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HomeMy WebLinkAboutMin - City Council - 1981 - 11/19 - RegularALLEN CITY COUNCIL Regular Session November 19, 1981 PRESENT: Mickey Pierson, Mayor Council Members: Joe Farmer, Mayor Pro Tem Jim McClure H. R. Daugherty Glenn Andrew Ward Paxton City Staff: (arrived at 7:38 p.m.) Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Pierson at 7:30 p.m. on Thursday, November 19, 1981 at Rountree Elementary School, 800 E. Main Street. Accept Resignation of Councilman Richard L. Chumblev. Place No. 6 (Agenda Item II) Mayor Pierson advised all present of the letter of resignation received from Councilman Chumbley to be effective November 18, 1981. Mayor Pierson read the letter into the record (see Attachment No. 1). MOTION: Upon a motion made by Councilman Andrew and seconded by Councilman Daugherty, the Council voted 5 - 0 (with Mayor Pro Tem Farmer being absent) to accept with deepest regret the resignation of Richard L. Chumbley and their expression of appreciation to him for his two and one-half years of service on the City Council. CONSENT AGENDA (Agenda Item III) At the request of City Manager Jon McCarty, Consent Agenda Item "C" was removed for individual consideration. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Andrew, the Council voted 5 - 0 (with Mayor Pro Tem Farmer being absent) to approve and adopt all remaining items (Items "A" and "B") on the Consent Agenda as recommended and as follows: F&IM ALLEN CITY COUNCIL November 19, 1981 Page 2 CONSENT AGENDA (continued) (Agenda Item III) A. Minutes of November 5, 1981 - Regular Session Set the Date for Public Hearing for December 3, 1981 on a variance request to the City of Allen Sign Ordinance from Texoma Advertising Company. End of Consent Agenda Authorize City Staff to Pay Bills Associated with the 1979 - 82 Capital Improvement (Consent Agenda Program Item III -C) City Manager Jon McCarty advised that there were no bills associated with the 1979 - 82 Capital Improvement Program to approve for payment at this time. There was no action taken on this item. Appearance by Mrs. Gentry Jones Regarding Request for Community Center with Kitchen Facilities (Agenda Item IV) Mayor Pierson advised that he had recently met with a group of ladies involved in several civic organizations in Allen regarding the lack of a public meeting place where these organizations can hold their monthly meetings. Mayor Pierson had advised them to appear before the City Council with their request. Mrs. Gentry Jones, representing the Allen Bi -Weekly Club, spoke before the Council on a request that a community meeting room, with kitchen facilities, be included in the plans for the proposed Service Center/City Hall Annex complex, since the former community room in the existing City Hall had been turned into office space to accommodate the City Staff. Several other women representing other civic organizations also spoke before the Council on the request, those being Mrs. Lucille Brazael, Glenda Ford, Thelma Marion, and Fran Riley. Mayor Pierson advised that two (2) meeting rooms will be available in the proposed Service Center/City Hall Annex complex, however, without kitchen facilities. He also advised of the $3,000.00 in revenue sharing funds appropriated by the City for construction of restroom facilities at the old middle school to accommodate the community room at that location. The City Council discussed with the representatives of the various civic groups the number of clubs or organizations needing meeting facilities, the days scheduled for the meetings as well as the length of the meetings, the proposed plans for a civic center/community center at the location of the Ford Middle School project, facilities available in the City of Allen at the present ALLEN CITY COUNCIL November 19, 1981 Page 3 Appearance by Mrs. Gentry Jones Regarding Request for Community Center with Kitchen Facilities (continued) (Agenda Item IV) time, being the old middle school cafeteria and the Methodist Church, and the use of the $3,000 in revenue sharing funds for restroom facilities at the old middle school. In the discussion with the representatives of the civic organizations, the City Council advised that consideration could be given to review of the Service Center/City Hall Annex plans to see if a small kitchen could be provided in one of the meeting rooms and also that the City Staff could check with the school on the availability of the old middle school facility. There was no action taken on this item. Award of Bid for Two 1982 Trucks for the Water & Sewer Department (Agenda Item V-A) Ernie Hoback, Director of Public Works, presented to the Council the bid tabulation sheets on the bids received for the two vehicles for the Water & Sewer Department. Mr. Hoback reviewed the bids with the Council and advised that he recommended awarding the bid to the low bidder, being Preston Chrysler -Plymouth for two (2) 1982 Dodge trucks in the amount of $19,153.79. The Council discussed obtaining a breakdown on the maintenance costs on the different vehicle manufacturers, availability of a rebate on the purchase of the vehicles, fuel tank modification for the Chrysler -Plymouth vehicles, the specifications on the transmission and the engine. