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HomeMy WebLinkAboutMin - City Council - 1982 - 08/19 - RegularALLEN CITY COUNCIL Regular Session August 19, 1982 Present: Mickey Pierson, Mayor Council Members: Joe Farmer, Mayor Pro Tem Jim McClure H. R. Daugherty (arrived at 9:25 p.m.) Don Rodenbaugh Ward Paxton (arrived at 7:50 p.m.) Dennis Offutt City Staff: Jon McCarty, City Manager Shirley Haning, Acting for City Secretary The regular session of the Allen City Council was called to order by Mayor Pierson at 7:30 p.m. on Thursday, August 19, 1982, at the Rountree Elementary School, 800 E. Main Street. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Councilman McClure and seconded by Mayor Pro Tem Farmer, the Council voted 5 - 0 (with Council Members Daugherty and Paxton being absent) to �+ approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of the August 5, 1982 Minutes - Regular Session B. Approval of the August 13, 14, & 15, 1982 Minutes - FY 1982 - 83 Budget Retreat Workshop Session C. Authorization to City Staff to pay bills associated with the 1979 - 82 Capital Improvements Program as follows: 1. Waller Spears, Inc. $ 31,163.00 Contract No. FS 8023 - Con- struction of Service Center/ City Hall Annex - Payment No. 3 2. Hooper Engineering Laboratories $ 248.00 Contract No. FS 8023 - Con- struction of Service Center/ City Hall Annex - Inspection & �r Testing The motion carried. End of Consent Agenda Consideration of Items Related to a Lone Star Gas Rate Increase Request and (Agenda Item III) [al ALLEN CITY COUNCIL August 19, 1982 Page 2 Resolution No. 404-8-82(R): A Resolution of the City Council of the City of Allen, Texas, Suspending the Operation of Pro- posed Rate Increase Schedules Filed by Lone Star Gas Company, a Division of Enserch Corporation, for a Period of One Hundred Twenty (120) Days Beyond the Date of Which Such Schedules Would Otherwise Go Into Effect and Denying Interim Rate Relief. (Agenda Item III) City Manager Jon McCarty provided the Council with additional materials regarding the rate increase request from Lone Star Gas Company, and the Council briefly reviewed them. City Manager McCarty advised the Council that Lone Star Gas Company had submitted this rate increase request on August 6, 1982 and that it amounted to an increase of $36,419 or approxi- mately a 5.698 increase. He advised also that they had previously submitted a request in December of 1981, however, that request had been withdrawn. Mike Schweikhard, Manager of Lone Star Gas Company, spoke before the Council on this request and advised that the effective date for the increase is September 13, 1982. He also reviewed with the Council a portion of the Statement of Intent to Change Residential and Commercial Rates pertaining to the changes the customers may expect between the winter and summer rates and the cost factors. Mayor Pierson advised that the staff recommendations are to adopt the proposed resolution suspending the rate increase request for 120 days and denying temporary rate relief. Also, that the Council authorize the City Staff to contract with Bill R. McMorries and Associates or another suitable firm to review the rate increase request and to report his findings to the Council. The Council discussed with Mr. Schweikhard the pending rate case before the Railroad Commission for a 198 gate rate increase and its effect in connection with this proposed rate increase request, the decision-making body or officers of the Lone Star Gas Company that determine the amount of the rate increase requests, and the options that are available if a rate increase is not agreed upon between the City of Allen and the Lone Star Gas Company. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman McClure, the Council voted 5 - 0 (with Council Members Paxton and Daugherty being absent) to adopt Resolution No. 404-8-82(R) suspending the rate increase request for 120 days and denying temporary rate relief, and to authorize the City Staff to con- tract with Bill R. McMorries and Associates or another suitable firm to review the rate increase request and to report his findings to the Council, per the City Staff's recommendations as stated. The motion carried. Response to Roads and Highways Sub - Committee of the Collin County Progress and Evaluation Committee (Agenda Item IV) City Manager Jon McCarty provided the Council with a pro- posal for improvements to be made to certain streets, roads, and highways for inclusion in the County's bond program and in response to the Roads and Highways Subcommittee of the Collin County Progress and Evaluation Committee. !a8 ALLEN CITY COUNCIL August 19, 1982 Page 3 Response to Roads and Highways Sub - Committee of the Collin County Progress and Evaluation Committee (cont'd) (Agenda Item IV) Mr. McCarty reviewed that proposal with the Council. The projects listed were as follows: Reconstruction of Jupiter Road - from Highway 5 to Chaparral Road Reconstruction of Allen Heights - from F.M. 2170 South Drive to new proposed exten- sion of Bethany Road State Highway 5 (Greenville) - from Exchange Parkway South to Rowlett Creek Reconstruction and Realignment - from U. S. 75 East to of F.M. 2170 F.M. 2551 Construction of Exchange Drive - at U. S. Highway 75, Overpass including ramps Widening underpasses at inter- - at F.M. 2170, Bethany sections of U. S. 75 Road, and Stacy Road Mr. McCarty also advised the Council that after having a discussion with the City of Plano, he would like to add some additional projects. Those projects were as follows: Intersecting of Carpenter Road (in Plano) with Chaparral Road (in Allen) Construction of Alma Road from Plano City Limits through the City of Allen Reconstruction of F.M. 2478 in Plano to State Highway 121 The Council briefly discussed the proposed projects and the Collin County Thoroughfare Master Plan as recently submitted to the Texas Department of Highways and Public Transporation. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Offutt, the Council voted 6 - 0 (with Councilman Daugherty being absent) to submit the proposal prepared by the City Staff as the response to the Roads and Highways Subcommittee of the Progress and Evaluation Committee of Collin County for consideration for inclusion in the County's Bond Program. The motion carried. Police Report - July 1982 (Agenda Item V-A) Police Chief Richard Carroll presented to and spoke before the Council on the Consolidated Summary of Activities of the Allen Police Department for the month ending July 1982. The Council briefly discussed the installation of stop signs in place of yield signs at the intersection of Lynge and Federal Streets. Councilman Rodenbaugh also advised the Council and the Police Chief as a matter of information of a recent traffic survey taken at the Collin County Farmers Market and the large number of vehicles they have had there during a 40 -day period. There was no action taken on this item. Id9 ALLEN CITY COUNCIL August 19, 1982 Page 4 Recap of Budget Retreat Workshop (Agenda Item V -B) City Manager Jon McCarty provided the Council with additional materials for review in the budgeting process. Those items were a letter from the Central Appraisal District regarding the total estimated taxable value for the City of Allen, sample worksheet of the calculation of the effective tax rate, information from the North Texas Municipal Water District on water consumption costs for the City of Allen, and list of proposed unfunded projects for the City for FY 1982 - 83. Also included for information was a revised summary of present and proposed water rates and a pro- posal on increasing tax exemptions for residents that are 65 and older. City Manager McCarty reviewed with the Council the assessed value of property in the City of Allen and the proposed tax rate for the FY 1982 - 83 budget. The Council discussed the public hearing process required if the tax rate is increased and the notices to be published. There was considerable discussion on the tax rate to be used, use of volunteer programs in City Departments, personnel levels in the departments and service levels provided by the City personnel, elimination of new personnel positions, amount of reserve funds earmarked for bond indebtedness, charges for ambulance service for residents and non-residents, increasing tax exemptions for the 65 and older residents, various aspects of the water and sewer rate study and the proposed increase in water rates and decrease in sewer rates, increasing comp time for City employees from a one hour to a one and one-half hour basis, and review of the revenue sharing budget. MOTION: Upon a motion made by Councilman Rodenbaugh and seconded by Councilman Daugherty, the Council voted 7 - 0 to approve the Senior Citizens' budget as presented by them and to be funded by revenue sharing funds. The motion carried. From the discussions, the following Here agreed upon by a consensus of the Council: 1. Charges for ambulance service should be increased to $40.00 + $5.00 for residents of Allen and to $60.00 + $5.00 for non-residents. 2. To increase the tax exemption for 65 and older from $12,000 to $15,000, increasing the exemption by $3,000. 3. To accept the proposed revised Rate No. 2 of the Water & Sewer Rate Study for a 23.58 increase in water rates rather than the 418 increase first proposed. 4. To increase the comp time allocation from one hour to a one and one-half hour basis, and to allow a maximum hours of permanent accrual of comp time with all hours above 80 hours that are unused to be forfeited on October 1 of each year, with the effective date not to commence until October 1, 1983. The Council did not discuss the proposed sale of bonds due to lack of adequate information. (30 ALLEN CITY COUNCIL August 19, 1982 Adjournment Page 5 MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Offutt, the Council voted 7 - 0 to adjourn the regular session of the Allen City Council into Executive Session at 10:15 p.m. The motion carried. Executive Session In accordance with Article 6252-17 (Open Meeting Law), V.A.T.C.S, Section 2(g), the Council convened into Executive Session at 10:20 p.m, to discuss matters pertaining to personnel. The Executive Session was adjourned at 10:45 p.m. 1982. These minutes approved on the 2nd day of September M. B. Pierson, MAYOR Marty Hendrix, Wity Secretary C 131