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HomeMy WebLinkAboutMin - City Council - 1982 - 11/04 - RegularALLEN CITY COUNCIL Regular Session November 4, 1982 Present• Mickey Pierson, Mayor Council Members: Joe Farmer, Mayor Pro Tem Jim McClure H. R. Daugherty Don Rodenbaugh Ward Paxton Dennis Offutt City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary The regular session of the Allen City Council was called to order by Mayor Pierson at 7:40 p.m. on Thursday, November 4, 1982, at Rountree Elementary School, 800 E. Main Street. CONSENT AGENDA (Agenda Item II) MOTION: Upon a motion made by Councilman McClure and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of October 21, 1982 Minutes - Regular Session B. Authorization to City Staff to pay bills associated with the 1979 - 1982 Capital Improvements Program as follows: 1. Fisher & Spillman Architects, Inc. $ 3,813.69 Contract No. FS 8023 - Construction of Service Center/City Hall Annex Architectural Services during construction phase 2. Austin Paving Company $ 33,044.33 Contract No. 800705R - Construction of Bethany Road, Butler and Pebblebrook Drive - Payment No. 14 3. Bewley Plumbing & Electric, Inc. $ 361.25 Contract No. 820503A - Construction of 12" Water Line on Exchange Pkwy on Fred Carroll property 4. Cullum Construction Company, Inc. $ 14,281.66 Contract No. 810207B - Construction of 24" Water Line on Bethany Road Payment No. 5 - Final Payment 5. Ronald E. Fix & Associates a. Contract No. 800705R - Con- $ 3,385.05 struction of Bethany Road, Butler and Pebblebrook Drive Engineering Fee for October W ALLEN CITY COUNCIL November 4, 1982 Page 2 CONSENT AGENDA (continued) (Agenda Item II) 5. Ronald E. Fix & Associates (cont'd) b. Contract No. 821004 - Construction $ 5,880.00 of Park Place Drive - Engineering for preliminary work C. Set Public Hearing Date for December 2, 1982 on a request for approval of site plan for the First United Methodist Church. D. Set Public Hearing date for December 2, 1982 on a request for site plan approval of the Allen Bowl Addition in Planned Development - Shopping Center No. 4. The motion carried. End of Consent Agenda Public Hearing: Site Plan Approval Allen Independent School District - High School Addition (Agenda Item III -A) Mayor Pierson read the request into the record as follows: "Request for Site Plan Approval for the Allen Independent School District High School Addition." Mr. Brian Thruston, with STB Architects, spoke before the Council on behalf of this request. Mr. Thruston presented the site plan which showed the existing school facilities, the area to be added on and the additional parking for the site. Mayor Pierson opened the public hearing. No one appeared to speak either for or against this request. Mayor Pierson closed the public hearing. Bill Petty, Director of Community Development, advised the Council that the site plan met all of the design and setback requirements of the Zoning Ordinance and the building codes. Mayor Pierson advised that the Planning and Zoning Commission recommended approval of the Allen High School Addition site plan as submitted, and that a landscape plan be submitted for the Planning and Zoning Commission approval prior to the issuance of a building permit. MOTION: Upon a motion made by Councilman Daugherty and seconded by Councilman Offutt, the Council voted 7 - 0 to approve the site plan for the AISD Allen High School Addition in accordance with the recommendations of the Planning and Zoning Commission, as stated. The motion carried. Public Hearing: Lone Star Gas Rate Increase Request (Agenda Item III -B) Mayor Pierson read the request into the record as follows: "Rate Increase Request from Lone Star Gas Company." Mike Schweikhard, Manager of Lone Star Gas Company, spoke before the Council on the base rate increase request filed on August 6, 1982 to increase the gas service rates $36,419.00 or a 5.73$ increase. WON No ALLEN CITY COUNCIL November 4, 1982 Page 3 Public Hearing: Lone Star Gas Rate Increase Request (cont'd) (Agenda Item III -B) Mr. Schweikhard advised the Council of costs figured in this request for construction work in progress which had incurred in the City of Allen in the amount of approximately $21,000. Nancy Umbach, Director of Community Services of Lone Star Gas Company, also spoke before the Council on behalf of this request. Ms. Umbach presented to the Council copies of a report prepared on the Allen Distribution System for Lone Star Gas Company, using the test year ended 12/31/81 showing a summary of