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HomeMy WebLinkAboutMin - City Council - 1982 - 01/07 - RegularALLEN CITY COUNCIL Regular Session January 7, 1982 Present: Mickey Pierson, Mayor Council Members: Joe Farmer, Mayor Pro Tem Jim McClure H. R. Daugherty Glenn Andrew Ward Paxton Rex Womack City Staff• Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Pierson at 7:35 p.m, on Thursday, January 7, 1982 at Rountree Elementary School, 800 E. Main Street. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Councilman Andrew and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Minutes of the Regular Session - December 17, 1981 B. Authorization to City Staff to pay bills associated with the 1979 - 82 Capital Improvements Program as follows: 1. Lightbourn Electric Rentals $ 1,260.00 Repair to Cottonwood Creek Sewer Line - Rental of Equipment Temporary Pump Station Generator Set 2. Flygt Corporation $ 999.00 Repair to Cottonwood Creek Sewer Line Rental of Equipment 3. North Texas Municipal Water District $ 4,845.15 Repair to Cottonwood Creek Sewer Line - charges for temporary pump station 4. Shimek, Jacobs & Finklea $ 3,183.92 Repair to Cottonwood Creek Sewer Line - Design and Reconstruction 5. Maxim Engineers, Inc. $ 48.00 Repair to Cottonwood Creek Sewer Line - Concrete Test Cylinders ALLEN CITY COUNCIL January 7, 1982 Page 2 CONSENT AGENDA (continued) (Agenda Item II) 6. Ronald E. Fix and Associates $ 4,753.17 Construction of Bethany Road, Pebblebrook and Butler Drive Contract No. 800705R Engineering Services & Staking 7. Austin Paving Company $ 28,771.45 Construction of Bethany Road, Pebblebrook & Butler Drive Contract No. 800705R Payment No. 4 8. Omega Construction Company, Inc. $ 36,358.20 Construction of Fire Station No. 2 Project No. FS 8024 9. Sanitary Sewer Easement - 6' $ 3,500.00 Claude D. Whitaker Lot 19, Blk. 4 - Allenwood Ests. #3 Public Hearing: Site Plan Approval Animal Hospital Lot 1, Mr. Quik Add. No. 2 Zoned: PD -SC No. 4 Zoning Case No. Zll-20-81-3 (Agenda Item III) Mayor Pierson read the request into the record as follows: "Public Hearing on a request for site plan approval for an animal hospital on Lot 1, Mr. Quik Addition II, located north of Ridgemont and east of Highway 5." Mr. Jerry Wilson, D.V.M., spoke before the City Council on the site plan for an animal hospital to be located on Lot 1 of the Mr. Quik Addition II, located on Highway 5, between the Mr. Quik Convenience Store and the Allen National Bank. Mr. Wilson presented the site plan of the proposed 3,100 sq. ft. building, showing the location of the building on the site, as well as the parking lot and access onto Highway 5. Mr. Wilson advised that this would be an animal hospital with no outside runs. He also presented an artist rendering of the front elevation of the animal hospital and advised that this building was a replica of an animal hospital that has been constructed in Pasadena, Texas. Mr. Wilson passed around photographs of the exterior of the facility located in Pasadena. The Council discussed with Mr. Wilson the one ingress/egress from Highway 5, including the width of 30' and the permission from the State Highway Department to make the access from the highway. Mayor Pierson advised that the Planning and Zoning Commission had recommended approval of the site plan as presented in a vote that was unanimous. Mayor Pierson opened the public hearing. No one appeared to Ll speak either for or against the request. The public hearing was closed. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Womack, the Council voted 7 - 0, to approve the site plan as presented, in accordance with the recom- mendations of the Planning and Zoning Commission. F7 ALLEN CITY COUNCIL January 7, 1982 Page 3 Approval of Plans and Specifications and Authorization to Receive Bids on Service Center/City Hall Annex (Agenda Item IV) City Manager Jon McCarty presented the latest revised site plan for the Service Center/City Hall Annex facility, as well as the Allen Independent School District's Warehouse and Service Center, showing the location of the two buildings on the site, yard areas, ingress/egress from Butler Drive, and widening of circular driveway near the building's entrance. Mr. McCarty advised that in this latest revised site plan the circular driveway area near the building had been widened and the entire ingress/egress driveways drawn to meet street specifications and fire code requirements in order to propose that it be a dedicated street known as Butler Circle, thus eliminating the need for a fire lane around the two facilities. The paving of the street would be in concrete to meet Subdivision Ordinance requirements; however, it would still provide a cost saving factor to the City for this development. A fire lane turnaround would have to be constructed for the School District's facility in their yard area and marked as such. There was considerable discussion by the Council on the distance of the buildings from Butler Drive, the dedication of the street as Butler Circle as opposed to the construction of a fire lane around the two facilities, the cost factors involved, the