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HomeMy WebLinkAboutMin - City Council - 1981 - 10/15 - RegularI ALLEN CITY COUNCIL Regular Session October 15, 1981 PRESENT: Mickey Pierson, Mayor (arrived at the regular session at 8:00 p.m.) Council Members: Jim McClure H. R. Daugherty Glenn Andrew Ward Paxton Richard Chumbley Absent: Joe Farmer, Mayor Pro Tem City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary In accordance with Article 6252-17 (Open Meetings Law), V.A.T.C.S., Section 2(g), the Allen City Council met in Executive Session at 6:30 p.m. on Thursday, October 15, 1981, at the Rountree Elementary School to discuss matters pertaining to personnel. The regular session of the Allen City Council was called to order by Councilman Andrew (due to Mayor Pierson's absence) at 7:30 p.m. on Thursday, October 15, 1981 at Rountree Elementary School, 800 E. Main Street. Approval of Minutes of October 1, 1981 - Regular Session (Agenda Item II) MOTION: Upon a motion made by Councilman Chumbley and seconded by Councilman McClure, the Council voted 5 - 0 to approve the minutes of the October 1, 1981 - Regular Session as presented. Presentation of Certificate of Recognition to Jerry Owen, Out- going Member of Parks & Recreation Board (Agenda Item III) Councilman Andrew presented to Mr. Jerry Owen, outgoing member of the Parks & Recreation Board, a certificate of recognition for his dedicated service to the community as a member of the Parks and Recreation Board from October 1, 1980 to October 1, 1981. icz ALLEN CITY COUNCIL October 15, 1981 Page 2 PUBLIC HEARING: Request for Site Plan Approval (Agenda Item IV) Glen Hollow Addition Fox & Jacobs, Inc. Councilman Andrew read the request into the record as follows: "Public Hearing on a request for Site Plan approval of the Glen Hollow Addition, located south of Ridgemont Drive, north of Chaparral, west of Jupiter, and east but not adjacent to State Highway 5." Councilman Andrew opened the Public Hearing. Tom Cravens, with Fox and Jacobs, Inc., appeared before the Council with the proposed site plan. He advised that the property is zoned for Townhouse -Planned Development (TH-PD) and Single Family - Planned Development (R4 -PD). He presented the site plan and advised that it proposes 27 single family dwellings lots, containing 7,500 sq. ft. lots, to be located north of the townhouses, fronting on Ridgemont Drive and located east of State Highway 5, west of the green belt area. The remainder of the site plan shows 230 townhouses (two units per building) located west of the green belt area and east of State Highway 5; and the remaining 150 single family dwelling lots, containing 9,000 sq. ft. lots, located east of the green belt area and west of Jupiter Road. Mr. Cravens went on to explain that the underbrush in the green belt area would be cleared away and that Fox & Jacobs would leave the existing trees and dedicate that area, which contains a drainage channel, to the City of Allen perhaps to be used as a park site. Mr. Cravens pointed out the proposed streets for the development. A collector street would be constructed on the west property, running north and south from Ridgemont to Chaparral. There would be two interior streets, one on either side of the green belt area, running north and south. Fox and Jacobs would pave two lanes of Jupiter Road the length of the Glen Hollow Development and would also pave two lanes of Chaparral the length of the development. Mr. Cravens added that at the request of the Planning and Zoning Commission, Fox and Jacobs had been agreeable to maintain a portion of Chaparral in the City Limits of Plano for a period of five years. The City Council discussed with Mr. Cravens various areas of the site plan, those being the traffic flow to the development from State Highway 5, Ridgemont and Jupiter Road; proposed improvements to the drainage channel; proposed parking pads in the rear of each townhouse rather than garages; communities where Fox & Jacobs has built the townhouses; size and location of storage sheds for the townhouses; conformation of this planned development to the new proposed Zoning Ordinance; and the maintenance agreement to maintain Chaparral Road for a period of five (5) years. MM ALLEN CITY COUNCIL October 15, 1981 Page 3 a PUBLIC HEARING: Request for Site Plan Approval (continued) Glen Hollow Addition (Agenda Item IV) Other persons appearing before the Council to speak either in opposition to the request or to ask questions on the development were: Mrs. Kathy Eggers, 518 Willow Oak Drive Mrs. Suzanne Laws, 517 English Oak Drive Mr. Steve Bezner, with Fox & Jacobs, spoke before the Council on the anticipated number of school children that can be expected from the Glen Hollow development. There was further discussion among the Council on the con- formation of the proposed site plan with the new proposed Zoning Ordinance. Bill Petty, Building Official, spoke before the Council on the requirements of this planned development as it pertains to the existing Zoning Ordinance as well as to the new proposed Zoning Ordinance. There was considerable discussion on the traffic flow to and from the development as well as the recommendation of the Planning and Zoning Commission for Fox and Jacobs to maintain that portion of Chaparral