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HomeMy WebLinkAboutMin - City Council - 1982 - 06/03 - RegularALLEN CITY COUNCIL Regular Session June 3, 1982 Present: Mickey Pierson, Mayor . Council Members: Joe Farmer, Mayor Pro Tem Jim McClure Don Rodenbaugh Ward Paxton (arrived at 7:36 p.m.) Dennis Offutt Absent• H. R. Daugherty City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Pierson at 7:31 p.m, on Thursday, June 3, 1982, at Rountree Elementary School, 800 E. Main Street. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Rodenbaugh, the Council voted 5 - 0 (with Councilman Paxton being absent) to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of Minutes of May 20, 1982 - Regular Session B. Authorization to City Staff to pay bills associated with the 1979 - 82 Capital Improvements Program as follows: 1. Transamerican Builders, Inc. $ 5,850.40 Contract No. 810206R - Con- struction of Reed Park Payment No. 3 2. Austin Paving Company 77,469.86 Contract No. 800705R - Con- struction of Butler, Bethany and Pebblebrook - Payment No. 9 3. Service Enterprise Corporation 54,000.00 Contract No. 810708 - Raising 500,000 Gallon Hillside Water Storage Tank - Payment No. 2 4. G. M. Geer, Engineer 3,000.00 Platting of City of Allen's Property - 33.4013 Acres into 3 Lots of Record 5. Hines Sand & Gravel 56.82 Service Center/City Hall Annex Project - 10.33 tons of crushed white rock for road ALLEN CITY COUNCIL June 3, 1982 Page 2 CONSENT AGENDA (cont'd) (Agenda Item II) 6. The A. E. Group, Inc. $ 355.00 Exchange Parkway Construction Project - Right -of -Way Survey 7. Fisher and Spillman Architects, Inc. $17,032.95 Contract No. FS 8023 - Construction of Fire Station No. 2 Architect Fees thru Bid Phase 8. Ronald E. Fix and Associates a. Contract No. 810206R - Con- $ 270.69 struction of Reed Park - of Plans and Specifications Engineering Fees - May & Surveying from Keenan - Yates Advertising, Inc., representing b. Contract No. 800705R - Con- $ 4,223.82 struction of Bethany, Butler & a variance to the City of Allen Sign Ordinance. Pebblebrook - Engineering Fee - May End of Consent Agenda and Construction Staking & inspection Budget Calendar (Agenda Item III) C. Contract No. 810708 - Raising of $ 1,120.00 500,000 Gallon Hillside Elevated Water Storage Tank - Engineering Fees - May & Inspection d. Exchange Parkway Improvements - $ 1,576.75 12" Water Line - Preparation of Plans e. Exchange Parkway Improvements - $ 6,116.60 Street Paving & Drainage Preparation of Plans f. Service Center/City Hall Annex - $ 1,946.57 Water and Sewer Lines Preparation of Plans, Staking, & Inspection g. Water Sprinkler System - Soccer $ 368.90 Fields on City Hall Site Preparation of Plans and Specs The dates of the pre -budget workshop, to be held on June 26th, and the dates of the budget retreat, to be held on August 13th - 15th, were discussed by the City Council. ItE. h. Jupiter Road Bridge Project - $ 5,247.90 Utilities Relocation - 12" Water & Sewer Lines - Preparation of Plans and Specifications C. Set Public Hearing Date of June 17, 1982 on a request from Keenan - Yates Advertising, Inc., representing Fox & Jacobs, to erect a 20' x 7-1/2' subdivision advertising sign to be located at 1301 Crestwood Court, Lot 9 of Tract G, in the Timberbend I Addition, requiring a variance to the City of Allen Sign Ordinance. The motion carried. End of Consent Agenda Review of the Fiscal Year 1982-83 Budget Calendar (Agenda Item III) City Manager Jon McCarty reviewed with the City Council the proposed budget calendar for the preparation of the Fiscal Year 1982 - 83 City of Allen Budget. The dates of the pre -budget workshop, to be held on June 26th, and the dates of the budget retreat, to be held on August 13th - 15th, were discussed by the City Council. ItE. ALLEN CITY COUNCIL June 3, 1982 Page 3 Review of the Fiscal Year 1982 - 83 Budget Calendar (continued) (Agenda Item III) It was the consensus of the City Council, after their dis- cussions, to hold the pre -budget workshop at the regular meeting of July 1st, with the scheduling of a short regular Council agenda. Also, that the budget retreat start the morning of August 14th, rather than the evening of August 13th. Relocation of Utilities on Jupiter Road for Jupiter Road Bridge Construction (Agenda Item IV) Ron Fix, City Engineer, presented to the City Council a color -coded drawing of the Jupiter Road Bridge construction project, showing the existing locations of the water line and sewer lines, the proposed relocation of these utilities, the bridge and road as they presently exist, and the proposed expan- sions of the bridge. Mr. Fix explained that the sewer line relocation will be done by taking the sewer line that is presently on the east side across Jupiter Road to the west side to a new manhole on top of the present west side sewer. From this manhole on the west side, a new 18" line will be constructed on an offset across the creek and across the branch on the west side to the Cottonwood Creek interceptor sewer line. In addition, the water line presently on the east side will be