HomeMy WebLinkAboutMin - City Council - 1982 - 07/01 - RegularALLEN CITY COUNCIL
Regular Session
July 1, 1982
Present:
Joe Farmer, Mayor Pro Tem
Council Members:
H. R. Daugherty
Don Rodenbaugh
Ward Paxton
Dennis Offutt
Absent:
Mickey Pierson, Mayor
Jim McClure
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called
to order by Mayor Pro Tem Farmer at 7:34 p.m. on Thursday,
July 1, 1982, at the Rountree Elementary School, 800 E. Main Street.
CONSENT AGENDA
(Agenda Item II)
Upon the request of Councilman Paxton, Consent Agenda Item
"F" was removed from the Consent Agenda for individual consideration.
MOTION: Upon a motion made by Councilman Paxton and seconded by
Councilman Rodenbaugh, the Council voted 5 - 0 to approve
and adopt all remaining items on the Consent Agenda as
recommended and as follows:
A. Approval of Minutes of June 17, 1982 - Regular Session
B. Authorization to City Staff to pay bills associated
with the 1979 - 82 Capital Improvements
Program as
follows:
1.
Transamerican Builders, Inc.
$ 15,643.27
Contract No. 810206R - Con-
struction of Reed Park
Payment No. 4
2.
Service Enterprise Corporation
$ 55,500.00
Contract No. 810708 - Raising
of 500,000 Gallon Elevated
Water Storage Tank at Hillside
Payment No. 3 & Final
3.
Cullum Construction Company, Inc.
$ 31,778.03
Contract No. 810207B - Con-
struction of Bethany Road
24" Water Line
Payment No. 4
4.
Austin Paving Company
$332,346.92
Contract No. 800705R - Paving
of Bethany, Butler & Pebblebrook
Payment No. 10
ALLEN CITY COUNCIL
July 1, 1982
Page 2
CONSENT AGENDA (continued) (Agenda Item II)
5. Robert D. Porcher Associates $ 50.00
Real Estate Appraiser on
Ford Park Property -
additional copy of appraisal
report
6. Southwestern Laboratories $ 501.75
Contract No. 810708 - Raising
of 500,000 Gallon Elevated
Water Storage Tank at Hillside
Final Welding Testing
7.
Southwestern Laboratories
$ 307.75
Contract No. 810708 - Raising
of 500,000 Gallon Elevated
Water Storage Tank at Hillside
First Phase of x-ray testing
for welding
8.
Trinity Engineering Testing Corp.
$ 1,829.00
Contract No. 810708 - Raising
of 500,000 Gallon Elevated
Water Storage Tank at Hillside
Foundation Investigation - Core
Borings
9.
Ronald E. Fix & Associates:
a. Contract No. 810708 - Raising
$ 980.00
of 500,000 Gallon Elevated
Water Storage Tank at Hillside
Engineering Services - June, 1982
b. Contract No. 800705R - Paving
$ 6,889.34
of Bethany, Butler and Pebble -
brook - Engineering Fee - June,
1982 & construction staking &
inspection
C. Contract No. 810207B - Con-
$ 351.23
struction of Bethany Road
24" Water Line - Engineering
Fees for May and June, 1982
d. Contract No. 810206R - Con-
$ 639.03
struction of Reed Park -
Engineering Fees for June, 1982
& Inspection Fees for May & June
10.
Cullum Construction Company
$ 26,083.05
Change Work Order to Contract
No. 810207B - Bethany Road 24"
Water Line - to add construction
of 8" water line to serve the
Service Center/City Hall Annex
11.
Fisher & Spillman Architects Inc.
$ 3,635.89
Contract No. FS 8024 - Con-
struction of Fire Station No. 2
Architectural services rendered
thru completion of construction
C. Set Public Hearing Date of July 15, 1982 on a request
from McDonald's Corporation for a variance to the
City of Allen Sign Ordinance for the size and height
requirements.
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ALLEN CITY COUNCIL
July 1, 1982
Page 3
CONSENT AGENDA (continued) (Agenda Item II)
D. Set Public Hearing Date of August 5, 1982 to con-
sider an amendment to the City of Allen Zoning
Ordinance No. 366-10-81 to include the use of
temporary accessory buildings in commercial
districts.
