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HomeMy WebLinkAboutMin - City Council - 1983 - 01/06 - RegularALLEN CITY COUNCIL REGULAR SESSION January 6, 1983 Present; Mickey Pierson, Mayor Council Members: Joe Farmer, Mayor Pro Tem Jim McClure H. R. Daugherty Don Rodenbaugh Ward Paxton Dennis Offutt The regular session of the Allen City Council was called to order by Mayor Pierson at 7:35 p.m. on Thursday, January 6, 1983, at Rountree Elementary School, 800 E. Main Street. CONSENT AGENDA MOTION: Upon a motion by Mayor Pro Tem Farmer and seconded by Councilman Offutt, the Council voted 7 - 0 to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of December 16, 1982 Minutes - Regular Session B. Approval of two (2) Change Work Orders pertaining to the construction of the Service Center/City Hall Annex project, Contract No. FS 8023.2, as follows: 1. Change Work Order consisting of providing a large water tap to the waterline that serves both the city's building and the AISD building to allow for the additional flow necessary for the sprinkler system, in the amount of $3,985.00. 2. Change Work Order consisting of installing an underground electrical service to a pad mounted transformer, in the amount of $4,234.00 ($2,929.00 to Texas Power & Light Co., $1,305.00 to Waller - Spears, Inc.). C. Authorization to City Staff to pay bills associated with the 1979-1982 Capital Improvements Program as follows: The motion carried. End of Consent Agenda 1. Hooper Engineering Laboratories, Inc. $ 585.63 Contract No. FS 8023.2 - Con- struction of the Service Center/ City Hall Annex - Construction Materials Testing 2. Fisher & Spillman Architects, Inc. $2,102.75 Contract No. FS 8023.2 - Con- struction of the Service Center/ City Hall Annex - Services rendered from 5/15/82 - 9/30/82 3. Ronald E. Fix & Associates $21,671.65 Contract No. 821004 - Con- struction of Park Place Drive Engineering for Preliminary Work and specifications The motion carried. End of Consent Agenda ALLEN CITY COUNCIL January 6, 1983 Page 2 Public Hearing: Site Plan Approval Allen National Bank 1.5 acres - PD -SC No 4 and Ordinance No. 424-1-83: An Ordinance of the City of Allen, Collin County, Texas, Amending Planned Development Zoning Ordinance No. 369-10-81 to Include the Attachment of Exhibit "C" as the Approved Site Plan for Development of a One and One -Half (1.5) Acre Tract of Land Out of the Rufus Sewell Survey, Abstract No. 875, Located at the Northeast Corner of Ridgemont and State Highway 5, Presently Delineated on the Official Zoning Map as a Portion of PD -SC No. 4; Providing for a Penalty; Providing for an Effective Date; and Providing for Publication of the Caption. (Agenda Item III) Mayor Pierson advised that he would abstain from consideration of this item and left his place on the Council do to a conflict of interest, and turned the meeting over to Mayor Pro Tem Farmer. Mayor Pro Tem Farmer read the request into the record as follows: "Public Hearing on a request for site plan approval for Allen National Bank and consider related ordinance.'- Bill rdinance." Bill Petty, Director of Community Development, spoke before the Council on this request. Mr. Petty presented the site plan of the Allen National Bank, located at the northeast corner of Ridgemont Drive and State Highway 5. The site plan showed the location of the existing building, the proposed additions to both sides for additional office space, the parking area, the drive-in windows, and the ingress/egress from State Highway 5. Mr. Petty advised that the additions were approximately 1,445 square feet of new office space, and that some of the present parking spaces will be relocated on an approximately 10' extension to the south of the present parking lot. The site plan met all of the requirements of the codes and pertinent ordinances. Mayor Pro Tem Farmer opened the public hearing. No one appeared to speak either for or against the request. The public hearing was closed by Mayor Pro Tem Farmer. Mayor Pro Tem Farmer advised that the Planning and Zoning Commission, at their meeting of November 23, 1982, had recom- mended approval of the site plan as presented. MOTION: Upon a motion made by Councilman Rodenbaugh and seconded by Councilman Daugherty, the Council voted 6 - 0 (with Mayor Pierson abstaining) to approve the site plan request for the Allen National Bank as presented, and in accordance with the recommendations of the Planning and Zoning Com- mission, as stated. The