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HomeMy WebLinkAboutMin - City Council - 1982 - 10/07 - RegularALLEN CITY COUNCIL Regular Session October 7, 1982 Present• Mickey Pierson, Mayor Council Members: Joe Farmer, Mayor Pro Tem Jim McClure H. R. Daugherty (arrived at 7:34 p.m.) Don Rodenbaugh Ward Paxton Dennis Offutt City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Pierson at 7:32 p.m, on Thursday, October 7, 1982, at Rountree Elementary School, 800 E. Main Street. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Councilman Offutt and seconded by Councilman McClure, the Council voted 6 - 0 (with Council- man Daugherty being absent) to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of September 16, 1982 Minutes - Regular Session B. Approval of September 23, 1982 Minutes - Called Special Workshop Session C. Authorization to City Staff to pay bills associated with the 1979 - 1982 Capital Improvements Program as follows: 1. Waller -Spears, Inc. $ 103,821.30 Contract No. FS 8023 - Construction of Service Center/ City Hall Annex - Payment No. 5 2. Omega Construction Co. $ 59,289.20 Contract No. FS 8024.01 - Construction of Fire Station No. 2 - Payment No. 7 3. Austin Paving Company $ 16,988.41 Contract No. 800705R - Con- struction of Bethany Road, Butler Drive, & Pebblebrook Dr. Payment No. 13 4. Ronald E. Fix & Associates $ 3,198.20 Contract No. 800705R - Con- struction of Bethany Road, Butler Drive & Pebblebrook Dr. Engineering & Inspection Fee for month of September IS3 ALLEN CITY COUNCIL October 7, 1982 Page 2 CONSENT AGENDA (continued) (Agenda Item II) 5. "The Allen American" $ 85.76 Contract No. 820503A - Con- struction of 12" Water Line on Exchange Parkway - Bid Advertising D. Set Public Hearing Date for November 4, 1982 on Site Plan Approval for the Allen Senior High School Addition. The motion carried. End of Consent Agenda Appointment of Municipal Court Judge (Agenda Item III) Mayor Pierson advised of the interview, selection process and recommendation by the Council -appointed committee, consisting of Mayor Pierson, Mayor Pro Tem Farmer, Councilman Rodenbaugh and City Manager McCarty, to fill the vacancy of the Municipal Court Judge. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Paxton, the Council voted 7 - 0 to appoint Spencer W. Kopf as the Municipal Court Judge for a period of two (2) years, beginning October 1, 1982, in accordance with the recommendation of the Council -appointed committee. The motion carried. Oaths -of -Office to Reappointed Members of the Parks & Recreation Board (Agenda Item IV -A) City Secretary Marty Hendrix administered the oaths -of -office to the following reappointed members of the Parks & Recreation Board: Place No. 1 - David Morgan Place No. 2 - Russell Bratcher Place No. 5 - Helen Johnson Oaths -of -Office to Newly Appointed Members of the Board of Adjustment/ Sign Control Board (Agenda Item IV -B) City Secretary Marty Hendrix administered the oaths -of -office to the following newly appointed members of the Board of Adjustment/ Sign Control Board: Place No. 1 - Rick Alexander Place No. 2 - Wayne Armand Place No. 3 - Don Kirkindoll Place No. 4 - John Karlsruher Place No. 5 - Don Lewis Alternate No. 1 - Carol Henry Oath -of -Office to Newly Appointed Municipal Court Judge (Agenda Item IV -C) City Secretary Marty Hendrix administered the oath -of -office to the newly appointed Municipal Court Judge, Spencer W. Kopf. W ALLEN CITY COUNCIL October 7, 1982 Page 3 Request to Appear by Mrs. Ruth Story Regarding Weed and Drainage Problem on Ola Lane (Agenda Item V) Mrs. Ruth Story, 408 Ola Lane, Mrs. Velma Euloe, 500 Ola Lane, and Mrs. Annie Hensley, 406 Ola Lane, spoke before the Council on the maintenance problem they have on a drainage easement located behind their properties on Ola Lane. The ladies advised the Council that they had maintained the easement for several years then the City had the drainage easement regraded. It was now impossible to maintain the high weeds by a lawnmower. They requested that the City check into the problem and provide work on the easement so that it can again be maintained by mowing. They also advised of snakes and rats in this area, and requested that the adjoining property owner on the other side of the drainage easement be advised to keep the weeds cut on his property. Mayor Pierson and City Manager McCarty advised that the City Staff would