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HomeMy WebLinkAboutMin - City Council - 1982 - 10/21 - RegularALLEN CITY COUNCIL Regular Session October 21, 1982 Present: Mickey Pierson, Mayor Council Members Joe Farmer, Mayor Pro Tem Jim McClure Ward Paxton Dennis Offutt Absent: H. R. Daugherty Don Rodenbaugh City Staff• Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Pierson at 7:33 p.m. on Thursday, October 21, 1982, at Rountree Elementary School, 800 E. Main Street. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Offutt, the Council voted 5 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of October 7, 1982 Minutes - Regular Session B. Authorization to City Staff to pay bills associated with the 1979 - 1982 Capital Improvements Program as follows: 1. Marriott Brothers, Inc. $ 1,097.70 Contract No. 810206B - Con- struction of Sprinkler System for Municipal Complex Soccer Fields - Payment No. 4 2. L. E. Delekta, Inc. $ 18,858.96 Contract No. 820503A - Con- struction of 12" Water Line on Exchange Parkway - Payment No. 1 3. L. E. Delekta, Inc. $ 4,471.44 Contract No. 820503A - Con- struction of 12" Water Line - on Exchange Parkway - Payment No. 2 (Final) 4. Ronald E. Fix & Associates $ 8,400.00 Engineering for Preliminary Work on Park Place Drive 5. Hooper Engineering Laboratories $ 1,891.98 Contract No. FS 8023 - Con- struction of Service Center/ City Hall Annex - Concrete Testing rM. ALLEN CITY COUNCIL October 21, 1982 Page 2 CONSENT AGENDA (continued) (Agenda Item II) 6. "The Allen American" $ 87.52 Contract No. 820503C - Con- struction of Jupiter Road Bridge - moving of Water & Sewer Utilities Bid Advertising Notice C. Set Public Hearing Date for November 18, 1982 on request for approval of site plan and specific use permit by M & M Corporation for a two acre shopping center to contain a day care center, retail spaces, and a convenience food store. D. Resolution No. 414-10-82(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing an Adjustment to the 1981 Tax Roll and a Refund Issued for Overpayment of 1981 Taxes. (Mrs. Viola M. Fletcher - $43.20) E. Set Public Hearing Date for November 4, 1982 on request from Lone Star Gas for increase in base rates as submitted on August 6, 1982. The motion carried. End of Consent Agenda Ordinance No. 415-10-82: An Ordinance by the City Council of the City of Allen, Texas, Authorizing the Issuance of $910,000 "City of Allen, Texas, General Obligation /e Bonds, Series 1982", dated November 1, 1982; l.I• Prescribing the Form of the Bonds and the Form of the Interest Coupons; Levying a Continuing Direct Annual Ad Valorem Tax on All Taxable Property Within the Limits of Said City to Pay the Interest on Said Bonds and to Create a Sinking Fund for the Redemption Thereof and Providing for the Assessment and Collection of Taxes; Enacting Provisions Incident and Related to the Sub- ject and Purpose of This Ordinance; and Pro- viding an Effective Date. (Agenda Item III) Mr. J. D. Buchanan, with Schneider, Bernet and Hickman, Inc., the city's bond agent, presented to the Council the schedule of the present debt requirement as well as the debt requirements with the issuance of the $910,000 general obligation bonds and reviewed the figures with the City Council. The City Council discussed with Mr. Buchanan the fluctuation of the bond market interest rates, the average interest rate on the $910,000 being 9.4235, and using the 11 year maturity rate. MOTION: Upon a motion made by Councilman Paxton and seconded by Councilman McClure, the Council voted 5 - 0 to adopt r Ordinance No. 415-10-82, authorizing the issuance of v $910,000 in general obligation bonds. The motion carried. Appearance by Charles M. Jones, 929 Meadow Mead, to Discuss Hillside Park Ballfields and Problems (Agenda Item IV -A) Mr. Charles M. Jones, 929 Meadow Mead, presented to the Council a list of Hillside Softball Park problems containing items as danger of potential injury, property damage, trespassing and threatening to do damage, inappropriate conduct, and inappro- priate time for games, a suggested solution to these problems and a list of the residents showing their concern regarding these items. If.