motion carried. City Secretary Marty Hendrix read the proposed ordinance caption into the record as shown above. MOTION: Upon a motion made by Councilman Paxton and seconded by Councilman McClure, the Council voted 6 - 0 (with Mayor Pierson abstaining) to adopt Ordinance No. 424-1-83, which attaches the approved site plan for the Allen National Bank to Planned Development - Shopping Center No. 4. The motion carried. ti ALLEN CITY COUNCIL January 6, 1983 Page 3 Mayor Pierson returned to his place on the Council and Mayor Pro Tem Farmer turned the meeting back over to him. Public Hearing: Site Plan Amendment First National Bank 2 acres - PD No. 3 and v Ordinance No. 425-1-83: An Ordinance of the City of Allen, Collin County, Texas, Amending Planned Development Zoning Ordinance No. 368-10-81 to Include the Attachment of Exhibit "B" as the Approved Site Plan for Develop- ment of a Two (2) Acre Tract of Land Out of the William Perrin Survey, Abstract No. 708, Located North of Bethany Drive and West of State Highway 5, Presently Delineated on the Official Zoning Map as a Portion of PD No. 3; Providing for a Penalty; Providing for an Effective Date; and Providing for Publication of the Caption. (Agenda Item IV) Mayor Pro Tem Farmer and Councilman Paxton abstained from consideration of this item due to a conflict of interest. Mayor Pierson read the request into the record as follows: "Public Hearing on a request for site plan amendment for the First National Bank of Allen and consider related ordinance." Bill Petty, Director of Community Development, spoke before the Council on this request for site plan amendment approval for the First National Bank of Allen, located north of Bethany Road and west of State Highway 5. The site plan showed the existing building, the proposed addition, parking lot area, future building site and parking sites, and ingress and egress from State Highway 5. Mr. Petty advised that the bank's request was for an addition of 12' x 52' to be added on to the rear of the existing building. Mr. Petty advised that the site plan amendment met all of the requirements of the codes and pertinent ordinances. Mayor Pierson opened the public hearing. No one appeared to speak either for or against the request. The public hearing was closed by Mayor Pierson. Mayor Pierson advised that the Planning and Zoning Commission, at their meeting of December 9, 1982, had recommended approval of the site plan amendment for the First National Bank as presented. MOTION: Upon a motion made by Councilman Daugherty and seconded by Councilman Offutt, the Council voted 5 - 0 (with Mayor Pro Tem Farmer and Councilman Paxton abstaining) to approve the site plan amendment as presented, and in accordance with the recommendations of the Planning and Zoning Com- mission, as stated. The motion carried. City Secretary Marty Hendrix read the proposed ordinance into the record as shown above. MOTION: Upon a motion made by Councilman Daugherty and seconded by Councilman McClure, the Council voted 5 - 0 (with Mayor Pro Tem Farmer and Councilman Paxton abstaining) to adopt Ordinance No. 425-1-83, which attaches the approved site plan amendment for the First National Bank of Allen to Planned Development No. 3. The motion carried. ALLEN CITY COUNCIL January 6, 1983 Page 4 Approval of Plans and Specifications and Authorization to Receive Bids for Construction of Park Place East (Agenda Item V) Ron Fix, City Engineer, presented an aerial map showing the location of Park Place Drive and the color -coded sections of the road representing the west portion currently being bid for con- struction, the center portion already constructed, and the east portion to be reviewed for construction. Mr. Fix advised that the plans and specifications for con- struction of the east portion of Park Place had been divided into three construction phases, those being the 21 foot section from the existing road to Allen Heights Drive, a 37 foot section from the existing road to the end of the Cambridge property, and a 37 foot section from the Cambridge property to Allen Heights Drive. The phases had been designed due to the economics of this project, i.e., obtaining the necessary right-of-way for the 37 foot street, owner participation, street construction funds availability, etc. Mr. Fix advised that if this is approved, timing is such that this construction bid can be made an addendum to the bid presently be- ing advertised for the west portion of Park