revenues, expenses, taxes, income with present rates and with proposed rates, operation and maintenance expense. Ms. Umbach spoke before the Council on the return on investment and the fair market value of the system. The Council discussed with the representatives of Lone Star Gas the explanation of return to equity and how it is determined, operating costs for the City of Allen which are actual or pro- rated costs, the fair rate of return and method for determining it, the overall profits for Lone Star Gas, the cost saving factors which Lone Star Gas has been using the last two or three years to increase productivity and cut back on costs, the date of the last rate increase request and the amount of it, and the employ- ment statistics for the last two years. Councilman Paxton requested further information be provided by Lone Star Gas Company on the return on equity in 1981 and in 1982, and the number of employees used by the company in the last two to three years. Mayor Pierson opened the public hearing. No one appeared to speak either for or against this request. Mayor Pierson closed the public hearing. Mr. McMorries spoke before the Council on his recommendations and advised that he had prepared it two ways. One recommendation had included construction work in progress and one recommendation did not include construction work in progress. Mr. McMorries advised the Council that construction work in progress did not have to be included in the determination of the rate increase. Mr. McMorries also advised the Council of the options they had on action on the rate increase request. The Council discussed the construction for the gas line on Butler Drive and the upgrading of the line, the process of action on a rate increase request, the suspension for an additional 30 days after the 120 days has expired in order to look at the economic conditions before making a final decision on the rate, and Lone Star Gas' intention to post bond to institute the new rate after 90 days. MOTION: Upon a motion made by Councilman Paxton and seconded by Councilman Daugherty, the Council voted 7 - 0 to table action on this rate increase request from Lone Star Gas Company until January 6, 1983. The motion carried. Ordinance No. 417-11-82: An Ordinance of the City of Allen, Collin County, Texas, Changing the Name of Timbercreek Trail, a Street in the Timbercreek Sub- division of Allen, Texas, to Pine Trail so as to Avoid Confusion with Other, Similar Named Streets in Allen, Texas, and for the Safety and General Welfare of the City of Allen's Inhabitants; Amending all Ordinances or Portions of Ordinances in Conflict Herewith; and Providing for an Effective Date. (Agenda Item IV) 116 ALLEN CITY COUNCIL November 4, 1982 Page 4 Ordinance No. 417-11-82 (cont'd) (Agenda Item IV) Bill Petty, Director of Community Development, spoke before the Council on the request from MCR International to change the name of Timbercreek Trail, in the Timbercreek Addition, due to a close similarity to another street named Timbercreek Court, located in the Timberbend Addition. Mr. Petty pointed out that due to the similarity of the names it could be confusing to emergency vehicles and others, therefore, the city staff had talked with the developer regarding the problem and the developer is requesting the name change. Mr. Petty presented the proposed ordinance changing the name of the street from Timbercreek Trail to Pine Trail, as recommended by the Planning and Zoning Commission. Mr. Petty also advised that the developer/builder would be responsible for notifying the appropriate authorities of the name change. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Daugherty, the Council voted 7 - 0 to adopt Ordinance No. 417-11-82 as presented. The motion carried. Ordinance No. 418-11-82: An Ordinance of the City of Allen, Texas, Continuing the Free Public Library; Providing for a Library Board; Establishing Its Terms of Office; Setting Board Proceedings; Establishing Duties and Responsibilities of the Board; and Repealing Ordinance No. 73 and No. 151 of the City of Allen, (Agenda Item V) Barbara Buehler, Library Director, spoke before the Council on the proposed ordinance by providing background information on the preparation of it and pointing out that members to this board can live in the city limits as well as in the extraterritorial jurisdiction. City Manager McCarty advised the Council that city staff has recommended that these appointments be made by July lst of each year to balance out the appointments to boards and commissions