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HomeMy WebLinkAboutR-2046-5-02RESOLUTION NO. 2046-5-02(R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN INTERLOCAL COOPERATION AGREEMENT BY AND BETWEEN THE CIT] OF ALLEN, TEXAS, AND THE CITY OF PLANO, TEXAS, TO PROVIDE AUTOMATIC AID BETWEEN THE ALLEN AND PLANO FIRE DEPARTMENTS; AUTHORIZING ITS EXECUTION BY THE CITY MANAGER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Allen, Collin County, Texas, has been presented a proposed Interlocal Cooperation Agreement by and between the City of Allen, Texas, and the City of Plano, Texas, a copy of which is attached hereto as Exhibit "A" and incorporated herein by reference; and, WHEREAS, upon full review and consideration of the agreement, and all matters related thereto, the City Council is of the opinion and finds that the terms and conditions thereof should be approved, and that the City Manager should be authorized to execute the Agreement on behalf of the City of Allen, Texas; and, WHEREAS, the City Council of the City of Allen, Collin County, Texas, has determined that providing for the pre -planned exchange of fire, EMS, and other emergency response services in specified response areas as intended to allow for the closest possible unit to the emergency scene regardless of municipal affiliation is in the best interest of the citizens of Allen and Plano; and, WHEREAS, Chapter 791 of the Texas Government Code provides authorization for units of local government to enter into Interlocal Cooperation Agreements to perform governmental functions and services; and, WHEREAS, the Automatic Aid Interlocal Cooperation Agreement is a guide for routine operations and is not intended to replace or adjust the Agreement for Mutual Aid and Disaster Assistance currently in effect; and, WHEREAS, automatic aid rendered under this Agreement shall be considered as a "pre -planned" mutual aid response conducted under the authority of the existing Agreement for Mutual Aid and Disaster Assistance to which both cities are a party. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: SECTION 1: The terms and conditions of the Agreement, having been reviewed by the City Council of the City of Allen and found to be acceptable and in the best interests of the City of Allen and its citizens, are hereby in all things approved. SECTION 2: The City Manager is hereby authorized to execute the Agreement and all other documents in connection therewith on behalf of the City of Allen, substantially according to the terms and conditions set forth in this Agreement. 1 SECTION 3: This Resolution shall become effective from and after its passage. L_ DULY PASSED AND APPROVED BY THE CITY COUNCIL OF TBE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS THE 16TH DAY OF MAY, 2002. APPROVED: Stephen Wffell, MAYOR ATTEST: J y M son, CMC/AAE, CITY SECRETARY Resolution No. 2046-5-02(R). Page 2 Interlocal Cooperation Agreement Providing Automatic Aid Between The Allen and Plano Fire Departments This Interlocal Cooperation Agreement is authorized by the City Manager of the City of Allen and the City Manager of the City of Plano and is further authorized by approved Resolution of the respective City Councils of the two Cities. The purpose of this Interlocal Cooperation Agreement is to outline the procedures for implementing an Automatic Aid response between the City of Allen Fire Department, hereinafter referred to as "Allen" and the City of Plano Fire Department, hereinafter referred to as "Plano." This agreement is a guide for routine operations and is not intended to replace or adjust the agreement for Mutual Aid and Disaster Assistance currently in effect. Automatic Aid rendered under this agreement shall be considered as a "pre -planned" mutual -aid response conducted under the authority of the existing Agreement for Mutual Aid and Disaster Assistance to which both Cities are a party. The general provisions of said Agreement for Mutual Aid and Disaster Assistance shall be controlling except where such provisions are replaced by this Interlocal Cooperation Agreement. I. Amount and Type of Assistance This agreement is for the pre -planned exchange of fire, EMS, and other emergency response services in specified response areas as intended to allow for the closest possible unit to the emergency scene regardless of municipal affiliation. Fire apparatus will respond on fire incidents, if designated, in the stipulated response areas. MICU (medical), Special Operations (rescue), and Hazardous Materials units (HazMat) will respond to emergencies, if designated, in the agreed response areas. Companies required in addition to a first level response will be requested in accordance with standing procedures as established in the Agreement for Mutual Aid and Disaster Assistance. It. Response Areas Fire Response areas will be determined by the mutual agreement of both Fire Chiefs on the basis of response time and available access to the affected areas and periodically reviewed for continued Automatic Aid Coverage. It is specifically recognized and agreed that adjustments to the listed areas may be made by agreement of the