relocated so that the new 12" water line can be used when Jupiter Road is repaved. The old lines will be abandoned. The new bridge cannot be con- structed until these utilities are relocated. As requested by the Council, Mrs. Hendrix advised that an informal get-together had been scheduled for Monday, June 7, 1982, from 7:30 p.m. to 6:30 p.m., at Rountree Elementary School, in order that the City Council would have an opportunity to meet all the potential candidates interested in being appointed to the Planning and Zoning Commission as well as the Parks and Recreation Board. All board and commission members had been invited to attend also. M. The Council discussed with the City Engineer the bridge structure, the moving of the sewer lines and the flow of the line, and the target date for construction of the bridge. MOTION: Upon a motion made by Councilman Rodenbaugh and seconded by Mayor Pro Tem Farmer, the Council voted 6 - 0 to approve the plans and specifications for the relocation of the water and sewer lines adjacent to the Jupiter Road bridge and authorize the solicitation of bids for the relocation of these utilities. The motion carried. Tax Report - May 31, 1982 (Agenda Item V-A) Walter Curtis, Tax Assessor/Collector, presented to and spoke before the Council on the Schedule of Taxes Receivable as of May 31, 1982. The Schedule showed a collection rate of 96.17% reached as of May 31st. The Council reviewed the Schedule and commented on reaching the projected collections of 968 as proposed in the 1981 - 1982 Fiscal Year Budget. There was no action taken on this item. Appointments to City of Allen 40"City Boards and Commissions (Agenda Item V -B) Secretary Marty Hendrix spoke before the Council on the upcoming appointments to be made on the Planning and Zoning Com- mission for Places No. 1, 3, 5 and 7, to be completed by the end of June. As requested by the Council, Mrs. Hendrix advised that an informal get-together had been scheduled for Monday, June 7, 1982, from 7:30 p.m. to 6:30 p.m., at Rountree Elementary School, in order that the City Council would have an opportunity to meet all the potential candidates interested in being appointed to the Planning and Zoning Commission as well as the Parks and Recreation Board. All board and commission members had been invited to attend also. M. ALLEN CITY COUNCIL Page 4 June 3, 1982 Appointments to City of Allen Boards and Commissions (cont'd) (Agenda Item V -B) Mrs. Hendrix further advised that two new data sheets had been received from interested residents and that two of the present commissioners on the Planning and Zoning Commission had requested to be reappointed to the Commission. All materials for use in making the appointments would be forthcoming at the regular meeting of June 17, 1982. Mayor Pierson asked that an article advising of the informal get-together be placed in The Allen American. There was no action taken on this item. Texas Municipal League Legislative Program (Agenda Item V -C) City Manager Jon McCarty advised the Council of the upcoming formation of three legislative policy committees by the Texas Municipal League member officials, which will develop the League's position on the various issues that will arise during the 1983 session of the State Legislature. The Texas Municipal League is inviting member cities to submit the names of elected or appointive officials to serve on these committees. Mr. McCarty advised the Council to notify him if they were interested in serving on one of these committees. There was no action taken on this item. General Discussion Mayor Pro Tem Farmer reminded the Council of the upcoming meeting of the Collin County Public Officials to be held on June 10, 1982 at the McKinney Country Club. He encouraged the Council to attend this meeting and advised of the program. Adjournment MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Paxton, the Council voted 6 - 0 to adjourn into Executive Session at 8:10 p.m. The motion carried. Executive Session (Agenda Item VI) In accordance with Article 6252-17 (Open Meetings Law), V.A.T.C.S., Section 2(f), the Allen City Council convened into Executive Session at 8:15 p.m. to discuss matters pertaining to real estate. MOTION: Upon a motion made by Councilman Paxton and seconded by Mayor Pro Tem Farmer, the Council voted 6 - 0 to re- convene into regular session at 9:05 p.m. The motion carried. Acquisition of Property for Ford Park Site (Agenda Item VII) MOTION: Upon a motion made by Councilman Rodenbaugh and seconded by Councilman Offutt, the Council voted 6 - 0 to authorize the City Manager to prepare contracts and present to the property owners offers for the property to be known as Ford Park. The motion carried. ALLEN CITY COUNCIL June 3, 1982 Adjournment Page 5 MOTION: Upon a motion made by Councilman Paxton and seconded by Councilman McClure, the Council voted 6 - 0 to adjourn the regular session of the Allen City Council at 9:15 p.m. The motion carried. These minutes approved on the 17th day of June , 1982. M CM ,WDM, Marty ------Hendrix CITY AR 2 M. B. Pierson, MAYOR VZM