Road in the city limits of Plano for a period of five (5) years. Councilman Andrew closed the Public Hearing. (Mayor Pierson had arrived at the meeting.) MOTION: Upon a motion made by Councilman Paxton and seconded by Councilman Daugherty, the Council voted 6 - 0 to reject the request for approval of the site plan for the Glen Hollow Addition as presented. (Councilman Andrew turned the meeting over to Mayor Pierson.) Request for Approval of Preliminary and Final Plat - Mr. Quik No. 2 (Agenda Item V) MOTION: Due to the absence of the proponent, Mr. Bill Bratton, a motion was made by Councilman Andrew and seconded by Councilman Daugherty to table this item until the next regular Council Meeting, that being November 5, 1981. The Council voted 6 - 0 in favor of the motion. !SC ALLEN CITY COUNCIL October 15, 1981 Page 4 Minute Resolution Nominating Rex Womack to the Collin County Central Appraisal District Board of Directors (Agenda Item VI) Mayor Pierson recapped for the Council the nomination process to the Collin County Central Appraisal District Board of Directors and that the present member to the Board, Mr. Don Brazael, did not wish to be reappointed to the Board. Mayor Pierson advised that he and Dr. Boon, President of the Allen Independent School Board of Trustees, had asked Rex Womack if he would accept the nomination to the Board and that Mr. Womack had indicated that he would. The Allen Independent School District Board of Trustees had placed Mr. Womack's name in nomination at their last meeting. MOTION: Upon a motion made by Councilman Andrew and seconded by Councilman Chumbley, the Council voted 6 - 0 to place Mr. Rex Womack in nomination to the Collin County Central Appraisal District Board of Directors. Resolution No. 365: A Resolution of the City Council, City of Allen, Texas, Vacating and Repealing the Existing Moratorium on the Review of All Zoning Amendment Requests, Thereby Allowing the City Council and Planning and Zoning Commission to Hear Such Requests at Their Joint Public Hearing to be Held on Monday, October 19, 1981. (Agenda Item VII) Mayor Pierson advised the Council of the existing moratorium on zoning cases which was adopted in the form of Resolutions No. 344 and 357, and that the existing moratorium must be lifted in order for the City Council and the Planning and Zoning Commission to consider the adoption of the new proposed Zoning Ordinance and Map. The Council discussed placing an exact time for removal of the moratorium in the proposed resolution. MOTION: Upon a motion made by Councilman Andrew and seconded by Councilman McClure, the Council voted 6 - 0 to adopt Resolution No. 365 with the addition of the time 5:30 p.m. being placed in Section II of the Resolution between the words beginning" and "Monday, October 19, 1981". In connection with the lifting of the moratorium, the Council discussed the upcoming Public Hearing and adoption process on the new proposed Zoning Ordinance and Map. /O. C ALLEN CITY COUNCIL October 15, 1981 Page 5 There was considerable discussion between the City Council and City Staff on the proposed format and procedures for hearing zoning request changes by individual property owners on tracts of land at the public hearing. It was the consensus of the City Council that the City Staff contact the legal counsel, Mr. Louis Nichols, for a legal inter- pretation of whether the City Council and the Planning and Zoning Commission have to consider requested changes by property owners on individual tracts of land at the public hearing at which the Zoning Ordinance is being considered. Approval of Change Work Orders on Bethany Road (Agenda Item VIII) City Manager Jon McCarty advised the City Council that there were two (2) proposed work order changes to the contract with Austin Paving Company for construction of Bethany Road. The pro- posed changes were the deletion of the sprinkler system to irrigate the proposed soccer fields to be located on the 33 acre tract east of U. S. 75; and the deletion of the sidewalk along the north side of Bethany Road. Mr. McCarty advised that the City Staff recommended approval of the change work orders to Contract No. 800705R in the amount of $68,800.00 reduction. MOTION: Upon a motion made by Councilman Chumbley and seconded by Councilman McClure, the Council voted 6 - 0 to approve the work order changes to Contract No. 800705R with Austin Paving Company in the amount of $68,800.00 Update on Proposed Changes to the Subdivision Design Criteria (Agenda Item IX) City Manager Jon McCarty advised the Council of the need to update the Subdivision Design criteria to meet the current needs of the City. Ernie Hoback, Acting Water & Sewer Superintendent, spoke before the Council on the proposed changes to the Subdivision Design criteria, those being: 1. The use of Class 150 PVC pipe for water lines. 2. The use of plastic meter boxes. 3. Clearly defining the types of soil testing required for street design standards and modify frequency of testing. Also include the location of sidewalks, sidewalk design, and driveway design and criteria. "I ALLEN CITY COUNCIL October 15, 1981 Update on Proposed Changes to the Subdivision Design Criteria (continued) Page 6 (Agenda Item IX) 4. To adopt drainage standards such as the City of Plano "Storm Drainage Design Manual" and list some exceptions to the manual. 