Chiefs of Plano and Allen during the term of this agreement as necessary to facilitate emergency response to any portion of either City. Freeway Corridors: Due to the unique difficulty in obtaining accurate location information on divided access highway events, both the Allen and Plano Fire Departments will be dispatched to accidents occurring upon the right-of- way, traffic lanes, service roads, or overpasses of the following highways: Northbound and Southbound North Central Expressway (U.S. 75) between Bethany Drive (Allen) and Legacy Drive (Plano). Northeastern Plano: The Allen Fire Department will provide (from Allen Station 3) first response to all incidents occurring within the City of Plano in an area bounded by Chaparral Road, Avenue K, Rowlett Creek, and the eastern Plano City Limits as further defined by Plano Fire Department boxes 6250 & 8240. Any additional resources required to handle the emergency call will be dispatched by the Plano Fire Department. Southwestern Allen: The Plano Fire Department will provide (from Plano Station 6) first response to all incidents occurring within the City of Allen in an area bounded by South Alma Drive, Hedgcoxe Road, Custer Road, and Rowlett Creek as further defined by Allen Fire Department boxes 43, 44, and 45. Any additional resources required to handle the emergency call will be dispatched by the Allen Fire Department. Western Allen: The Plano Fire Department will provide (from Plano Station 10) first response to all incidents occurring within the City of Allen in an area generally bounded by Custer Road, SH 121, Rowlett Creek, and McDermott Drive as further defined by Allen Fire Department boxes 10, 21, 32, and 43. Any additional resources required to handle the emergency call will be dispatched by the Allen Fire Department. III. Incident Command The first arriving company at the emergency scene will assume Command in accordance with its Department's incident management procedure. Upon arrival, the role of Incident Commander will be assumed by an officer of the department in whose corporate limits the emergency is occurring. Nothing in this agreement will preclude an officer operating in a City not his/her own from requesting additional resources as appropriate from the City in whose jurisdiction the emergency is occurring. INTERLOCAL COOPERATION AGREEMENT PAGE AUTOMATIC AID BETWEEN ALLEN AND PLANO IV. Communications Procedures Communications procedures and related information will be provided at the initial training session and updated as needed thereafter. Dispatching Procedures: To expedite the initiation of response under this agreement, communications will be handled by the respective communications centers of the two departments utilizing regular telephone service with "speed dial." At the earliest opportunity, Plano will coordinate the installation of a "ring -down" telephone line to the Allen communications center to facilitate confirmation of response between the two departments. Cost allocation for the "ring -down" service will be arranged in a separate agreement. The communications operator of the department requesting automatic aid will contact the communications center of the other department via ring down and state the location and type of assistance needed in accordance with this procedure. The terms "Automatic Aid" will be utilized to avoid any confusion with existing mutual aid procedures. Should the requested unit not be available, the requesting agency will be immediately informed so that another unit may be dispatched. Units responding to the automatic aid request will check enroute and operate on the assigned incident channel of the requesting department. Future Communication Enhancements: In the long term, the Plano and Allen Fire Departments and their respective communications centers of the agencies will explore methods of interconnecting one or more incident "talk groups" together with each department so that communications between all units of each department is possible benefit during automatic aid and/or mutual aid operations. Upon successful implementation and testing of this system, the joint talk group established will be utilized for all scene communications for calls occurring within the above listed automatic aid areas. The sharing of costs of a shared common talk -group will be determined at a future date following appropriate review by the communications personnel of each City. V. Limitations If the agreed upon response from either department is not available or is temporarily depleted, the assisting department will advise the requesting department and need not respond. However, if a fill-in company is in quarters at a fire station that is part of this Agreement, that company will respond. INTERLOCAL COOPERATION AGREEMENT PAGES AUTOMATIC AID BETWEEN ALLEN AND PLANO VI. Training Joint training exercises are to be conducted as needed. The training exercises will be coordinated and observed by the respective training staffs of the two departments for the purpose of maintaining coordination in fire fighting procedures, emergency medical procedures, dispatching, and Communications. The