look into this maintenance problem and see what can be done to smooth out the slopes of the easement to provide for easier maintenance of the weeds. There was no action taken on this item. Collin Square Preliminary Plat Update (Agenda Item VI) Tom Cravens and Marilyn Putnam, with Fox & Jacobs, presented to the Council as a matter of information the preliminary plat of the Collin Square Addition which had recently been approved by the Planning and Zoning Commission. This development is located east of State Highway 5, south of Ridgemont, and north of Chaparral Road. The preliminary plat showed the location of the single- family residential homes, duplex dwellings, cluster homes, and courtyard homes, as well as the green belt areas and thoroughfares for this development. In addition, small model homes in the cluster home area had been prepared on a large layout for the Council's review. Mr. Cravens advised the Council that engineering had begun on this development and the landscaping plan and plans for the homeowner's association would be forthcoming. The Council discussed with Mr. Cravens the percentages representing each different type of dwelling, location of extra parking for visitors, the private streets in the development being fire lanes with "no parking" posted on them, parking spaces for the various dwellings. being adequate, using the center of the cul-de- sacs for perhaps garbage pick-up and extra parking spaces, and the homeowner's association maintaining of the green belt areas. The presentation of the preliminary plat for the Collin Square Addition was received as a matter of information. There was no action taken on this item. Mayor Pierson recessed the regular session of the Allen City Council at 8:00 p.m. The meeting reconvened at 8:10 p.m. Ordinance No. 413-10-82: An Ordinance Establishing a Police Reserve Force for the City of Allen, Texas, Providing for the Appointment, Powers, and Duties of Reserve Policemen and Designating the Chief of Police with Certain Duties and Responsibilities Relating to the Police Reserve Force. (Agenda Item VII) Police Chief Richard Carroll presented to the Council the proposed ordinance on establishing a Police Reserve Force for the City of Allen. Chief Carroll reviewed the regulations under State Law for a reserve force and then reviewed in detail the proposed ordinance. Mz ALLEN CITY COUNCIL October 7, 1982 Page 4 Ordinance No. 413-10-82 - Police Reserve Force (continued) (Agenda Item VII) Council discussed with Chief Carroll the training of the reserve force, use of firearms, what costs the Police Department would incur for the reserve force, the testing, duties, the relationship to the Police Department, the phasing -in of this force, written policies to regulate the reserves, and what type of insurance coverage the individuals would have in this capacity. MOTION: Upon a motion made by Councilman Paxton and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to adopt Ordinance No. 413-10-82 as presented. The motion carried. Approval of Specifications and Authorization for Receipt of Bids for Two Replacement Police Cars (Agenda Item VIII) Police Chief Richard Carroll presented to and spoke before the Council on the specifications for the purchase of two (2) replacement police cars. The Council discussed with Chief Carroll the indication pre- sented last year that the Chevrolet Malibu might be phased out, the addition of a rear window defogger in the new cars, and the number of units to be bid. MOTION: Upon a motion made by Councilman Rodenbaugh and seconded by Councilman Daugherty, the Council voted 7 - 0 to approve the specifications and authorize the receipt of bids for two replacement police cars. The motion carried. Authorization for Engineering on Park Place Improvements (Agenda Item IX) City Manager Jon McCarty spoke before the Council on the proposed project costs for the improvements of Park Place from Jupiter Road to the Ford Middle School. Mr. McCarty advised that the City Engineer, Ron Fix, had provided a letter showing that the total estimated cost of this project, including eng- ineering fees, inspection, testing, surveying, etc., would be $280,000; and also provided an estimated project schedule for submission of plans and specifications for approval, letting bids, beginning of construction, and completion of the project. MOTION: Upon a motion made by Councilman McClure