procedure. The city staff is also recommending that the initial appointments for Places No. 1, 3, and 5 expire in June of 1985 and for Places No. 2 and 4 in June of 1984 in order to eliminate the Council having to make appoint- ments again within six months of the initial appointments. The Council briefly discussed members living outside of the city limits and that this is consistent with appointments to this board in the past. MOTION: Upon a motion made by Councilman Rodenbaugh and seconded by Councilman Offutt, the Council voted 7 - 0 to adopt Ordinance No. 418-11-82 as presented and in accordance with the recommendations of the city staff as presented. The motion carried. Mayor Pierson recessed the regular session of the Allen City Council at 9:05 p.m. The meeting reconvened at 9:23 p.m. /7/ ALLEN CITY COUNCIL November 4, 1982 Page 5 Award of Bid on Two Police Replacement Vehicles (Agenda Item VI) Chief of Police Richard Carroll presented to and spoke before the Council on the bid tabulations received on two police replace- ment vehicles. The three lowest bidders on the vehicles being: Friendly Chevrolet $19,358.08 Steakley Chevrolet $19,969.50 Carter Chevrolet $20,010.00 Chief Carroll advised that the city staff recommendation is to award the bid to the low bidder, being Friendly Chevrolet in the amount of $19,358.08 for two vehicles (unit price of $9,579.04). The Council discussed with Chief Carroll the maintenance expense for the vehicles, if the cars had to be serviced at the dealership where they were purchased, the appropriation of funds for lights and radio equipment, and the expected delivery date for the new vehicles. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman Paxton, the Council voted 7 - 0 to award the bid for the two police replacement vehicles to the low bidder, being Friendly Chevrolet in the amount of $19,358.08. The motion carried. Tax Report - October 31, 1982 (Agenda Item VII -A) Walter Curtis, Tax Assessor/Collector, presented to and spoke before the Council on the Schedule of Taxes Receivable as of October 31, 1982. Mr. Curtis advised the Council that the tax statements had been received and were being processed for mailing hopefully by the end of the next week. This item was received as a matter of information. There was no action taken on this item. Allen Industrial Development Corporation (Agenda Item VII -B) As a matter of information, City Manager McCarty advised the Council that a company named EPCOR, Inc., had indicated their request for the use of industrial revenue bonds for financing, and that they have met with the Allen Industrial Development Corporation Board regarding such. Mr. McCarty advised that a letter of inducement has been issued to the company from the Allen Industrial Development Corporation Board;and a full report, and representatives of the company and board,will be presented at the next regular City Council meeting on November 18, 1982. This item was received as a matter of information. There was no action taken on this item. Fall Softball League Update (Agenda Item VII -C) As a matter of information, City Manager McCarty advised the Council of the action taken by the city staff on the can- celling of all tournament play at the Hillside Park ballfields, and the moving of the men's fall league play to the Texas Instruments' facility. There was considerable discussion by the City Council on the use of the baseball field at the Jupiter Road site and other locations to accommodate the softball play for the next season. iia ALLEN CITY COUNCIL November 4, 1982 Page 6 Fall Softball League Update (continued) (Agenda Item VII -C) The Council asked the city staff to research and check into the feasibility of bringing the Jupiter Road field into useable conditions, erecting lights at the Allen High School fields, erecting lights at Reed Park on a temporary basis, and other alternatives. City Manager McCarty advised the Council that the city staff and the Parks and Recreation Board are checking into a number of items to try and solve the problems at Hillside, including a change in rules for foul balls, fence screening, etc., and they would bring forth their recommendations at a later date. This item was received as a matter of information. There was no action taken on this item. Proposal on Paving of Allen Heights and Jupiter Road (Agenda Item VII -D) As a matter of information, City Manager McCarty advised the Council of meetings and estimates from the County on road mainte- nance to resurface Jupiter Road and Allen Heights Drive. This