following topics will be addressed within twelve (12) months of the approval of this Agreement: • Apparatus and equipment familiarization • Coordination of companies with MICU's • Incident Management System of each Department • Communications protocols • EMS scene procedures • Fire hydrant procedures VII. Incident Reporting The following guidelines will be followed for emergency incident reporting: 1. A department EMS report will be completed by each agency providing patient care which will document care given up to the point of patient transfer. Example: Plano Engine 6 responds on a Medical call in Allen. Plano E6 completes a Plano EMS report covering patient care until the patient is assumed by an Allen MICU. The Allen MICU crew completes an Allen EMS report for care given from the time of patient transfer forward. 2. A department NFIRS report will be completed for each incident by each agency providing response to the scene. Example: Plano Engine 6 and Allen Medic 4 respond on a Medical call in Allen. Plano Engine 6 completes a Plano NFIRS report and patient care report showing care until the patient was turned over to Allen for transport; Allen Medic 4 completes an Allen NFIRS report and patient care report indicating care from receipt of patient until final transportation is completed. 3. In those cases where no unit of the department receiving automatic aid is present, the responding department will complete an NFIRS report for their agency showing "Mutual Aid Given" and call the designated station of the receiving department which will create an NFIRS report showing "Mutual Aid Received." INTERLOCAL COOPERATION AGREEMENT PAGE AUTOMATIC AID BETWEEN ALLEN AND PLANO VIII. Revisions This Intedocal Cooperation Agreement may be revised or amended at any time by mutual agreement of the Fire Chief of the City of Allen and the Fire Chief of the City of Plano. Date: Mi, 1q aG'o2 �ti City o en City Manager Date: I'n4y 171 Zoo-?- L—� a_ IrrI II Ci fAllleen/FireChief Date: 13l bZ �� ..t --tom , Z�0, u City of Plano City T Qanager Date: J� 01� City of Plano Fire Chief AooyyPvvPROVE AS TO F RM: y' ne C.Mletherbee. CltVAttarney INTERLOCAL COOPERATION AGREEMENT PAGE AUTOMATIC AID BETWEEN ALLEN AND PI -ANO RESOLUTION NO. 2002-8-4(R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLANO, COLLIN COUNTY, TEXAS, RATIFYING THE TERMS AND CONDITIONS OF AN INTERLOCAL COOPERATION AGREEMENT BY AND BETWEEN THE CITY OF PLANO, TEXAS, AND THE CITY OF ALLEN, TEXAS, TO PROVIDE AUTOMATIC AID BETWEEN THE PLANO AND ALLEN FIRE DEPARTMENTS; AUTHORIZING ITS EXECUTION BY THE CITY MANAGER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Plano, Collin County, Texas, was presented a proposed Interlocal Cooperation Agreement by and between the City of Plano, Texas, and the City of Allen, Texas, a copy of which is attached hereto as Exhibit "A" and incorporated herein by reference; and, WHEREAS, upon full review and consideration of the agreement and all matters related thereto, the City Council is of the opinion and finds that the terms and conditions thereof should be approved, and that the City Manager should be authorized to execute the Agreement on behalf of the City of Plano, Texas; and, WHEREAS, the City Council of the City of Plano, Collin County, Texas, has determined that providing for the pre -planned exchange of fire, EMS, and other emergency response services in specified response areas as intended to allow for the closest possible unit to the emergency scene regardless of municipal affiliation is in the best interest of the citizens of Allen and Plano; and, WHEREAS, Chapter 791 of the Texas Government Code provides authorization for units of local government to enter into Interlocal Cooperation Agreements to perform governmental functions and services; and WHEREAS, the Automatic Aid Interlocal Cooperation Agreement is a guide for routine operations and is not intended to replace or adjust the Agreement for Mutual Aid and Disaster Assistance currently in effect; and WHEREAS, automatic aid rendered under this Agreement shall be considered as a `pre - planned" mutual aid response conducted under the authority of the existing Agreement for Mutual Aid and Disaster Assistance to which both cities are a party. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLANO, COLLIN COUNTY, TEXAS, THAT: SECTION 1: The terms and conditions of the Agreement, having been reviewed by the City Council of the City of Plano and found to be acceptable and in the best interests of the City of Plano and its citizens are hereby in all things ratified. RESOLUTION NO. 2002-8-9(R) Page 2 SECTION 2: The City Manager is hereby authorized to execute the Agreement and all other documents in connection therewith on behalf of the City of Plano, substantially according to the terms and conditions set forth in this Agreement. SECTION 3: This Resolution shall become effective from and after its passage. DULY PASSED AND APPROVED BY THE CITY COUN%L OF THE CITY OF PLANO, COLLIN COUNTY, TEXAS, ON THIS THE 12 DAY OF August ,2002. APPRO ED: Pat Evans, MAYOR ATTEST: acne Bealke, CITY SECRET Y APPROVED AS TO FO Pane C. Wetherbee, City Attorney