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman McClure, the Council voted 6 - 0 to award the bid to the low bidder, being Preston Chrysler -Plymouth, in the amount of $19,153.79 for two (2) Dodge D-350 Cabs and Chassis to be paid fox out of the Water & Sewer Capital Outlay fund. Award of Bids for City Insurance, Including General Liability, Property, Misc. Property, Automobile, Police Professional Liability, Public Officials Liability Insurance (Agenda Item V -B) Linda Midtling, Finance, presented to the Council the bid tabulation sheets on the bids received for the various City insurances, as well as definition sheets on the types of insurance included in the bid specifications. Ms. Midtling reviewed the bid tabulations with the Council and advised that the bids had been reviewed by the City Attorney, and the Chief of Police in regard to the police professional liability insurance, and the City Staff recommendations were as follows: 102 ALLEN CITY COUNCIL November 19, 1981 Page 4 Award of Bids for City Insurance (cont'd) (Agenda Item V -B) 1. The bids received from International Insurers Services, Inc., not be considered in that they did not meet minimum specifications. 2. Award the bids to the lowest bidder, being the Kenneth Murchison Agency, for the general liability, property and miscellaneous property, automobile, and public officials liability insurance in the amount of $19,498.00. 3. Award the bid to the lowest bidder, being Carl Gilliland Agency, for the police professional liability insurance in the amount of $1,680.00. 4. Per the City Attorney's recommendation, not award the bid for umbrella coverage at this time. Ms. Midtling also advised the Council of some increases in the amount of coverage on certain insurance policies and also the savings to the City in the cost of the insurance received by bids as compared to previous years' insurance costs. Mr. David Abney, with the Kenneth Murchison Agency, spoke before the Council on the various insurance companies his agency uses. Those companies are the Wausau Insurance Company for the general liability, property and miscellaneous property, and automobile; Dairyland Insurance Company for the police professional liability; International Surplus Lines Insurance Company for the public officials liability; and the Fire & Marine Insurance Company for the umbrella coverage. The Council discussed the number of bids sent out to bidders, being 20, the number of bids received, the total amount of appropriated funds in the budget for insurance costs, clarification on the insurance company bid by the Kenneth Murchison Agency for the public officials liability insurance not being accepted in the State of Texas, and the various types of insurance being awarded as a package or separately. There was also considerable discussion by the City Council with City Staff on the police professional liability insurance bids and the variation in the specifications bid by the Carl Gilliland Agency. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Andrew, the Council voted 6 - 0 to accept the City Staff's recommendations and award of bids as stated above, with the exception that the police professional liability insurance not be awarded at this time. "A ALLEN CITY COUNCIL November 19, 1981 Page 5 Award of Bid for Raising of 500,000 Gallon Overhead Water Storage Tank located at Hillside (Agenda Item V -C) Ron Fix, City Engineer, spoke before the Council on the bids received for raising the 500,000 gallon overhead water storage tank located at Hillside and reviewed with the Council the three bids received for the project, those being from Service Enterprise Corporation in the amount of $195,000, Tank Builders, Inc., in the amount of $235,140.00, and Hydrostorage, Inc., in the amount of $297,500.00. Mr. Fix advised the Council that he had received references on projects completed by the low bidder, Service Enterprise Cor- poration, and had talked with at least three of the references and had received favorable comments on the low bidder. Mr. Fix made his recommendation to the Council that the bid be awarded to the low bidder on the project, being Service Enterprise Corporation, in the amount of $195,000.00. The Council discussed with Mr. Fix the fact that the water tank would be dismantled, the legs raised, and the tank would be reassembled and painted. The Council further discussed with the City Engineer the anticipated date of beginning this project, the number of days the City would be without the use of this tank, the cost of construction of a new tank versus the raising of this Hillside tank, the projected budget amount of $250,000 from water and sewer revenue bond funds, the performance bond required for the project, and the necessity of raising the tank at this time versus the results of not raising the tank. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman McClure, the Council voted 6 - 0 to award the bid for raising of the 500,000 gallon water overhead storage tank at Hillside to the low bidder, being Service Enterprise Corporation in the amount of $195,000.00 and for 120 calendar working days. In further review of the estimated project costs as submitted by the City Engineer, there was considerable discussion on the engineering and inspection fees for this project, as well as the extent of the inspections required on certain projects. MOTION: Upon a motion made by Councilman Andrew and seconded by Mayor Pro Tem Farmer, the Council voted 6 - 0 to table consideration of approval of the engineering and inspection 1 fees for this project until another regular Council meeting before 1982. 'V7 ALLEN CITY COUNCIL November 19, 1981 Page 6 Award of Bid on Repair of the Cottonwood Creek Sewer Line (Agenda Item V -D) Mayor Pierson advised of the sewer line breakage and that it had been declared an emergency situation in order to receive bids for repair to the sewer line in a timely manner. City Manager Jon McCarty presented to the Council the plan profile of the sewer line as it is to be repaired and advised the Council of what the repair construction would include. City Manager McCarty advised that three contractors had reviewed the site and plans for repair, however, only one bid had been received by the City. The bid was from the H. B. Zachary Company in the amount of $82,400.00 and with 35 calendar days for construction. Mr. McCarty stated that this company has done work for the North Texas Municipal Water District. He contacted the NTMWD and received favorable comments on the company's work. The Council briefly discussed the repair to the line, the damage to the Plano Municipal Golf Course in order to repair the line, and the costs for the repair to be paid by the City of Plano. MOTION: Upon a motion made by Councilman Andrew and seconded by Councilman McClure, the Council voted 6 - 0 to award the bid on the Cottonwood Creek sewer line repair to the H. B. Zachary Company in the amount of $82,400.00 with 35 calendar days. Mayor Pierson recessed the regular meeting of the Allen City Council at 9:15 p.m. The meeting reconvened at 9:25 p.m. Approval of the Appointment of Ernie Hoback as the Director of Public Works (Agenda Item VI) City Manager Jon McCarty advised the Council of his recom- mendation of Ernie Hoback as the new Director of Public Works, replacing Jim Eaton. MOTION: Upon a motion made by Councilman Paxton and seconded by Councilman Daugherty, the Council voted 6 - 0 to approve the appointment of Ernie Hoback as the new Director of Public Works. Review of the Proposed Police Management Study Work Plan (Agenda Item VII) Police Chief Richard Carroll spoke before the Council on the proposed Police Management Study Work Plan as submitted by the Texas Commission on Law Enforcement Officer Standards and Education and reviewed certain sections of the work plan with the Council. Q1_ ALLEN CITY COUNCIL November 19, 1981 Page 7 Review of the Proposed Police Management Study Work Plan (Agenda Item VII) The Council discussed with Chief Carroll the inclusion in the work plan of perhaps a comprehensive orientation program for new employees in the Police Department, as well as consideration of one for all city employees, the roll of the City Manager in this study, and also perhaps a questionnaire on all city services be included in the random survey of the citizens of Allen. There was no action taken on this item. Legislative Update Presented by Bill Petty, Building official (Agenda Item VIII) City Manager Jon McCarty advised the Council that the 67th Session of the State Legislature enacted a number of laws which affect municipalities, and various City Staff members would be providing updates to the Council on the legislation enacted. Bill Petty, Building Official, presented copies of and spoke before the Council on House Bill 1952 which amends State Law procedures on the annexation of property by municipalities. Specifically, the legislation changes the number of days for public notice, added the requirement for an additional public hearing to be held on the site, and the preparation of a service plan for City services to the property. In addition, he also provided information on various interpretations of the law and provided copies of a proposed service plan being used by the City of Plano to comply with the new law. Mr. Petty also presented copies of and spoke before the Council on Senate Bill 767 which amends State Law procedures on the platting and replatting of property. The Council briefly discussed and asked questions regarding various aspects of the new legislation. There was no action taken on this item. Update on the Service Center/ City Hall Annex Building (Agenda Item IX) City Manager Jon McCarty presented to the Council a floor plan of the proposed 11,200 sq. ft. Service Center/City Hall Annex facility along with two tissue overlays showing two suggested types of conversions to the Service