repair would be financed from bond funds recently issued and would fall under road maintenance funding. City Manager McCarty advised that this approach is being taken in order to give some option to having Park Place paved to Allen Heights Drive in order to provide additional access to the new middle school site. Mr. McCarty advised that these proposed projects are just tentative at this time, with the city staff studying all aspects and cost factors to arrive at the most favorable solution. The Council discussed with Mr. McCarty the project for just the resurfacing of Jupiter and Allen Heights at this time and diverting the funds for concrete paving to the extension of Park Place to Allen Heights. Mr. McCarty advised the Council that the city staff would look into all of the aspects of this proposal and bring back a recommendation for the Council's consideration at a later date. This item was received as a matter of information. There was no action taken on this item. Adjournment into Executive Session MOTION: Upon a motion made by Councilman Daugherty and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to adjourn int. Executive Session at 10:15 p.m. The motion carried. Executive Session (Agenda Item VIII) In accordance with Article 6252-17 (Open Meeting Law), V.A.T.C.S., Section 2(f), the Allen City Council convened into Executive Session at 10:20 p.m. to discuss matters pertaining �J to real estate. The Executive Session was adjourned at 10:34 p.m. The City Council reconvened back into regular session at 10:36 p.m. 173 ALLEN CITY COUNCIL November 9, 1982 Page 7 Authorization to Purchase Land for Ford Park Site (Agenda Item IX) MOTION: Upon a motion made by Councilman Rodenbaugh and seconded by Councilman Daugherty, the Council voted 7 - 0 to authorize the city staff to proceed with the acquisition of land for the Ford Park site, based upon the Texas Parks and Wildlife Department's authorization for purchase of Ford Park. The motion carried. Adjournment MOTION: Upon a motion made by Councilman Rodenbaugh and seconded by Councilman McClure, the Council voted 7 - 0 to adjourn the regular session of the Allen City Council at 10:55 p.m. The motion carried. These minutes approved on the 18th_ day of November 1982. M. B. Pierson, MAYOR M , CITY SECRETARY/&. — I *X ALLEN CITY COUNCIL Workshop Session November 4, 1982 Present: Mickey Pierson, Mayor Council Members: Jim McClure H. R. Daugherty Don Rodenbaugh Ward Paxton Dennis Offutt (arrived at 7:10 p.m.) Absent• Joe Farmer, Mayor Pro Tem City Staff: Jon McCarty, City Manager Marty Hendrix, City Secretary Guests: Bill McMorries, with Bill R. McMorries and Associates, Inc. Mike Schweikhard, Manager of Lone Star Gas Company Linda Umbach, Director of Community Services, Lone Star Gas Company The workshop session of the Allen City Council was called to order by Mayor Pierson at 6:50 p.m. on Thursday, November 4, 1982, at Rountree Elementary School, 800 E. Main Street. Mayor Pierson advised the Council that this workshop session had been scheduled to discuss with Mr. McMorries his recommendations concerning the rate increase request from Lone Star Gas Company submitted on August 6, 1982,which requested an increase of $36,419.00 or a 5.738 increase. Mr. McMorries, with Bill R. McMorries and Associates, Inc., spoke before the Council on the results of his recommendations concerning this rate increase request from Lone Star Gas Company and how it was determined. Mr. McMorries' presentation also included the action of the Council on this request to date, which was the suspension of the rate increase for a period of 120 days. Mr. McMorries also advised the Council of the procedures that can be taken in rate making case decisions and of the items used to determine the base rate increase. There was considerable discussion by the Council with Mr. McMorries on the common equity and how it is determined, the return to equity, determination of federal taxes paid by this utility, the reasoning behind Lone Star Gas' increase in operating costs to warrant this rate increase request, and the history behind the change in the amount of adjusted value Lone Star Gas maintains that they need. Councilman Paxton requested that he would like to see the statistics on the rate of increase for Lone Star Gas for the City of Allen over the last 15 years. /7S ALLEN CITY COUNCIL November 4, 1982 Page 2 Workshop Session The workshop session was adjourned at 7:28 p.m. These minutes approved on the 18th day of November 1982. Marty Hendrix, VITY SEC c M. B. Pierson, MAYOR