and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to authorize the City Engineer to proceed with the eng- ineering plans for the improvements to be made to Park Place from Jupiter Road to the Ford Middle School. The motion carried. Approval of Bid Received on Paving of Exchange Parkway (Agenda Item X) City Manager McCarty spoke before the Council on the paving of Exchange Parkway from the existing pavement, west of State Highway 5, to Allen Heights Drive. Mr. McCarty advised the Council that in order to accomplish this work at the lowest possible unit cost, it is necessary to coordinate this project with the paving of Allen Heights and the paving of the remainder of Exchange Parkway, with the various property owners agreeing to pay their portion of the paving and with Fox and Jacobs paying the major portion of this paving. Thus, Fox and Jacobs took bids on the total project, with the apparent low bidder being the L. H. Lacy Company. Tom Cravens, with Fox & Jacobs, spoke before the Council on the bid opening and his recommendation that the contract be awarded to the L. H. Lacy Company. The City's portion of the contract to be $73,708.40. ALLEN CITY COUNCIL October 7, 1982 Page 5 Approval of Bid Received on Paving of Exchange Parkway (cont'd) (Agenda Item X) The Council discussed with Mr. Cravens and the City Staff the engineering plans for construction, location of the City's portion of the project, and the funds to pay for these improve- ments. MOTION: Upon a motion made by Councilman Daugherty and seconded by Councilman McClure, the Council voted 7 - 0 to approve the bid of L. H. Lacy Company and the construction pro- ject proposed budget as follows: Construction $73,708 Engineer 5,350 Staking, Surveying, Inspection 3,500 Utilities Relocation 1,300 Street Lights 4,500 Contingencies 3,700 Total Project: $92,058 The motion carried. Review of Osgood Report and Planning & Zoning Commission's Recommendation Regarding Report (Agenda Item XI) Bill Petty, Chief Building Official, spoke before the Council on the Frank Osgood Report and the Planning and Zoning Commission's recommendations regarding the report and the proposed use of it. There was considerable discussion by the Council with City Staff on the use of the Osgood Report and the implementation of it in regard to the existing Master Plan and the use of it by the Planning and Zoning Commission and the City Council. There was lengthy discussions on the updating in total of the existing Master Plan, the review of the policy statements created by the City Council in their development workshop ses- sions, creating community committees for input into the develop- ment of the Master Plan, costs for having the Master Plan updated, the Planning and Zoning Commission's use of the Council's policy statements on zoning and development requests, and their opinion on such. In further discussion, it was the consensus of the Council that the City Staff provide the Planning and Zoning Commission with the written policy statements for their review,and that an informal meeting, date to be proposed by the Planning and Zoning Commission, be held by the City Council with the Planning and Zoning Commission to discuss these policy statements, with perhaps another workshop to be scheduled later. MOTION: Upon a motion made by Councilman Paxton and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to table action on the Osgood Report. The motion carried. Update on Proposed Bond Issuance of $910,000 in General Obligation Bonds (Agenda Item XII) City Manager Jon McCarty provided the Council with additional information on the proposed selling of $910,000 in general obligation bonds as prepared by the bond agent, J. D. Buchanan. Mr. McCarty advised of the present debt requirements and the new debt requirement, if the bonds are sold. He reviewed the economic impact on the tax rate, and reviewed the interest earned on the funds while the projects are under construction, using an 11 year maturity rate. fl;n ALLEN CITY COUNCIL October 7, 1982 Page 6 Update on Proposed Bond Issuance of $910,000 in General Obligation Bonds (cont'd) (Agenda Item XII) The Council briefly discussed various aspects of the bond sale. MOTION: Upon a motion made by Councilman Paxton and seconded by Councilman Offutt, the Council voted 6 - 0 (with Councilman McClure being out of the room) to authorize the bond agent to proceed with the preparation of