E. Set Public Hearing Date of August 5, 1982 to con-
sider a request from Grace Union Presbytery Church
for a specific use permit for church use in Planned
Development - Shopping Center No. 6 zoning district
and site plan approval.
G. Set Public Hearing Date of July 15, 1982 to con-
sider a request from John Tanner Auto Sales for
a variance to the City of Allen Sign Ordinance
regarding use of advertising banners and pennants.
H. Set Public Hearing Date of July 15, 1982 as the
"Proposed Use Hearing" for the use of Revenue
Sharing Funds.
The motion carried.
End of Consent Agenda
Approval of Change Work Orders
No. 1 and No. 2 on the Service (Consent Agenda
Center/City Hall Annex Item II -F)
City Manager Jon McCarty advised the Council of the change
work orders. Change Work Order No. 1 was for the reduction of
the paving thickness on Butler Circle from 7" to 6", thus
resulting in a net reduction of the contract in the amount of
$4,560.00. Change Work Order No. 2 was the substitution of
concrete paving for the proposed asphalt paving in the yard
and parking areas for an additional cost to the contract in
the amount of $13,284.00.
The Council discussed with Mr. McCarty the reduction of
the paving thickness on Butler Circle from 7" to 6" and the
cost of paving with asphalt in the contract.
Mr. McCarty advised that the City Staff's recommendation
was to approve the change work orders as proposed.
MOTION: Upon a motion made by Councilman Rodenbaugh and seconded
by Councilman Paxton, the Council voted 5 - 0 to approve
the two (2) Change Work Orders No. 1 and No. 2, in
accordance with the recommendations of the City Staff.
The motion carried.
Plagues -of -Appreciation to
Wayne Armand and Sarah Chumbley,
Outgoing Members of the Planning
& Zoning Commission (Agenda Item III -A)
Mayor Pro Tem Farmer advised that there were two outgoing
members of the Planning and Zoning Commission, those being
Sarah Chumbley, Place No. 5, and Wayne Armand, Place No. 7.
Plaques -of -Appreciation were to be presented to these individuals,
however, both individuals could not attend this meeting.
Mayor Pro Tem Farmer read the inscription on the plaques
into the record as follows:
"To Sarah Chumbley and Wayne Armand, Planning and Zoning
Commission Members from August 1980 to June, 1982, in
appreciation for your dedicated service to the City of
Allen, Texas"
ALLEN CITY COUNCIL
July 1, 1982 Page 9
Plaques -of -Appreciation to
Outgoing Planning & Zoning
Commission Members (cont'd) (Agenda Item III -A)
Mayor Pro Tem Farmer extended the Council's gratitude to those
individuals for the work they had done on the Commission and advised
that the plaques would be forwarded to them by the City Staff.
[ There was no action taken on this item.
` Oaths -of -Office to Newly Appointed
and Reappointed Members of the
Planning and Zoning Commission (Agenda Item III -B)
City Secretary Marty Hendrix administered the oath -of -office
to the newly appointed members of the Planning and Zoning Com-
mission, being Robert Glass, Place No. 5, and Larry Larsen, Place
No. 7, and to the reappointed members, being Jim Pendleton, Place
No. 1, and Jim Wolfe, Place No. 3.
There was no action taken on this item.
Budget Workshop for
Fiscal Year 1982 - 83 (Agenda Item IV)
Before consideration of the budget workshop session, Mayor
Pro Tem Farmer moved on to general discussion and opened the
floor to receive those items.
General Discussion
Councilman Daugherty advised the Council and City Staff of
his concerns regarding the large equipment and trucks on the
City's streets and the continual damage resulting from such. In
particular, problemareasare on F.M. 2170 resulting from the work
being done by Southwestern Bell Telephone Company.
After discussion on this subject and review with the City
Staff on the action taken to date to solve this problem, it was
the consensus of the City Council that research be done by the
City Staff on restrictions and regulations that can be placed
in the form of an ordinance to help eliminate some of these problems.