requirements for a fire lane as prescribed in the Fire Code, and the turnaround fire lane for the School District's facility. Bill Petty, Building Official, spoke before the Council on the requirements for a fire lane(s) for this development as prescribed in the fire code. In further discussion on this site plan, the City Council had a lengthy discussion on the drainage of this site, the location of the drainage pipe for the development, the flow down to the box culvert under the railroad tracks, the flow of the creek in that area and how it affects the residences along Keith Drive. Mr. Glen Renfro, 606 Keith Drive, was present at this meeting and spoke before the Council on the existing problems with the drainage in that area now as well as what he expected from the pro- posed Service Center development. Ron Fix, City Engineer, spoke before the Council on the drainage in that area, as well as answered questions relating to the flow factors, construction of the drainage pipe, the capacity of the box culvert and the creek. City Manager Jon McCarty further advised that the plans and specifications were available for review, however, the cost estimates on the proposed plans were not available at this time. The Council discussed the need to have the cost estimates on the plans, as well as the opportunity to talk with the architects on this project. ' MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Paxton, the Council voted six (6) for and one (1) opposed, with Maycr Pro Tem Farmer casting the negative vote, to table the approval of the plans and specifications and authorization to receive bids on the Service Center/City Hall Annex until the cost estimates are received and the architects can be present at a meeting. ALLEN CITY COUNCIL January 7, 1982 Page 4 Mayor Pierson recessed the regular meeting of the Allen City Council at 8:55 p.m. The meeting reconvened at 9:11 p.m. Approval of Specifications and Authorization to Receive Bids on a Dump Truck and Asphalt Roller for Street Maintenance Department (Agenda Item V-A) Tom Caldwell, Street Superintendent, spoke before the Council on the equipment needs for the Street Department in order to main- tain the streets within the City. Mr. Caldwell presented the specifications for the dump truck and asphalt roller and provided picture brochures showing the type of dump truck and asphalt roller proposed in the specifications. The Council discussed with Mr. Caldwell the uses of the new equipment, consideration of purchasing used equipment, the use of diesel engines in the new equipment, and the proposed bid opening date. Mr. Caldwell advised that City Staff recommended that bids be received on new equipment and that the purchase of the equipment would be on a lease/purchase basis. The Council further discussed the size and weight of the roller and the size of the bed in the trailer to transport the roller, what the Street Department is doing at the present time, the other smaller pieces of equipment needed by the department and the funding of such, the use of rental equipment until the bids are received, and the use of equipment from surrounding municipalities or the County. MOTION: Upon a motion made by Councilman Andrew and seconded by Councilman McClure, the Council voted 7 - 0 to approve the specifications and authorize the receipt of bids for a dump truck and asphalt roller for the Street Department. The Council briefly discussed the other smaller pieces of equipment to be purchased for the Street Department, those being a trailer, a concrete saw, and a jackhammer. A tar heating bucket and air compressor had been previously purchased by the Water and Sewer Department. MOTION: Upon a motion made by Councilman Daugherty and seconded by Councilman McClure, the Council voted six (6) for and none (0) opposed (with Councilman Womack being out of the room) to authorize the City Staff to purchase the other equipment needed by the use of revenue sharing funds. Review of Street Maintenance Department Inventory (Agenda Item V -B) Tom Caldwell, Street Superintendent, spoke before the Council on what he and his department are doing at the present time. He advised that he and the City Engineer, Ron Fix, are doing a survey of all of the City's streets and preparing a report for the Council's review by categorizing the streets using a list of criteria such as type of surface, wearing surface, presence of curb and gutter, amount of traffic on the street, etc. Mr. Caldwell advised that the survey of the streets has not yet been completed but should be done very soon, with a report to be forthcoming for use in the five year capital improvements program consideration and those streets that can be repaired by the Street Department. There was no action taken on this item. ALLEN CITY COUNCIL January 7, 1982 Page 5 Update on Personnel in Newly Organized Street Maintenance Department (Agenda Item V -C) Tom Caldwell, Street Superintendent, spoke before the Council on the hiring of a new equipment operator and that the hiring of a maintenance worker is pending. There was no action taken on this item. Authorization for Engineering Inspection on the Hillside Overhead Water Storage Tank Construction Project (Agenda Item VI) Jon McCarty, City Manager, spoke before the Council on the necessity of inspections on the project of raising the Hillside 500,000 gallon water overhead storage tank. Ron Fix, City Engineer, had submitted proposed engineering inspection fees in the amount of $4,285.00 and fees for the testing laboratory in the amount of $2,500.00. The Council briefly discussed the amount of the fees and the type of laboratory testing involved on this project. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman McClure, the Council voted five (5) for and two (2) opposed, with Council Members Paxton and Daugherty casting the negative votes, to approve the engineering inspection on the Hillside overhead water storage tank construction project. Legislative Update - City Secretary Marty Hendrix (Agenda Item VII) City Secretary Marty Hendrix spoke before the Council on the recent changes in the precinct realignments for Collin County. Mrs. Hendrix reviewed with the Council the precinct map for the City of Allen, now containing precincts No. 5, 6, 7 and 59; the precinct map for the entire Collin County; the precinct map for the Collin County Commissioners, with Commissioner Richard May repre- senting Allen; and the precinct map for the Justices of the Peace and the Constables. There was no action taken on this item. Tax Report - December 31, 1981 (Agenda Item VIII --A) Walter Curtis, Tax Assessor -Collector, presented to and spoke before the Council on the Schedule of Taxes Receivable as of December 31, 1981. He also advised the Council of court cases on the taxing of railroad properties and bank stock. The Council discussed briefly with Mr. Curtis the rate of collections for this year as opposed to last year and the roll back taxes in the amount of $1,539.85 on the J. W. Reddick property shown on the schedule. There was no action taken on this item. Computer Installation (Agenda Item VIII -B) City Manager Jon McCarty advised of the installation of the new computer and the status of data entry into the computer for water billing. There was no action taken on this item. S ALLEN CITY COUNCIL January 7, 1982 Page 6 Proposals for City Employees' Health Insurance (Agenda Item VIII -C) Bill Petty, Building Official, spoke before the Council on the high costs of health insurance and that the City Staff had prepared insurance packets to be sent out to various companies soliciting proposals on health insurance coverage. There was no action taken on this item. Sidewalk Construction along Jupiter Road for School Pedestrian Traffic from the Windridge Addition to Boyd Elementary School (Agenda Item VIII -D) City Manager Jon McCarty advised that at the request of the Council, the City Staff had made an on site inspection of the area along Jupiter Road and Ron Fix, City Engineer, had prepared an estimate on the construction of a sidewalk in that area. Ron Fix, City Engineer, presented to and spoke before the Council on the construction of an asphalt sidewalk 3' wide, 4" thick and 3,000' long, being constructed from Bethany Road to Ridgemont along the west side of Jupiter Road. The proposed cost to be $10,350.00 to be paid out of the street bond funds. Mr. Fix further advised that the construction for the sidewalk could be a change work order in the contract with Austin Paving Company who is currently doing work in the City of Allen. The Council discussed with Mr. Fix the reduction of thickness of the sidewalk from 4" to 2" since this was a temporary structure, how the sidewalk will be constructed, and the obtaining of cost estimates from asphalt companies in the area to see if the prices are competitive. MOTION: Upon a motion made by Councilman Paxton and seconded by Councilman Andrew, the Council voted 7 - 0 to authorize the City Staff to go forth with this project, using the $10,350.00 as a maximum cost for this project, and City Staff to make determination of contractor based on analysis of costs. General Discussion Bill Petty, Building Official, advised the Council of the upcoming Work Shop Session to be held by the Planning and Zoning Commission on Saturday, January 9, 1982, at 8:30 a.m. at Rountree Elementary School to review and discuss the proposed planned development of 855+ acres of land, as requested by Del Morton of Willard McDaniel, Inc., and that the Council was invited to attend. Mr. Petty provided copies of the proposed agenda and a Zoning Ratio Chart of the existing subdivisions in Allen, showing acreage, number of developed units, occupancy rate, etc. City Manager Jon McCarty advised the Council of the schedule of construction being done by Austin Paving Company on Bethany Road, Pebblebrook and Butler Drive, and provided the Council with a copy of the schedule as prepared by the City Engineer. Adjournment MOTION: Upon a motion made by Councilman Daugherty and seconded by Councilman Paxton, the Council voted 7 - 0 to adjourn the regular meeting of the Allen City Council at 10:35 p.m. These minutes approved on the 21st d y of January 1982. ham. B. P erson, MAYOR Marty Hendrix CITY SECRETARY