5. Plumbing Code should be modified to allow the use of double check valves in addition to vacuum breakers in sprinkler systems and fire sprinkler systems. City Manager McCarty advised the Council that the Subdivision Design criteria is quite an extensive document and that City Staff will be doing a comprehensive review of it. City Staff recommendations on appropriate changes will be forthcoming at a later date for Council's consideration. There was no action taken on this item. Approval of Specifications and Authorization to Receive Bids on Water & Sewer Department Vehicles (Agenda Item X) Ernie Hoback, Acting Water & Sewer Superintendent, reviewed with the Council the specifications for two (2) trucks for the Water & Sewer Department. Council discussed the use of diesel engines, the inclusion of 1981 models in the bids as well as 1982's, the length of time the City uses their vehicles, the mileage on the existing vehicles, and consideration of City Staff checking into the various mainte- nance expenses on different brands of vehicles. MOTION: Upon a motion made by Councilman Andrew and seconded by Councilman Chumbley, the Council voted 6 - 0 to approve the specifications as presented with the addition of 1981 models in the specs, and authorize the receipt of bids on the vehicles. Mayor Pierson recessed the regular session of the Allen City Council at 9:31 p.m. The meeting reconvened at 9:45 p.m. Review of the Bids on a Computer Hardware and Software Svstem (Agenda Item XI) City Manager Jon McCarty updated the Council on the status of the bids received for the computer hardware and software system and the results of a workshop with the Council Committee. ALLEN CITY COUNCIL October 15, 1981 Page 7 Review of the Bids on a Computer Hardware and Software System (continued) (Agenda Item XI) Mr. McCarty advised that from the 15 companies submitting bids, six (6) companies were in the final consideration. The companies being considered for the hardware were Leas Pack International, IBM and Wang Laboratories. The companies being considered for the software were C & J Systems Design, Inc., Software Associates, and Data West. In order for the City Staff to concentrate their efforts and analyze in detail the remaining bidders, they recommended that the Council reject all but the six companies listed above, and authorize the City Staff to proceed, if necessary, with the requests for extension of the bids and bid bonds from the six remaining bidders to such a time that a final decision can be made. MOTION: Upon a motion made by Councilman Daugherty and seconded by Councilman Andrew, the Council voted 6 - 0 to reject all other bidders, except the six remaining bidders previously stated, and to authorize the City Staff to request, if necessary, the extension of the six remaining bids and bid bonds until such time as a decision can be made. Police Activities Report - September, 1981 Quarterly Report - January - September, 1981 (Agenda Item XII -A) Police Chief Richard Carroll reviewed the Police Activities Report for September, 1981 and the Quarterly Report with the City Council briefly. Chief Carroll also advised the Council of a study currently being done in the Police Department by the Field Services Division of the Texas Law Enforcement Officers Commission at his request. The areas that they will be concentrating on primarily will be management practices, personnel, recruitment and assistance in preparing a policies and procedure manual for the Police Department. The Field Services Division will prepare a study work plan which will be forthcoming to the Council at a later date. Discussion on Board and Commission Appointment Procedure (Agenda Item XII -B) City Manager Jon McCarty advised the Council that the City Staff, with Council's permission, would like to proceed with developing a methodology concerning appointments to the various existing and soon to be established boards and commissions. Various items to be included in the procedure would be the use of a resume form to provide the Council with data on the individual requesting to be appointed to the board or commission, limiting appointments to boards/commissions to twice a year, creating a time period for City Staff to follow to provide the Council with adequate information on the upcoming appointments, etc. ALLEN CITY COUNCIL October 15, 1981 Discussion on Board and Commission Appointment Procedure (continued) Page 8 (Agenda Item XII -B) It was the consensus of the City Council that the City Staff proceed with the preparation of a procedure for appointments to the Boards and Commissions and present these recommendations at a later date for consideration. MOTION: Upon a motion made by Councilman Andrew and seconded by Councilman Daugherty, the Council voted 6 - 0 to adjourn the regular session of the Allen City Council at 10:13 p.m. into Executive Session. In accordance with Article 6252-17 (Open Meetings Law), V.A.T.C.S., Section 2(f), the Allen City Council convened into Executive Session at 10:18 p.m. to discuss matters pertaining to real estate negotiations. The Executive Session was adjourned at 10:55 p.m. These minutes approved on the 5th day of November 1981. Marty Hendrix, VITY SECRETARY l`41/ z L M. B. Pierson, MAYOR