on the new proposed Zoning Ordinance needed to be held. It was the consensus of the Council to hold the Workshop, with the Planning & Zoning Commission, on Tuesday, September 15, 1981 at 7:30 p.m. City Manager McCarty advised the Council that they had been provided with a revised budget calendar and reviewed it briefly with the Council. City Manager McCarty advised the Council that they had been provided with a summary of the Budget Retreat notes containing comments made on all areas of the budget. Several Council Members asked for clarification on several of the comments made in the notes. With no further discussion, a motion was made by Councilman Daugherty and seconded by Councilman Chumbley to adjourn the regular session of the Allen City Council at 11:06 p.m. The Council voted 7 - 0 in favor of the motion. These minutes approved on the 17th day of September 1981. / I" / ice-- - -b-- MAY Mickey Pierson, OR Marty Hendrix CITY SECRETARY 131