the bond ordinance for the selling of $910,000 in general obligation bonds, using an 11 year maturity, for pre- sentation at the Council Meeting of October 21, 1982. The motion carried. Tax Report - September 30, 1982 (Agenda Item XIII -A) Walter Curtis, Tax Assessor -Collector, presented to and spoke before the Council on the Schedule of Taxes Receivable as of September 30, 1982, showing a total of $831,648.46 for 1981 taxes at a 97.48% collection rate. The Council discussed with Mr. Curtis the definition of rollback taxes, the problems his department is presently having with the 1982 tax roll from the Central Appraisal District and the agency to notify regarding these problems, and the rumor that the state legislature might be proposing to centralize the collections of the taxes by one agency. There was no action taken on this item. Status Report on Crime Statistics (Agenda Item XIII -B) Police Chief Richard Carroll presented to and spoke before the Council on a report from the Texas Department of Public Safety 1981 Crime Statistics and made a comparison of the crime statistics of the City of Allen with several other cities sur- rounding the city in Collin County. The Council reviewed these statistics and discussed briefly various aspects of them. There was no action taken on this item. Discussion of the City Logo (Agenda Item XIII -C) City Manager Jon McCarty advised the Council that with the upcoming move to the new Service Center/City Hall Annex, the City would have to have various materials reprinted with the new address and perhaps new telephone numbers. Since this will have to be done anyway, the City Staff had given some thought to creating or having created a new logo for the city at that time. After a brief discussion by the Council on the existing logo, it was the consensus of the City Council that the City Staff proceed with plans for creating a new logo for the City. General Discussion City Secretary Marty Hendrix reminded the Council Members to return to her their copies of the Boards and Commission Book so; that they can be updated and revised with new information. Mayor Pro Tem Farmer reminded the Council Members of the upcoming Collin County Public Officials meeting to be held on Wednesday, October 13, 1982 at the McKinney Holiday Inn, and he encouraged the Council to attend this meeting. ALLEN CITY COUNCIL October 7, 1982 Page 7 Adjournment into Executive Session MOTION: Upon a motion made by Councilman Daugherty and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to adjourn the regular session of the Allen City Council into Executive Session at 10:25 p.m. The motion carried. Executive Session In accordance with Article 6252-17 (Open Meeting Law), V.A.T.C.S., Section 2(f) and 2(g), the Allen City Council con- vened into Executive Session to discuss matters pertaining to personnel and real estate. The executive session adjourned at 11:15 p.m. The regular session of the Allen City Council convened at 11:17 p.m. Property Acquisition - Right -of - Way for Park Place Improvements (Agenda Item XIV) City Manager McCarty advised the Council of the City Staff's recommendation to proceed with the condemnation proceedings on property owned by Mr. Robert Burkart to acquire right-of-way for the improvements to Park Place. MOTION: Upon a motion made by Councilman Daugherty and seconded by Councilman Offutt, the Council voted 7 - 0 to instruct the City Staff to proceed with the condemnation of property presently owned by Robert Burkart for right-of-way for improvements to Park Place Drive. The motion carried. City of Allen Personnel Reorganization (Agenda Item XV) City Manager McCarty advised the Council of a proposed reorganization of personnel for the City of Allen. MOTION: Upon a motion made by Councilman Daugherty and seconded by Councilman Paxton, the Council voted 7 - 0 to instruct the City Staff to proceed with the development of an ordinance to reassign certain functions and create a new department to include code enforcement and street maintenance along with related functions presently associated with these areas. The motion carried. Adjournment MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Daugherty, the Council voted 7 - 0 to adjourn the regular session of the Allen City Council at 11:45 p.m. The motion carried. These minutes approved on the 21st day of October 1982. M. B. 4,onYOR rn, M�arty Hendri>0 CITYSECRETARY t59