( ALLEN CITY COUNCIL October 21, 1982 Page 3 Appearance by Charles Jones on Hillside Park Problems (cont'd) (Agenda Item IV -A) Mr. Jones reviewed all of the problems the residents living near Hillside Park have incurred the last few weeks with foul balls from the ballfields damaging property and the incidents of arguments with players of the teams regarding such. Mr. Jones then presented solutions to those problems and requested the city's assistance in getting the problems resolved. Other residents in the Hillside area also speaking before the Council on this matter were: Patricia Bowman, 925 Meadow Mead Robin Draper, 927 Meadow Mead John Draper, 927 Meadow Mead Doug Zimmerman, 731 Rolling Ridge Coaches of the various softball teams also spoke before the Council regarding the problems as follows: Jerry Pinkston Richard Brown Steve Meeks There was considerable discussion among the City Council, the residents and coaches regarding the severity of the problems occuring at Hillside Park; the lack of adequate fencing to keep balls inside the ballfields; more cooperation between the teams, coaches, and residents in working towards solutions to the pro- blems; using police officers to patrol the area to eliminate the parking problems and drinking problems; the elimination of tourna- ment play at these fields, moving the adult men's play to other fields in the city or surrounding areas, and reimbursement for the damage to the properties. City Manager McCarty advised that he had contacted the city's insurance company regarding coverage for this type of property damage and advised the residents that the city had coverage for this type of damage and to contact him with their claims. Mr. McCarty also advised that the city staff was looking into the design of the ballfields, various types of fencing structures, and the city's obligations for tournament play on the weekends and the league play for the adult men's softball for the fall season. There was further discussion on the use of fields at Jupiter Road for these games or using the new field at Reed Park or perhaps the Allen High School or the Texas Instruments facility. Other discussion focused on the location of the concession stand and the problem with trash. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Paxton, the Council voted 5 - 0 to direct the City Staff to eliminate the adult men's tournament play at Hillside Park ballfields and to cancel the adult men's league play at those ballfields for the rest of the year. The motion carried. CI Mayor Pierson recessed the regular session of the Allen City Council at 8:46 p.m. The meeting reconvened at 9:05 p.m. Appearance by Jim Pendleton, Chairman of the Planning & Zoning Commission, to Discuss Date for Joint Council/ Planning & Zoning Commission Meeting (Agenda Item IV -B) Jim Pendleton, Chairman of the Planning and Zoning Commission, spoke before the Council on the proposed dates for an informal joint meeting between the City Council and the Planning and Zoning Commission to socialize over dinner and to discuss the policy statements, master planning, and development in the city. RIZ ALLEN CITY COUNCIL October 21, 1982 Page 4 Appearance by Jim Pendleton to Discuss Joint Meeting (cont'd) (Agenda Item IV -B) It was the consensus of the City Council that the joint meeting be held on Monday, November 1, 1982, at Councilman Paxton's home to begin at 6:00 p.m., with the city staff to prepare an outline of items for discussion with inputs from the Planning and Zoning Commission and the City Council. Appearance by Ron Workman, Chairman of Parks & Recreation Board, to Discuss Rowlett Creek Corridor (Agenda Item IV -C) Ron Workman, Chairman of the Parks & Recreation Board, spoke before the Council on the various meetings and work which had begun on the Rowlett Creek Corridor, with inputs from the public and private sectors. The Parks & Recreation Board had prepared an outline and process for the developing of a study of the Rowlett Creek Corridor and Mr. Workman reviewed that with the City Council. The outline contained the purpose of the study, the principal objective, and the three main areas on which the study should concentrate, those being an engineering study, a land planning study, and implementation items. Mr. Workman advised the City Council that the Parks and Recreation Board at this time was requesting that the City Council appropriate from $500 to $1,000 for funds to have a consultant prepare an RFP (request for proposal) for a study on the Rowlett Creek Corridor. There was considerable discussion by the City Council with IL Mr. Workman on this proposed study, including the length of the corridor to be included in the study; other entities involved in this project; the use of the study to define the flood plain, area for park use, and the best use of development for land surrounding this area; using the study of this creek by the Corps of Engineers as a start on this project; the use of a steering committee to oversee this study; and the coinciding of the work on the City of Allen's Master Plan with this study on the Rowlett Creek Corridor. MOTION: Upon a motion made by Councilman