Mayor Pro Tem Farmer suggested that a letter from the Mayor
be sent to the Telephone Company, with a copy furnished to the
State Highway Department.
Mayor Pro Tem Farmer advised the Council of the upcoming
meeting at 6:30 p.m. on Thursday, July 8, 1982, at the McKinney
Holiday Inn, for the Collin County Public Officials Association.
The speaker will be State Representative Frank Eikenburg. Mayor
Pro Tem Farmer encouraged the Council Members to attend.
Mayor Pro Tem Farmer advised the Council of a letter he had
received from Collin County Judge Nathan White regarding the
formation of a Planning Board for Collin County. Mayor Pro Tem
Farmer encouraged any Council Member that might be interested
in serving on this Board to notify the City Staff in order that
a response can be made by the July 15th deadline.
Mayor Pro Tem Farmer brought up for discussion the serious
situation existing at Lake Lavon with the large number of young
adults and teenagers crowding into the park sites on the weekends
and how this effects the residents of Allen.
Lo[
ALLEN CITY COUNCIL
July 1, 1982 Page 5
Budget Workshop Session
for Fiscal Year 1982 - 63 (Agenda Item IV)
City Manager McCarty distributed to the City Council a
packet of information regarding the preparation of the FY 1982-83
Budget. The packet contained a revised budget calendar showing
dates of regular meetings and called -special meetings and items
to be discussed on those dates regarding the budget. A chart of
the general revenues, water & sewer revenues, the General Fund
Departmental Operating Expenses Estimates as of July 1, 1982,
Departmental Operating Expenses for the Water & Sewer Fund
Estimates as of July 1, 1982, and a schedule of the payouts
for the general obligation bonds, showing present debt require-
ments and a proposed new issue of $2,880,000.
City Manager McCarty presented corresponding transparencies
of the packet items and reviewed each of them with the Council.
Mayor Pro Tem Farmer recessed the regular session of the
Allen City Council at 8:45 p.m. The regular session reconvened
at 9:00 p.m.
Mr. McCarty reviewed and discussed with the Council the
5 -year capital outlay and personnel projections as prepared by
the City Department Heads.
The City Council discussed with the City Manager various
aspects of the presentation including the proposed preparation
of the budget and the fine tuning of the budget prior to their
review, purchasing of equipment using lease/purchase funding,
projected appraisal of property in the City, and procedures for
setting the tax rate.
City Manager McCarty reviewed with the Council the 1979
Peveto Bill and the establishment of the Collin County Central
Appraisal District. He further advised of the Proposition No. 6,
wherein up to a 408 homestead exemption can be adopted by the
Council for FY 1982-83, 308 for tax years 1985-87 and 208 for
1988 and on.
The Council discussed the consideration of granting the
408 homestead exemption and other exemptions granted by the
City and the School District.
Walter Curtis, Tax Assessor/Collector, advised the Council
of the existing homestead exemptions for the City and the School
District.
It was the consensus of the Council not to consider the
408 homestead exemption at this time, however, they directed
the Tax Assessor/Collector to do research to see what type of
increase can be applied for homestead exemptions for the 65
and older age group.
City Manager McCarty reviewed the chart showing the general
obligation bonds,with the present debt requirement and a proposed
new issue which would be generated by the selling of the remaining
$2,880,000 in general obligation bonds sometime this year.
City Manager McCarty reminded the Council that a workshop
session needed to be scheduled in order that they can review
the Water and Sewer Rate Study with the consultant, Joe M. Nall
and Associates.
After a brief discussion, the Council set the workshop
session on the Water & Sewer Rate Study for Thursday, July 22, 1982,
in the Library of the Rountree Elementary School, 800 E. Main
Street, if the facilities are available, at 7:00 p.m.
101
ALLEN CITY COUNCIL
July 1, 1982
Adjournment
�:
MOTION: upon a motion made by Councilman Rodenbaugh and seconded
by Councilman Daugherty, the Council voted 5 - 0 to
adjourn the regular session of the Allen City Council
at 10:45 p.m. The motion carried.
These minutes approved on the 15th day of July
1982.
J Farmer, MAYOR PRO TEM
Marty Hendrix, ITY SECRETARY
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