Center after the City Hall facilities have moved out of the building. Mr. McCarty also presented a site plan of the Service Center/City Hall Annex and the Allen Independent School District's Warehouse and Service Center facility. ALLEN CITY COUNCIL November 19, 1981 Page 8 Update on the Service Center/ City Hall Annex (continued) (Agenda Item IX) Mr. McCarty advised the Council of the history of this project and reviewed with the Council the floor plan, tissue overlays and the site plan. The review included the construction of the fire walls surrounding the bays and storage areas, the cost of sprinkling the building and plans for such, the interior design, the exterior design, the parking areas, yard storage area, location of gas pumps, driveway to the facility, landscaping, facility to be built by the School District, etc. Mr. McCarty presented the construction drawings of the Service Center/City Hall Annex and discussed with the Council the fire walls, the storage areas, the proposed sprinkling of the facility, providing a small kitchen facility in the small meeting room, the energy efficiency of the building, construction of the interior walls and ceilings, construction of the roof, consideration of using carpeting in some of the office areas and the need for an audio system in the Council Chambers. During the discussion, Mr. Petty, Building Official, advised the Council of various requirements of the Building Codes and the Fire Code. There was no action taken on this item. Police Report - October 31, 19 (Agenda Item X -A) Police Chief Richard Carroll briefly reviewed with the Council the Summary of Activities for the Police Department for the period ending October 31, 1981. The Council discussed various items shown on the report. There was no action taken on this item. Results of the Election to the Central Appraisal District Board of Directors (Agenda Item X -B) City Manager McCarty advised the Council of the results of the election to the Central Appraisal District Board of Directors as received from Helen Lawson, Tax Assessor/Collector for Collin County, which are as follows: Ernest Chesney, Jr. - Prosper Dr. J. Robert Collins - Plano B. L. Corley Ray Edwards Jack C. Faubion - McKinney Dr. Leo Fitzgerald - Plano Anthony L. Geer - Anna Maxwell C. Huffman Rex Womack - Allen 943 1/3 votes 985 votes (incumbent) 4 votes 0 votes 949 1/3 votes 900 votes (incumbent) 259 votes 15 votes 939 1/3 votes (99 ALLEN CITY COUNCIL November 19, 1981 Page 9 J Results of the Election to the Central Appraisal District Board of Directors (continued) (Agenda Item X -B) Mr. McCarty advised that those individuals receiving at least 900 votes were members of the Board, those being Ernest Chesney, Jr., Dr. J. Robert Collins, Jack C. Faubion, Dr. Leo Fitzgerald, and Rex Womack. There was no action taken on this item. Adjournment into Executive Session MOTION: Upon a motion made by Councilman Andrew and seconded by Councilman McClure, the Council voted 6 - 0 to adjourn the regular session of the Allen City Council into Executive Session at 11:01 p.m. Executive Session (Agenda Item XI) In accordance with Article 6252-17 (Open Meeting Laws), V.A.T.C.S., Sections 2(f) and 2(g), the Allen City Council con- vened into Executive Session at 11:02 p.m. to discuss matters pertaining to real estate and personnel. MOTION: Upon a motion made by Councilman Daugherty and seconded by Councilman Andrew, the Council voted 6 - 0 to recon- vene back into regular session at 12:30 a.m. Appointments to City Boards & Commissions (Agenda Item XII -A) It was the consensus of the City Council that no action be taken at this time on appointments to the City Boards and Com- missions. Easement Acquisitions (Agenda Item XII -B) It was the consensus of the City Council that no action be taken at this time on easement acquisitions. Adjournment MOTION: Upon a motion made by Councilman McClure and seconded by Mayor Pro Tem Farmer, the Council voted 6 - 0 to adjourn the regular session of the Allen City Council at 12:35 a.m. These minutes approved on the 3rd PaY of December 1981. M. B. PIERSON, MAYOR MARTYMARTY HENDRIX,, CITY SECRETARY ix9 ATTACHMENT NO. 1 to CITY COUNCIL MINUTES OF NOVEMBER 19, 1981 0 November 11, 1981 Honorable Mayor and City Council City of Allen 302 W. McDermott Allen, Texas 75002 Dear Mayor Pierson, Councilmen and Citizens of Allen: Please accept my resignation effective November 18, 1981 from the Allen City Council, Place No. 6. I have considered it an honor and privilege to serve (represent) the fine people and the City of Allen as your Councilman for the past two and one-half years. Allen has, and will continue to need, dedicated leadership and a true commitment to meet the challenges of the days ahead. I therefore support, endorse and recommend Mr. Jim Wolfe to serve the City of Allen for the rest of my term as our Place No. 6 -- Councilman. - Remember, Allen is unique -- where everybody is somebody; where pride does create progress. I'm proud to be an Allenite: May God continue to bless you, Richard L. Chumbley Of M0