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HomeMy WebLinkAboutMin - City Council - 1982 - 09/02 - RegularALLEN CITY COUNCIL Regular Session September 2, 1982 Present: Mickey Pierson, Mayor Council Members: Joe Farmer, Mayor Pro Tem Jim McClure H. R. Daugherty (arrived at 7:36 p.m.) Don Rodenbaugh Ward Paxton Dennis Of£utt City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Pierson at 7:30 p.m. on Thursday, September 2, 1982, at Rountree Elementary School, 800 E. Main Street. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Offutt, the Council voted 6 - 0 (with Councilman Daugherty being absent) to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of the August 19, 1982 Minutes - Regular Session B. Approval of the August 30, 1982 Minutes - Called - Special Session C. Authorization to City Staff to pay bills associated with the 1979 - 82 Capital Improvements Program as follows: 1. Hooper Engineering Laboratories, Inc. $ 224.40 Contract No. FS 8023 - Fire Station No. 2 - Concrete Testing 2. Ronald E. Fix & Associates $ 3,721.10 Contract No. 800705R - Con- struction of Bethany Road, Butler & Pebblebrook Drives Engineering & Inspection Fees 3. Austin Paving Company $61,808.41 Contract No. 800705R - Con- struction of Bethany Road, Butler & Pebblebrook Drives Payment No. 12 4. Marriott Brothers, Inc. $10,174.28 Contract No. 810206B - Sprinkler System for Municipal Complex Soccer Fields - Payment No. 2 End of Consent Agenda 136 ALLEN CITY COUNCIL September 2, 1982 Page 2 Public Hearing: Site Plan Approval Gulf Oil Corporation Lot 2, Molsen Addition PD -GB No. 8 and (Agenda Item III) Ordinance No. 405-9-82: An Ordinance of the City of Allen, Collin County, Texas, Amending Planned Development Zoning Ordinance No. 373-10-81 to Include the Attachment of Exhibit "B" as the Approved Site Plan for Development of Lot 2, Molsen Addition, as Delineated on the Official Zoning Map as a Portion of PD - GB No. 8; Providing for a Penalty, Pro- viding for an Effective Date; and Providing for Publication of the Caption. Mayor Pierson read the request into the record as follows: "Public Hearing: Consider Site Plan Approval for Lot 2, Molsen Addition,located at the southwest corner of F.M. 2170 and U.S. 75, from Gulf Oil Corporation." Frank Munsterman, Senior Real Estate Representative with Gulf Oil Corporation, presented to and spoke before the Council on the site plan for a proposed self -serve gas service station and automatic car wash to be located on Lot 2, Molsen Addition, on F.M. 2170 at U.S. 75. As Mr. Munsterman explained, the site plan showed the location of the two pump islands, the small building to contain the cashier area, office, storage area and restrooms; the auto- matic car wash building, the location of the underground gasoline storage tanks, the location of the pole sign, the location of the air and water units, and the ingresses/egresses from the service road and from F.M. 2170. Mr. Munsterman also pointed out that due to the location of the Texas Power and Light power lines in that area, a letter had been obtained from them advising that they had reviewed the property layout and had no objections to the site plan and that it did not encroach upon any transmission easements. Bill Petty, Building Official, advised the Council that this site plan met all of the requirements of the City's codes. The Planning and Zoning Commission recommended approval of the site plan to the City Council as submitted. Mayor Pierson opened the public hearing. No one appeared to speak either for or against the site plan as presented. Mayor Pierson closed the public hearing. The Council discussed with Mr. Munsterman the location of the underground tanks, ingress/egress to the pump islands, no through access to the adjoining McDonald's site, some thought being given to moving the air and water supply units from the front of the site to the rear of the site, location of the pole sign and type, location of the light poles, and the landscaping. MOTION: Upon a motion made by Councilman Rodenbaugh and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to approve the site plan as submitted by the Gulf Oil Cor - portion in accordance with the recommendations of the Planning and Zoning Commission, as stated, and to adopt Ordinance No. 405-9-82 as captioned above. The motion carried. 3? ALLEN CITY COUNCIL September 2, 1982 Page 3 Approval of Preliminary and Final Plat - Allen High School Addition (Agenda Item IV) Brian Thruston, with STB Architects, presented to and spoke before the Council on the preliminary and final plat for the Allen High School Addition. As Mr. Thruston explained, the preliminary and final plat showed all of the existing facilities with existing easement requirements, and for the future expansion of the facilities, a fire lane easement, a water line easement, and a five foot right-of-way easement for expansion of Jupiter Road. A site plan for the future expansion would be forthcoming at a later date. The Council briefly discussed the platting process and the necessity for it. The Planning and Zoning Commission recommended that the preliminary and final plat be approved as presented. MOTION: Upon a motion made by Councilman Paxton and seconded by Councilman Daugherty, the Council voted 7 - 0 to approve the preliminary and final plat of the Allen High School Addition as presented and in accordance with the recommendation of the Planning & Zoning Commission, as stated. The motion carried. Resolution No. 406-9-82(R): A Resolution of the City Council of the City of Allen, Texas, Authorizing the Submission of an Application to the Texas Criminal Justice Division Requesting Fourth Year Funds and Designating the City Manager to Act in Behalf of the City of Allen in Applying for These Funds. (Agenda Item V) Richard Carroll, Chief of Police, spoke before the Council on the Juvenile Delinquency Reduction Program and the Juvenile Officer Grant. Chief Carroll advised that the proposed resolution was necessary to obtain fourth year funding for the Juvenile Officer, with the City of Allen to pay for $12,980 of the costs. The Council briefly discussed various aspects of the program and the funding. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman McClure, the Council voted 7 - 0 to adopt Resolution No. 406-9-82(R) as presented. The motion carried. Resolution No. 407-9-82(.R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Delegating the Duties of the Sign Control Board, as Created in the City of Allen Sign Regulations Ordinance No. 374-10-81, to the Same Body of Persons Appointed to Serve as the Zoning Board of Adjustment, as Established in Section 4.04 of the City of Allen Comprehensive Zoning Ordinance No. 366-10-81; That the Board Act in Separate Sessions so as to Distinguish Appeals or Variances Allowed Under the Sign Control Board from Those of the Zoning Board of Adjustment; and Providing That Such Sessions be in Accordance with the Powers and Duties Set Forth for Each Board Under the Individual Ordinances. (Agenda Item VI) 132 ALLEN CITY COUNCIL September 2, 1982 Page 4 Resolution No. 407-9-82(R) (cont'd) (Agenda Item VI) City Manager Jon McCarty advised the City Council that the two boards, the Board of Adjustment and the Sign Control Board, had been established by the Comprehensive Zoning Ordinance No. 366-10-81 and the Signs Regulations Ordinance No. 374-10-81. As set out in the proposed resolution, the duties of the Sign Control Board will be assigned to the Board of Adjustment, with the same body of persons acting as both boards,but to hold separate meetings and to consider actions of each board separately. The Council briefly discussed various aspects of the boards and consideration of appointments at the September 16th City Council meeting. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman McClure, the Council voted 7 - 0 to adopt Resolution No. 407-9-82(R) as presented. The motion carried. Resolution No. 408-9-82(R): A Resolution of the City Council of the City of Allen, Texas, Authorizing an Adjustment to the 1980 and 1981 City of Allen, Texas, Tax Rolls. (Agenda Item VII) Walter Curtis, Tax Assessor/Collector, spoke before the Council on the proposed resolution and advised that adjustments to the tax rolls were recommended since all efforts to reach the property owners had been taken but with no results. The City Council reviewed the proposed resolution listing all of the property owners, account numbers, reason for adjust- ment and the amount of money to be removed from the tax roll for the certain year. MOTION: Upon a motion made by Councilman Paxton and seconded by Councilman Rodenbaugh, the Council voted 7 - 0 to adopt Resolution No. 408-9-82(R) as presented. The motion carried. Tax Report - August 31, 1982 (Agenda Item VIII -A) Walter Curtis, Tax Assessor/Collector, presented to and spoke before the Council on the Schedule of Taxes Receivable as of August 31, 1982, showing a 97.428 rate of collection. The Council reviewed the schedule with Mr. Curtis and noted the addition of charges for attorney fees on all delinquent statements. There was no action taken on this item. Discussion of Appointments to Boards & Commissions (Agenda Item VIII -B) City Secretary Marty Hendrix spoke before the Council on the upcoming appointments to Places No. 1, 3, and 5 on the Parks and Recreation Board, five (5) places and two (2) alternates on the combined Board of Adjustment/Sign Control Board, and the appointment of the City Health Officer. Mrs. Hendrix reviewed with the Council the newly compiled Board and Commission Book to be used by the Council in making appointments to the Boards and Commissions in the City. Appoirtments to the various places are proposed to be made at the regular meeting of the City Council on September 16th. There was no action taken on this item. 311 ALLEN CITY COUNCIL September 2, 1982 General Discussion: Page 5 City Manager Jon McCarty advised the Council of the progress being made by the City Staff on review of various health insurance programs for the City of Allen employees'health insurance. The results of their findings would be forthcoming at the next Council meeting. City Manager McCarty advised the Council of the responses that the City had received from the "Questions or Comments" portion of the City of Allen's "Municipal Messenger" newsletter, and that he had personally written letters to the individuals answering their questions. As of September 2nd,only three individuals had written in with a question. Mayor Pro Tem Farmer inquired about the upcoming meeting with representatives of the Commissioner's Court and other cities regarding the extension of Springcreek Parkway. The meeting is to be held on Wednesday, September 8, 1982 at 7:30 p.m. City Manager McCarty provided a little background information on the reason for the meeting and advised he would be attending and extended the invitation to the Mayor and Council. Councilman Offutt brought up for discussion the problem regarding lights on the baseball fields being left on all night and asked about the procedure to ensure that they are turned off after play on the fields is completed. City Manager McCarty advised the Council of the problems the City is experiencing now and in the past on the lights regarding the timers and vandalism to them. The Council discussed ways to alleviate this problem. Adjournment MOTION: Upon a motion made by Councilman Daugherty and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to adjourn the regular session of the Allen City Council into Executive Session at 8:30 p.m. The motion carried. Executive Session In accordance with Article 6252-17 (Open Meeting Law), V.A.T.C.S., Section 2(g), the Council convened into Executive Session at 8:90 p.m. to discuss matters pertaining to personnel. The Executive Session was adjourned at 11:30 p.m. These minutes approved on the 16th day of September 1982. % Ze2— M. B. Pierson, MAYOR Marty Hendrix, TY SECRETARY No