Place. The Council discussed with the City Engineer and City Staff how these phases would be bid, estimated timeframe for construction, further clarification of the three phases on the east portion of Park Place, what portion of the construction on Park Place would take place first, when the Ford Middle School expects to open, and the status of street repairs on Jupiter Road and Allen Heights by the county. MOTION: Upon a motion made by Councilman McClure and seconded by Councilman Offutt, the Council voted 7 - 0 to approve the plans and specifications and authorize the receipt of bids for construction of Park Place East. The motion carried. Construction Progress Update - Service Center/City Hall Annex (Agenda Item VI -A) Ernie Hoback, Water & Sewer Superintendent, brought the Council up-to-date on the construction of the Service Center/City Hall Annex building, located west of Butler Drive at Butler Circle, and the work being done by the contractor, Waller -Spears. Mr. Hoback advised that the building is 75% complete, with most of the interior: work to be completed, and also advised of some of the delays experienced in the construction process. This item was received as a matter of information. There was no action taken on this item. Approval of Budget for Interior Work - Service Center/City Hall Annex (Agenda Item VI -B) Ernie Hoback, Water & Sewer Superintendent, presented to the Council a floor plan of the Service Center/City Hall Annex building, along with samples of the interior/exterior paint colors, floor tile, carpet, countertops, and base boards. Using the floor plan, Mr. Hoback showed the areas to be carpeted, tiled, and the location of the accent walls thoroughout the building. Mr. Hoback then reviewed the open areas in the facility and advised of the use and placement of modular furniture and wall units in those areas and presented the proposed budget as follows: ALLEN CITY COUNCIL January 6, 1983 Page 5 Approval of Budget for Interior Work - Service Center/City Hall Annex (cont'd) (Agenda Item vI-B) REVENUES Bond Funds $35,000 v Operating Budget Funds 3,200 TOTAL FUNDS AVAILABLE $38,200 EXPENDITURES Telephone System $10,000 Interior Office Units 19,000 Interior and Exterior Graphics 2,000 Council Chambers & Conference Room Furniture 3,200 Consulting Assistance (by the hour) 1,800 Contingencies 2,200 TOTAL EXPENDITURES $38,200 Council discussed with city staff the figure proposed for consulting assistance in the amount of $1,800 and the need for this service and limiting the expenditure of that money as much as possible. Council also discussed the location of the copy room in relation to the computer room. MOTION: Upon a motion made by Councilman Rodenbaugh and seconded by Councilman McClure, the Council voted 7 - 0 to approve the budget just pertaining to the interior furnishing of the building in the amount of $28,200. The motion carried. Approval of Specifications and Authorization to Receive Bids on Phone System - Service Center/ City Hall Annex (Agenda Item VI -C) Bob Acker, Fire Marshal, presented the criteria developed by city staff for a new phone system for the new Service Center/City Hall Annex building and advised of the costs involved in moving the existing system. Mr. Acker presented some of the specifications and advised that the bidding schedule was: January 17th - Bid Conference January 28th - Bids received February 3rd - perhaps award contract Council discussed with city staff the maintenance and service of a phone system and how these important areas can be measured in an award of a bid, the expansion of the proposed system and timeframe considered in such, features to be bid, and placing emphasis on the amount of downtime and getting the service back up again. MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded by Councilman McClure, the Council voted 7 - 0 to approve the specifications and authorize the receipt of bids for a phone system for the Service Center/City Hall Annex. The motion carried. ALLEN CITY COUNCIL January 6, 1983 Page 6 Mayor Pierson recessed the regular session of the Allen City Council at 8:43 p.m. The meeting reconvened at 8:55 p.m. Approval of the Appointment of the Parks & Recreation Director (Agenda Item VII) City Manager Jon McCarty advised that Mark Thornton had been selected as Parks and Recreation Director for the City of Allen, and provided information on his background, education and work experience. Mr. McCarty introduced Mark Thornton