Offutt and seconded by Councilman Paxton, the Council voted 5 - 0 to approve the appropriation of park dedication funds in the amount of $1,000 to be used to initiate the study on the Rowlett Creek Corridor. The motion carried. Consideration of an Ordinance Amending the Previous High Weeds and Grass Ordinance (Agenda Item V) Bob Acker, Fire Marshal, presented to and spoke before the Council on the proposed ordinance to amend Ordinance No. 38, the existing ordinance on high grass and weeds. Mr. Acker reviewed each section of the proposed ordinance and provided input on current problems with the existing ordinance and the enforcement. There was considerable discussion by the City Council with City Staff on the enforcement of the ordinance, the processing of complaints on high grass and weeds, keeping the city's property mowed, reducing the height of the growth of weeds and grass from 18" to 12", and the section dealing with the "hay" exemption. In further discussion, it was the consensus of the City Council to rework the section dealing with the "hay" exemption to insure that the property owner does cut the hay two or three times a year and to look at the 100' distance from adjoining property. The City Staff is to bring back the ordinance with the suggested revisions. There was no action taken on this item. Un3 ALLEN CITY COUNCIL October 21, 1982 Page 5 Resolution No. 416-10-82(R): Resolution Designating "The Allen American" the Official Newspaper of the City of Allen, Collin County, Texas (Agenda Item VI) Mayor Pierson advised the Council that according to State Law, the city is to contract with a public newspaper in order E" to establish an official city newspaper for use in placing the �y city's legal notices, such as public hearing notices, bid adver- tisements, and election notices. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Paxton, the Council voted 5 - 0 to adopt Resolution No. 416-10-82(R), designating "The Allen American" as the official city newspaper. The motion carried. Approval of Specifications and Authorization to Receive Bids for a 3/4 Ton Heavy Duty Fleetside Truck for Street Department (Agenda Item VII) Bill Petty, Director of Community Development, presented to and spoke before the Council on the specifications for a new 3/4 ton heavy duty fleetside truck needed for the Street Department. The Council reviewed the specifications and briefly discussed them with City Staff. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman McClure, the Council voted 5 - 0 to approve the specifications and authorize receipt of bids for a 3/4 ton heavy duty fleetside truck for the Street Depart- ment. The motion carried. Police Report - Third Quarter - January 1982 - September 1982 (Agenda Item VIII -A) Chief of Police Richard Carroll presented to and spoke before the Council on the Allen Police Department's Consolidated Summary of Activities for the third quarter, being January, 1982, through September, 1982, with a report for this same period from 1981 for comparison. The Council reviewed the reports. This item was received as a matter of information. There was no action taken on this item. Truck Traffic on City Streets (Agenda Item VIII -B) City Manager Jon McCarty advised the Council of the research the City Staff is conducting on truck traffic using the city's streets and what solutions might be found to establishing routes to and from construction projects, dealing with the contractors on these routes when the building permits are issued, and charging companies when the streets are damaged by heavy trucks traveling on them. Mr. McCarty advised that the City Staff :had not yet completed their recommendations in this matter and they would be forthcoming at a later date. There was no action taken on this item. Distribution of the FY 1982 - 1983 City of Allen Budget (Agenda Item VIII -C) City Manager Jon McCarty provided the City Council with bound copies of the adopted FY 1982 - 1983 City of Allen Budget. This item was received as a matter of information. There was no action taken on this item. ALLEN CITY COUNCIL October 21, 1982 General Discussion Page 6 Councilman Paxton requested that the City Staff proceed with working on an amendment to the Comprehensive Zoning Ordinance to include a zoning district for ranch estates development, with appropriate criteria for development of such. Adjournment (�I MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman McClure, the Council voted 5 - 0 to adjourn the regular session of the Allen City Council at 10:55 p.m. The motion carried. These minutes approved on the 9th day of November 1982. Marty Hendri CITY SEC-RETARY A M. B. Pierson, MAYOR V's-