to the City Council and advised that the Parks and Recreation Board had recommended con- firmation of Mr. Thornton's appointment. The Council briefly discussed with Mr. Thornton his work experience in municipal government. MOTION: Upon a motion made by Councilman Paxton and seconded by Councilman Daugherty, the Council voted 7 - 0 to approve the appointment of Mark Thornton as the Parks and Recreation Director. The motion carried. Review of the Collin County Roads and Highways Proposal (Agenda Item VIII) City Manager Jon McCarty advised the Council of the final report prepared by the Roads and Highways Subcommittee of Collin County Progress and Evaluation Committee. The purpose of the report is to form a basis for a proposed bond program to be offered to voters in the Spring of 1983. The city had provided a list of road and highway projects to be considered by the com- mittee. Mr. McCarty presented a map of Collin County which showed all roads and highways in the county, with emphasis on the three major arterials, those being U. S. 75, S. H. 121 and 289. Mr. McCarty highlighted the recommendations of the subcommittee and provided a comparison list of the city's requested projects with those proposed by the subcommittee. Mr. McCarty advised of the cost participation proposed for road construction and the problems associated with who would provide the upfront costs, whether it be the county, city, or developer participation. Using a color -coded road map, Mr. McCarty reviewed with the Council the streets to be improved in the City of Allen according to the recommendations of the subcommittee. In this review, Mayor Pierson advised that he would like to appoint a citizens' committee to study and evaluate the routing of 2170 through the center of town and make a recommendation to the Council on their findings. By consensus, the Council agreed. The Council discussed various aspects of the proposed projects and the report of the subcommittee and repair to the bridge located on Bethany Road, west of U. S. 75. City Manager McCarty advised that this item was brought forth as a matter of information and at the next regular Council meeting, the city staff would prepare a recommendation for the Council's consideration in reporting back to the Collin County Commissioners' Court. ALLEN CITY COUNCIL January 6, 1983 Page 7 Tax Report - December, 1982 (Agenda Item IX -A) Walter Curtis, Tax Assessor/Collector, presented to and spoke before the Council on the Schedule of Taxes Receivable as of December 31, 1982. The Council briefly discussed the increase in tax collections during December. to This item was received as a matter of information. There was no action taken on this item. Proposed Development of Outlet Shopping Mall at S.H. 121 and U. S. 75 (Agenda Item IX -B) Mayor Pierson advised of a recent meeting between developers of an outlet shopping mall and city staff. This proposed development would be located at the southwest corner of S.H. 121 and U. S. 75. City Manager McCarty advised that he had received some additional materials from the developers and passed around photographs of the malls these developers had constructed in other parts of the country. He further advised that this proposed outlet shopping mall was in the very Preliminary development stages at this time. This item was received as a matter of information. There was no action taken on this item. General Discussion R. J. Parr, 914 Wandering Way, spoke before the Council on the lack of adequate garbage collection service in the city, the need for a city Health Department to regulate the kitchens in the eating establishments in the city, regulations for the parking of recreational vehicles on the residential streets in the city, repair garages operating in a residential area, the need to provide street repair to Wandering Way, and the good work done by the Police Department and the Water Department. Mayor Pro Tem Farmer advised the Council of the upcoming Collin County Public Officials meeting to be held on January 13th and the Annual Banquet to be held on February 11th and he encouraged the Council Members to attend both meetings. Adjournment MOTION: Upon a motion made by Councilman Daugherty and seconded by Mayor Pro Tem Farmer, the Council voted 7 - 0 to adjourn the regular session of the Allen City Council at 9:44 p.m. The motion carried. These minutes approved on the /n20th day of January 1983. M. B. Pierson, MAYOR Marty Hendrix, CaTY SECRETARY